Save the completed report using Committee title and date ( example: WASFAA_JRSMLI_Feb_12.doc).
Submit your report via email to the WASFAA Executive Council listserv and post a copy to the Committee
webpage on the WASFAA website.
Quarterly WASFAA Committee Report
Executive Council Meeting Date
November 14-16 2012
Executive Council Meeting Location
Pointe Hilton Piestewa Peak, Phoenix Arizona
Committee Information
Committee Name
Membership
Chair(s) (Name, Place of Employment, State)
WA
Abril Hunt, Washington State University Vancouver
Committee Members (Name, Place of
WA
OR
CA
AK
HI
Kathy Colasurdo, Bellevue Community College
Jessica Shriver, Rogue Community College
Mali Flood, West Hills College
Ashley Munro, University of Alaska, Fairbanks
Brenda Grigg, Hawaii Pacific University
Employment, State, note new committee members
with ‘*’)
Ex-Officio
HI
Frank Green, President-Elect
CA
Mindy Bergeron, Treasurer
Committee Goals
Strategic Plan Goals that are being met (check all that apply)
Goal 1: Be a leader in providing training and professional development
opportunities that are responsive to members needs
Goal 2: Maintain the long-term financial stability of the Association
Goal 3: Assess and monitor the performance of the Association and implement
strategic adjustments
Goal 4: Continually improve methods and processes for communicating with the
membership
Goal 5: Increase the participation of members in WASFAA activities
Goal 6: Consolidate and communicate the public policy positions of financial aid
administrators in the Western region and provide members with the
support and education they need to further their own advocacy efforts
Goal 7: Maintain and enhance the ethnic diversity of our membership and the
Executive council
Goal 8: Collaborate and coordinate with other organizations and associations in
order to serve our members more efficiently and effectively
1. Set and achieve annual membership campaign goal by:
Specific Committee Goals (include progress
toward goals and measurement of success)
a.
b.
Recruiting and retaining financial aid professionals
into the association
Collaborating with the Training Committee
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Quarterly WASFAA Committee Report
c.
2.
3.
4.
Collaborating with the Volunteer Development
Committee
d. Promoting WASFAA membership through WASFAA &
State Newsletters, Listservs, and conferences.
e. Soliciting renewals and notifying members of lapsed
membership
Maintenance of the WASFAA Membership database
Maintenance of the Membership page of the WASFAA Website
Recruitment of new members for the Membership Committee.
Summary of Activities
1.
10.25.12 Membership statistics:
a. 566 current (155 new, 411 renewals)
b. 331 not yet renewed from last year
2. Worked with Tami Sato and the Volunteer Development Committee to create “Why WASFAA” promotional
bookmark. Jack will distribute these as he visits the state conferences.
3. Updated the WASFAA membership webpage. Created a “Top 5 Reasons to Join WASFAA” image that will serve
as a hyperlink from the WASFAA homepage.
4. Conference call with Zach Duffy regarding Social Media. To maximize communication to membership, we will
cross post all updates to the List Serv, Water Cooler Blog, Facebook and Twitter.
We currently have the following social media stats
a. 161 likes on Facebook
b. 15 followers on Twitter
c. 84 members on LinkedIn
5. Wrote Fall Newsletter Article “Give the Best FA Night You Can: How to Avoid Blank Stares and Nodding Heads.”
6. Conference call with Membership Committee.
a. Database Cleanup – moving ahead, 1474 records have been cleaned
b. Membership Collateral developed and ready for printing
c. WASFAA Membership webpage updates developed
d. Regular Articles for The WASFAA Newsletter
7. Researched and updated lifetime members membership records
8. Sent email to all lifetime members apologizing for erroneous renewal reminder
9. Monthly Membership Renewal Notices sent to all lapsed members
NOTE: The August and October ATAC membership reminder emails produced errors. The August reminder
spammed recipients with 3 to 8 messages per recipient. The October reminder pulled current members. There is no
way to track which records are sent. For future communications, I recommend that the membership database be
downloaded into excel and the reminders sent from Outlook. This will also allow for more personalization in the
communication.
10. 6.14.12 Membership statistics: 458 current, 450 not yet renewed from last year.
11. Conference call with Sun Ow & Nichole regarding 2012 campaign outreach.
12. Sent email to Summer Institute participants. Invited them to join WASFAA on Facebook, Twitter and LinkedIn.
a. 147 likes on Facebook
b. 15 followers on Twitter
c. 44 Members on LinkedIn
13. Resolved misapplied membership dues/conference fees for International Air & Hospitality Academy
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Quarterly WASFAA Committee Report
14.
15.
16.
17.
18.
19.
Created institutional invoice for University of Idaho
Created WASFAA Membership Flyer
Conference call with Zach Duffy regarding Social Media. Posted updates to Facebook and Twitter accounts
Wrote membership proposal for June meeting
Created Membership Flyer (draft) for June EC Meeting
Posted Membership dues payments
Budget Information
Approved Budget
$300.00
Budget Expenditures to Date
1.
2.
3.
TOTAL = $
Event Information (complete if applicable per location)
Event Name
Location
Date
Number
Cost of
Registration
Subtotal
Attendees
Complimentary Registrations (if
applicable – i.e., scholarship recipients)
Add more rows as needed for additional events.
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Quarterly WASFAA Committee Report
Suggestions for Future Committee
1.
2.
3.
Continue with database cleanup
Compile existing and develop new membership collateral for publication
Hold quarterly committee meetings
Calendar of Events/Timelines
Date
Committee
Member
Responsible (if
Description
applicable)
February
Attend transition meeting
March
Incoming/outgoing chairs review duties and navigation of online Membership and
Payments access.
March
Work with Scholarships committee to support recipients at annual conference
April
Attend annual conference
April
Coordinate newcomers welcome at annual conference
April
Recruit new committee members
May
Update Lifetime Members membership records
May
Attend quarterly executive council meeting
November
Attend quarterly executive council meeting
Monthly
Send Membership renewal reminders
Monthly
Capture membership statistics from WASFAA Website
Ongoing
Post Membership payments & deposits, forward to Treasurer
Ongoing
Research Membership inquiries
Ongoing
Clean-up Membership database
Ongoing
Review and update Membership campaign materials
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