UAF CHEMICAL
HYGIENE PLAN
(CHP) OVERVIEW
University of Alaska Fairbanks
Environmental, Health, Safety, and Risk Management
May 2013
WHY DO WE HAVE CHEMICAL
HYGIENE PLANS?
Required by Federal law (OSHA)
 29 CFR 1910.1450: Occupational Exposure to Hazardous
Chemicals in Laboratories
 29 CFR 1910.1450(e):Chemical hygiene plan
Chemical Hygiene Plan (CHP) must be:
 capable of protecting employees exposed to lab chemical
hazards
 readily available to all employees (at all times)
 specific to the lab
 reviewed at least annually
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UAF CHEMICAL HYGIENE PLAN
 Intended to be an umbrella plan that can be tailored
to each individual lab
 Covers the following:
 Roles and responsibilities of all lab members
 Information and training requirements
 Circumstances requiring prior approval
 Standard Operating Procedures (SOPs)
 Control measures
 Exposure monitoring
 Medical consultations and examinations
 Select carcinogens and toxins
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ROLES AND RESPONSIBILITIES
The CHP outlines individual responsibilities of
the:
 Principal Investigator (PI)
 Lab employees
 Chemical Hygiene Officer (CHO)
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ROLES AND RESPONSIBILITIES:
PI
 The PI has responsibility for implementation of
the CHP in his/her laboratory
 The PI shall:
 ensure that workers are trained and follow the CHP
outlined in this document
 ensure that the necessary protective and emergency
equipment is available, in working order, and that
appropriate training has been provided
 ensure that periodic laboratory inspections are performed
 know current legal requirements concerning regulated
substances
 review and evaluate the effectiveness of the laboratory
specific SOPs at least annually and update as necessary
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ROLES AND RESPONSIBILITIES:
LAB EMPLOYEES
 Laboratory employees are responsible for:
 planning and conducting each operation in accordance with
practices and procedures established in this CHP
 using equipment only for its designed purpose
 being familiar with emergency procedures including
 knowledge of the location and use of emergency equipment for
the laboratory
 how to obtain additional help in an emergency
 knowing the types of protective equipment available and
using the proper type for each procedure
 being alert to unsafe conditions and actions and calling
attention to them so corrections can be made as soon as
possible
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ROLES AND RESPONSIBILITIES:
CHO
The Chemical Hygiene Officer is responsible for:
 assisting PIs and other laboratory employees with
development and implementation of appropriate chemical
hygiene procedures and practices, including providing
consultation and information
 keeping abreast of legal requirements concerning
regulated substances and communicating any changes to
PIs and laboratory employees
 seeking ways to improve the overall chemical hygiene
program
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TRAINING
In addition to training on the CHP, employees
should receive the following training:
 Laboratory Safety
 Introduction to Hazardous Waste Management
 Hazard Communications GHS (new training required by
OSHA to be completed by December 2013)
All are available at
http://www.uaf.edu/safety/training/safety -training-powerpoin/
Note: Lab Safety training is general and does
not include any laboratory-specific training that
may be required
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TRAINING (CONT.)
Personnel need to be trained
 at the time of initial assignment (full training)
 before using any new hazardous chemical (chemical-specific
training, SDS/SOP review)
This training should be documented in case of:
 external inspections
 safety violations by employees
To request a copy of the training records for
your lab, contact EHSRM at 474-5413
 The records should go into Appendix 3 of the CHP:
 Simply substitute the training record PDFs for the Training
Record Template
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ADDITIONAL LAB-SPECIFIC
INFORMATION THAT LAB PERSONNEL
NEED TO KNOW
 Exposure limits or recommended exposure levels for
chemicals used in the lab
 Signs and symptoms of exposure to chemicals used in
the lab
 Location of SDSs and other chemical references
 How to detect the presence or release of a hazardous
chemical
 Information on the physical and health hazards of
chemicals in the lab
 Protective measures in place such as fume hoods,
personal protective equipment, work practices, etc.
Training on the proper use and care of these measures
should be included.
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SUMMARY OF LAB-SPECIFIC
TRAINING
 Personnel need training on lab-specific safety
issues including:

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


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Lab SOPs
Circumstances requiring prior approval
Conducting a hazard assessment
Exposure control methods used in the lab
Proper fume hood use
Chemical storage
Laboratory waste disposal
Emergency notification procedures
Spill response procedures
Emergency preparedness
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CIRCUMSTANCES REQUIRING
PRIOR APPROVAL
All employees must obtain prior approval to
proceed when:
 Radioactive materials will be used
 Contact Tracey Martinson, the UAF Radiation Safety Officer, at
474-6771, or tamartinson@alaska.edu
 Recombinant DNA or infectious agents will be used
 Contact the Office of Research Integrity at 474 -7832 for
instructions
 Depending on the organism used, approval of the Institutional
Biosafety Committee (IBC) may be required
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CIRCUMSTANCES REQUIRING
PRIOR APPROVAL (CONT.)
Employees must obtain prior approval to proceed
with a laboratory task from the PI or his/her
designee when:
 It is likely that exposure limit concentrations could be
exceeded or that other harm is likely
 There is failure of any equipment used in the process,
especially of safeguards such as chemical fume hoods
 Members of the laboratory staff become ill, suspect that
they or others have been exposed, or otherwise suspect a
failure of any safeguards
 When required by the PI
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STANDARD OPERATING
PROCEDURES (SOPS)
SOPs shall be written for each procedure done in
a lab
SOPs shall cover:
 The hazards presented by the chemicals and equipment used
in the procedure
 Personal protective equipment that must be used during the
procedure
 Glove type, eye protection, fume hood, etc.
 Waste disposal information
SOPs should contain detailed information on
how to carry out lab-specific processes so that
hazards are minimized
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CONTROL MEASURES
Control measures include:
Ventilation
 Lab work shall be conducted in a chemical fume hood
when volatile toxic chemicals are used, or when there is a
possibility that the PEL will be exceeded
 Personnel shall be instructed in the proper use of a fume
hood
Spill clean up procedures
 Personnel shall be trained on how to respond to a
chemical spill in their work area
 Personnel are encouraged to clean up spills only if they
have the necessary training, equipment, and supplies, and
feel comfortable doing so
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EXPOSURE MONITORING
 Please request exposure monitoring when
 You suspect that exposures may be in excess of the action level or the PEL
 This is especially important with substances that require a
Specific Laboratory Hazard Statement (SLHS). Your printed
online chemical inventory report will indicate this under the last
column “Chemical List”.
 Overexposures may require additional PPE or medical
surveillance
 You are experiencing symptoms that you think may be a
result of exposure to a particular chemical that you use
 Medical Surveillance:
 Personnel may be able to receive exams/vaccinations based on
exposures (routine or accidental)
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OTHER CONSIDERATIONS
 Chemical Inventories: You must have a current copy
printed within of your chemical inventory in your lab at
all times.
 Please discontinue use of the old Excel inventory
template (Appendix 10)
 EHSRM now uses the web-based program
Environmental Health and Safety Assistant produced by
On Site Systems, Inc. of St. Louis
 Chemical inventories are electronically stored. All that is
needed is an internet connection through the UAF or VPN
network.
 Contact Andy Krumhardt at 474-5197 for more information or to
arrange a training appointment and obtain your username and
password.
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OTHER COMPONENTS OF THE
CHP
Appendix 1A: Lab SOPs
Appendix 1B: Specific Lab Hazard Statements
 A Specific Laboratory Hazardous Statement (SLHS) must
be filled out for any chemical listed as such under the
“Chemical List” column in your printed lab inventory
report (last column)
 Many completed SLHS are available here
 A blank form is available in Appendix 1B of the CHP.
 Please contact EHSRM at 474-6771 for help developing a
new SLHS
Appendix 2: Laboratory Inspection Checklist
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OTHER COMPONENTS OF THE CHP
(CONT.)
Appendix 3—Training record template
 Remember, you do not have to hand write these in.
Simply contact EHSRM for a print out of training
records to insert in this appendix.
Appendix 4—Lab close-out checklist
 PIs are responsible for ensuring that their lab is cleaned out
prior to leaving UAF or moving to another lab location.
 Close-out procedures include ensuring that:
 Arrangements are made to dispose of all chemicals and wastes
 All drawers and cabinets are emptied and cleaned
 Arrangements are made for the removal of surplus glassware,
equipment, and furniture
 All tape, labels, and stickers are removed from surfaces
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OTHER COMPONENTS OF THE CHP
(CONT.)
Appendix 5—Emergency procedures
 Please complete with your lab-specific information and
post a copy by the lab door
Appendix 6—Disposal procedures
 This appendix provides an overview of disposal
procedures at UAF.
 Additional training is required (UAF Hazardous Waste
Management training, available here)
Appendix 7—List of select carcinogens
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OTHER COMPONENTS OF THE CHP
(CONT.)
Appendix 8—Power outage procedures
Appendix 9—Handling and storage requirements
for flammable and combustible liquids
Appendix 10—Chemical inventory template
 REMEMBER, chemical inventories are now entered
online. Contact EHSRM at 474-5197 or go to
http://www.uaf.edu/safety/laboratory-safety/chemical-inventory/
 All Appendices can be found here.
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QUESTIONS?
Contact the
UAF
Industrial
Hygienist at
474-6771 or
474-5197.
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