University of Hawaiʻi at Mānoa
Mānoa Faculty Senate
UH Mānoa Faculty Senate Committee on Committee on Administration and Budget
Reorganization Proposal Consultation and Review Checklist
Senate Committee name:
Reorganization proposal:
Date review completed:
_Committee on Administration and Budget_____________________________
_ Office of Facilities and Management at JABSOM________________________
_April 4, 2013_________________________________
Summary of faculty senate committee review:
Committee consultation with Administration (names and meeting dates):
_None
Committee consultation with affected units (names and meeting dates): _Sent email on March 15, 2013 with the
reorganization proposal to JABSOM Senators requesting input.
Other committee consultations (names and meeting dates):
_________NA_____________________________________________________________________________
Action recommended by the committee (check one):
 Endorse
___XX___
 Endorse with Reservations
________
 Oppose
________
 Returned without recommendation ________
Comments (summary rationale for recommendations): __Purpose of the reorganization is to integrate BU01
civil service positions into JABSOM to provide custodial, grounds and maintenance services to JABSOM, at
the Kaka’ako facility.
__________________________________________________________________________________________
Documentation of due diligence in faculty senate review of proposal:
Please provide comments to explain the committee’s rationale for each question. The lower the score, the more
explanation there should be of shortcomings.
I. Adequacy of reorganization proposal documentation
(Score 1 to 5: 1 inadequate, 5 excellent, or NA – Not applicable)
#
1
2
Question
Is the background and rationale for
reorganization explained in sufficient
detail to justify the organizational
changes proposed?
Are the groups affected by the
reorganization (students, faculty, staff)
identified and the impact of the
reorganization on these groups
explained?
Comments
Reasonable
Score
4
JABSOM administration was consulted. UH System
Office of Human Resources and Office of Facilities
Management and Planning were also consulted.
4
University of Hawaiʻi at Mānoa
Mānoa Faculty Senate
3
Are the supervisor/subordinate
reporting relationships properly
identified?
4 Are the position numbers and position
classifications accurate and properly
listed in the proposal narrative and
organizational charts?
5 Is specific qualitative and quantitative
information provided to explain the
problem being addressed and the
benefits of the reorganization?
6 Are all resource requirements or
savings fully explained?
7 Do the estimated resource requirements
or savings appear to be accurate?
8 Are the estimated annual costs and/or
benefits of the reorganization provided
with an explanation of how these costs
will be funded? (additional costs may
include new positions, position
reclassifications, office furniture or
other expenses.)
9 Will additional or alternative space be
required due to the reorganization?
9a If so, how are the space issues
addressed?
10 Have all documents and
correspondence been posted on the
OVCAFO website?
Yes
5
Yes
5
Yes
4
Yes
5
Costs of reorganization will be absorbed by JABSOM
budget
Current annual costs for private janitorial and grounds
keeping at Kaka’ako are $396,000 and $98,292,
respectively. Incorporating BU01 civil service
personnel to do these jobs will cast approximately
$418,920 in salaries and another $41,000 in startup
costs. This will provide a modest savings.
4
NA No change is space is anticipated
NA
NA
NA
NA
NA
4
II. Appropriateness of Administration’s process and consultation
(Score 1 to 5: 1 = process not followed, 5 process followed in the best of faith, or NA - Not applicable)
# Question
1 Is the reorganization being proposed by
the appropriate administrative leader,
and vetted with the appropriate superior?
2 Have the members of the affected unit
been consulted?
3 Has the administration responded to the
unit’s concerns about the reorganization?
4 Has all relevant information been posted
on the appropriate website?
5 Has the faculty Union been consulted?
6 Has the administration demonstrated
Comments
JABSOM Dean Hedges is proposing this
reorganization.
Score
4
No faculty will be affected directly. Manoa Faculty
Senators from JABSOM were consulted by email. No
concerns raised.
NA, no requests for additional information submitted
5
The proposal has been posted on the OVCAFO
website.
Not known
Yes
4
NA
NA
4
University of Hawaiʻi at Mānoa
Mānoa Faculty Senate
appropriate respect for the consultative
process?
III. Merits of the proposal
(Score 1 to 5: 1 = proposal lacks merit, 5 =proposal achieves worthy goals, or NA – Not applicable)
#
1
2
3
4
5
6
7
8
9
10
11
12
13
Question
Does the reorganization address or
resolve a problem that has been
identified/experienced?
Have other alternatives been explored
before proposing reorganization, such
as changing work processes?
Is the reorganization consistent with the
University strategic, program and
financial plans?
Is the current organization inadequate
to address the problems experienced?
What are the specific anticipated
benefits of reorganization?
Are the anticipated benefits significant
enough to merit the effort of the
reorganization?
Does the reorganization minimize
confusion over authority, roles and
responsibilities?
Are functional responsibilities
homogeneously grouped under one
organizational unit or are functions
duplicated among or between various
organizational segments?
Are there unnecessary levels of
supervision for the work that must be
performed?
Are there cost savings?
How significant are the cost benefits?
Are additional resources required?
How significant are the costs required?
14 Is there an impact on the instructional
mission?
15 Is there an impact on the research
mission?
Comments
Yes
Score
4
Status quo would not provide unionized civil service
staff to JABSOM
4
Somewhat
3
The proposed reorganization will bring 18 civil service
personnel to JABSOM (12 FTE). This will assemble a
BU01 workforce to replace outsourced staffing.
The proposed reorganization will provide 18 civil
service personnel to JABSOM.
Yes
4
Yes
4
Yes
4
No
4
Yes, there will minimal cost savings
It will bring BU01 employees to Kaka’ako
None identified
JABSOM will absorb all costs out of its existing
budget
NA
4
4
NA
4
NA
NA
4
4
NA
University of Hawaiʻi at Mānoa
Mānoa Faculty Senate
16 Is there an impact on the service or
outreach mission?
17 Do the benefits outweigh the negative
impacts?
18 Are any negative impacts of the
reorganization justified?
NA
NA
Yes
4
No effect on BU07 faculty except they will be serviced
by BU01 civil service employees rather than
outsources contractors.
4