Save the completed report using Committee title and date ( example: WASFAA_JRSMLI_Feb_11.doc).
Submit your report via email to the WASFAA Executive Council listserv and post a copy to the Committee
webpage on the WASFAA website.
YEAR-END WASFAA Committee Report 2012-13
May 18-19, 2013
Executive Council Meeting Date
Executive Council Meeting Location
Pointe Hilton
Phoenix, Az
Committee Information
Committee Name
Electronic Services
Chair(s) (Name, Place of Employment, State)
Ashley Salisbury, Chair
University of Nevada, Reno
Nevada
Committee Members (Name, Place of
Employment, State) Please put an asterisk next to
first-time volunteers.
Committee Goals
Strategic Plan Goals that are being met (check all that apply)
Goal 1: Leader in providing training and professional development
Goal 2: Consolidate and communicate the public policy positions of aid
administrators
Goal 3: Collaborate and coordinate with other organizations and associations
Goal 4: Maintain and enhance the diversity of our membership and Executive
Council
Goal 5: Increase the participation of members in WASFAA activities
Goal 6: Maintain the long-term financial stability of WASFAA
Goal 7: Continually improve methods & processes for communicating with
member’s
Goal 8: Assess & monitor the performance of WASFAA & make strategic
adjustments
Specific Committee Goals (include progress
toward goals and measurement of success)
1.
2.
Collaborate with other committees to maintain website in a
timely manner.
Provide prompt, thorough and friendly website assistance to
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YEAR-END WASFAA Committee Report 2012-13
3.
WASFAA officers, committee chairs, general members,
partners and Job Link customers.
Add access to selected archives to WASFAA website.
Summary of Activities
1.
2.
3.
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6.
7.
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36.
Updated website to include new 12-13 EC
Gathering 12-13 EC photos to update website – Sent what pictures were submitted
Granted Chairs access to their volunteers
Had State association websites updated on the resources page
Worked with Fund Dev. and ATAC to update banners on website
Working with Zack Duffy (Communications Chair) and ATAC to get blog up and running
Working with CASFAA & Susan Shogren to get CASFAA set up on G2M
Updated website to include 2012 Conference Award Winners
Increased the availability/rooms for SDBSI
Registration for SDBSI was brought down.
Received 2011 website statistics and provided information to Strategic Planning chair
Added Federal Issues letter regarding Fraud and Abuse to website.
Updated PnP on Appendix B-7 to read “President Timeline”.
Updated Leadership Archives on website to show 2012-13 EC & Committee Chairs
Updated WASFAA homepage to include Jack’s acceptance speech and photo.
Updated AK president to Ashley Munro
Updated Federal Issues Committee to Federal Relations Committee
Added 2012 Spring & Fall Newsletters to website
Updated old awards on the WASFAA Website
Updated Travel Reimbursement form on WASFAA website
Updated History section of About WASFAA to include 12-13 EC & Committees
Updated WFAA President on EC List serves & Website
Updated Links & Resources page on WASFAA site to include IASFAA's new web address
Updated the Partners/Vendors & Membership pages on website
Updated Fall Training page on website
Updating Executive Council Minutes/Report Index of website to include missing EC, FP & SP minutes as
well as the Annual Business Meeting DRAFT
Brought up Registration for Fall Training
Brought up Registration for Conference
Updated SI Page with new flyer
Updated Scholarship & Awards Page/Form
Added new WA & NV State presidents to EC listservs & website
Removed Lawrence Persky from EC listservs & website
Remove Zack Duffy as Communications Chair from EC listserv & website; add Judy Saling as
Communications chair and add to EC listserv
Updated P&P manual with updated page numberings and added State Presidents Committee
Winter Newsletter was added to website
Investigate Opt-Out options in membership renewal for blog - Not possible
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YEAR-END WASFAA Committee Report 2012-13
37.
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Posted W-9 to website
Posted Conference Sessions to website
Brought up Annual Conference General & EDAC Scholarship Forms
Awards & Nominations Form was brought down
PENDING: Adding Award descriptions on Awards page - 5 completed
Updated Newsletter page with updates from the communication committee
Brought up SDBSI Registration
Brought up SDBSI Scholarship Forms
Spring Newsletter was added to website
Added final agenda to Conference page
Brought down SI scholarship forms
Updated P&P with Training refund policy & new verbiage for Alaska & Southwest Credit Cards & new Appendix C
Added Early-Bird pricing and dates to SDBSI page - Include new information on SI homepage
Added new communications page to website.
Brought down early-bird pricing from SDBSI Registration page
Updated P&P with run-off election policy to 6-4 Process of 6. Nomination and Elections Policies and Procedures
Requested set up of new EC and ECV list serves for 13-14
STATISTICS:
GO TO MEETING (5/1/12-4/30/13):
Total Meetings: 64
Total Webinars: 10
Total Meeting Attendees: 156
Total Webinar Attendees: 42
Total Meeting Duration (minutes): 1682
Total Webinar Duration (minutes): 453
WASFAA Website (5/1/12-4/30/13):
Budget Information
Approved Budget
$11,800
Budget Expenditures to Date
1.
2.
3.
$1725 - ATAC Charges
TOTAL = $1725
Event Information (complete if applicable per location)
Event Name
Location
Date
Number
Cost of
Registration
Subtotal
Attendees
Complimentary Registrations (if
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YEAR-END WASFAA Committee Report 2012-13
applicable – i.e., scholarship recipients)
Add more rows as needed for additional events.
Suggestions for Future Committee
1.
2.
Check in with committee chairs periodically regarding website updates and registration forms for their upcoming
events.
Complete tasks in a timely manner.
Calendar of Events/Timelines
Date
Committee Member
Responsible (if
Description
applicable)
May
Ensure updates for new EC are in place on website
May
Bring down Spring Training Registration form
June
Submit quarterly report
June
Bring down SDSBI registration form
June
Update Awards Nomination form with new chair contact
information
June
If any are still needed for website, take photos of EC
members at quarterly meeting
June
Contact Fund Development Chair regarding website and
partnership options form for coming year
July
Contact Training chair regarding fall training registration
November
Contact Training chair regarding spring training registration
November
Contact Conference chair regarding event registration
November
Contact Awards/Scholarships chair regarding updates to
scholarship form for conference and SDSBI
November
Submit quarterly report
December
Bring down Fall Training registration form
January
Contact President-Elect regarding next year’s EC members;
send request to ATAC to build WASFAA_EC and
WASFAA_ECv lists.
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YEAR-END WASFAA Committee Report 2012-13
February
Submit quarterly/year-end report
March
Contact SDBSI chair regarding event registration
April
Submit final updates to year-end report
April
Bring down Conference registration form
April
Send in updates to website for incoming EC
April
Obtain any existing photos of incoming EC from Historical
Archives chair; request remaining photos from individuals
As Needed
Manage job postings, post payments, post presidential
highlights, newsletter, and other updates to website, assist
officer, chairs and members with website
Periodically
Send payment reminders for overdue job posting invoices,
review website to be sure all is up-to-date
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