Loss of Fee Waiver Eligibility
November 2015
Bryan Dickason
Community College Chancellor's Office
916-323-5952
bdickason@cccco.edu
cccco.edu
Agenda
1. Loss of the BOG Fee Waiver
2. Timing of Notifications
3. BOGFW and Enrollment priority
4. 2016 Implementation
5. Full-time Student Success Grant (FTSSG)
cccco.edu
Brief History
•
•
•
•
•
•
Prior to 1984 – There were no per unit fees
1984 – First enrollment fees instituted
1985 – Board of Governors Fee Waiver
2012 – Student Success Taskforce
2014 – Loss of Fee Waiver effective Fall 2016
2015 – First notices of potential loss of
eligibility sent after Spring 2015 term
3
cccco.edu
Loss of Fee Waiver Eligibility
• Starting with the Fall 2016 term, students can
lose their BOG fee waiver eligibility.
• Do not confuse with Federal and State SAP
requirements
• The student can still attend, but without a
waiver of their fees
• BOGFW Notifications started going out after
the spring 2015 term
cccco.edu
Loss of Fee Waiver Eligibility
• After two consecutive primary terms of not
meeting academic or progress standards
• Consecutive terms means two primary terms
with no more than a one term break.
– Example: Fall 2015, Fall 2016
– Example: Spring 2016, Spring 2017
• Primary terms are Fall, Winter or Spring
cccco.edu
Timing of campus notifications
• Loss of eligibility notifications must be sent
within 30 days of the end of the term
• Loss of eligibility begins with the first
registration opportunity after notification
• The first registration opportunity is student
specific, not campus specific
cccco.edu
Loss of Fee Waiver Eligibility
• Academic requirement is a cumulative GPA of
at least 2.0.
• Progress requirement is cumulative
satisfactory completion of more than 50% of
attempted units.
cccco.edu
PDF Flow Chart
• Two-sided PDF chart describing the loss of fee
waiver eligibility
• http://extranet.cccco.edu/Divisions/StudentSer
vices/FinancialAid/BOGFeeWaiverProgram.aspx
cccco.edu
http://extranet.cccco.edu/Divisions/StudentServices/FinancialAid/BOGFeeWaiverProgram.aspx
Loss of BOGFW
Two possibilities:
- Academic Standards
- Progress Standards
Foster Youth
exempt:
- BOGFW
- Enrollment
Priority
Regaining Eligibility:
1. Meeting Academic
& Progress
Standards
2. Successful Appeal
3. Sitting out 2consecutivecccco.edu
terms
http://extranet.cccco.edu/Divisions/StudentServices/FinancialAid/BOGFeeWaiverProgram.aspx
BOGFW – Notification and Timing
College enrollment priority: 04/15/2016
Student can choose to register on
04/15/2016 during enrollment priority or
wait and register later
cccco.edu
http://extranet.cccco.edu/Divisions/StudentServices/FinancialAid/BOGFeeWaiverProgram.aspx
BOGFW and Enrollment Priority
• Loss of the BOG Fee Waiver as a consequence of the
loss of Enrollment Priority
– Why?
– They both share the Academic & Progress
Standards
If a student fails either, it affects
BOTH the eligibility for BOGFW
and Enrollment Priority
cccco.edu
BOGFW and Enrollment Priority
• What’s different?
– The 100 unit cap for Enrollment Priority
– The notification timing
• BOGFW must be done within 30 days from
determination of failure to meet Academic and/or
Progress Standards
• Enrollment Priority has no notification timing specified
in the regulations
cccco.edu
Implementation: Fall 2016
• First notification to students were sent following the
spring 2015 term
– In conjunction with Enrollment Priority
– Within 30 days of end of Spring 2015 term (more strict
than Enrollment Priority regulations)
• Fully operational for registration for the fall 2016 term
• Local policies need to be developed and implemented
– Coordination with Enrollment Priorities and SSSP efforts
across campus
– Districts shall ensure that all board policies and course
catalogs reflect the BOGFW eligibility requirements and
that appropriate and timely notice is provided to students
cccco.edu
Implementation-Continued
• FAO processes and system programming
changes to conform to regulations
– 100 unit cap only applies to Enrollment Priority
– Must check eligibility status after each primary
term
• Can affect eligibility status for non-primary terms (i.e.
fall and spring probation could affect summer fee
waiver eligibility)
cccco.edu
BOGFW - Appeals
6 circumstances:
1. Extenuating Circumstances
2. Student with disabilities not
receiving timely services
3. Significant academic improvement
4. Changes to economic situation
5. Not receiving essential support
services
6. Special considerations
cccco.edu
16
Fee Waiver Appeals
• These three appeal reasons apply to both Enrollment
Priority and the BOG Fee Waiver
1. Extenuating Circumstances
2. Student with disabilities not receiving timely
services
3. Significant academic improvement
cccco.edu
17
Fee Waiver Appeals
• These three appeal reasons apply only to the BOG
Fee Waiver
4. Changes to the student’s economic situation
5. Not receiving essential support services
6. Special consideration of factors related to:
a. CalWorks
b. EOPS
c. DSPS
d. Veteran Services
cccco.edu
Appeal Process
• Each College District shall establish written procedures by
which a student may appeal the loss of the BOGFW (or loss
of Enrollment Priority)
– The College District can certainly establish an appeal committee
that can oversee both the loss of BOGFW and Enrollment
Priority
– Design appeals process and polices to support student success
– Become familiar with your college’s appeal process
• You should take into consideration:
–
–
–
–
Timelines
Deadlines
Appeal committee – who should be part of it?
What to include with the notification
cccco.edu
Automatic Appeals
• You may also include automatic appeals to your
process and changes, some suggestions:
• Example:
– Returning students after sitting out 2 primary terms
– Significant Academic Improvement:
•
•
•
•
Fall 2016 1.95 cumulative GPA
Spring 2017 1.79 cumulative GPA
Fall 2017 2.3 GPA
Automatic appeal granted for Spring 2018
cccco.edu
Q&A
Questions received from colleges
cccco.edu
Q&A
Question:
Are the BOGFW rules finalized? Meaning no
changes are expected by Fall 2016 or do we expect
some additional changes?
Answer:
The regulations are final and we don’t anticipate
any changes.
http://extranet.cccco.edu/Divisions/StudentServices/FinancialAid/BOGFeeWaiverProgram.aspx
cccco.edu
Q&A
Question:
Will the Chancellor’s office send out additional
information regarding responsibility of
implementation? Admissions and Records or
Financial Aid?
Answer:
For the student, it is better to have one appeal
process that handles both Enrollment Priority
and Fee Waiver. Choose the department that
will best serve the students.
cccco.edu
Q&A
Question:
Will there be any templates for Appeals that a
school can go by or use? Or is it up to the
school to make up?
Answer:
No, we don’t have a template. You might want
to ask the list serve for samples.
cccco.edu
Q&A
Question:
How is the definition of “Significant Academic
Improvement” defined?
Answer: It should be at a minimum 2.0 GPA and
50% unit completion for a term, but you can make it
higher than that. If a student has a cumulative GPA
or Progress % that is below the standards but
he/she does well in a recent term you could grant
him/her an appeal.
cccco.edu
Q&A
Scenario:
Student fails Academic Progress for two consecutive
terms, but it’s due to prior grades. Those two consecutive
semesters they had greater than 50% completion and 2.0,
but because we check on cumulative grades they fail. Can
we automatically approve them under “Significant
Academic Improvement” or does the student have to
initiate the Appeal themselves?
Answer:
Yes, this is a good example for “Significant Academic
Improvement”. You could automate this process rather
than having the student initiate an appeal.
cccco.edu
Q&A
Question:
The BOGFW rules should mirror the scenario, correct? In
our college policy, we have 12 units as minimum to take a
look at the student’s academic history. Meaning if a
student has attempted less than 12 units but has
attended multiple semesters, even though the student
may have failed and dropped classes, the student would
still be eligible for the BOGFW because the student never
attempted 12 units. Is this correct?
Answer:
Yes, the 12 unit minimum applies. You only calculate
probation after a student attempts 12 units.
cccco.edu
Q&A
Question:
Consecutive terms. So if we have a student who attends
every other primary term the student would not be subject
to dismissal because they do not have a FALL/SPRING
combo?
Answer:
No. Consecutive semesters in this case means any two
semesters the student takes without a two primary term
gap. The student has to “sit out” for at least two semesters
to regain eligibility. If the student sits out two semesters
he/she still comes back with his/her poor GPA or Progress
%, he/she may land again on probation at the end of the
first term back.
cccco.edu
Q&A
Question:
There are Six Circumstances for which a student can
appeal the loss of the BOGFW. If the committee denies
the appeal can we add a 7th option? For example if an
appeal was denied the student would have to take a 4
hour workshop on Academic Progress and then have
their BOGFW reinstated. Or even just add an additional
option for the appeal process. So if the student did this
workshop we could approve it?
.
Answer:
You can set your own appeal processes, which can
include requiring a workshop as part of the appeal, but
not as a separate option on its own. Good idea. cccco.edu
Q&A
Question:
If the student sits out one year after one failed
term, is the student OK to receive BOGFW?
Answer:
Yes. The student only had one failed term,
he/she didn’t have to sit out a year to regain
eligibility for the BOGFW.
cccco.edu
Other
• CO and the Foundation is collaborating on
communication strategies and collateral materials
– BOGFW tri-fold publication already available (English and
Spanish)
• Colleges should develop process and system changes,
and communication/notification strategies
– Part of your College District’s written guidelines for the
appeal process
• Colleges should be fully informed about student
support services available
– Develop process for referring students
cccco.edu
Full-time Student Success Grant
New for 2015-16
cccco.edu
FTSSG Program Description
Senate Bill 93, part of the 2015 Budget Act, created a new
grant program for California community college students
•
“Full-Time Student Success Grant” (FTSSG) program
•
Payable starting fall 2015-16
• All California Community Colleges will be participating.
•
For full-time Cal Grant B recipients
cccco.edu
Intent of FTSSG Funding
$39 million was provided to leverage the existing Cal Grant
B program with supplemental grant funding
To support student persistence, retention and success
To increase grant aid to community college students to
reduce the unmet need gap
To strengthen the value of the Cal Grant B Access award for
the most disadvantaged of our students
cccco.edu
Questions?
•
•
•
•
Bryan Dickason
CCCCO
bdickason@cccco.edu
916.323.5952
Questions?
Comments?
Thoughts?
cccco.edu