Save the completed report using Committee title and date ( example: WASFAA_JRSMLI_Feb_13.doc).
Submit your report via email to the WASFAA Executive Council listserv and post a copy to the Committee
webpage on the WASFAA website.
Quarterly WASFAA Committee Report
Executive Council Meeting Date
November 7 and 8, 2013
Executive Council Meeting Location
Silver Legacy, Reno, NV
Committee Information
Committee Name
Jerry R. Sims Management and Leadership Institute
Chair(s) (Name, Place of Employment, State)
Kay W. Soltis, Pacific Lutheran University, WA
Committee Members (Name, Place of
Laura Hughes, Lewis-Clark State College, ID
Mary San Agustin, Palomar College, CA
Tami Sato*, Marshall B. Ketchum University, CA
Employment, State, note new committee members
with ‘*’)
Committee Goals
Strategic Plan Goals that are being met (check all that apply)
Goal 1: Be a leader in providing training and professional development
opportunities that are responsive to members needs
Goal 2: Maintain the long-term financial stability of the Association
Goal 3: Assess and monitor the performance of the Association and implement
strategic adjustments
Goal 4: Increase the participation of members in WASFAA activities
Goal 5: Continually improve methods and processes for communicating with the
membership
Goal 6: Consolidate and communicate the public policy positions of financial aid
administrators in the Western region and provide members with the
support and education they need to further their own advocacy efforts
Goal 7: Maintain and enhance the ethnic diversity of our membership and the
Executive council
Goal 8: Collaborate and coordinate with other organizations and associations in
order to serve our members more efficiently and effectively
1. Provide an outstanding training opportunity to the WASFAA
Specific Committee Goals (include progress
toward goals and measurement of success)
membership geared for members looking for advancement in
the Financial Aid profession
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Quarterly WASFAA Committee Report
2.
3.
4.
Attempt to increase the net revenue for this event to assist
in maintaining the financial stability of the organization.
Increase the number of participants by 15%
The committee will work with each president to promote and
advertise within each state’s communication channels
Summary of Activities
Contacted committee members
Contacted potential committee members
Conference call July 18
Developed a theme and logo for the Institute
Assignments were established
~ Contract was forwarded to Mary to act as our local person
~ Laura will work on registration
~ Tami and Kay will work on the curriculum
Budget and recommended charge for each participant will be submitted to Fiscal Planning and EC
Next – update website
Open registration mid August
Teaching assignments will be set
Next meeting will be face to face on September 13 at the Handlery
The committee met on Sept 13 at the Handlery and with Maria
~toured the facility
~finalized the order in which sessions will be conducted
~finalized the agenda
~finalized the menu
~arranged for AV needs
~arranged printing of materials
~set deadline for powerpoint presentations to Mary – October 28
~set deadline for registration – October 22
~Laura will get rooming list to Handlery (Maria) on Friday, Oct. 25
Update as of October 28,
Close registration on WASFAA website
Ordered additional books from NASFAA (3)
Increase the count of printed materials (30)
All materials are to be sent to Mary as of 5 pm Oct. 28
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Quarterly WASFAA Committee Report
Budget Information
Approved Budget
$20,450
Budget Expenditures to Date
1.
2.
3.
$372 Airline ticket for faculty -
TOTAL = $372.00
Event Information (complete if applicable per location)
Event Name
Jerry R. Sims Management and Leadership Institute
Location
Handlery Hotel, San Diego, CA
Date
November 20 – 22, 2013
Attendees
Complimentary Registrations (if
applicable – i.e., scholarship recipients)
Number
Cost of
Registration
Subtotal
18 est.
$675
$12,140 est.
2 est.
$675
$1,350 est.
Add more rows as needed for additional events.
Suggestions for Future Committee
1.
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Quarterly WASFAA Committee Report
Calendar of Events/Timelines
Committee Member
Responsible (if
Description
June
Chair
Contact potential committee members
July
Chair
Notify those volunteers that faculty has been select and
recommend them on to conference committee
Chair
Receipt of signed contract for facility – Handlery Hotel
Chair
First meeting of Committee – telephone conference call
Date
applicable)
Chair, committee
August
Sept
October
Developed Theme and Logo for Institute
Begin working on curriculum
Work on Budget – request registration rate of $675 resident $455 – commuter to Fiscal Planning and Executive
Council
Chair
Review sessions and set time line for presentations (Oct. 20)
Chair and Committee
Update WASFAA website
Chair and Committee
Registration set to go live August 15 but no later than
August 19, 2013
Committee
Face to Face meeting on Sept 13
Chair and Committee
Begin sending weekly messages to the WASFAA website to
encourage registration
Send e-mail announcements to State Presidents to promote
MLI
Send e-mails to all WASFAA Financial Aid Directors to
encourage attendance as well as any other communication
avenue to promote MLI
Chair
Order NASFAA book You’re the Director for participants
Chair
Quick piece for the WASFAA Water Cooler
Chair
Everyone should be working on their presentation
Committee
Registration Deadline – October 22
Presentations Due – October 28
Rooming List to Hotel – October 25
Catering menu to Hotel
Advertising and promos to potential attendees
The stats
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Quarterly WASFAA Committee Report
27 registrants
scholarship recipients
11 – paid – includes our
16 – unpaid
40 room nights required to meet room block
56 room nights met (including faculty)
2 commuter
16 room nights outside of block – may or may not count in
block – including faculty
5 states represented
17 – California
5 – Oregon
3 – Idaho
1 – Arizona
1 – Washington
General Scholarship Recipient – Araceli Ortiz from Linfield
College
EDAC Scholarship Recipient – Frankie Everett from
Marylhurst University
Another payment reminder will be sent out towards the end
of the week.
Modified rooming list to Maria – Handlery Hotel earlier today.
Notified Electronics Chair to shutdown registration for MLI on
October 28
November
Chair and Committee
Arrange AV equipments needs
Chair and Committee
Review and update rooming list
Review and update numbers for catering
Arrange printing of presentations for attendees
Chair and Committee
Deal with any last minute items for Institute
Develop survey and print or make available for web
Chair and Committee
Meet and greet attendees
MLI begins
Chair
Send survey to all attendees
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