MĀNOA FACULTY SENATE
University of Hawaii at Manoa Faculty Senate, April 22, 1998
Law School, Classroom 2
41 Senators Present: Nell Altizer, Barry Baker, Caroline Blanchard, Thomas Brislin, Patricia Burrell,
Catherine Caveletto, Rahul Chattergy, Ross Christensen, James Cowan, John Cox, Steve Dawson, Robert
Duesterhaus, Marilyn Dunlap, Samir El-Swaify, Kathy Ferguson, Elizabeth Fisher, John Halloran, Patricia
Hickman, Kathryn Hoffmann, Ruth Horie, Casey Jarman, Judith Kellogg, Kenneth Kipnis, Sumner LaCroix,
David Lally, William Lampe, Nancy Lind, Michael Maglaya, John Mahoney, Alexander Malahoff, Gertraud
Maskarinec, Jennifer Matsuda, Peter Nicholson, Thomas Olson, Tom Ramsey, Miriam Sharma, Eldon Wegner,
Joel Weiner, Lesley Wright, Dina Yoshimi, David Yount
8 Senators Excused: Donna Ching, Robert Cooney, Gwen Naguwa, Aspy Palia, Alison Regan, Thomas
Schroeder, Randal Wada, Halina Zaleski
19 Senators Absent: Alton Arakaki, Sandra Chang, Virgie Chattergy, Eric Decarlo, Arnold Edelstein, Stephen
Ferreira, James Gaines, Sue Hanson, John Hardman, Roderick Jacobs, Stacey Marlow, Karl Minke, Jane
Moulin, C.S. Papacostas, Gay Reed, Morris Saldov, Steven Seifried, Virginia Tanji, Roy Wilkins
Members of the Administration: Kenneth Mortimer, Dean Smith, Tom Bopp, Doris Ching, Judith Inazu
Nine visitors signed the guest list.
Chair Alex Malahoff opened the meeting at 3:10.
1. Minutes of Senate meeting of March 18, 1998, were approved with a humorous typo correction.
2. President Mortimer addressed the Senate and reported that the numbers for the budget at the
Legislature are still fluctuating. In recent days things are looking better, if a 5 percent State funding cut
can be called looking better. Under discussion are the payroll lag and collective bargaining raises.
Looking ahead, the next revenue forecast is at the end of May, the Governor's restrictions might come in
early July. If UH gets restrictions we are free to decide where to cut. The autonomy bills are going fairly
well. UH is requesting that funds be transferred from the attorney General's office if the UH is able to
hire its own lawyers.
President Mortimer reported he is already taking action on the Senate's recommendations for changes in
undergraduate programs/education. He sees the changes as important, and the process lengthy. He
anticipates that 1998-99 will be a year of debate on the campus about undergraduate education. He plans
to stimulate discussions and thought by a series of conferences and invited speakers. In about a week he
may announce an August planning project for setting up the learning communities for Freshmen in fall,
1999. He plans to look at the Manoa reward system with respect to teaching. "I'm told it has been a long
time since we discussed it. I want to begin this debate in the fall. It's a serious debate, it will take a
while, and we ought to have it."
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In reply to a question asking whether he is prepared for a cut in administrative spending since faculty are
looking for cuts, the President replied that all units, including administration, are engaged in planning
for cuts, and he expects to have fewer deans, financial officers, and administrative support positions. In
making cuts we need to keep in mind such things as EPA requirements about our ability to handle
dangerous chemicals.
3. Dean Smith, Interim Senior VPAA/EVC, reported on the Manoa Strategic Plan. The University
Strategic Plan was before the Senate last year and later approved by the BOR. Each campus was asked
to prepare its own strategic campus plan. He is now at the draft/input collection stage and plans to go to
the BOR in May or possibly June. Copies of an April 21, 1998, draft titled "Manoa at 100: University of
Hawaii at Manoa, Vision and Strategic Objectives for the UH Manoa Strategic Plan 1998-2007" were
distributed to Senators and it is also available at www2.hawaii.edu\svpevc Input is desired, and should
be sent to Dean Smith.
4. Doris Ching, Vice President for Student Affairs, reported on three Senate programs in her area. The
undergraduate experience proposals are very constructive. The Faculty Ambassadors program has
generated very good feedback from principals, prospective students, and their parents. The very positive
impact in such a short time has meant a lot to UH. The Alumni Affairs Office is interested in joining
forces by sending alumni to schools. She also reported strong support for the Admissions Oversight
Committee. Finally, she announced her office will be doing a survey of incoming freshmen this summer
and invited faculty to look at the questions and provide suggestions.
5. Marilyn Dunlap reported the Faculty Service Committee has canceled the current election of the SEC.
New ballots will go out after the May meeting of the Senate. The Committee will propose revisions next
year to the charter regarding SEC elections.
6. Resolution on Faculty Involvement in Reorganization: Eldon Wegner reported on CAPP's review of
reorganization procedures. There are two types of reorganizations: those which go to the BOR and those
which are done under delegated authority. The latter, done with delegated authority, do not present
provide for faculty input. Given that the BOR acknowledges the value of faculty input, CAPP proposed
that faculty participation be included. The resolution was passed by unanimous voice vote. A copy of the
resolution is attached to these minutes.
7. Resolution on Student Transfer and Inter-campus Articulation: Bill Lampe reported on CAPP's
review of a draft revision of Executive Policy E5.209 on University of Hawaii System Student Transfer
and Inter-campus Articulation. He described the document as further adjustments in the ongoing
procedure of transferring credits. Nationally the receiving institution is in charge of accepting credits.
AT UH, BOR policy calls for maximum degree of coordination and cooperation and faculty
involvement in policy making. CAPP requests that the revisions enhance these principles and policies.
In general CAPP would like to see more faculty involvement, especially at the department level.
In response to questions, Bill said that under both current and proposed policies it is not Manoa's
prerogative to say that a certain course does not transfer. Asked whether the proposal will be acceptable
to Community College faculty, Bill said CAPP has addressed this issue and the spirit of transfer
procedures, concluding that if faculty get together and talk it usually isn't a problem. Some departments
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at Manoa and the Community Colleges are already doing this. The proposed changes say that the
Community Colleges can make changes, just that a change doesn't automatically satisfy the Manoa core.
As long as each campus has authority over its program it would not be automatic that each AA degree
meets Manoa requirements. CAPP's view is that this gives each campus and each student more
flexibility. CAPP believes that all potential problems would be eliminated through regular procedures
for cooperation and coordination and through a really good system for delivering information to
students.
The resolution was approved with 22 votes in favor, 3 against, and 5 abstentions. A copy of the
resolution is attached to these minutes.
8. Chair's Report: Alex Malahoff congratulated the Senate on its accomplishments during a very difficult
year for the University. The Senate looked beyond the budget cuts and he made special note of the
Undergraduate Experience Committee's work, the Faculty Ambassadors program, and the establishment
of the Admissions Oversight Committee.
9. Next meeting of the Senate is May 13, 1998, at 3:00 in Krauss Hall, Yukioshi Room # 12.
Meeting adjourned at 5:00
Respectively submitted,
Steve Dawson, Secretary
RESOLUTION ON FACULTY INVOLVEMENT IN REORGANIZATION
WHEREAS Section 1-10, "Regents' Policy on Faculty Involvement in Academic Decision Making and
Academic Policy Development" of the Board of Regents' Bylaws and Policies, states:
"It is the policy of the University to maintain and strengthen organized and systematic involvement by faculty in
academic
decision making and policy development." And
WHEREAS there is a historical practice of faculty consultation in the development and review of
reorganization proposals, and
WHEREAS Blue Ribbon Panels, Task Forces, unit and campus faculty bodies have all taken part in various
reorganizations, and
WHEREAS there have been differences among units in the extent and nature of faculty involvement in the
process, and
WHEREAS due to the economic outlook, it is anticipated that many more reorganizations will be proposed, and
UNIVERSITY OF HAWAI’I AT MĀNOA FACULTY SENATE
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WHEREAS it is recognized that reorganization is a fundamental administrative responsibility, but it is noted
that specific language consistent with the BOR policy of faculty involvement in decision making and policy
development does not appear to be present in the document that outlines the reorganization procedures,
THEREFORE, be it resolved that Section A3.101, "University of Hawaii Organizational and Functional
Changes" of the "Guidelines for Processing Organizational and Functional Changes" be revised as follows:
[Added language shown in capital letters and bold print]
Change 1: Add sentence to p. 3 of document A3.101 under
5. Reorganization Proposal Requests
A proposal must be prepared for each reorganization to be approved. THE PROPOSAL SHALL BE
DEVELOPED IN CONSULTATION WITH THE APPROPRIATE UNIT FACULTY SENATE OR, IN
UNITS WHERE NO FACULTY SENATE EXISTS, WITH A COMMITTEE OF THE WHOLE UNIT
FACULTY. This includes those to be approved by the BOR as well as those to be approved under
delegated authority. All proposals shall include a narrative and copies of the current and proposed
organization and position organization charts, and functional statements.
Change 2: Add new paragraph to p 4 of Document A3.101.
F. FACULTY EVALUATION
1. INCLUDE AN EVALUATION OF THE PROPOSAL BY THE UNIT FACULTY
SENATE OR COMMITTEE OF THE WHOLE.
2. SHOULD THE UNIT FACULTY SENATE OR COMMITTEE OF THE WHOLE
BELIEVE THAT FURTHER EVALUATION OF THE PROPOSAL IS REQUIRED IT
MAY REQUEST THAT THE PROPOSAL BE REFERRED TO THE APPROPRIATE
CAMPUS FACULTY SENATE BY THE APPROPRIATE SENIOR VICE PRESIDENT
OR VICE PRESIDENT.
Change 3: Update flow charts, Attachment A and G to reflect these revisions specifying the role for faculty
participation.
Resolution from the Committee on Academic Policy and Planning about Student Transfer and Intercampus Articulation
WHEREAS President Mortimer has called for a review of Executive Policy E5.209 on University of Hawaii
System Student Transfer and Inter-campus Articulation, and the System Academic Affairs Council has prepared
a draft revision dated 4/3/98, and
WHEREAS the Board of Regents Bylaws and Policies says in Chapter 5 Academic Affairs, paragraph f. on
page 5-9,
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"The transfer experience should be made as simple and predictable as possible.Unreasonable
institutional barriers to transfer should be eliminated." and
WHEREAS the draft policy emphasizes making transfer very simple, and "predictability" is best served by
providing good information, and students are best served when they are well prepared to transfer, and
WHEREAS the faculty desire that the students be well served and given a solid, well grounded education, and
WHEREAS the Joint Statement on Transfer and Award of Credit adopted by the Council on Postsecondary
Accreditation, the American Association of Collegiate Registrars and Admissions Officers, and the American
Council on Education is Appendix A of Executive Policy E5.209 and this Joint Statement says,
"Basic to this statement is the principle that each institution is responsible for determining its own
policies and practices with regard to transfer and award of credit." and
WHEREAS the Board of Regents' Policy also says in Chapter 5 Academic Affairs, paragraph f. on page 5-9,
"As a unified system of postsecondary education, it is important that the maximum degree of coordination and
cooperation exist among campus instructional units in order to ensure the efficient utilization of available
resources." and "All University and campus policies and practices affecting course transfer shall be periodically
reviewed to ensure that they are founded on sound academic principles ..." and
WHEREAS coordination and cooperation and such reviews are best facilitated by regular discussion among
faculty at the discipline level, and
WHEREAS the University of Hawaii Transfer Agreement dated July 22, 1994 (Appendix B of Executive Policy
E5.209) says, "that a primary objective of articulation is to assure that transfer students are prepared for work at
their receiving campus," and "that the quality of a degree earned through matriculation at two or more
institutions within the system should be comparable to a similar degree earned at a single campus;" and "that the
faculty will be directly involved in the process of articulation since they are the experts as to what constitutes
comparable course work, and that the faculty will meet regularly with faculty from other campuses to discuss
curriculum;" and
WHEREAS Section 1-10, ``Regents' Policy on Faculty Involvement in
Academic Decision Making and Academic Policy Development" of the Board of Regents' Bylaws and Policies,
states, "It is the policy of the University to maintain and strengthen organized and systematic involvement by
faculty in academic decision making and policy development."
THE MANOA FACULTY SENATE HEREBY RECOMMENDS that Executive Policy
E5.209 be revised
1. to more fully support the provisions of the transfer agreement
2. to emphasize involvement of faculty at various campuses in decisions on articulation and
transfer
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3. to emphasize coordination and cooperation among faculty at various campuses in order to
better serve the students
4. to preserve campus authority over degree requirements
5. to ensure that each course description in each catalogue carry information about transferability
of the course to other campuses,
and
THE MANOA FACULTY SENATE FURTHER RECOMMENDS that Executive Policy
E5.209 be revised to include the attached revisions and in accordance with the attached comments.
Comments on and Revisions to
Executive Policy E5.209 Draft dated 4/3/98
First, the faculty agree that it is extremely desirable to establish a policy to facilitate transfer of students among
campuses. Moreover, it is desirable that the policy provide predictability for students anticipating transferring
within the University system. Students deserve accurate and timely information about the transferability of their
credits in order to make sound educational decisions. A good web-based information system would take care of
some of problems and we hope the policy encourages its development.
Second, we agree wholeheartedly with Joint Policy Statement on Transfer and Award of Academic Credit,
attached as Appendix A to the existing Executive Policy E5.209. We hope that any revisions reflect the spirit
and intent of that policy statement. Importantly, we want to ensure that the receiving institution remains
"responsible for determining its own policies and practices with regard to the transfer and award of credit." The
receiving institution's interest in determining whether to award transfer credit protects the transfer student from
being inappropriately classified and recognizes the receiving institution's obligation to protect its own standards
and requirements. The first is essential to the educational success of our transfer students; the second is essential
to preserving the quality of each institution and the degrees they confer. We hope that the revised policy will
enhance faculty participation in this matter.
Third, we agree with the existing E5.209's intent to ensure faculty an important role in establishing articulation
policies and agreements. In practice, however, the faculty has had less of a voice than we believe is appropriate
or desirable and therefore are pleased that revisions are underway. We hope that the new policy, from its
inception, is collaborative and gives a voice to faculty and departments. We believe that articulation should be
occurring at the faculty and departmental level with the executive providing the structure and process to do so.
In particular, we hope the procedures in section V are streamlined and enhance faculty involvement.
Fourth, problems can be "solved" by fiat or through cooperation and coordination. The faculty hope that the
policy is revised to strongly emphasize cooperation and coordination.
UNIVERSITY OF HAWAI’I AT MĀNOA FACULTY SENATE
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Several specific problems have been brought to our attention, and we hope these will be addressed in the
revisions:
1) The currently stated policy that the Associate of Arts degree from a community college satisfies the general
education core requirements is too broad. Some AA's may not satisfy the general education core and may
contain some non-baccalaureate course work which should not earn credit or satisfy Manoa's core.
2) The policy should ensure that the Manoa Core Committee and the faculty, at the department level, have a
regular and key role in making determinations regarding transfer credits, including a course by course
articulation among campuses.
3) When the need arises to clarify issues among the colleges concerning implementation of the policy, a process
for resolution needs to be stated so that the various campuses do not remain at an impasse.
4) There needs to be a process established for periodic review of articulated courses at the departmental/faculty
level to ensure that the list of articulated courses keep apace of curricular changes on the campuses.
Revisions
1. The UH-Manoa Faculty Senate should appoint three (3) faculty to the University Council on Articulation
(UCA).
2. Section V.F. creates standing committees in specific, broad areas and ad hoc committees. This section should
also create specific standing committees of faculty in each discipline. These new committees should consist of
those faculty having immediate responsibility within their departments or divisions for the undergraduate
curriculum in the relevant subject. These committees should handle course articulation and other curricular
matters. A majority of the faculty on each committee should come from baccalaureate degree granting
campuses. The committees should meet at least once a year.
3. The (new) last paragraph to section II.B.7. should be dropped. Better words could be chosen, and a better
idea could be chosen. The emphasis should be on speedy clarification, cooperation and coordination.
4. The words "provided they do not violate a basic campus policy or degree requirement'' are scheduled for
deletion from the first sentence of section IV.B.2. These words should be retained.
5. Better yet, section IV.B.2. should be dropped. This section attempts to take care of a specific issue by fiat. It
would be better to take care of this issue by articulation, coordination, cooperation, and providing students with
good information as to transferability in each course description in each catalogue.
6. Since section IV.B.3. says that an Associate in Arts degree shall be accepted as having fulfilled the general
education core at all UH baccalaureate degree granting institutions, there needs to be established a mechanism
for coordinating and cooperating on each component of each such degree, and it should be faculty doing the
coordination and cooperation on degree requirements, and they should be appointed by their respective faculty
senates.
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7. Section IV.A.1.c should be dropped because this constitutes a change in admissions policy without faculty
oversight or input, and at UH-Manoa faculty oversight of admissions has been established in part in response to
the previous WASC accreditation report.
8. Section IV.B.[6]7. should be dropped, and this issue should be handled by cooperation, coordination, and
giving students good information.
UNIVERSITY OF HAWAI’I AT MĀNOA FACULTY SENATE
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