FRESNO CITY COLLEGE
FACULTY MANUAL
DR. NED DOFFONEY
PRESIDENT
2005-2006
PREFACE
This manual has been prepared in an attempt to provide a convenient document for the use of
faculty to familiarize themselves with many of the important policies and procedures of the
District and the College.
Obviously, any policy or procedure may change during the actual course of the school year by
virtue of Board action, administrative decision, or collective bargaining agreements. Therefore,
certain contents of this manual may become outdated at any time.
For any question of a critical nature, it is always best to check with your immediate
administrative supervisor, who will either know the answer or will know where to obtain the
correct answer.
There is available in every administrator's office a manual containing District policy,
administrative rules and regulations, and pertinent contract provisions. A copy of the Education
Code and Title V of the California Administrative Code is available for review in the College
President's Office.
The Organization shall not unlawfully discriminate against any person on the basis of ethnic
group identification, national origin, religion, age, sex, race, color, or physical or mental
disability, or any other unlawful criteria, and shall not subject any person to any other
discriminatory practices prohibited by state or federal law.
TABLE OF CONTENTS
Reference/Page
ADMINISTRATIVE ORGANIZATION
Organization Chart ..............................................................................................................1
Instructors: Duties and Responsibilities...............................................................................2
Coaches: Duties and Responsibilities ..................................................................................5
Associate Deans of Instruction: Duties and Responsibilities ..............................................6
Department Chairs: Duties and Responsibilities .................................................................9
Department Chairs: List .....................................................................................................11
Department Chairs: Appointment Process .........................................................................13
Committees and Meetings..................................................................................................14
THE INSTRUCTIONAL PROGRAM
Grading Standards ..............................................................................................................16
Textbook Adoption
Class Record Book ............................................................................................................17
Student Records
Changing Grades ……… ................................................................................................ 18
Semester Examinations
Examination Policy
Proctoring Examinations
Maintenance of Student Evaluation Material
Liability of Instructors
Classroom Changes .......................................................................................................... 19
Absences
Library and Audio-visual Materials
Production Services ...................................................................................................... 20
Key Authorization
Purchase and Requisition Procedures .............................................................................. 21
Moving Furniture and Equipment
Buildings and Equipment
Maintenance and Custodial Services
Use of School Buildings, Rooms and Facilities............................................................... 22
Telephone Usage
Field Trips
Transportation Requests
Public Relations ............................................................................................................... 23
Staff and Student Information Bulletin ............................................................................ 24
Student Employment Services
Parking
Professional Ethics .............................................................................................................25
Sexual Harassment .............................................................................................................26
Professional Growth
Emergency Procedures.......................................................................................................27
STUDENTS AND STUDENT ORGANIZATIONS
Philosophy of Student Government ...................................................................................31
Student Body Organization
Regulations Governing Student Organization Funds
Finances ............................................................................................................................32
Student Activity Schedule..................................................................................................33
Hazing
Solicitation of Funds ..........................................................................................................34
Regulations for Posting Material .......................................................................................34
Off-Campus Code of Conduct
Responsibilities of Faculty Members, Coaches & Club Advisors on Field Trips .............36
PERSONNEL POLICIES
General Policy Statement ...................................................................................................38
Academic Freedom ...........................................................................................................39
Freedom of Speech, Political Activities.............................................................................39
Definition of Incompatible Activities ...............................................................................40
Drug Free Workplace .........................................................................................................40
Title for Certificated Personnel .........................................................................................41
Assignments .......................................................................................................................41
Two-Campus Assignments ................................................................................................42
Tenure ................................................................................................................................43
Salary
Class Advancement ............................................................................................................44
Extra Pay ...........................................................................................................................45
Community Service ...........................................................................................................45
Travel and Expense Reimbursement
Faculty Senates ..................................................................................................................47
Industrial Accident and Illness Leave ................................................................................48
Employee Assistance Program
Retention, Dismissal, Suspension ......................................................................................49
Retirement/Reduced Service
Resignation ........................................................................................................................50
Appointment and Conditions of Employment
Contracts: Issuance, Acceptance, Release .........................................................................51
Orientation .........................................................................................................................52
Complaints
Discrimination
Sexual Harassment
Other
New Certificated Positions ................................................................................................53
Recruitment, Selection and Employment ..........................................................................54
Nepotism ............................................................................................................................56
Holidays
5000 CERTIFICATED ORGANIZATIONS
Academic Senate - Constitution and By Laws
Curriculum Committee - Operating Agreement and By Laws
Equivalency Committee - Operating Agreement and By Laws
Professional Ethics
Copyright Guidelines ..................................................................................................... Appendix A
Emergency Action Plans ................................................................................................ Appendix B
INDEX
Reference/Page
Absences ........................................................................................................................................19
Academic Senate – What is the Academic Senate........................................................................... i
Academic Senate – Constitution and Bylaws ................................................................................ iv
Academic Senate – Shared Governance Agreement ....................................................................... i
Academic Freedom ........................................................................................................................39
Accident, Industrial ........................................................................................................................48
Assignments ...................................................................................................................................41
Audio-Visual equipment ................................................................................................................19
Buildings and Equipment - Responsibility ....................................................................................21
Buildings, Rooms and Facilities - Use...........................................................................................22
Class Record Book .........................................................................................................................17
Class Advancement ........................................................................................................................41
Classroom Changes ........................................................................................................................19
Committees and Meetings..............................................................................................................14
Community Service .......................................................................................................................45
Compensation - Extra pay for extra work ......................................................................................45
Complaint Procedures - Members of the Bargaining Unit ............................................................53
Complaints and Procedures - Discrimination ................................................................................53
Complaints and Procedures - Sexual Harassment .........................................................................52
Contracts: Issuance, Acceptance, Release .....................................................................................51
Crisis Intervention ..........................................................................................................................27
Curriculum Committee - Operating Agreement ............................................................................56
Department Chairs - Appointment Process....................................................................................13
Department Chairs - List ................................................................................................................11
Discrimination Complaints and Procedures...................................................................................52
Drug Free Workplace .....................................................................................................................40
Duties and Responsibilities, Associate Deans of Instruction...........................................................6
Duties and Responsibilities, Coaches ..............................................................................................5
Duties and Responsibilities, Department Chairs .............................................................................9
Duties and Responsibilities, Instructors ...........................................................................................2
Emergency Procedures...................................................................................................................28
Emergency Action Plans ................................................................................................ Appendix B
Employee Assistance Program ......................................................................................................48
Employment - Appointment and Conditions ................................................................................47
Employment Criteria ......................................................................................................................52
Employment - Incompatible Activities ..........................................................................................36
Employment - Recruitment ............................................................................................................54
Employment - Selection .................................................................................................................52
Employment - Simultaneous ..........................................................................................................36
Equivalency Committee - Operating Agreement ...........................................................................56
Ethics - Professional ......................................................................................................................25
Examination Policy ........................................................................................................................18
Facilities - Use ...............................................................................................................................22
Field Trips - Transportation ...........................................................................................................22
Fire and Emergency Drills .............................................................................................................27
Freedom of Speech ........................................................................................................................39
Furniture and Equipment - Moving ...............................................................................................21
Grading ..........................................................................................................................................16
Grades - Changing .........................................................................................................................18
Grading Standards ..........................................................................................................................16
Holidays .........................................................................................................................................56
Illness or Injury - Minor, Procedures .............................................................................................28
Incompatible Activities ..................................................................................................................40
Industrial Accidents - Reporting of Claims ...................................................................................48
Key Authorization ..........................................................................................................................20
Liability, Instructor ........................................................................................................................18
Library and Audio-visual Materials ...............................................................................................19
Maintenance and Custodial Services .............................................................................................21
Student Evaluation Material ..........................................................................................................18
Nepotism ........................................................................................................................................56
Non-Contract assignments - compensation ...................................................................................44
Organization Chart ...........................................................................................................................1
Orientation .....................................................................................................................................52
Parking ...........................................................................................................................................24
Pay period ......................................................................................................................................44
Payroll deductions ..........................................................................................................................44
Political Activities..........................................................................................................................36
Positions - New, Certificated .........................................................................................................50
Proctoring Examinations ................................................................................................................18
Production Services .......................................................................................................................20
Professional Growth.......................................................................................................................26
Public Relations .............................................................................................................................23
Publications City at Large ..............................................................................................................22
Purchase and Requisition Procedures ............................................................................................21
Reduced Service.............................................................................................................................49
Resignation - procedures................................................................................................................50
Retirement/Reduced Service ..........................................................................................................49
Rooms - Use...................................................................................................................................22
Salary .............................................................................................................................................43
Salary - Class Advancement ..........................................................................................................44
Salary - pay period .........................................................................................................................44
Salary - payroll deductions ............................................................................................................44
Semester Examinations ..................................................................................................................18
Sexual Harassment .........................................................................................................................26
Sexual Harassment - Prohibition and Complaint Procedures ........................................................52
Staff and Student Information Bulletin ..........................................................................................24
STRS - Reduced Service ................................................................................................................49
Student Records .............................................................................................................................17
Students and Student Organizations ..............................................................................................31
Students - Employment Services ...................................................................................................24
Teaching Assignment.....................................................................................................................41
Teaching Assignment - Two Campuses ........................................................................................42
Teaching Assignments - extra-contractual compensation .............................................................42
Telephone Usage ............................................................................................................................22
Tenure ............................................................................................................................................43
Textbook Adoption ........................................................................................................................16
Titles, Certificated Personnel .........................................................................................................41
Transportation Requests.................................................................................................................22
Travel and Expense Reimbursement .............................................................................................45
Volunteer/Community Service ......................................................................................................45
Duties & Responsibilities of Instructors
Cross Reference: BP 4118.1
The major duty of an instructor shall be to teach students in accordance with the philosophy,
objectives, and polices of the district, the approved curriculum of the division, the provisions of
the Education Code, and the Rules and Regulations of the Board of Governors of the California
Community Colleges. More specifically, and additionally, a teacher of this district shall:
1.
Know the philosophy and objectives of this district [as expressed in the college catalogs]
and be guided by them in the planning and teaching of each course.
2.
Know and comply with provisions of the Faculty Handbook.
3.
Maintain a high level of competency in the subjects taught.
4.
In cooperation with other instructors concerned, prepare and/or revise outlines for courses
as assigned and submit these outlines to the administration for review and approval.
5.
In cooperation with other instructors concerned, prepare and submit to the administration
for review and approval a listing for each course of the texts, workbooks, or other
material which students are expected to utilize.
6.
Teach classes as assigned and scheduled by the administration (after consultation with the
instructors), following the current approved course outlines and utilizing the current
approved texts for each course taught.
7.
Prepare and submit studies, reports, and other materials directly related to his/her
teaching and other assignments as called for by the administration.
8.
Be present in the classroom during the time classes are officially scheduled, exceptions to
be approved by the administration.
9.
If it is necessary to be absent for any reason, provide the administration with maximum
advance notice of both the beginning of absence and the return to duty.
10.
Give final examinations as announced in the published examination schedule, exceptions
to be approved by the administration.
11.
Keep accurate records on attendance and grades and submit, on time, attendance reports,
grade reports, classbooks, and other records and certifications required by the various
administrative offices.
12.
Take appropriate action to assure that students in his/her classes are only those who have
been admitted in accordance with college procedures. However, guests not intending to
enroll in a class for credit may attend class sessions by instructor permission.
2
Duties & Responsibilities of Instructors
Cross Reference: BP 4118.1
13.
Maintain prudent and reasonable supervision of students at all times while in charge of a
class, laboratory, shop, field trip, or authorized college activity.
14.
Make systematic evaluations of student progress consistent with established instructional
objectives.
15.
Work with counselors and other appropriate personnel on student problems which require
special attention.
16.
Maintain confidentiality of student records as required by state and federal law.
17.
Cooperate in the promotion of extracurricular activities by accepting extracurricular
assignments and by positive encouragement of student conduct and student dress.
18.
Assist in enforcement of college rules and regulations pertaining to student conduct and
student dress.
19.
Serve on committees when appointed.
20.
Prepare requests for the purchase of new library books and materials as needed and
submit these requests to the librarian.
21.
Work a minimum of 40 hours per week and be on campus each duty day as set forth in
the district calendar, exceptions to be approved by the administration.
22.
Maintain a minimum total of 20 office and class hours weekly, excepting that in no
instance shall an instructor have fewer than three office hours each week. Office hours,
which are for the purpose of student consultation, shall be posted on office doors and
filed with the dean of instruction.
23.
Attend faculty meetings, division meetings, and other meetings called by authorized
personnel, unless excused by the person calling the meeting or by the president.
24.
Exercise proper care in the use of instructional equipment and in observing security
precautions for the protection of such equipment.
25.
Assist in preparing the annual budget requests for instructional equipment, supplies,
repairs, and alterations and submit these requests to the administration for review and
recommendation.
26.
Report to the administration observed defects in the buildings, fields, furniture, or
equipment which might jeopardize the comfort, health, or safety of students or others.
3
Duties & Responsibilities of Instructors
Cross Reference: BP 4118.1
27.
Give prompt attention to all bulletins and announcements from administrative offices and
comply with regulations thus issued.
28.
Keep informed on procedures to be followed in case of fire, air raid, earthquake, bomb
threat, or other disaster or accident.
29.
Devote full time, attention, and effort to assignments and refrain from engaging in any
employment, activity, or enterprise which has been determined to be inconsistent,
incompatible, or in conflict with duties as a district certificated employee. (See Definition
of Incompatible Activities (BP 4118.4)).
30.
To facilitate and make more efficient the learning process, inform students, in writing, at
the beginning of each course, of the instructor's attendance requirements, major class
objectives consistent with approved course outline, major assignments and approximate
due dates, an explanation of the standards and methods of evaluating student
performance, and consequences which the student can expect if performance standards
are not met. When, in the judgment of the instructor, circumstances warrant revisions in
the initial instructional plan, these revisions will be conveyed to the students within a
reasonable time.
31.
Act as a faculty academic advisor to those students, designated by the administration,
who need assistance in an area for which an instructor has expertise.
4
Duties & Responsibilities of Coaches
Cross Reference: AR 4118.11
In addition to fulfilling the requirements of Board Policy 4118.1 (Duties and Responsibilities of
Instructors), athletic coaches of this district shall:
1.
Work through the athletic director on all matters pertaining to athletics.
2.
Obtain final approval of the athletic director on all sports schedules.
3.
Maintain good rapport with the district high school coaches and an effective working
relationship with them.
4.
Develop and maintain good rapport in the communities and within the various groups
within the communities.
5.
In accordance with established rules and regulations, recruit athletes within the district by
being visible at the district high school campuses and actively recruiting on the district
high school campuses.
6.
Maintain appropriate individual and team conduct and discipline.
7.
Maintain a businesslike working relationship with campus employees and organizations.
8.
Complete in a timely manner necessary paperwork which serves the function of the
program.
9.
Assume responsibility for securing information regarding eligibility of players, as
appropriate.
10.
Field full and competitive teams.
11.
Assume duties and responsibilities as delegated or assigned by the administration, athletic
director, or head coach.
These duties and responsibilities reflect past practices and are included here for purposes of
clarification.
5
Duties & Responsibilities of Associate Deans of Instruction
Under the general direction of the Dean of Instruction and in accordance with provisions of the
Education Code, the rules and regulations of the Board of Governors of the California
Community Colleges, and the policies of the District, the divisional Associate Deans of
Instruction perform the following duties:
1.
Recommend to the Dean of Instruction schedules of teaching assignments and class and
room assignments. Monitor the enrollment in classes and make adjustments as
appropriate according to registration trends and fiscal demands.
2.
Recommend to the Dean of Instruction faculty selection, evaluation, and retention for
both full-time and part-time staff; initiates employment papers on all new hires; and
makes recommendations relative to employment status.
3.
Supervise classroom instruction in the division.
4.
Make recommendations to the Dean of Instruction for the improvement of instruction
within the division.
5.
Hold meetings with instructors and other staff members of the division to assure that
district policies and rules and regulations are understood and observed.
6.
Are available for consultation with students, teachers and members of the community.
7.
Promote Professional Development among the division faculty and conducts related
activities.
8.
Serve in a liaison capacity between the faculty of the division and the administration.
9.
Promote, organize, coordinate, and develop division programs to include day, evening,
and summer session.
10.
Provide for supervision of the division's classified and student employees.
11.
Encourage the writing of special projects which affect the division.
12.
Supervise and evaluate the conference and field trip plans of instructors and/or students.
13.
When an instructor is absent, secure a substitute instructor as appropriate or sees to the
taking of role and the dismissing of the class.
14.
Give sustained leadership in curriculum improvement by constant review, regular
evaluation, revision, and attention to relevance.
6
Duties & Responsibilities of Associate Deans of Instruction
15.
Recommend curriculum proposals to Dean of Instruction.
16.
Maintain and upgrade courses of study with assistance of the faculty.
17.
Furnish data for the college catalog pertaining to the division.
18.
Develops informational materials for publication (brochures, pamphlets, etc.) having to
do with the division programs.
19.
Establish and maintain business and community relationships which will benefit
instruction.
20.
Are responsible for preparation and administration of the division budget and makes
budget recommendations to the Dean of Instruction.
21.
Recommend the purchase of and maintain records on supplies and equipment, and are
responsible for processing requisitions.
22.
Attend to the security, maintenance, and repair of division equipment.
23.
Advise those responsible for the building plans of the district concerning remodeling of
existing facilities and planning of new building assigned to the division.
24.
Foster coordination and mutual understanding among the divisions of the college.
25.
With the assistance of teachers within the division, are responsible for textbook selection.
26.
Assist the Dean of Students in developing and maintaining an in-service program for
counselors and advisors.
27.
Prepare division section of the annual report to the College President.
28.
Attend regular meetings of the President's Cabinet, the Curriculum Committee, and the
Instructional Administrative Staff Committee. Serve on such other committees as are
necessary and/or assigned for the effective operation of the division and college.
29.
Conduct follow-up studies to determine effectiveness of instruction for purpose of
curriculum improvement.
30.
Provide necessary information for the completion of federal and state reports as required.
31.
Assist other campus offices in developing and maintaining specialized student services as
appropriate.
7
Duties & Responsibilities of Associate Deans of Instruction
32.
Review job assignments and employee performance.
33.
Make recommendations relative to the establishment and maintenance of program
advisory committee membership, scheduling meetings as appropriate, and have
responsibility for meeting minutes and responses to the committee relative to any
concerns expressed or recommendations made.
34.
Perform other duties as required.
The Associate Deans of Instruction are responsible for the following positions: Faculty,
Department Chairs, Administrative Aide and Department Secretary. In addition, the following
associate deans are responsible for respective positions:
Applied Technology: Police Academy Director, Apprenticeship Training Director, Toolroom
Attendant, Instructional Technician, Electronic/Microcomputer Repairman
Health Sciences:
Director of Nursing, Director of Dental Hygiene, Director of Athletics,
Nursing Skills Resource Assistant, Office Assistant II
Humanities:
Theatre Manager, Director of Arts, Honors and Student Success
Math, Science
& Engineering:
Instructional Technicians, Microcomputer Specialist
Social Science:
Child Development Coordinator, Instructional Technicians, Instructional
Aides
8
Duties & Responsibilities of Department Chairs
Under the direct supervision of the division dean and in accordance with provisions of the
Education Code, the rules and regulations of the Board of Governors of the California
Community Colleges, and the policies of the District, the department chair person performs the
following duties:
1.
Provides leadership for the development and continuing review and evaluation of
departmental curriculum and programs. This includes:
a. Reviewing and updating course outlines and catalogs as needed.
b. Developing new course proposals.
c. Acting as liaison between department, division dean, and articulation officer of the
institution.
d. Working with program advisory committees, as appropriate.
2.
Provides leadership for the improvement of instructional effectiveness by encouraging or
otherwise assisting staff to:
a. Work on innovative projects and teaching techniques.
b. Evaluate teaching methodology.
c. Improve academic background.
d. Attend conferences.
e. Participate in professional development activities.
f. Develop well-organized course activity schedules.
g. Encourage student input relative to curriculum and instructional improvements.
h. Share ideas and concerns.
3.
Promotes departmental review and discussion of course texts and other materials, and
coordinates the selection of those materials.
4.
Assists with orientation of new staff in matters related to instruction and school policies
and procedures.
5.
Assists in the recruitment, selection, and evaluation of certificated and classified staff
(part-time and full-time positions) according to policy and campus evaluation procedures.
6.
Assists in developing and maintaining a pool of adjunct faculty and substitute instructors.
7.
Assists with the recruitment, selection and supervision of student assistants working for
the department.
8.
Assists the division dean and other staff with the development of the
department's class schedule so that optimum utilization of staff and facilities is achieved.
9.
Makes recommendations to the division dean relative to facilities and equipment
maintenance and improvement.
9
Duties & Responsibilities of Department Chairs
10.
Makes recommendations relative to the budget (day, extended day, summer):
a. Solicits, collects, and organizes the instructors' new budget requests.
b. Assists with setting the division's budget priorities.
c. Approves departmental expenditures.
d. Develops recommendations for budget requests, as appropriate.
11.
Conducts department meetings as needed and prepares and distributes minutes to all
department members.
12.
Attends regular departmental chairperson meetings.
13.
Initiates and responds to general departmental correspondence.
14.
Submits a yearly departmental report to the division dean.
10
2005-2007 Department Chairs:
FRESNO CITY COLLEGE
DEPARTMENT CHAIRS 2005-2007
APPLIED TECHNOLOGY
Electronic/Manufacturing
Trades
Graphics:
Drafting, CADD, Architecture, BSCA
Photography, Graphic Communication
Transportation/Services
BUSINESS
Business Administration/Mgmt/Mktg
Information Systems/Decision Science
Business & Technology
Accounting
Paralegal/Real Estate
Dan Sousa
Eric Nitzsche
2005-2007
2004-2006
Ron Cerkueira
Ray Arth
Dennis Byrns
2004-2006
2004-2006
2005-2007
Lydia Anderson
Bonnie Smith
Sandy Bolt
Monique Byrd
Brian McCully
2004-2006
2005-2007
2004-2006
2005-2007
2005-2007
FINE, PERFORMING, AND COMMUNICATION ARTS
Art
Robyn Bates
Communication Arts
Lynn Badertscher
Music
Michael Dana
Theatre Arts/Dance
Debra Shapazian
2005-2007
2004-2006
2005-2007
2004-2006
HEALTH SCIENCES
Allied Health
Nursing
P.E.Activities & Pre-professional
P.E.Activities & Pre-professional
Paul Gonzales
Bridget Heyne
Carol Kadingo
Susan Yates
2005-2007
2004-2006
2005-2007
2004-2006
Foreign Language
Preparatory English
Luis Contreras
Clay Rooks
Patti Van Vleet FA 2005
John Fitzer
Renato Martinez
Karen McCafferty
2005-2007
2005-2007
2005
Sp 2006-2007
2004-2006
2004-2006
MATH, SCIENCE & ENGINEERING
Life Science
Math
Math
Chemistry
Earth/Physical Sciences
Scott Porteous
Jin He
Greg Jamison
Robb Culp
Greg Ohanian
2004-2006
2004-2006
2005-2007
2004-2006
2005-2007
SOCIAL SCIENCE
Anthro/Econ/Geography
Cultural/Women’s Studies
History, Political Science
Child Development
Jill Minar
Art Amaro
Brian Rutishauser
Marybeth Miller
2004-2006
2005-2007
2005-2007
2005-2007
HUMANITIES
Composition
Letters
ESL
11
Psychology/EDUC/EDA
Mary Ann Valentino-Singer
Crim/FM/FN/FSM/H EC/HS/Soc
Richard Valencia
GUIDANCE & COUNSELING
Counseling
Renee Harris
12
2005-2007
2004-2006
2005-2007
Appointment of Department Chairs
Department chairs are appointed to a two-year term by the College President upon
recommendation of the department faculty and the instructional administration.
During the spring semester, before an encumbered department chair leaves office, each
department meets to nominate a minimum of two full-time faculty members for the position of
department chair. The names of the nominees, ranked at the discretion of the department
membership, are submitted through the division dean and Dean of Instruction to the College
President.
It is expected that the administration will be able to appoint the department chairs from those
staff members nominated by the department membership. In the event that no name submitted is
acceptable to the administration, the department will be asked to reconsider its recommendations
in the hope that a mutually acceptable candidate can be identified.
The process for identifying department chairs should be completed in the spring semester prior to
the beginning of their two-year terms.
13
COMMITTEES
Academic Senate
The Academic Senate meets two Wednesday afternoons each month, usually at 3:00 p.m.
in the Library Conference room. The meeting schedule is published during the first few
weeks of each semester.
Associated Students Senate
The Associated Students Senate meets each Thursday at 3 p.m. in the Senate Chambers
located in the College Activities Center. Meetings are usually held when school is in
session.
Board of Trustees, State Center Community College District
The Board of Trustees is the governing board of the district with ultimate and final
responsibility of the instructional program, student personnel services, and the business
affairs of the district and its facilities. The Board consists of seven members elected at
large from the several areas of the district and two student members elected by the two
respective student bodies. Regular meetings are usually held the first Tuesday of each
month in the district office board room. All meetings of the Board are open to the public.
Chancellor's Cabinet
The highest level review and policy-recommending body, chaired by the chancellor, the
cabinet consists of the vice-chancellors, college presidents, director of public relations,
director of educational services & planning and the executive director of foundations and
grants. The usual meeting time is Monday afternoons at the district office. As needed,
the cabinet is augmented by the major deans of each campus.
Curriculum Committee
The Curriculum Committee meets as necessary on Mondays, 3 p.m., in the Library
Conference room. A meeting calendar may be obtained from the curriculum assistant in
the Office of Instruction.
District Communications Council
The district communications council meets as scheduled by the chancellor. The council
is comprised of all governance leaders of both campuses. The council reviews the
upcoming board of trustees agenda and respective governance activities.
Faculty Meetings
General faculty meetings are traditionally scheduled on the orientation days immediately
preceding the start of the fall and spring semesters. Other meetings may be called at the
discretion of the college president.
14
COMMITTEES
Instructional Administrative Staff
The Instructional Administrative Staff meets the first Tuesday of each month during the
academic year at 8:30 a.m. in the Library Conference room. Membership includes the
dean of instruction, the associate deans of instruction and associate dean of students,
Counseling & Guidance and one representative each of the student services area and
Academic Senate.
President's Cabinet
The President's Cabinet considers for action or information campus concerns, suggestions
and proposals. Regular meetings are held every other Thursday at 2 p.m., in the Library
Conference Room.
Student Services Managers
Student Services managers meet as needed every Tuesday at 10:30 a.m., usually in the
Student Services conference room.
Other Committees
The institutional standing committees meet at various times throughout the year at the
discretion of the chair and members. The President’s Office retains membership lists for
standing committees.
Program advisory committees meet at least once during the academic year. The
respective division office can provide membership and meeting information upon
request.
15
The Instructional Program
Grading Standards
Each instructor is responsible for establishing grading standards which uphold the
integrity of the college's instructional program and which are fair and consistent to the
students. These standards and the student activities upon which grades shall be based
should be made clear to the student, in writing, at the beginning of the semester. The
results of class performance upon which the student's grade is determined should be
recorded and available for review during the semester. College policy is that the
minimum number of evaluative measurements be recorded--including the final exam the
minimum is at least one more than the number of units of the course. (For example, a
two unit course must have three evaluative measurement.)
Important Note: At the recommendation of the Academic Senate, the final date for a
student to drop a class with a “W” grade was moved forward to the end of the ninth week
of a semester length course or at the half way point of any course of shorter duration.
This makes it imperative that students are made aware of their academic performance
prior to the drop deadline so that they may make an informed judgement whether or not
to withdraw or remain in class. (A student cannot receive a “W” grade after the drop
deadline). At least one evaluative grade should be recorded prior to the drop deadline and
the student so notified.
Important Note: It is essential to many students that they receive their final grades as
soon as possible after the session ends. For that reason the College is obligated to setting
a very short deadline for the submittal of grades. We do expect our instructional staff to
honor that deadline.
Textbook Adoption
Each instructor shall recommend the most appropriate texts and materials available for
the course he/she teaches with due consideration to the student cost involved. Where
several instructors teach the same course, every effort should be made to use a common,
basic text. Textbook changes and adoptions should be reviewed by the department
members and submitted to the associate division dean(s) who have the responsibility for
final approval.
Deadline dates for changes will be October 16 for adoption for the spring semester and
April 16 for summer and fall adoption.
Suggestions:
1.
Change textbooks during the new edition transition period.
2.
As changes cost students money, please avoid any unnecessary textbook changes.
3.
Encourage the use of old editions if the book is still in print.
16
The Instructional Program
4.
The instructor should request on the requisition that the bookstore make every
effort to buy back old editions.
5.
Once the decision is made for required or optional texts, adhere to that selection.
6.
Make edition changes only for the fall term when possible.
7.
Instructors should create more of their own supplemental materials rather than
being dependent on publisher materials
8.
Instructors should be informed of the wholesale price of the book to be ordered
and the final price to the student.
9.
Instructors should opt for the lowest-priced book when possible.
10.
If a paperback version is available, order it rather than the hardbound.
11.
Where several instructors teach the same course use a common, basic text when
possible.
12.
Department members should be notified of textbook changes and adoptions.
13.
Be careful when estimating the number of books appropriate per class.
14.
If end of semester inventories are excessive, the instructor, department chair, and
division dean should be notified by the bookstore.
15.
Extra desk copies of textbooks should be put into the library for reserve use.
Class Record Book
The class record book is an official document and, as such, is the property of the district.
It is necessary that the grading system used by instructors and the grades assigned to
students be as explicit as possible. To this end, neatness, legibility, and logical labeling
of grades is mandatory. School policy calls for a minimum of four grades in addition to
the final grade being posted for each student in each course. Exceptions to this policy are
to be approved by the appropriate associate division dean.
Student Records
Passage of the Family Educational Rights and Privacy Act of 1974 permits students the
right to examine their educational records maintained by the college. Further, students
may challenge the accuracy of those records.
17
The Instructional Program
Changing Grades
The instructor's grades, when submitted to the admissions and records office, are
permanent and may not be changed for any reason except error in computation or
recording. A "Request for Grade Change" form is available and may be initiated by
either the instructor or the student.
Semester Examinations
The evaluation by examination or other means should be continuous and planned so that
final grades can be submitted immediately following the end of the semester. Students
are expected to take, and instructors are expected to administer final examinations in
accordance with the official published examination schedule. If a student who has done
satisfactory work all semester fails to complete the entire semester due to some
"unforeseeable, emergency and justifiable reason", a grade of "incomplete" may be
assigned by the instructor. Conditions for removal of the "I" must be written by the
instructor and copies given to the student and registrar at the time grades are reported. A
letter grade for the student must also be submitted in the event the "I" is not made up.
Examination Policy
Students in college are expected to do their own work on examinations and in preparation
of assignments. In fairness to the entire class, each instructor will enforce certain
regulations to ensure honesty. Any student who violates these regulations will fail in the
specific assignment or examination and may be dropped from the class with the
circumstances causing the drop to be entered in the student's permanent folder. Further
difficulty in this respect will result in disqualification from Fresno City College.
Proctoring Examinations
Instructors shall supervise their classes during examinations.
Maintenance of Student Evaluation Material
Instructors are asked to maintain all student material on which student grades are based
for a minimum of one semester.
Liability of Instructors
An instructor shall not be held personally liable for the death or injury of a student
resulting from the participation of the student in any classroom or other activity to which
he has been lawfully assigned as a student in the school unless negligence on the part of
the instructor is the primary cause of the injury or death (Education Code, Section
12304). An instructor may be considered negligent if he/she is out of his/her classroom
at a time when a regularly scheduled class assigned to him/her is in session.
All employees of the college are required to show due caution to instruct those under
their supervision with regard to safety practices and to exercise diligent control over
persons under their supervision.
18
The Instructional Program
Insurance policies carried by the Board of Trustees of the State Center Community
College District provide instructors with protection against liability claims arising out of
the performance of their contractual assignment, at school or away. If an instructor uses
a personal automobile, with prior approval, in performance of contractual duties, the
personal automobile insurance will be primary in any claim which may arise from such
use.
Classroom Changes
Temporary classroom changes are to be approved by the division dean in advance, and
the instructor is to post notice of the new location. The administrator on duty for the
evening hours must be informed of any and all room changes made for scheduled classes
conducted during the evening hours.
Absence
Cross Reference: AR 4150
In the event an instructor cannot meet his/her daily schedule, for whatever reason, the
instructor shall contact the associate dean of the respective division, giving as much
advance notice as possible. If the associate dean is not immediately available, the dean of
instruction should be contacted.
Payrolls of the district are based on evidence that the individual is present for
performance of duties on the days and during the time legally required. To meet this
requirement, each academic employee is required to complete a certification of absence
form and submit the form to his/her supervisor immediately upon return to duty. In case
of absence due to illness of five or more consecutive work days, administration may
require a medical verification of illness and fitness to return to duty by a licensed
physician.
After an absence of five consecutive work days, managers shall check with the district
payroll office in order to ascertain the eligibility for additional absences which may be
charged against an academic employee's sick leave account. If the employee has
exhausted, or is close to exhausting, his/her sick leave and is a member of the bargaining
unit, s/he should be apprised of the provisions of the current agreement between the
governing board and the exclusive representative.
A monthly time report showing the presence or absence of all personnel is submitted to
the district office as a permanent record.
Library and Audiovisual Materials
A library/media center handbook is updated each year by members of the Learning
Resources Center staff and is included in the Faculty Manual (see section 6.00). If your
division does not have the AV equipment you need for your classroom, the Learning
Resources Center requests a 24 hour call-in request to 8206 for set-up.
19
The Instructional Program
Production Services
1. Requests for production services are submitted directly to the production supervisor
in A-108.
2. Please allow a minimum of three working days for reproduction of all prepared
material.
3. Printed matter consisting of fifteen (15) pages or more that is to be reproduced for
distribution to students in the classroom will be prepared for sale through the
bookstore on a cost-recovery basis.
4. If material is to be reproduced for sale in the bookstore, compile one complete set of
good or original copies of material to be reproduced.
Number the pages and submit in a folder with a course manual request form (obtain
from the Production Department Supervisor). One month of lead time must be
allowed on all such material.
5. Provide explicit details when requesting production services such as the number of
copies desired, paper size and color, and whether the project is to be stapled, 3-hole
punched, etc.
6. Unless otherwise requested, all materials with the exception of tests, will be printed
on both sides.
Key Authorization
1. Requests for building, room, gate, desk, or file keys must be made on the "key
authorization" form and approved by your area administrator.
2. After the form is approved, forward the form to Administrative Services,
room A-103.
3. The key(s) must be picked up by the staff person listed on the authorization form.
4. Faculty may not turn keys over to students or other unauthorized persons.
5. Under no circumstances are keys to be duplicated.
6. Keys must be returned to Administrative Services when no longer needed.
7. Master key requests must be approved by the college president.
20
The Instructional Program
Purchase and Requisition Procedures
1. Office supplies such as pens, pencils, chalk, paper clips, staples, envelopes, file
folders, paper, rubber bands, etc. may be requested from your division office.
2. Supplies and Equipment - The purchase of supplies, equipment and services for
SCCCD is a centralized function of the district's purchasing department. Requests
are made by requisition to your area administrator. If the request is approved, the
budget manager will forward the requisition to Administrative Services for budget
review and processing by the district's director of purchasing. Do not request to
advance purchase an item without a purchase order unless it is a verifiable
emergency.
3. Upon receipt of item, the warehouse staff will make delivery to the instructor or
division office. Verification of count and condition of items received is the
responsibility of the warehouse staff. However, each instructor should also verify
quantity and condition of the order.
For information relative to supplies ordered not received by due date, submit a brief
written inquiry describing the order, its date and requisition number, to the division
dean for proper tracing through the office of the college business manager.
4. The division will forward all requests for audio-visual and computer equipment to
the associate dean of the learning resources area for a review prior to purchase.
Moving Furniture and Equipment
All faculty and staff must receive administrative approval before moving any furniture or
equipment from any room. Please use the Maintenance Service Request form (in
mailroom) for requesting furniture or equipment relocation.
Any furniture or equipment relocation, even if it is within the same administrative unit,
must be reported on an inventory control from and forwarded to the college business
office. This enables the district office inventory control system to be revised properly.
Buildings and Equipment
We all share in the responsibility to protect college buildings and equipment from
damage and theft. Classrooms, equipment rooms, laboratories, and supply rooms should
be kept locked when not in use. It is important to secure facilities after the last class of
the day. The increased incidence of theft and vandalism makes it apparent that everyone
must share in the security of our campus.
Maintenance and Custodial Services
The Maintenance Service Request (MSR) form (in the mailroom) is used to make
requests for maintenance or custodial services. After administrative approval, these MSR
forms are forwarded to the district operations manager. In case of emergency, call the
district operations manager at extension 8255.
21
The Instructional Program
Use of School Buildings, Rooms and Facilities
Should you at any time require the use of college facilities for staff or student activities,
an “Activities & Facility Request” form may be obtained from Administrative Services,
room A-103. A supply of these forms is usually also available in the main mailroom in
the form slots behind the door.
Telephone Usage
No long-distance calls may be made unless authorized by your immediate administrative
supervisor. Please do not place personal long-distance calls from the college unless
absolutely necessary. Such calls must be charged to your personal phone. Staff is
requested to abide by the important following guidelines:
1. Outbound personal calls should be kept to a minimum and made only in case of
extreme need.
2. Outgoing calls to other campus or district locations should be made only through the
direct access extensions unless all lines are busy and the call is urgent or an
emergency.
3. Requests for the use of telephone by other than district employees should be
prohibited except as it relates to district business.
4. Take advantage of toll free numbers and collect calls whenever possible.
5. All telephone communications should be conducted in a concise, organized manner
and concluded as expeditiously as possible.
Field Trips
All field trips must be cleared at least ten (10) days in advance by the division dean.
Submit your field trips schedule for the semester to your division dean for approval. Outof-state travel for students also requires approval by the chancellor and the Board.
A roster of all students/individuals going on the field trip must be submitted immediately
prior to the trip for liability protection purposes. The roster should be left with both the
division office and district operations. Inform the evening administrator on duty of all
field trips held during the evening hours.
Transportation Requests
1. The use of a district vehicle is requested by using the "transportation request" form.
These forms are available in the mailroom, division offices, and Administrative
Services.
2. Transportation requests should be initiated at least ten (10) days in advance of need.
22
The Instructional Program
3. Requests are filled on a "first come, first served" basis except when there is a conflict
between local travel and long distance travel.
4. Requests must be approved in advance by the administrator responsible for the
activity.
5. When a vehicle has been assigned, a confirming copy of the request will be returned
to the person making the request.
6. Private vehicles may be used and mileage allowed providing it is authorized in
advance by your area administrator.
7. Staff is expected to abide by all vehicle laws. The assigned driver(s) are held
responsible for the safe operation of vehicles and are expected to return each vehicle
in an acceptable condition (discard litter and fill fuel tank).
8. Vehicle keys are picked up by the staff member and are not at anytime to be placed
in possession of students.
9. District or college credit cards are the responsibility of the staff member and are not
to be used to fill private vehicles, unless previously authorized, nor are they to be
turned over at any time to students or other persons not on staff.
10. Vehicles are picked up at the district operations facility prior to use and returned to
same immediately following use. Vehicles are not to be used for any personal reason
or temporarily kept at a staff member's home.
11. Record the total mileage for the trip for each vehicle on the appropriate form and turn
it in to district operations upon return.
12. It is the responsibility of the staff member who has been authorized the use of the
vehicle to:
a.
be certain that the vehicle is fueled and cleaned upon return.
b.
report to Administrative Services any accident regardless of how minor
the accident may appear, and
c.
report to the district operations manager any damage or mechanical
problems that may be observed.
Public Relations
The college recognizes that its faculty and staff are its best public relations assets. Daily
contact in the classroom and with members of the community off campus provides the
continuing opportunity for all staff members to make the public aware of what the college
has to offer, its community philosophy, and its immediate and long-range goals. Strong
and continuing community support is essential to the success of a community college.
23
The Instructional Program
Many members of the faculty volunteer their services outside of the college and many
more are active members of community organizations.
The public information officer is responsible for the release of information on programs
and events at the college. The Public Information office should be informed of any
newsworthy campus events, situations, awards, etc.
The college president assumes the overall responsibility for an active program of public
relations for the institution. Your suggestions on how to promote the program are
solicited.
As a community college, Fresno City College has a major responsibility to keep the
residents of the Fresno area and the State Center Community College District aware of
the services available by the college.
Staff and Student Information Bulletin
1. City at Large, is an internal newsletter for faculty, staff and students. City at Large is
published online by the Public Information Office once a month during the regular
semesters. Instructors are urged to share the information with their classes and then
post the bulletin in the classroom.
2. Information for City at Large must be in the Public Information Office,
Administration A-101, ten days prior to publication.
Student Employment Services
The Fresno City College Job Placement Office is located in the Library Building,
room LI-147.
Faculty Parking
1. A staff parking permit is required to be displayed in any vehicle parked in a
designated staff parking stall.
2. Parking permits may be purchased annually or by semester in the college Business
Office.
3. To be valid, permits must be displayed according to directions.
4. Temporary parking permits may be obtained from the District Police Office when
the vehicle bearing the permit is being repaired or is otherwise unavailable for
transportation.
24
The Instructional Program
5. Day permits are also available through dispensers located in various parking lots. A
fee is charged. Parking meters are also available in most lots.
Professional Ethics - As Adopted by the FCC Academic Senate, November 1991
1987 AAUP STATEMENT ON PROFESSIONAL ETHICS
I.
Community college faculty members, guided by a deep conviction of the worth and
dignity of the advancement of knowledge, recognize the special responsibilities placed
upon them. Their primary responsibility to their subjects is to seek and to state the truth
as they see it. To this end faculty members devote their energies to developing and
improving their scholarly competence. They accept the obligation to exercise critical
self-discipline and judgment in using, extending, and transmitting knowledge. They
practice intellectual honesty. Although faculty members may follow subsidiary interest,
these interests must never seriously hamper or compromise their freedom of inquiry.
II.
As teachers, faculty members encourage the free pursuit of learning in their students.
They hold before them the best scholarly standards of their discipline. Faculty members
demonstrate respect for the student as an individual, and adhere to their proper role as
intellectual guides and counselors. Faculty members make every reasonable effort to
foster honest academic conduct and to assure that evaluation of students reflects their true
merit. They respect the confidential nature of the relationship between faculty member
and student. They avoid any exploitation of students for private advantage and
acknowledge significant assistant from them. They protect the academic freedom of
students.
III.
As colleagues, faculty members have obligations that derive from common membership
in the community of scholars. Faculty members do not discriminate against or harass
colleagues. They respect and defend the free inquiry of associates. In the exchange of
criticism and ideas faculty members show due respect for the opinions of others. Faculty
members acknowledge their academic debts and strive to be objective in their
professional judgment of colleagues. Faculty members accept their share of faculty
responsibilities for the governance of their institution.
IV.
As members of an academic institution, faculty members seek above all to be effective
teachers and scholars. Although faculty members observe the stated regulations of their
institutions, provided the regulations do not contravene academic freedom, they maintain
their right to criticize and seek revision. Faculty members give due regard to the their
paramount responsibilities within their institution in determining the amount and
character of work done outside it. When considering the interruption or termination of
their service, faculty members recognize the effect of their decisions upon the program of
the institution and give due notice of their intentions.
V.
As members of their community, faculty members have the rights and obligations of all
citizens. Faculty members measure the urgency of these obligations in the light of their
25
The Instructional Program
responsibilities to their subject areas, to their students, to their profession, and to their
institutions. When they speak or act as private persons they avoid creating the
impression that they speak or act for their colleges or universities. As citizens engaged in
a profession that depends upon freedom for its health and integrity, faculty members have
a particular obligation to promote conditions of free inquiry and to further public
understanding of academic freedom.
Sexual Harassment Policy
Cross Reference: BP 4037
The State Center Community College District shall maintain a working and learning
environment free from sexual harassment of its students, employees, and those who apply
for student or employee status. To this end, all students and employees of the district
should be made aware that Fresno City College, Reedley College, and the State Center
Community College District will take action to eliminate sexual harassment. Sexual
harassment is conduct subject to disciplinary action.
Sexual harassment includes, but is not limited to, making unwanted sexual advances and
requests for sexual favors where either (1) submission to such conduct is made an explicit
or implicit term of employment; (2) submission to or rejection of such conduct by an
individual is used as the basis for employment decisions affecting such individuals, or (3)
such conduct has the purpose or effect of substantially interfering with the individual's
work performance or creating an intimidating, hostile or offensive working environment.
Faculty are responsible for maintaining a classroom environment free from sexual
harassment.
A copy of the district's sexual harassment policy and procedures may be obtained from
the associate dean of counseling and guidance on the second floor of the Student Services
Building.
Professional Growth/Development
Instructors at Fresno City College are encouraged to participate in activities leading to
their professional growth, including advanced study. For information pertaining to
salary schedule advancement for advanced study, refer to the current district salary
schedule and the faculty collective bargaining agreement.
26
EMERGENCY PROCEDURES
Fire and Emergency Drills
1.
Fire Drills will be conducted periodically. At the sound of the fire alarm, faculty
and students are required to leave the building in a manner described in detail in
special bulletins posted in each room. No person except those specifically stationed
shall remain in the building after the fire alarm has sounded.
2.
Emergency procedures in conjunction with civil defense should be followed
according to specific instruction as outlined in the Civil Defense Instructions
(Appendix A).
Crisis Intervention
A coordinated team approach including college police, health services, psychological
services and college activities has been designed to respond to crisis situations of a
medical, legal or psychological nature.
1.
Activation of Team
In every instance of an emergency, call college police, 442-8201 or extension
8201. The dispatcher, with the approval of the supervising officer, will activate the
appropriate area (health services or college activities).
2.
a. College police will call health services in any of the following situations:
 Injuries
 chest pain
 medical problem
 rape
 seizure
 serious accident
 unconsciousness
 or, if officer feels it is necessary
b. College police will call psychological services in any of the following
situations:
 disruptive behavior
 psychological problem
 family disturbance
 disorientation (unable to care or danger to self)
 bizarre behavior
 danger to others due to psychological reasons
 where person involved has history of disruptive behavior thought to be
psychologically caused
 or, if officer feels it is necessary
27
EMERGENCY PROCEDURES
3. Full team activation is indicated in any of the following situations:
 bizarre/disruptive behavior
 rape
 serious classroom disturbance (library, cafeteria, bookstore, registration)
 suicide attempt
 serious drug and/or alcohol abuse
 serious medical/psychological problem
4. Other services that could be called for their expertise are:
DSP&S, Counseling Center, EOP&S, Veteran's Services
5. Hours of Service
a. College Police: 24 hours per day, Monday through Sunday
b. Health Services: 8 a.m. to 7 p.m. Monday through Thursday, and 8 a.m. to 4
p.m., Friday
c. Psychological Services: 8 a.m. to 4 p.m. Monday through Friday
d. College Activities: 8 a.m. to 5 p.m. Monday through Friday
IF UNSAFE CONDITIONS EXIST - NOTIFY CAMPUS BUSINESS MANAGER,
EXT. 8699
KEEP CALM- EVALUATE THE SITUATION- APPLY URGENTLY NEEDED
FIRST AID IMMEDIATELY.
*
MAINTAIN BREATHING
*
STOP BLEEDING
*
PREVENT SHOCK- KEEP VICTIM LYING DOWN AND WARM
*
STAY WITH VICTIM- SEND SOMEONE TO NEAREST
TELEPHONE FOR HELP
CALL ....................................................................... College Police, Ext. 8201 or 8202 (442-8201)
College Police will notify Health Services
REASON................................................................................... Paramedics, Major injury or illness
GIVE ................................................................Your name and telephone number; name of victim;
location, and type of problem
EVENINGS..................................................... Call College Police 24 hours, Ext. 8201 (442-8201)
LET COLLEGE POLICE HANG UP FIRST
When none of the above can be reached, call paramedics (911).
IN CASE OF MINOR ILLNESS OR INJURY
*
*
*
Render First Aid: First aid kits and instructions in each building.
Send Victim to Health Services: Student Service Building ST-112 with aide as necessary.
Call Health Service: Extension 8268, for assistance or transporting.
28
*
Call College Police: Extension 8201, 8202, if Health Service is unavailable and help is
needed.
Submit Complete Report on ALL Accidents - campus or school sponsored (students, visitors, or
staff) to Health Service, ST-112; report forms available in ST-112.
LOCATION OF FIRST AID KITS: PLEASE CHECK WITH YOUR DIVISION OFFICE
REGARDING THE LOCATION OF FIRST AID KITS IN YOUR AREA. (LOCATE
THE NEAREST FIRST AID KIT BEFORE YOU NEED IT!!)
29
SECTION 3.00
STUDENTS AND STUDENT ORGANIZATIONS
30
Students and Student Organizations
Philosophy of Student Government
Student government is an integral part of the training and education program of Fresno
City College. The ability to manage affairs, to budget expenses, and to schedule and plan
events is stressed. Definite policies formulated by the administration and students govern
the program as a whole. A student who participates in student affairs is a happier being,
is more enjoyable, and is better able to accept the responsibilities of citizenship in his/her
community.
Student Organization
The Associated Students is the primary student organization. Its business is conducted
through the Student Senate. Association activities, including social affairs, student
welfare, assemblies, publicity, AS scholarships, and AS emergency loans are coordinated
by the Student Senate.
Closely related to the Associated Students are the representatives of organizations,
campus clubs, and special interest groups which comprise the College Inter-Club
Council. The organization of social and professional clubs is encouraged.
Regulations Governing Student Organization Funds (Clubs)
1. Collection of Funds
A.
Funds for organizations shall be collected only when authorized by the dean
of students, the director of college activities and other such members of the
faculty as the president may authorize, and shall only be collected by
authorized agents of the student organizations.
B.
All money collected must be deposited in the appropriate account in the
college business office.
C.
Solicitation or off-campus sales are prohibited.
2. Purchase Procedure
Bills will be paid only when a purchase order has previously been issued or a
"Request for Payment" prepared and when by approved the faculty sponsor and the
administration.
3. Accounting for Funds
The official accounting for funds to the administration, faculty and students will be
the responsibility of the College Business Office.
31
Students and Student Organizations
Finances
The financial accounts of the Fresno City College Associated Students, in accordance
with the regulations of the State Center Community College District, are divided into two
accounts: (1) administrative accounts and (2) trust accounts.
All monies for both administrative accounts and trust accounts are administered through
the business office, and no bills are paid or cash issued except by the following
procedures:
1. Methods of Expenditures for Associated Students Funds
No monies are authorized for expenditures which have not been specifically
budgeted and passed by student officers and sponsors. Monies budgeted from the
Associated Students will be shown in the minutes of the proceedings and signed by
the vice-president of the Associated Students and approved by the college president
or his/her designated representative(s). Such budgeted items are to be prepared in
advance, listing itemized approximate costs. Once budgeted items are officially
approved, they become the administrative accounts under the supervision of the dean
of students.
2. Student Sponsored Organizations: Administrative Accounts
A. Purchase order requests and purchase orders: Approximately five (5) working
days should be allowed for the processing of purchase orders. Prior approval is
necessary before a purchase order may be issued. The person requesting a
purchase order must complete the request form in duplicate and obtain approval
from the activity sponsor and a student officer. The purchase order request must
then be submitted to the dean of students for approval and issuance by the
business office. Purchases will not be honored without prior approval in the form
of a purchase order. At least one copy of a bill/invoice is required for payment of
a purchase order.
B. Check Requests: A check request form is to be used in requisitioning payment for
services of personnel and, in certain cases, payment of bills from outside sources.
The check request form must be completed, bearing the signature of the sponsor
of the activity requesting the check, a student officer signature, and approval by
the dean of students of the associate dean of students before the check may be
issued by the business office.
Only in case of extreme emergency may exceptions be made to the above
purchasing procedures, and then only with written permission and authorization
by the dean of students or the associate dean of students.
32
Students and Student Organizations
C. Accounting for Funds: The official accounting for funds - administration, faculty,
student - will be the responsibility of the college business office, accounting
department.
3. Private Organizations Not Subsidized by Students
A. The same procedures as above will be followed. If the above are not followed,
Fresno City College is under no obligation to pay the bill. These
procedures do not apply to accounts whose principal is restricted to the generation of
interest for scholarships or other specific functions.
B. Collection of Funds
1.
2.
3.
4.
Funds for organizations shall be collected only when authorized by the
dean of students, the director of college activities, and such other members
of the faculty, as the college president may authorize and shall only be
collected by authorized agents of the student organizations.
All money collected on the campus must be deposited in an appropriate
account in the college business office.
The college business office, accounting department, will issue a purchase
order when a properly prepared and signed "Request for Payment" or
"Purchase Order Request" form is presented.
A balance of funds must be available before issuing purchase orders.
Payments for service or materials will be made by check.
Student Activity Schedule
1. The procedure for scheduling student activities is to secure an Activity & Facility
request form from the director of college activities at least two (2) weeks before the
proposed activity and schedule the event on the master calendar which is located in
the college business office, A-109.
2. Activities should not be scheduled during examinations week.
Please note that a one-week moratorium is in effect for outside vendors during the first
week of each fall and spring semester.
Hazing
Hazing, which includes any method of initiation into a student organization or any
pastime or amusement engaged in with respect to such an organization which causes, or
is likely to cause, bodily danger or physical harm to any student or other person attending
any school, college, university, or other educational institution in this state (but which
does not include customary athletic events or other similar contests or competitions) is
strictly prohibited by provisions of the Education Code of the State of California.
33
Students and Student Organizations
Faculty serving as advisors or sponsors of Fresno City College organizations or
activities are required to enforce this ruling strictly in connection with any event for
which they have assigned responsibility.
Solicitation of Funds
The following regulations pertain to Fresno City College:
1. Class time shall not be used for soliciting funds.
2. Organizations of Fresno City College may carry on projects outside school time for
the raising of funds for school activities only upon approval by the administration of
the college.
Regulations for Posting Material
All posters, bulletins, circulars, banners or publications must be approved before posting
except as explained in item #1. All such materials shall be submitted to the director of
college activities and on approval, placed in appropriate places as listed below:
1. Posting materials may be placed on bulletin boards unless the board is designated for
special purposes only, e.g. job announcements, veterans information, etc.
2. Posting materials may be placed on all kiosks, in the foyer of the south end of the
cafeteria, and below the windows of the ticket office on the south side of the
gymnasium.
3. Banners: Wires are located in specific locations for the purpose of posting banners.
These locations are as follows:
a. upper railing on the north side of the foyer in the library.
b. brick walls on the east and west ends of the college activities center.
c. on the south end of the cafeteria.
d. concourse of the gymnasium.
Off-Campus Code of Conduct
The sponsors and students of Fresno City College are required to abide by the following
code of conduct which was adopted by the Fresno City College Student Personnel
Committee on November 6, 1965, in order to assure the continuance of high standards of
conduct while representing Fresno City College in off-campus trips and activities:
34
Students and Student Organizations
1. Basic Responsibilities
A.
B.
C.
D.
Each participant, student or faculty member, shall recognize his/her
responsibility for proper conduct at conferences, athletic events, trips and
performances.
Each faculty member in charge shall recognize his/her responsibility for
the actions of the group.
Prior to the event, the faculty member responsible shall inform each
participant of this code of conduct.
Each group shall establish any procedure deemed necessary for the
encouragement of proper conduct. This shall include publishing the code
of conduct in advance of the event so that the responsibilities of each
participant shall be clarified.
3. Regulations on Conduct
A. It is contrary to California State Law to possess, serve or consume alcoholic
beverages at any school function, including off-campus conference of recognized
community college student groups regardless of the age of those participating.
Furthermore, anyone who appears at these events under the influence of alcoholic
beverages, or is present where they are being consumed or served, shall be subject
to disciplinary action. This article also applies to the time spent going to and
returning from the event.
B. When overnight trips are scheduled, mixed gatherings of men and women,
regardless of where or when held, shall be restricted to public rooms on the main
floors or rooms officially designated.
C. The responsibility of property damage shall rest with individuals as defined by
law.
D. All participants are expected to show proper consideration for the rights and
welfare of others. Undue noise and disturbances shall be considered violations of
this code.
E. The student(s) to whom a room is registered will be held responsible for the
conduct of the students in that room.
35
Responsibility of Faculty Members, Coaches and Club Advisors on Off-Campus Trips
1.
Each faculty member is responsible for the actions of his/her students.
2.
Violations of the code of conduct should be reported to the director of college activities
or other appropriate college administrator immediately upon return to the campus.
3.
Disciplinary action shall be taken at the event and shall include disqualification from
participation in the event. In some cases the conference itself (such as the California
Student Association) may have a code and disciplinary rules of its own with which each
advisor should be familiar. Should disciplinary action take place at the event, the college
may take further action after the matter has been taken under consideration by the dean or
other appropriate administrator.
4.
Each student participant must read the code of conduct prior to leaving for the event.
5.
There shall be a faculty sponsor accompanying students to all school sponsored events.
6.
First aid kits should be available in each automobile or bus. They may be obtained from
the Health Center.
7.
If it should ever be necessary for a student to drive, he/she must have a license and be
completely insured. This information must be filed in the college business office (A-109)
prior to leaving.
36
SECTION 4.00
CERTIFICATED PERSONNEL POLICIES
&
RELATED ADMINISTRATIVE REGULATIONS
37
General Policy Statement
Cross Reference: BP 4000; BP 4100
The personnel policies of this district are an essential part of the program of public education in
the community.
Through its personnel policies, the governing board wishes to establish conditions which will
attract and hold qualified personnel who will devote themselves to the education and welfare of
students and to the efficient functioning of the district.
Provisions for the implementation of adopted personnel policies should include channels of
communication and procedures for the handling of professional and ethical problems, through
which all persons or groups affected may vote their opinions.
To keep its personnel policies and the corresponding administrative regulations in the highest
state of effectiveness to achieve the above proposes, the chancellor is directed to establish the
procedures needed.
The policies in this series are established to inform personnel of the framework within which
they operate. The governing board intends that they be administered uniformly and fairly
throughout the district.
The governing board considers it the right and responsibilities of all members of the total staff to
offer their abilities, experiences, and interests to the consideration and solution of problems and
advancement of the total educational program in the district, state, and nation.
The district chancellor, administration, and governing board shall encourage the staff to
participate cooperatively in the study and recommendation of district policies to effect the
highest standards of service through established channels.
The governing board shall publish personnel policies in a comprehensive manual making them
available to all concerned.
The duties and responsibilities of positions shall be clearly defined and made known to each
member of the certificated staff who shall be held accountable for all assigned duties.
There are several state and federal statutes, including Education Code provisions, the Family and
Medical Leave Act and the California Family Rights Act, which govern extended leaves. If you
believe you need extended leave, please contact your supervisor or the Human Resources office
for guidance.
The District is governed by the American with Disabilities Act. This federal statutory scheme
requires the District to offer reasonable accommodations to qualified employees. If you believe
you require an accommodation, please contact your immediate supervisor or the Human
Resources office.
38
Academic Freedom
Cross Reference: BP 4118.2 (a)(b)
Intellectual freedom is to be guarded as a basic right of all citizens in a free society. To this end,
the colleges of the district are committed to free discussion and open inquiry in the pursuit of
truth. It is recognized that freedom to think, to read, to speak and to question is necessary to the
development of an informed citizenry. This freedom shall be integral to the philosophy of this
district and is guaranteed to all staff and students.
For each faculty member, intellectual freedom is both a right and a responsibility. As a right, it
guarantees the instructor freedom to interpret personal findings and to communicate the
conclusions without being subjected to interference, molestation, or penalty because the
conclusions are at variance with those of other persons. As a responsibility, it carries the
obligation to study, to investigate, to present, to discuss, and to interpret fairly and objectively
facts and ideas related to the instructor's assignments and to avoid teaching controversial material
which has no relation to the subject.
Since human knowledge is limited and changeable, the instructor will acknowledge the facts on
which controversial views are based and show respect for opinions held by others. While
striving to avoid bias, the instructor will cite the evidence available and present the conclusions
to which the instructor believes this evidence points without limiting the freedom of the student
to express and defend the student's own views and beliefs. With the understanding that the
student must also respect the rights of others, the student shall have the freedom to question and
differ without jeopardy to the student's scholastic standing.
The college faculty member is a citizen, a member of a learned profession, and an officer of an
educational institution. As a person of learning and an educational officer, the faculty member
should remember that the public judges the profession and the institution by his/her utterances.
Hence, the faculty member should at all times be accurate, should show respect for the opinions
of others, and should make every effort to indicate that s/he is not an institutional spokesperson.
To insure these principles of intellectual freedom for this district's colleges, the administration
and the board, as the governing body of the district, will demonstrate their support by actively
working toward a climate which will foster this freedom. Such participation will extend to the
point of defending and supporting any tenured or non-tenured faculty member who, while
maintaining the high standards of the profession, finds personal freedom of expression unfairly
attacked or curtailed.
Freedom of Speech, Political Activities
Cross Reference: BP 4118.3
The governing board recognizes the right of any employee of the district to take or refrain from
taking a stand on any political issue and to support or oppose any issue or candidate. In
accordance with the Education Code, such activities must be conducted on the employee's own
time. The employee will exercise reasonable care to show that s/he is acting in his/her capacity
as a private citizen. Nothing in this policy shall prevent:
1.
The discussion and study of political, social, and moral issues when such discussion and
39
study are appropriate to the subject matter of a course.
2.
The conducting of student and employee elections and campaigning connected therewith.
Definition of Incompatible Activities
Cross Reference: BP 4118.4
The following employments, activities, or enterprises have been determined to be inconsistent
and incompatible with district policy and administrative regulations on duties of district
academic personnel:
1.
Use of district time, facilities, equipment, and supplies at any time for any purpose other
than the performance of official business.
2.
Performance for compensation other than district salary of any service for any person or
public or private agency if such person or agency performs any action which is subject to
review, recommendation, or approval by the employee or any of the employee's
subordinates.
3.
Performance for compensation other than district salary at any time of service which the
employee's duties requires him/her to render.
4.
Acceptance of any obligations which would prevent the employee from carrying out the
responsibilities for which s/he is employed.
5.
Engaging in any employment, activities or enterprise which is clearly inconsistent,
incompatible, or in conflict with, or inimical to, the employee's duties or the welfare of
the colleges of the district.
6.
Willful violation of any policy and regulation of the district of any lawful administrative
directive.
7.
Soliciting or receiving from any student on campus directly or indirectly any assessment,
subscription, contribution, or political service.
8.
Engaging in any political activities while on duty.
Drug Free Workplace Policy
Cross Reference: BP 4040
State Center Community College District shall maintain a drug free workplace. The district
prohibits the illegal manufacture, distribution, dispensing, possession, or use of a controlled
substance in the workplace.
This policy is applicable throughout all district properties and to all groups of employees.
Individuals violating this policy shall be subject to disciplinary action, including discharge.
40
Title for Certificated Personnel
Cross Reference BP 4101
The only position titles that are authorized for use are those which appear on individual contracts
or those that are designated in connection with special projects as approved by the college
president.
Unless stipulated otherwise, the designation "faculty" shall be construed to include certificated
teachers, counselors, and librarians.
Assignment
Cross Reference: BP 4113 (a)(b)(c)
The ultimate authority for teaching assignments rests with the administration and shall be based
on what the administration determines to be in the best interest of the district's educational
program.
Instructors will be assigned to teach in a field in which they have at least an undergraduate major
and preferably a graduate degree, or in a field in which they have a demonstrated competency
acquired through other training and/or experience. Any exception of assignments to the above
will be reported to the board each semester.
Assignments to rooms and hours, as well as areas of specialties, will be made by the division
dean following consultation with the instructors concerned.
Assignment of instructors
1.
Where assignments to evening or Saturday classes are necessary to complete contract
assignments for instructors, every reasonable effort shall be made to rotate such
assignments on an equitable basis among members of the instructional staff qualified for
such assignments.
2.
In the event that appropriate evening classes are not available to fill out assignments for
day instructors, any alternative assignments made by the college presidents shall be
cleared with the chancellor.
3.
As an alternative to accepting evening or Saturday classes as part of his/her contract
assignment, an instructor may request issuance of a partial contract. Such a contract,
prorated to the actual teaching load, may be issued when recommended by the college
president and approved by the chancellor.
4.
Instructors may agree to teach classes in addition to their full-time assignment. In such
cases, compensation will be in accordance with the salary schedule for part-time
instructors. Full-time instructors are limited in extra-time teaching to not more than 40%
of a full-time assignment. Short-term not-for-credit classes will not count as part of
instructor load, but will be limited to 40 hours maximum without the college president's
approval.
41
Evening and summer sessions
1.
When making assignments to evening or summer session classes, the administration shall
give priority consideration to regular faculty members.
2.
Within the framework of the schedule of classes established by the administration for a
given summer session, every reasonable effort shall be made to assign full summer
session assignments to instructors requesting full assignments. An instructor who does
not receive a summer school assignment as a result of implementation of this item shall
be given assignment preference for a subsequent summer session over an instructor who
previously received such an assignment.
3.
No instructor shall teach more than one evening class where two or more regular day
instructors request similar assignments and more than one class is offered in the same
field.
Additional assignments
1.
Assignments which are either in addition to, or a part of, contract obligations may be
authorized by the chancellor for faculty members to develop instructional materials,
research instructional procedures, or plan new curricula. Such assignments will normally
be authorized for the summer or school vacation periods.
2.
Written request for additional assignments must be submitted to the chancellor by the
college president for consideration, approval and issuance of contract.
3.
Compensation for additional assignments shall be in accordance with the salary schedule
established for such assignments.
4.
When approved by the chancellor, the college president may, with mutual consent of the
instructor concerned, make assignments in such areas as instructional innovation, student
activities, coordination activities, and curriculum development as part of the instructor's
contract obligations.
Two-campus Faculty Assignments
Cross Reference: BP 4113.2
District budget constraints occasionally necessitate faculty assignments at both campuses. When
faculty are shared by the two colleges, the following conditions and procedures apply:
1.
Assignments: The deans of instruction (or of students) will confer and agree upon
assignments, subject to approval by the presidents.
2.
Schedule "A" salary and benefits: The cost of Schedule "A" salary and benefits will be
transferred from the college to which a faculty member is normally assigned in
proportion to the assignment at the secondary institution. Such budget transfer will be
temporary when the assignment is temporary and will revert to the original location when
42
the assignment ends.
3.
Schedule "C" salary: The Schedule "C" funds saved at the secondary institution by the
"borrowed" Schedule "A" instructor will be transferred back to the primary institution of
the Schedule "A" instructor in proportion to the transferred proportion of workload.
4.
Budget transfers: Budget transfers will be the responsibility of the deans of instruction
(or deans of students when appropriate).
5.
FTE: Schedule "C" money which is transferred from the receiving to the originating
institution must be protected in terms of FTE generation before it is subverted to other
uses such as transportation.
6.
Transportation: If mileage needs to be paid, it will be paid by the originating institution,
the cost of which may be met in part form Schedule "C" money received from the second
institution if condition five (5) above, has been met.
7.
Notification of district personnel office: Deans of instruction (or deans of students) will,
in writing, notify the assistant to the chancellor/personnel administrator of all sharedfaculty agreements. (A copy of the dean's recommendation to the president will meet this
requirement. The district personnel staff will formalize such arrangements only upon
receiving the president's approval.)
Tenure
Cross Reference: BP 4116
An employee classified as a regular employee is a permanent employee. Regular classification
may be obtained after either one, two, or four years as a contract employee.
The governing board shall give written notice of its decision to employ or not to reemploy a
contract employee on or before March 15 of the academic year covered by the existing contract.
Salary
Cross Reference: BP 4141; AR 4141; BP 4142
Salary Schedule
The governing board of this district shall adopt annually certificated salary schedules.
In addition to the salary schedule, the board shall also adopt a certificated salary schedule
information booklet providing information concerning the original placement of faculty members
on Salary Schedules "A" and "C", class advancement, approval of units, professional growth, and
step advancement.
43
Evaluation Committees
In accordance with salary schedule requirements, the evaluation of requests for class
advancement shall be made by campus evaluation committees, one at each institution. Each
campus committee shall consist of one administrator from each college (to be appointed by the
college president) and one faculty member from each division of each college. The faculty
members shall be selected for the respective college committees by the Academic Senate
president at Fresno City College and at Reedley College. Each committee shall elect a faculty
member to serve as chairman.
Each college president shall designate an administrator, in addition to the one serving on the
evaluation committee, who will prepare a thorough analysis of all classification advancement
requests before presentation to the committee. This administrator also will have the
responsibility of obtaining proper documentation and insuring that these supportive documents
are retained in appropriate college files following committee action.
Class advancement
Requests for class advancement on the salary schedule shall be handled pursuant to Article XIII
of the current employee agreement between the State Center Community College District and the
State Center Federation of Teachers, Local 1533, CFT/AFT, AFL-CIO.
Pay period
Full-time faculty members will be paid by calendar month in 12 equal payments with warrants
normally issued on the last day of each month and payable on the first day of the succeeding
month.
Warrants for part-time or hourly faculty members will be payable on the tenth day of the
succeeding month.
Payroll periods for summer school teaching shall be the last working day of June, July, and
(when necessitated) the last working day of August.
Payroll deductions
1. Federal and State income tax will be withheld on the basis of information furnished by
the employee on the U.S. Treasury Department Internal Revenue Service Form W-4.
2. Retirement fund: All faculty members will be required to participate in the California
Sate Teachers' Retirement System (STRS) or P.A.R.S. Deductions will be made at the
rates determined by Retirement System for the actual months of active employment.
3. Insurance: When authorized by the faculty member, deductions will be made for
insurance premiums under the insurance programs approved by the governing board and
not paid from district funds.
44
Extra Pay for Extra Work
Cross Reference: BP 4143; AR 4145
A salary schedule, designated as Salary Schedule "C", will be provided for the purpose of
ascertaining compensation to be paid academic personnel for performing duties as librarians,
teachers, or counselors. Compensation provided on Salary Schedule "C" shall be for services
provided on a part-time basis by persons who are not otherwise employed by the district and for
services provided on a voluntary, extra-contractual basis by persons who are otherwise employed
by the district.
For an extra-contractual assignment which does not require academic qualifications, appropriate
compensation shall be provided on a straight time basis and the rate for such payment shall be as
specified for such work in established salary schedules. If not included within an established
schedule, the rate of pay shall be as determined by the chancellor, or the chancellor's designee,
prior to the earning of such compensation.
Compensation for Non-Contract Assignments
Compensation for summer school teaching assignments and for other certificated assignments
which are not part of an academic year contract or of an extended academic year contract shall
be on Salary Schedule "C". Other non-contract faculty compensation rates appear in the
Certificated Salary Schedule Information approved annually by the governing board.
Community Service
Cross Reference: BP 4045
Participation by staff in worthwhile community activities not directly related to the operation of
the district or of its colleges is encouraged; however, released time at district expense for such
activities shall not be provided for activities which are not directly related to community college
educational organizations and concerns.
Travel and Expense Reimbursement
Cross Reference: BP 4033
When it is necessary to use a personal vehicle for district business, the reimbursement rate to a
district employee will be at the prevailing IRS allowance. The effective date of any rate change
will be set by the chancellor.
Necessary costs for meals while a district employee is out of town will normally be reimbursed
within the following guidelines:
$35 maximum per day
$7 for breakfast
$9 for lunch
$19 for dinner
45
Reimbursement for individual meals of partial days normally cannot exceed the ceiling per meal.
Reimbursement for individual meals on full days may vary per meal as long as the total ceiling
per day is not exceeded. It is understood that special circumstances can occasionally happen and
that the cost of certain meals may exceed the limit. Upon prior approval of the chancellor or
his/her designee, such excess costs may be authorized.
The governing board recognizes that attendance at professional meetings and conferences and
visitations to other institutions for the purpose of examining their facilities and educational
methods contribute to the professional growth of employees and to the improvement of their
services to the college. It is recognized, furthermore, that other purposes necessitating travel
include transaction of district business, attendance at meetings related to pertinent legislative
matters, and travel with student groups in connection with student activities.
Travel authorization:
1.
Travel requests, even when funded by other than district funds, shall be limited to those
activities which are expected to be of direct benefit to an individual in carrying out
his/her assignment. At the president's discretion, exceptions may be made in those
instances when significant help may be provided by some other agency by a staff member
through his/her attendance at a conference or meeting.
Travel requests in respect to Academic Senate travel expenses may be considered by the
college presidents along with other travel requests.
2.
Final authority to approve travel for staff members rests with the board. To facilitate this
detail of the district's operation, the board delegates to the chancellor the authority to
approve travel requests either within or out of the state. The chancellor may further
delegate the immediate authority to the college presidents for approving travel requests
within the state for campus personnel within prescribed budgetary limitations and criteria.
3.
The extent of staff travel shall be controlled so as not to weaken the instructional program
or operation of any department.
4.
The opportunity to attend conventions and professional meetings shall be distributed as
broadly as possible.
5.
The approval of warrants of reimbursement for expenses incurred shall serve as
ratification of all such travel.
6.
Advance request authorization must be obtained by all personnel utilizing the appropriate
form. Advance payment of travel expenses shall not be made by the district.
Out-of-State Travel
When granted, out of state travel shall be related to personnel recruitment, attendance at regional
or national education meetings, or participation in other professional activities of exceptional
benefit to the district.
46
Reimbursement
Staff members shall be reimbursed for authorized personal expenses incurred while on trips
approved in accordance with board policy, the adopted annual budget, and the law governing
such reimbursement.
Automobile Allowance
The allowance for mileage is the IRS rate in effect.
Faculty Senates
Cross Reference: BP 4135.1(a)(b)
Pursuant to Sections 53200-53205 of Title 5 of the California Code of Regulations, it is the
policy of this district that faculty members who teach full time, and do not perform any services
for the colleges that are designated as management or supervisory, may elect to establish a
"faculty senate", "academic senate", or "faculty council" on each campus of the district.
Upon the majority vote of each full-time faculty member on each campus of the district, the
governing board shall establish a "faculty senate", or "academic senate" or "faculty council" by
authorizing the faculty to:
1. Fix and amend, by vote of the full-time faculty, the composition, structure, and procedures of
the senate or council.
2. Select, in accordance with accepted democratic election procedures, the members of the
senate or council.
The primary function of the senate or council is to make recommendations to the college
administration, to the district administration, and to the governing board.
A senate or council authorized by the governing board shall present its written views and
recommendations to the governing board through the following sequence of established
channels:
1.
To the president of the college
2.
To the district chancellor
3.
To the governing board
The governing board or its designees shall consult collegially with the academic senate when
adopting policies and procedures on academic and professional matters.
Upon request of the academic senate or faculty council, and subject to Government Code
Sections 54950 et. seq. (the Brown Act), when applicable, the governing board, or such board
members or administrative officers as it may designate, shall meet and confer with
47
representatives of the academic senate or faculty council with respect to recommendations made
or proposed to be made by the senate or council. The designation of board members or
administrative officers as provided herein shall not preclude the representatives of an academic
senate or a faculty council from meeting with, or appearing before, the governing board with
respect to the views, recommendations, or proposals of the senate or council at a regular meeting
or special meeting of the board. The academic senates or faculty councils may assume such
responsibilities and perform such functions as may be requested of them by the administration or
the governing board.
Industrial Accident and Illness Leave
Reporting of Claims:
An employee shall report to his/her supervisor immediately (within 24 hours of the occurrence)
all injuries which occur at work regardless of how minor they may appear. The employee is
asked to complete a State Compensation Insurance Fund Report which forms the basis of the
employee's claim on the Fund.
Employee Assistance Program
Cross Reference: BP 4030
The State Center Community College District recognizes that the deterioration of an employee's
job performance may be caused by behavioral/medical and other problems such as alcoholism or
drug abuse which can sometimes be successfully resolved. The governing board therefore
hereby establishes an employee assistance program designed to provide assistance toward
resolution of such problems.
The purpose of the employee assistance program is to provide assistance to troubled employees.
Such assistance can often help to prevent deterioration of job performance or return an employee
to fully productive employment.
This policy is not intended to grant exemptions from standing policies, procedures, or practices
applicable to the job performance requirements.
The employee assistance program is available to all employees of the district.
Referral of employees
1.
Self referrals: Any regular or permanent employee may seek services from the employee
assistance program on his/her own initiative.
2.
Supervisory referrals: The decision by a supervisor to refer an employee to the employee
assistance program will be based upon unsatisfactory job performance. Such referrals
will be available to all permanent and regular employees.
Referrals will not jeopardize an employee's job security.
48
Employee Assistance Program – continued
Information revealed by the employee while receiving professional services under this program
will remain confidential and separate from district employee records.
Administrative regulations as needed to implement this policy shall be developed by the
administration in consultation with the employee assistance program committee.
"Employees" include certificated and classified, management and non-management employees.
Retention, Dismissal, Suspension
Cross Reference: BP 4115.1
The district makes every effort to employ and retain superior personnel. Probationary personnel
(hereinafter referred to as "contract employees") are subject to a four-year probationary period.
A contract employee's first contract will be of a duration of one (1) year. A contract employee
working under his/her second contract shall work under a contract duration of one year. A
contract employee elected to a third contract shall serve for a period of two years.
Contract employees who are unable to maintain high standards of performance as ascertained
through the application of district-approved evaluation criteria may be subject to non-renewal of
their contract.
In accordance with the appropriate sections of the Education Code, at the end of any first or
second contract, the Board shall elect one of the following alternatives:
1.
Not to enter into a contract for the following academic year(s).
2.
Enter into a contract for the following year(s).
3.
Employ the contract employee as a regular employee.
In accordance with the appropriate sections of the Education Code, at the end of any third
contract, the Board shall elect one of the following alternatives:
1.
Employ the contract employee as a regular employee.
2.
Not employ the contract employee as a regular employee.
Retirement/Reduced Service
Cross Reference: AR 4117.21
Full-time STRS credit for part-time teaching: Requests for reduced service must be submitted in
writing to the college president no later than April 1, prior to the beginning of the college year or
no later than September 1, prior to the beginning of the second half of the college year for
reduced service.
49
The college president shall submit the request along with a written recommendation to the
Assistant to the Chancellor/Personnel Administrator. In conjunction with the administrative staff
of STRS the Assistant to the Chancellor/Personnel Administrator shall verify the eligibility of
the applicant for the reduced workload program.
When the eligibility determination is made, the Assistant to the Chancellor/Personnel
Administrator shall notify the applicant and the college president one month prior to the
beginning of the school term. If the employee is determined to be eligible, a contract will be
mailed to the employee to sign and return to the Assistant to the Chancellor/Personnel
Administrator.
If, for any reason the employee is unable to fulfill the one-half time contract, the employee will
not be eligible for a full year of service credit. The employee will receive only that credit based
on the ratio of earnings to earnable salary.
The option of part-time employment shall be exercised at the request of the employee and can be
revoked only with the mutual consent of the employer and employee.
Separation by Resignation
Cross Reference: BP 4017
Separation from the district by resignation shall be by written statement directed to the college
president (or to the chancellor for district office employees) giving the intended last day of
service.
The district chancellor, or the chancellor's designee, is authorized by the governing board to
accept the resignation of any employee. The resignation shall be official and not subject to
withdrawal when it has been accepted by the chancellor or his designee.
Appointment and Conditions of Employment
Cross Reference: BP 4112 (a)(b)
Prior to assuming their duties, all newly-employed certificated employees will meet the
following requirements:
1.
Present evidence in the form required by the district of possession of the minimum
requirements for the position or a valid equivalency.
2.
Submit completed I-9 form.
3.
Submit completed medical examination form to the district personnel office. (Form will
be supplied by the district.)
4.
Verify birth date (using birth certificated, passport, baptismal certificate, etc.) in the
district personnel office.
5.
Submit completed income tax forms W-4 and DE-4 to the district payroll office.
50
6.
Submit evidence of a chest x-ray (or an approved intradermal tuberculin test) for
tuberculosis within the past 60 days, to the district personnel office. Thereafter, all
employees shall be required to undergo the foregoing examination periodically as
required by law, and report the results of such examination to the district personnel
office.
7.
If the governing board determines by resolution, after hearing, that the health of students
would not be jeopardized thereby, the provisions of the preceding paragraph shall not
apply to any employee who files an affidavit stating adherence to the faith or teaching of
any well-recognized religious sect, denomination, or organization and in accordance with
its creed, tenets, or principles depends for healing upon prayer in the practice of religion
and that to the best of the individual's knowledge and belief the individual is free from
active tuberculosis.
8.
If at any time there should be probable cause to believe that such affiant is affected with
active tuberculosis, the affiant may be excluded from service until the board is satisfied
that there is no affliction.
9.
Failure to complete any of the preceding items prior to the opening of school may result
in cancellation of the employment contract or agreement and/or termination from
employment.
Contracts – Issuance & Acceptance
Cross Reference BP 4112.1
Contracts for new staff members will be offered following the board meeting at which the
election is made. Contracts will be signed on behalf of the district by the clerk of the board.
Because there is often keen competition for outstanding staff members and it is often necessary
to give candidates early assurance that they will have employment, the board authorizes the
chancellor, where the chancellor believes it to be necessary, to give assurance that a contract will
be offered by the board upon the chancellor's recommendation.
Changes in annual contracts required to assure conformity with established salary schedule
provisions and length or proportion of time to be served may be made without referral to the
board. All other changes within the annual contract will require prior board approval and the
consent of the party concerned.
Acceptance of contracts
Persons signing contracts with the district must agree to abide by all policies established by the
board. Those receiving contracts will indicate acceptance of the position and agreement with its
terms by returning a singed copy within the time limits specified by the Education Code.
Permanent staff members will be provided annual employment agreements which do not require
signature and need not be returned to the district.
51
Orientation
Cross Reference: AR 4112.7
It is the responsibility of each president to establish procedures by which all personnel being
recommended for employment know what is required of them in respect to credential
requirements, health examinations, fingerprinting, etc.
New members of the faculty shall meet with selected administrators in a separate session at the
opening of the fall term for orientation to district and campus policies and procedures.
Discrimination
Cross Reference: BP 4036
Please refer to AR 4036.1 for the most recent complaint procedures for discrimination.
Purpose:
State Center Community College District is committed to the protection of all members
of the college community from violation and discrimination on the basis of sex, ancestry,
age (over 40), marital status, race, religion creed, mental disability, medical condition,
denial of family care leave, color, national origin and physical disability.
Regulations are to be adopted which provide for a prompt and fair investigation of any
allegation of discrimination. Violation of this policy will constitute cause for disciplinary
action up to and including dismissal.
Retaliation:
The district forbids retaliation against anyone who reports and/or objects to alleged
discrimination. violation of this prohibition on retaliation may result in discipline up to
and including dismissal.
Sexual Harassment
Cross Reference: BP 4037, AR 4036.2
Please refer to AR 4037.1 for the most recent complaint procedures for sexual
harassment.
The board of trustees will not tolerate acts of sexual harassment in the workplace. This policy
applies to all employees. Furthermore, this policy prohibits harassment in any form, including
verbal, physical and visual harassment.
Sexual harassment includes, but is not limited to, making unwanted sexual advances and requests
for sexual favors where either
(1) submission to such conduct is made explicit or implicit term of employment;
(2) submission to or rejection of such conduct by an individual is used as the basis for
employment decisions affecting such individuals, or
(3) such conduct has the purpose or effect of substantially interfering with the individual's
work performance or creating an intimidating, hostile or offensive working
environment.
52
Complaint Procedure
Regulations are to be adopted which provide for a prompt and fair investigation of any allegation
of sexual harassment.
No individual will suffer reprisals for reporting any incidents of sexual harassment or making
any complaints.
Disciplinary Actions
Any employee who is found to be responsible for sexual harassment will be subject to
appropriate discipline. The severity of the disciplinary action will be based upon the
circumstances of the infraction.
Complaint Procedure for Members of the Bargaining Unit
Cross Reference: AR 4135.35 (a)(b)(c)(d)
Please refer to AR4135.35 for the most recent complaint procedures for non-discriminatory
complaints.
The purpose of this regulation is to provide a procedure which facilitates prompt and equitable
adjustment of differences. In the implementation of this regulation the principle should be
observed that the most effective solution is found when a difference is resolved at, or close to, its
point of origin.
This complaint procedure may be used by, and shall have application to, employees who are
members of any bargaining unit established pursuant to Government Code Sections 3540-3549.
It shall not be used by such employees concerning matters covered by the grievance procedures
contained within negotiated contracts.
New Certificated Positions
Cross Reference BP 4110.1
When the college has the need for a new position, the originating manager shall forward
justification through appropriate channels to the chancellor.
The staffing formula, which includes the weekly student contact hours (WSCH) per full-time
equivalent (FTE) in the department and/or program as appropriate for faculty positions, as well
as any additional information available, should be provided in the justification.
Upon approval by the governing board, the position will be referred to the Associate ViceChancellor, Human Resources to begin the recruitment process.
53
Recruitment, Selection and Employment
Cross Reference: BP 4111 (a)(b); AR 4111 (a)(b)
A basic purpose of personnel policies of this district is to provide for the employment of staff
members who possess those qualifications essential to an educational program of excellence.
1.
Employment Criteria
For positions requiring certification, this district seeks candidates whose employment
would result in a furtherance of the general professional capability and the balanced
diversity of intellectual background possessed by the present staff. More specifically,
candidates are encouraged to apply for positions or professional service with this district
when they have:
a. A strong academic background with a minimum of a master's degree in a field
appropriate to the assignment for which application is made. In certain vocational
teaching fields, the master's degree is not required but significant related work
experience is a requisite.
b. A background of successful teaching experience in the field(s) in which they would
teach in this district.
c. A genuine interest in students of wide-ranging abilities and a willingness to assist
these students both in and out of the classroom.
d. A dedicated, enthusiastic attitude toward the teaching profession.
e. A desire to work cooperatively with fellow faculty members, administrators, the
governing board, and community groups in the advancement of the aims and
objectives of the district's colleges.
f.
Knowledge of the history, philosophy, and objectives of the community college and
of methods of instruction.
g. A valid teaching credential authorizing service in the California public community
college.
2.
Determination of personnel needs
Based upon vacancies to be filled, anticipated enrollment increases, and shifting demands
within different instructional areas, each college president, assisted by appropriate staff
members, shall make an annual determination of personnel needs to be recommended to
the chancellor and also develop written justification for proposed new positions and
replacements.
3.
Procedures for selection
Each college shall comply with district established procedures for the proper participation
of administration and faculty in the selection of certificated personnel. Each
54
recommendation by the college president will be referred to the chancellor for final
approval and offer of employment to be ratified by the governing board. All
recommendations for personnel action by the governing board will be made by the
chancellor.
4.
Recruitment
Major efforts should be directed by the administration to the end that a sufficient number
of well-qualified applicants are available for consideration for certificated staff openings.
5.
Telephone conference interview procedures
Telephone conference interview procedures may be utilized in this district to assist the
colleges in complying with the district's equal employment opportunity and affirmative
action requirements whenever out-of-state recruitment is to be used.
For positions which do not entail out-of-state recruitment, such procedures shall not be
utilized.
Major efforts as stated in policy are defined to mean:
1.
Circulation of position announcements throughout geographical areas and to known
talent sources that would normally assure a representative group of applicants becoming
aware of the job opening.
2.
Provision of 30 calendar days for applicant response, except when recruitment is limited
to personnel within the district, in which instance 14 calendar days shall be considered
sufficient.
2.
Conform to procedures assuring adherence to the affirmative action policy (BP 4111.1
and AR 4111.1), and district manual dated November 1, 1977.
Provision of notification to placement agencies concerning certificated position openings at any
college of the district shall be limited to the president, the dean of instruction for teaching
personnel, the dean of students for personnel in the area of student services, and the district
affirmative action officer.
For temporary and interim positions lasting for one year or longer, the advertising and
recruitment procedures applicable for contract certificated personnel will be observed. For such
positions of less than a full year's duration, alternate procedures waiving the scope of circulating
announcements and time of applicant response is permitted. Selection must adhere to principles
in the affirmative action policy of the district and be in harmony with administrative regulation
(4111.1(c)#5).
For positions specified by the college presidents, and with the concurrence of the chancellor,
reimbursement for expenditures of out-of-state candidates may be provided in an amount not to
exceed the cost of airfare round trip, coach rate.
55
A notice of employment shall be completed and processed for every new employee prior to
commencement of work. The chancellor will sign all notices of employment for certificated
employees.
Board authorization shall be required for employment of all certificated personnel on contract.
Certificated Personnel M.A.G.I.C. Form shall be used by the college presidents for
recommending the employment of full time contract personnel.
Certificated Personnel M.A.G.I.C. Form shall be used for recommending the employment of
schedule "C" personnel.
By October 1 for the fall semester and by March 1 for the spring semester, a list of all salary
schedule "C" certificated personnel shall be submitted to the chancellor. Following each of these
dates, supplemental lists shall be provided the chancellor prior to the end of each succeeding
month. The listing called for by this administrative regulation shall be in alphabetical order and
shall include the course or courses to be taught by each individual.
Nepotism
Cross Reference: BP 4080
Employees within the first degree of relationship (i.e., wife, husband, mother father, brother,
sister, daughter, son) will not be placed or retained in positions in which one is under the
immediate supervision of the other.
Holidays
Cross Reference: BP 4153; AR 4153
All teaching personnel will be entitled to holidays which are included in the college year
calendar as adopted by the governing board.
Holidays for faculty members will be governed by the terms of the contract and the individual
assignments. All personnel will be granted such holidays as are designated by the governing
board or authorized by the Education Code.
56
SECTION 5000
CERTIFICATED ORGANIZATIONS
57
CONSTITUTION OF THE FRESNO CITY
COLLEGE ACADEMIC SENATE
ARTICLE 1: NAME
The name of this organization shall be the Fresno City College Academic Senate,
hereinafter called the Senate.
ARTICLE 2: GOALS AND PURPOSES
1.
To represent the faculty in the formation of policy in academic and professional matters.
2.
To make recommendations to the college and district administration, the students, and
the Board of Trustees.
3.
To facilitate communication among the faculty, the college and district administration, the
students, and the Board of Trustees.
4.
To promote the development and maintenance of teaching excellence within the
framework of academic freedom and professional responsibilities and ethics.
5.
To carry out all responsibilities delegated to a community college academic senate by
state law, the Board of Governors of the California Community Colleges, and the Board
of Trustees.
6.
Nothing in this article should be construed to include matters which are governed by the
certificated employee's contract.
ARTICLE 3: SCOPE AND REPRESENTATION
The Senate shall represent all non-management certificated personnel employed by
Fresno City College, hereinafter called the faculty.
ARTICLE 4: MEMBERSHIP, ORGANIZATION, AND ELECTIONS
1.
The Senate shall be composed of elected representatives from faculty subdivisions and
elected officers of the Senate, as well as the Chair of the Curriculum Committee.
2.
No faculty member may be represented in more than one subdivision. Those who work
in more than one subdivision must vote for their representative in the subdivision in which
most of their workload takes place. Full-time faculty have one vote in Senate elections
and subdivision or departmental decisions. Part-time faculty shall have a fraction of one
vote in direct ratio to the fraction of a full-time teaching equivalent they are currently
employed to perform.
3.
Normally, the existing department structure will constitute the basis for determining
subdivisions for purposes of Senate representation, except that no department with fewer
than five full-time equivalent faculty shall be able to elect its own representative.
Members of such departments may join with other subdivisions for the purpose of
choosing a representative as approved by the Senate Elections Committee.
58
4.
Subdivisions with from five to ten full-time equivalent faculty members may elect one
representative. Subdivisions with from eleven to twenty full-time equivalent faculty
members may elect two representatives. Subdivisions with twenty-one to thirty full-time
equivalent faculty members may elect three representatives. Subdivisions with more
than thirty full-time faculty equivalent may elect four representatives.
5.
Subdivisions shall elect their representatives during March and April.
6.
Elections for Senate representatives shall be coordinated by a Senate Elections
Committee
consisting of one faculty member from each academic division and one member
from the non-teaching staff.
7.
Senate representatives shall serve one-year terms beginning with the first May meeting
of one year and ending with the first May meeting of the next year. If a Senate seat is
vacant during the academic year, the subdivision may hold an election at any time to fill
the vacant seat for the remainder of the one-year term.
ARTICLE 5: EXECUTIVE BOARD
1.
The Executive Board shall consist of seven officers: President, President-Elect, three
Officers-at-Large, the President whose term has most recently ended, hereinafter known
as the Past-President, and the Chair of the Curriculum Committee.
2.
The Executive Board may include an ex-officio member who is a representative of the
local bargaining unit for certificated personnel.
3.
The President-Elect shall automatically become President at the end of his/her term as
President-Elect.
4.
The Executive Board, except for the President, the Past-President, and the Chair of the
Curriculum Committee, shall be elected and installed by the Senate as the first order of
business at the first meeting of the newly elected Senate in the first week of May.
5.
The Senate may elect its officers from the Senate or from the faculty at large, except for
the Chair to the Curriculum Committee, who shall be a faculty member elected by the
Curriculum Committee.
6.
The Executive Board shall have such powers and responsibilities as the Senate may
delegate to it in bylaws or resolutions.
ARTICLE 6: MEETINGS
1.
There shall be at least one regular meeting each month of the fall and spring semesters.
2.
Special meetings may be called by the Senate President, by a majority of the Executive
Board, by a petition of twenty percent of the Senate, or by a petition of twenty percent of
the faculty.
ARTICLE 7: BYLAWS
The Senate shall adopt and distribute such bylaws as are necessary for the effective
operations of the Senate so long as they are not inconsistent with the provisions of this
Constitution.
59
ARTICLE 8: COMMITTEES
The Senate may form committees in order to better perform its duties. The membership
of these committees may be drawn from the Senate or from the faculty at large; nonfaculty members may be allowed to serve as non-voting members. The Senate shall
determine the size of these committees and the manner in which the members are
chosen. The Senate shall have the right of approval of operating agreements for these
committees and for amendments to those operating agreements, but the committees
themselves shall approve their own bylaws. The officers of the committees shall be
elected by the committee members themselves.
ARTICLE 9: AMENDMENTS
This Constitution may be amended by a majority of those faculty voting,
provided that they have been notified in writing of the text of the amendment at
least one week prior to the vote, and providing that the amendment has
previously been approved by a majority of the Senate or proposed, by written
petition, by twenty percent of the faculty.
Revised: February 2000
60
BYLAWS OF THE FRESNO CITY COLLEGE
ACADEMIC SENATE
Note: Senate refers to the Fresno City College Academic Senate in all that follows.
I.
MEETINGS
The Senate shall meet on the first and third Wednesday of each month when the college is in
regular session.
At a regularly scheduled meeting for which an agenda of specific issues has been distributed to
members at least two school days prior to the meeting, a quorum shall be forty percent (40%) of
the members. For all other meetings (those not regularly scheduled or those on issues without
due agenda) and for items not on the agenda, the quorum shall be fifty percent (50%).
II.
DUTIES OF OFFICERS
The duties of the Past President shall be as follows:
1.
To assist the President with current duties.
2.
To do other duties as assigned by the President and Executive Board
The duties of the President shall be as follows:
1.
To preside at meetings of the Senate and of the Executive Board.
2.
To represent the Senate and faculty at college and district wide meetings, public
meetings, the State Academic Senate meetings, and other occasions which require a
public spokesperson to represent the faculty within the scope of Senate activities.
3.
To appoint other members of the Senate to represent it when the President and
President-Elect are unavailable.
4.
To serve as an ex-officio member of all committees unless the Senate otherwise limits
committee membership.
5.
To direct correspondence, issues, and communication to the appropriate committees.
6.
To issue agendas developed by the Executive Board.
7.
To issue calls to meetings and to keep appropriate records.
8.
To manage any clerical support personnel.
9.
To appoint senators to special projects in lieu of committee assignments.
The duties of the President-Elect shall be as follows:
1.
If the President is absent, to serve as President.
2.
To do other duties as assigned by the President and Executive Board.
61
The duties of the Membership Secretary shall be as follows:
1.
To keep a roster of all senators for the current academic year and to take attendance at
all Senate meetings.
2.
To notify any subdivision at FCC if it is not fully represented on the Senate.
3.
To generate a list of active members of the Senate for the Sabbatical Leave Committee,
for the division deans, and for whosoever else may have need of such information.
4.
To serve as chair of the Senate Elections Committee.
5.
To do other duties as assigned by the President and Executive Board.
The duties of the Recording Secretary shall be as follows:
1.
To keep and distribute the minutes of the Senate.
2.
To do other duties as assigned by the President and Executive Board.
The duties of the Officer-at-Large shall be determined by the President and Executive Board.
The duties of the Curriculum Chair shall be as follows:
III.
1.
To attend Senate and Executive Board meetings.
2.
To report to the Senate on the activities of the Curriculum Committee.
EXECUTIVE BOARD
The duties of the Executive Board shall be as follows:
IV.
1.
To submit nominees to the Senate for faculty positions on college-wide committees.
2.
To determine policy positions on issues within the Senate's scope of authority during
those times of the year when the Senate can schedule no meetings due to the absence
of the faculty from campus. A full report of such policy actions must be made to the
Senate at the next meeting after recess.
3.
To advise the President in preparing agendas for Senate meetings.
4.
To discuss general goals and directions for the Senate's activities.
COMMITTEES
Every senator shall serve as one of the following: 1) a member of the Executive Board, 2) a
member of one of the standing committees, 3) a designated representative to one of the
subcommittees, or 4) an appointee senator to special projects.
If a Senator has not been assigned to or chosen a committee by the second Academic Senate
meeting, the Executive Board will make an assignment. No more than nine (9) Academic
Senators may serve on any one committee; at least four (4) Academic Senators must serve on
62
each committee, except for the Curriculum Committee. Any senator may change to another
standing committee at any time if committee membership requirements allow.
Standing Committees
Members of the standing committees may be senators or faculty-at-large. Non-faculty members
may be allowed to serve as nonvoting members.
There shall be five standing committees: 1) Budget, 2) Certificated Personnel, 3) Instruction, 4)
Shared Governance, and 5) Student Welfare.
All Senate business shall be directed to the appropriate committee unless the Executive Board
places it on the full Senate’s agenda for action. Committees are expected to investigate and
originate proposals without waiting for instructions from the Executive Board.
Each of these standing committees shall elect a chair for that committee to report to the full body
of the Senate on a regular basis.
When the college is in regular session, each standing committee shall meet at least once a month
on the second and/or fourth Wednesday or at a previously designated time.
Subcommittees
A subcommittee is a specially designated standing committee. The
members of the committee are identified by the committee operating agreement
and are primarily representatives of divisions or of the Academic Senate. The
subcommittees are 1) Curriculum, 2) Equivalency, 3) Instructional Technology, 4)
Faculty Projects Funding, and 5) Staff Development.
A representative will report to the Senate on a regular basis.
V.
PARLIAMENTARY PROCEDURE
The parliamentary procedure for meetings of the Senate shall follow Robert's Rules of Order
except as superseded by state law, court ruling, or the Constitution and Bylaws of the Senate.
Any proposed main motion and any amendment that involves substantial changes to a main
motion or amendment in either wording or concept shall be submitted to the chair in
writing before there can be any discussion of the motion. All other motions, including minor
amendments and technical motions (motions to table or divide a motion, motions to adjourn, etc.)
do not need to be submitted in printed form.
Rules of procedure and rules of order may be temporarily suspended by a majority vote of the
Senate. These bylaws may be temporarily suspended by a two-thirds vote of the Senate.
The Senate at its first regular annual meeting shall elect a parliamentarian whose duties shall be
to rule on all questions of parliamentary procedure and to offer such advice and counsel as shall
be necessary to expedite the business of the Senate.
VI.
ABSENTEEISM
A Senate seat shall be declared vacant when a Senate member exceeds five (5) absences in one
semester, unless the member is reinstated by a two-thirds vote of the Senate. Absences include
a combination of regularly scheduled Academic Senate and committee meetings.
63
When a Senate seat has been declared vacant by virtue of excessive absence and verified by the
Membership Secretary, that secretary shall contact the department in question and request the
name and regular attendance of a new appointee to the vacant seat unless the final absence was
at the last meeting of the year for that particular Senate.
That Senate member whose seat was declared vacant because of excessive absences shall not
be considered an active member of the Senate for that Academic year.
VII.
PUBLIC ACCESS
Senate and committee meetings shall be open to the public unless closed or restricted by a
majority vote of the Senate.
VIII.
EVALUATIONS
The following guidelines will govern any Senate evaluation of administrative units (academic
divisions and administrative groups):
The purpose of an evaluation must be to assess the function of a unit; i.e., the objectives of a unit
and the efficiency of its methods.
A team of at least three members to be selected by the Senate must conduct evaluations.
A team of evaluators must be unbiased in the specific sense that all of its members must be from
outside the unit it seeks to evaluate.
Evaluations must be thorough to the extent that relevant data (e.g., students' responses to
questionnaires) are interpreted and not merely transmitted.
An evaluation team, once it completes its study of a unit, must communicate within a reasonable
period of time its interpretation of relevant data and, in some cases, the data themselves, to the
supervisor(s) and members of the unit.
IX.
AMENDMENTS TO THE BYLAWS
These bylaws may be amended by a two-thirds majority vote of the Senate. Approved
amendments become effective at the next meeting of the Senate.
Adopted: May 7, 1997
Amended: March 1, 2000
Amended: May 8, 2002
Amended: April 2, 2003
Amended: April 23, 2003
64
APPENDIX A
COPYRIGHT GUIDELINES
i
Copyright Guidelines
FM Appendix A
July 1995
Page 1
The following guidelines are from the School Law Digest Corporation. They represent only
minimum standards. While not having the force of law, the guidelines, as a part of legislative
history, will be referred to by the courts in litigation dealing with copyright infringement.
It is important for each staff member to understand that the fact that the institution has
reproduced the material does not absolve the individual staff member of personal liability for
copyright infringement.
CLASSROOM COPYING IN NOT-FOR-PROFIT EDUCATIONAL INSTITUTIONS
Books and Periodicals
I.
Single Copying for Teachers
A single copy may be made of any of the following by or for a teacher at his or her
individual request for his or her scholarly research or use in teaching or preparation to
teach a class:
A. A chapter from a book;
B. An article from a periodical or newspaper;
C. A short story, short essay or short poem, whether or not from a collective work;
D. A chart, graph, diagram, drawing, cartoon or picture from a book, periodical, or
newspaper.
II.
Multiple Copies for Classroom Use
Multiple copies (not to exceed in any event more than one copy per pupil in a course)
may be made by or for the teacher giving the course for classroom use or discussion;
provided that:
A. The copying meets the tests of brevity and spontaneity as defined below; and
B. Meets the cumulative effect test as defined below; and
C. Each copy includes a notice for copyright.
Definitions
Brevity
(i) Poetry: (a) A complete poem if less than 250 words and if printed on not more than
two pages, or (b) from a longer poem, an excerpt of not more than 250 words.
(ii) Prose: (a) Either a complete article, story or essay of less than 2,500 words, or (b) an
excerpt from any prose work of not more than 1,000 words or 10% of the work,
whichever is less, but in any event a minimum of 500 words.
(Each of the numerical limits stated in "i" and "ii" above may be expanded to permit the
completion of an unfinished prose paragraph.)
i
Copyright Guidelines
FM Appendix A
July 1995
Page 2
Definitions (continued)
(iii) Illustration: One chart, graph, diagram, drawing, cartoon or picture per book or per
periodical issue.
(iv) "Special" works: Certain works in poetry, prose or in "poetic prose" which often
combine language with illustrations and which are intended sometimes for children and at
other times for a more general audience fall short of 2,500 words in their entirety.
Paragraph "ii" above notwithstanding such "special works" may not be reproduced in
their entirety; however, an excerpt comprising not more than two of the published pages
of such special work and containing not more than 10% of the words found in the text
thereof, may be reproduced.
Spontaneity
(i) The copying is at the instance and inspiration of the individual teacher, and,
(ii) The inspiration and decision to use the work and the moment of its use for maximum
teaching effectiveness are so close in time that it would be unreasonable to expect a
timely reply to a request for permission.
Cumulative Effect
(i) The copying of the material is for only one course in the school in which the copies
are made.
(ii) Not more than one short poem, article, story, essay or two excerpts may be copied
from the same author, nor more than three from the same collective work or periodical
volume during one class term.
(iii) There shall not be more than nine instances of such multiple copying for one course
during one class term.
(The limitations stated in "ii" and "iii" above shall not apply to current news periodicals and
newspapers and current news sections of other periodicals.)
III.
Prohibitions as to I and II Above
Notwithstanding any of the above, the following shall be prohibited:
(A) Copying shall not be used to create or to replace or substitute for anthologies,
compilations or collective works. Such replacement or substitution may occur whether
copies of various works or excerpts therefrom are accumulated or reproduced and used
separately.
ii
Copyright Guidelines
III.
FM Appendix A
July 1995
Page 3
Prohibitions as to I and II Above - Continued
(B) There shall be no copying of or from works intended to be "consumable" in the
course of study or of teaching. These include workbooks, exercises, standardized
tests and test booklets and answer sheets and like consumable material.
(C) Copying shall not:
(a) substitute for the purchase of books, publishers' reprints or periodicals;
(b) be directed by higher authority;
(c) be repeated with respect to the same item by the same teacher from term to term.
(D) No charge shall be made to the student beyond the actual cost of the photocopying.
IV.
Educational Uses of Music
A. Permissible Uses
1. Emergency coping to replace purchased copies which for any reason are not
available for an imminent performance provided purchased replacement copies shall
be substituted in due course.
2. (a) For academic purposes other than performance, multiple copies of excerpts of
works may be made, provided that the excerpts do not compromise a part of the
whole which would constitute a performable unit such as a section, movement or
aria, but in no case more than 10% of the whole work. The number of copies shall
not exceed one copy per pupil.
(b) For academic purposes other than performance, a single copy of an entire
performable unit (section, movement, aria, etc.) that is, (1) confirmed by the
copyright proprietor to be out of print or (2) unavailable except in a larger work, may
be made by or for a teacher solely for the purpose of his or her scholarly research or
in preparation to teach a class.
IV.
Educational Uses of Music - continued
3. Printed copies which have been purchased may be edited or simplified provided
that the fundamental character or the work is not distorted or the lyrics, if any, altered
or lyrics added if none exist.
4. A single copy of recordings of performances by students may be made for
evaluation or rehearsal purposes and may be retained by the educational institution or
individual teacher.
5. A single copy of a sound recording (such as a tape, disc or cassette) of
copyrighted music may be made from sound recordings owned by an educational
iii
institution or an individual teacher for the purpose of constructing aural exercises or
Copyright Guidelines
FM Appendix A
July 1995
Page 4
examinations and may be retained by the educational institution or individual teacher.
(This pertains only to the copyright of the music itself and not to any copyright which
may exist in the sound recording.)
B. Prohibitions
1. Copying to create or replace or substitute for anthologies, compilations or
collective works.
2. Copying of or from works intended to be "consumable" in the course of study or
of teaching such as workbooks, exercises, standardized tests and answer sheets
and like material.
3. Copying for the purpose of performance, except as in A(1) above.
4. Copying for the purpose of substituting for the purchase of music, except as in
A(1) and A(2) above.
5. copying without inclusion of the copyright notice which appears on the printed
copy.
V.
Reproduction by Libraries
It is not a copyright infringement for a library, or any of its employees acting within the
scope of their employment, to reproduce or distribute not more than one copy of a work,
provided (1) the reproduction or distribution is made without any purpose of direct or
indirect commercial advantage and (2) the collections of the library or archives are open
to the public or available not only to researchers affiliated with the library or archives, but
also to other persons doing research in a specialized field, and (3) the reproduction or
distribution of the work includes a notice of copyright.
V.
Reproduction by Libraries - Continued
The related or concerted reproduction of multiple copies of the same materials, whether
made on one occasion or over a period of time, and whether intended for aggregate use
by one individual or for separate use by the individual members of a group is not
authorized.
Libraries are generally exempt from liability for the unsupervised use of reproducing
equipment located on its premises, provided that the reproducing equipment displays a
notice that the making of a copy may be subject to the copyright law.
iv
APPENDIX B
EMERGENCY ACTION PLANS
v
Emergency Action Plans
FM Appendix B
July 1995
Page 1
EMERGENCY ACTION PLANS
Section I
The plans herein incorporated for Fresno City College have been prepared to implement
the June 3,1967 resolution of the Board of Trustees of the State Center Community
College District which adopted the Fresno County Schools Civil Defense and Disaster
Planning Guide as the basis for the development of new civil defense and disaster
preparedness plans.
The plans include courses of action to be taken in case of specific emergencies and/or
disasters. Each employee of this college is to be familiar with these procedures and his
responsibility in effectively carrying them out.
LIST OF EMERGENCY TELEPHONE NUMBER
Section II
U.S. Government of Civil Defense Preparedness Agency
Santa Rosa, CA 95403
Regional Director ..........................................................................................(707) 525-4354
Communications Center......................................................................................... 525-4244
Office of Emergency Services (O.E.S.)
Headquarters - Sacramento, CA ...................................................................(916) 421-4990
Regional 5 Office, Fresno, CA .............................................................................. 445-5672
City of Fresno:
Fire, Police, Ambulance ...................................................................................................911
Fresno City College Operator ..........................................................................................................0
Campus extensions:
President's Office ....................................................................................................8251
Dean of Instruction ..................................................................................................8266
Dean of Students .....................................................................................................8595
College Business Manager ......................................................................................8699
Plant Facilities Manager ..........................................................................................8255
College Police .........................................................................................................8201
College Nurse ..........................................................................................................8268
EMERGENCY WARNING SIGNALS
Section IV
The community-wide civil defense warning signals:
Yellow Alert:
Three to five minute steady blast on public warning device.
Red (take cover):
Three to five minute warbling, or series of short blasts on public
warning device.
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Emergency Action Plans - Warning Signals & Operational Guidelines
FM Appendix B
July 1995
Page 2
Section IV - Continued
Campus Alert: Building evacuation (fire, explosion, threat of explosion):
Buzzer blasts repeated regularly at intervals.
Return to buildings and/or classes: steady blast.
OPERATIONAL GUIDELINES
Section V
The major intent of any plan is to save lives and property in the event of an emergency or
disaster. Assuming time to implement a weighed decision, the basic objective is to
evacuate the danger area or areas.
1. Communication:
A. Communication media will include telephone, standard radio broadcast, and short
wave radio.
B. Communication service will have the responsibility for:
1.
Maintaining a record of the location of all radio receivers and for their
operational maintenance.
2.
Monitoring the central receiver as required in the event of an emergency.
3.
Coordinate and direct the telephone communications through the
Operator.
2. Control and Evacuation of Students:
Since evacuation is basic to the emergency plans, the campus coordinator shall be in
charge of the control and evacuation of students. He shall:
A.
B.
C.
D.
E.
Be sure that fire drill procedures are properly posted and that regular
training drills are conducted on procedures established in case of fire.
Be in charge of the emergency warning system.
Keep custody of the portable loud speaker address system.
Assist in the developing of assignments to implement the civil defense and
evacuation plan and insure that training in specific responsibilities is
given.
Deliver instructions for student control in the event of activation of a plan.
3. Radiological Defense:
A.
Be responsible for the custody of, maintenance and operation of any
radiological detection equipment.
B.
Work with the campus coordinator to minimize radiological hazards when
the campus evacuation plan cannot be implemented.
C.
Act to coordinate the activities of this service at the school level and with
the city and county agencies.
ii
Emergency Action Plans - Operational Guidelines
FM Appendix B
July 1995
Page 3
4. Fire Service:
This service is responsible for:
A.
Reviewing and revising fire emergency procedures to reflect changing
physical features of the campus and improved fire fighting techniques.
B.
Act as the campus representative in working with municipal or district fire
fighting units.
5. District Operations:
This service is responsible for:
A.
Preparing and maintaining current map of the campus showing locality of
water, gas, and electrical utilities, cut-offs, and prior to, or during an
emergency will place these services in as safe a condition as possible to
decrease hazards.
B.
This service will remain in a stand-by position to assist all other services
in reducing hazards to personnel and the physical plant plus assisting other
services in the performance of their respective functions.
6. Medical and Health Services:
This service is responsible for:
A.
Decisions relative to providing medical and health services to students in
the case of an emergency and for notification outside health services and
in the securing of their assistance.
B.
Coordinates any use of campus facilities as an emergency health center by
outside agencies.
7. Transportation:
A. This service will be in charge of bus drivers and the movement of district
controlled vehicles used in evacuation.
B.
In cooperation with the campus coordinator, this service shall render
decisions relative to the movement of privately owned vehicles in the case
of emergency.
Section VI
1. Fire Emergency Procedure:
It is extremely important that everyone know the procedure to follow in case of fire.
Periodically, fire drills will be held and it is important that all cooperate to make
these drills quick and orderly. Our purpose in fire emergency is to:
a) insure that all personnel are safely evacuated and
b) follow such procedures as will minimize damage to facilities.
iii
Emergency Procedure Plans - Fire
FM Appendix B
July 1995
Page 4
A. Fire Within College Buildings:
1.
Sound the college fire alarm. (Buzzer blasts repeated regularly at
intervals). This will automatically implement all personnel leaving
buildings. (Follow the procedures and marching order as outlined for the
room and building of occupancy at the time, as posted).
2.
Operator call College Police, extension 8201.
3.
Maintain control of students at a safe distance from the fire and fire
fighting equipment.
4.
Render first aid as necessary.
5.
Fight incipient fires without endangering life.
6.
Keep access roads open for emergency vehicles.
7.
Notify utility companies of a break or suspected break in utility lines.
8.
The president will determine whether the college classes will be
discontinued.
9.
Students and staff should not return to college buildings until fire
department officials declare the area safe.
10.
Return to buildings and/or classes. Signal will be a steady blast.
B.
1.
Fire Near School:
If nearby fire poses an immediate threat to the students and/or buildings,
the president shall instruct staff members to take necessary actions to
evacuate the buildings of the college.
C. Responsibilities of Instructors:
1.
Each instructor should see that students have left the rooms and buildings,
and that all windows are closed.
2.
Be aware of the location of the fire alarm buzzer.
3.
Be aware of the location of the hose storage receptacles which are
strategically placed in all buildings.
4.
Report a fire to the College Police or turn in the alarm, using the fire alarm
on the nearest building.
2. Threat of a Bomb Within the College:
In the event of a threat of a bomb within the college, the following will be
accomplished:
A.
Caution all personnel against picking up any strange objects. It could be a
bomb.
B.
Notify the College Police, extension 8201. Give the location and
description of the object suspected.
C.
If needed to evacuate buildings, the school fire alarm will be activated.
(Buzzer blasts repeated regularly at intervals).
D.
Students and staff should not return to buildings until officials declare the
college safe.
iv
Emergency Procedure Plan - Bombs and Explosions
FM Appendix B
July 1995
Page 5
Return to buildings and/or classes. Signal will be a steady blast.
E.
3. Explosion or Threat of Explosion:
In the event of an explosion at the college or the threat of an explosion, such as those
caused by leaking gas or a faulty boiler within a college building, the following will
be accomplished:
A. Explosion:
1.
Students and staff immediately take positions under desks or furniture,
with backs to windows, protective position (on knees, clasp both hands
behind the neck, bury face in arms, close eyes, and cover ears with
forearms).
2.
If explosion occurred within the building or threatened the building,
instructors should immediately implement evacuation procedures.
3.
Sound the college fire alarm. (Buzzer blasts repeated at regular intervals).
4.
Move to an area of safety; maintain control of students.
5.
Render first aid as necessary.
6.
Notify the College Police, extension 8201.
7.
Fight incipient fires without endangering life.
8.
Notify utility companies and College Police of a break or suspected break in lines.
9.
President will direct further action as required.
10.
Students and staff should not return to the college buildings and/or area
until fire department officials declare the area safe.
B.
1.
2.
Threat of Explosion:
Sound college fire alarm. This will automatically implement all personnel
leaving buildings.
Carry out same procedures as for Explosion.
4. Chemical Accidents:
Chemical accidents of disaster magnitude would include tank truck accidents
involving large quantities of toxic gases. Should such an accident endanger students
or staff, the following will be accomplished:
A.
Determine the need to implement action to leave buildings.
B.
Determine whether the students and staff should leave the college
grounds.
C.
If appropriate, take action to evacuate buildings and, if necessary, the area.
D.
Move cross wind, never up or down wind, to avoid fumes.
E.
With the school staff, maintain control of the students at a safe distance.
F.
Render first aid as necessary.
G.
Notify the College Police, extension 8201.
H.
The president will direct other action as required.
I.
Students and staff should not return to the college and/or buildings until
fire department officials declare the area safe.
v
Emergency Procedure Plan - Chemical Accidents, Aircraft
and Earthquakes
FM Appendix B
July 1995
Page 6
5. Aircraft Falling Near or on Campus:
In the event of an aircraft falling near or on college grounds, the following will be
accomplished:
A.
The college president will determine which action, if any, should be
implemented.
Where necessary, instructors will take immediate action for the safety of
students without waiting for direction by the president.
B.
All students and staff will be kept at a safe distance, allowing for possible
explosion.
C.
If possible, the president will determine whether the aircraft is military,
commercial, or a private plane.
D.
Notify the College Police, extension 8201.
E.
Notify the Fresno Fire Department, dial 911.
F.
The president will direct further action as required.
6. Earthquake:
Earthquakes usually strike without warning. The following actions, as time permits,
will be accomplished:
A. Inside College Buildings:
1.
Instructors and/or other persons in authority implement immediate taking
of position under desks or furniture, with backs to windows. (Protective
position - - on knees, clasp both hands behind neck, bury face in arms,
close eyes and cover ears with forearms.)
2.
Try to avoid glass and falling objects.
3.
Implement the leaving of college buildings when earthquake is over Do
Not Run.
4.
Do not light any fires after earthquake.
5.
Avoid touching electrical wires which may have fallen.
6.
Render first aid if necessary.
7.
The president will determine advisability of closing the college.
a)
In most parts of California, the initial earth shock is the most
severe and subsequent shocks are less intense.
b)
In a few areas of California there is a historical pattern that
indicates subsequent shocks may be more severe than the initial
tremor. This should be considered in determining how long the
buildings should remain occupied.
B.
On College Grounds:
1.
The safest place is in the open. Stay there until the earthquake is over.
2.
Move away from buildings, trees, and exposed wires.
3.
Do not run.
vi
Emergency Procedure Plan - Earthquakes and War
FM Appendix B
July 1995
Page 7
C. On College Buses:
1.
Driver will pull to the side of the road away from any buildings.
Crouched position in aisles is most effective protection.
2.
On mountain road, the side of the road may not be the safest. Driver
should consider terrain before stopping.
3.
Set brakes.
4. Turn off ignition.
5.
Wait until earthquake is over before moving.
D. Walking to and from College.
1.
The safest place is in the open. Stay there.
2.
Move away from buildings, trees, and exposed wires.
3.
Do not run.
4.
After earthquake, either continue to college or return home.
7. War
A. Strategic Warning:
1.
Description and meaning:
a)
This is a notification that enemy initiated hostilities may be
imminent.
b)
Dissemination will be by news media, radio, television, and
newspapers. No public warning will be sounded.
c)
No estimates can be made of the duration of a strategic warning
condition.
d)
The warning time may vary from several hours to several days.
2.
The following will be accomplished:
a)
Implement action - - go home.
b)
Take necessary steps to close college.
c)
Proper authorities and officials will be notified when this has been
accomplished.
B.
Alert Signal (Yellow) Attack Probable:
1.
Dissemination:
a)
Three to five minutes steady blast on a public warning device.
b)
Monitor radio receivers.
d)
Bell and lights system.
2.
The County of Fresno Civil Defense Plan established the following
procedures:
a)
Turn on radio for information and instructions. The local station
which is part of the emergency broadcast system is station KMJ at
580 on the AM radio dial.
vii
Emergency Procedure Plan - War
FM Appendix B
July 1995
Page 8
C. Take Cover Signal (Red) Attack Imminent:
1.
Dissemination:
a)
Three minute warbling, or series of short blasts on public warning
devices.
b)
Monitor radio receivers.
c)
Bell and lights system.
2.
Take cover:
a)
Take precautions to minimize the possibility of persons being
struck by flying objects such as glass, etc.
b)
Turn on battery operation AM radio. Tune to local station KMJ at
580 on the dial.
3.
Conditions Permitting:
When conditions permit, students shall be reunited with their families as
soon as possible.
Section VII
The college police will monitor traffic flow on campus for the purpose of controlling
motor vehicular traffic to effect an orderly evacuation of students from the college
campus:
1. Evacuation Coordinator and assistants assigned by Coordinator will present
themselves on the mall at the Administration building, Media Center, Science
building and cafeteria for the purpose of giving evacuation instructions to the
students. They shall be equipped with a public address horn.
2. Evacuation Coordinator will direct students driving vehicles to proceed to the nearest
campus boundary exit and not to make any left turning movements.
viii
APPENDIX C
LEARNING RESOURCES HANDBOOK
ix