MĀNOA FACULTY SENATE
UH Mānoa Faculty Senate Committee on CAB
Reorganization Proposal Consultation and Review Checklist
Senate Committee name:
Reorganization proposal:
Date review completed:
COMMITTEE ON ADMINISTRATION AND BUDGET
UH PRESS
4/24/15
Summary of faculty senate committee review:
Committee consultation with Administration (names and meeting dates):
__________________________________________________________________________________________
Committee consultation with affected units (names and meeting dates):
__________________________________________________________________________________________
Other committee consultations (names and meeting dates:
CAB requested information via email from Joel Cosseboom at cosseboo@hawaii.edu on 4/22/15.
Action recommended by the committee (check one):
 Endorse
_____X___
 Endorse with Reservations
_____
 Oppose
________
 Returned without recommendation ________
Comments (summary rationale for recommendations):
The Committee on Administration and Budget sought clarification from UH Press on how the $60,000 internal
reallocation to the Associate Director increased salary would impact its operations and requested that the
reporting lines of both the proposed organization chart and the narrative be clarified. The contact person Joel
Cosseboom adequately addressed these concerns. Thus, CAB endorses the Reorganization Proposal of UH
Press.
Documentation of due diligence in faculty senate review of proposal:
Please provide comments to explain the committee’s rationale for each question. The lower the score, the more
explanation there should be of shortcomings.
I. Adequacy of reorganization proposal documentation
(Score 1 to 5: 1 inadequate, 5 excellent, or NA – Not applicable)
#
1
Question
Is the background and rationale for
Comments
Yes. The reorg will be streamlining operations,
Score
5
UNIVERSITY OF HAWAI’I AT MĀNOA FACULTY SENATE
2500 Campus Road • Hawai’i Hall 208 • Honolulu, Hawai’i 96822
Phone: (808) 956-7725 • Fax/Polycom: (808) 956-9813
E-Mail: uhmfs@hawaii.edu • Website: http://www.hawaii.edu/uhmfs/
An Equal Opportunity/Affirmative Action Institution
MĀNOA FACULTY SENATE
reorganization explained in sufficient
detail to justify the organizational
changes proposed?
2
3
4
5
6
7
Are the groups affected by the
reorganization (students, faculty, staff)
identified and the impact of the
reorganization on these groups
explained?
Are the supervisor/subordinate
reporting relationships properly
identified?
Are the position numbers and position
classifications accurate and properly
listed in the proposal narrative and
organizational charts?
Is specific qualitative and quantitative
information provided to explain the
problem being addressed and the
benefits of the reorganization?
Are all resource requirements or
savings fully explained?
Do the estimated resource requirements
or savings appear to be accurate?
8 Are the estimated annual costs and/or
benefits of the reorganization provided
with an explanation of how these costs
will be funded? (Additional costs may
include new positions, position
reclassifications, office furniture or
other expenses.)
9 Will additional or alternative space be
required due to the reorganization?
9a If so, how are the space issues
addressed?
10 Have all documents and
correspondence been posted on the
OVCAFO website?
consolidating sub-units into main functional unit, redescribing supervisory position (Associate Director)
and properly reflecting the UH Press Editorial Board as
the governing board to enhance operational
effectiveness.
No external groups were consulted because they are not 5
impacted. Affected staff members were consulted in
an all-hands staff meeting on 10/24/14 and 10/31/14.
No, the reporting lines for this reorganization as
described in the Chart and Narrative were not parallel.
Subsequently CAB made an inquiry to UH Press and
this is now resolved.
Yes, based on the information provided. An estimated
$60K in salary and fringe benefits for Associate
Director (#80113) may result due to the reclassification
of this position.
Yes.
4
5
5
No savings is noted. There is mention that Secretary II 3
under the Director will be reclassified. Funding
requirements were not mentioned for this
reclassification.
Yes.
5
Yes.
5
No.
5
NA
5
No, the HGEA written response is not posted yet.
3
UNIVERSITY OF HAWAI’I AT MĀNOA FACULTY SENATE
2500 Campus Road • Hawai’i Hall 208 • Honolulu, Hawai’i 96822
Phone: (808) 956-7725 • Fax/Polycom: (808) 956-9813
E-Mail: uhmfs@hawaii.edu • Website: http://www.hawaii.edu/uhmfs/
An Equal Opportunity/Affirmative Action Institution
MĀNOA FACULTY SENATE
II. Appropriateness of Administration’s process and consultation
(Score 1 to 5: 1 = process not followed, 5 process followed in the best of faith, or NA - Not applicable)
# Question
1 Is the reorganization being proposed by
the appropriate administrative leader,
and vetted with the appropriate superior?
2 Have the members of the affected unit
been consulted?
3 Has the administration responded to the
unit’s concerns about the reorganization?
4 Has all relevant information been posted
on the appropriate website?
5 Has the faculty Union been consulted?
6 Has the administration demonstrated
appropriate respect for the consultative
process?
Comments
Yes.
Score
5
Yes.
5
Yes.
5
Yes,
5
No, affected positions are all HGEA.
Yes, it appears to be the case.
5
4
III. Merits of the proposal
(Score 1 to 5: 1 = proposal lacks merit, 5 =proposal achieves worthy goals, or NA – Not applicable)
#
1
2
3
4
Question
Does the reorganization address or
resolve a problem that has been
identified/experienced?
Have other alternatives been explored
before proposing reorganization, such
as changing work processes?
Comments
Yes.
Yes. If current separation of departments as individual
subunits were maintained, more sub-units needed to
have been created to reflect all departments of UH
Press. After consultation with UH Press staff, HGEA
representative, UHM HR and VCAA, this option was
deemed to be not feasible as it hindered operational
efficiency.
Is the reorganization consistent with the Inadequacies of current organization are explained in
University strategic, program and
the proposal. It is noted that international and
financial plans?
community partnerships can be nurtured hence
improving business viability.
Is the current organization inadequate
Yes.
to address the problems experienced?
Score
5
5
5
5
UNIVERSITY OF HAWAI’I AT MĀNOA FACULTY SENATE
2500 Campus Road • Hawai’i Hall 208 • Honolulu, Hawai’i 96822
Phone: (808) 956-7725 • Fax/Polycom: (808) 956-9813
E-Mail: uhmfs@hawaii.edu • Website: http://www.hawaii.edu/uhmfs/
An Equal Opportunity/Affirmative Action Institution
MĀNOA FACULTY SENATE
5
What are the specific anticipated
benefits of reorganization?
6 Are the anticipated benefits significant
enough to merit the effort of the
reorganization?
7 Does the reorganization minimize
confusion over authority, roles and
responsibilities?
8 Are functional responsibilities
homogeneously grouped under one
organizational unit or are functions
duplicated among or between various
organizational segments?
9 Are there unnecessary levels of
supervision for the work that must be
performed?
10 Are there cost savings?
11 How significant are the cost benefits?
12 Are additional resources required?
13 How significant are the costs required?
14 Is there an impact on the instructional
mission?
15 Is there an impact on the research
mission?
16 Is there an impact on the service or
Improve operational efficiency of the unit.
5
Yes.
5
Yes.
5
It is homogeneously grouped under the reorg proposal.
5
It does not appear that way from what is written in the
proposal.
4
No, there is no specific mention of this but it does state
that it will be cost-effective.
It is significant enough to positively impact business
feasibility.
Yes, approximately $60K is required to fund salary
increase + fringe benefits for Associate Director.
The costs will be paid through internal reallocation.
CAB inquired as to how the internal reallocation will
impact the UH Press. Cosseboom explained that while
establishing an Associate Director position will create
an expected increased cost of $60,000 over the current
budget, the increase only represents 1.2% of overall
sales for the department. He said increase will be
absorbed by anticipated revenue generation in such
areas as new business development, translation and
other rights licensing, and expanded capacity in books
and journals. Ultimately, establishing this position will
create additional infrastructure and workflow
efficiencies to increase overall publishing output,
which are expected to further increase revenues and
reduce fixed costs.
None.
4
None.
5
None.
5
4
3
3
5
UNIVERSITY OF HAWAI’I AT MĀNOA FACULTY SENATE
2500 Campus Road • Hawai’i Hall 208 • Honolulu, Hawai’i 96822
Phone: (808) 956-7725 • Fax/Polycom: (808) 956-9813
E-Mail: uhmfs@hawaii.edu • Website: http://www.hawaii.edu/uhmfs/
An Equal Opportunity/Affirmative Action Institution
MĀNOA FACULTY SENATE
outreach mission?
17 Do the benefits outweigh the negative
impacts?
18 Are any negative impacts of the
reorganization justified?
Yes.
5
None.
5
UNIVERSITY OF HAWAI’I AT MĀNOA FACULTY SENATE
2500 Campus Road • Hawai’i Hall 208 • Honolulu, Hawai’i 96822
Phone: (808) 956-7725 • Fax/Polycom: (808) 956-9813
E-Mail: uhmfs@hawaii.edu • Website: http://www.hawaii.edu/uhmfs/
An Equal Opportunity/Affirmative Action Institution