Food and Agriculture Organization of the United Nations
GENERAL SERVICE VACANCY ANNOUNCEMENT NO: GS/5789-TCE
Issued on:
Deadline For Application:
26.03.2010
15.04.2010
POSITION TITLE:
Operations Clerk
GRADE:
G-4
LOCATION:
Headquarters, Rome
DURATION:
N *- Twelve months (with
possibility of extension)
ORGANIZATIONAL UNIT:
Emergency Operations Service
POST NUMBER:
several positions
Emergency Operations and Rehabilitation Division (TCE)
OCC CODE:
2A11
DUTIES AND RESPONSIBILITIES
Under the general supervision of the Chief and the direct supervision of the Senior/Operations Officer(s), the incumbent will provide
operational assistance requiring initiative and independence. Specifically, to:
- initiate and follow-up administrative transactions in the Organization’s computerized personnel system for recruitment of consultants
and payment requests for settlement of honorarium;
- reply to queries from field personnel and personally take care of the request or refer them to the most appropriate source;
- initiate administrative transactions in the Organization’s computerized personnel system for the establishment, funding and
extension of positions in the field;
- facilitate briefing to newly recruited personnel at headquarters and in the field;
- initiate and follow-up administrative transactions in the Organization's computerized financial and travel systems (i.e. Field Budget
Authorizations, Field Disbursement Requests, Agency Service Requests, Purchase Requisitions, and Local Orders) as well as
preparation of Travel Authorizations and processing of Travel Expense Claims;
- support processing of budget revisions for projects;
- ensure conformity of project documents and Letter of Agreements to prescribed standards and layouts and the inclusion of all
signatures;
- check and revise outgoing material for accuracy and correctness in accordance with house style and procedures and ensure that
appropriate clearances have been obtained;
- support finalisation, distribution and printing of project document and correspondence;
- with referral to the relevant officer, take appropriate follow-up action in day-to-day work related to project activities;
- set up and maintain files of operational and administrative nature;
- prepare rough translations of routine letters;
- perform other duties as required.
*APPOINTMENT/PROMOTION TO THIS POST IS TEMPORARY, FOR THE DURATION OF THE ASSIGNMENT ONLY
QUALIFICATIONS – ESSENTIAL
Applications are normally not considered from candidates who do not possess ALL of the Essential Qualifications
Education:
Secondary school education.
Experience:
Three years of experience in clerical work, including operations work and one year at the G-3 level.
Language:
Working knowledge (level C) of English or French or Spanish and limited knowledge (level B) of one of the other two.
Other:
Knowledge of the Organization’s computerized financial, travel and personnel systems. Ability to draft routine
correspondence in English or French or Spanish. Good knowledge of applicable procedures. Ability to work under
pressure. Computer literacy and ability to use word processing and office technology equipment. Experience in field
operations procedures and, in particular, emergency operations. Tact, discretion and ability to establish and maintain
effective working relationships with people of different nationalities and cultural backgrounds.
QUALIFICATIONS – DESIRABLE
Experience and knowledge of FAO’s Field Programme Information Management System (FPMIS). Working knowledge (level C) of the
second language.
Internal candidates are invited to complete ADM75 and provide 14 copies. The vacancy announcement number must be quoted on the ADM75. Applications to be
submitted to the Staffing and Recruitment Branch, AFHR Room D-346. The name of the successful candidate will be posted on the FAO Intranet. Applications received
after the closing date will not be accepted unless applicants provide justification for the late submission (i.e. absence from HQ during the period of issuance of the
vacancy or part thereof and the division has not yet made a submission to the GSSSC).
ADM: AFH37e 07/03