MĀNOA FACULTY SENATE
2016-2017 New Senator Guide
Table of Contents
I. UNIVERSITY STRUCTURE
3
1. SYSTEM
A. ORGANIZATIONAL CHART
B. CONTACTS
2. MĀNOA
A. ORGANIZATIONAL CHART
B. CONTACTS
3
3
4
6
6
7
II. UNIVERSITY FACULTY SENATE STRUCTURE
9
1. ALL CAMPUS COUNCIL OF FACULTY SENATE CHAIRS (ACCFSC)
2. MĀNOA FACULTY CONGRESS & SENATE (MFS)
3. MĀNOA CAMPUS SENATES
10
11
14
IV. SENATOR RESPONSIBILITIES
15
1. REPRESENT YOUR CONSTITUENCY
2. VOTE AT CONGRESS & SENATE MEETINGS
3. SERVE ON A STANDING OR PERMANENT COMMITTEE
A. SENATE EXECUTIVE COMMITTEE (SEC) ELECTION REQUIRED
B. COMMITTEE ON ACADEMIC POLICY & PLANNING (CAPP)
C. COMMITTEE ON ADMINISTRATION & BUDGET (CAB)
D. MĀNOA ASSESSMENT COMMITTEE (MAC) PERMANENT COMMITTEE
E. COMMITTEE ON ATHLETICS (COA)
F. COMMITTEE ON FACULTY SERVICE (CFS)
G. GENERAL EDUCATION COMMITTEE (GEC)
H. COMMITTEE ON PROFESSIONAL MATTERS (CPM)
I. COMMITTEE ON RESEARCH (COR)
J. COMMITTEE ON STUDENT AFFAIRS (CSA)
4. MAINTAIN REGULAR ATTENDANCE
5. BECOME A COMMITTEE OFFICER (OPTIONAL)
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16
17
17
17
18
18
18
19
19
19
19
20
20
20
III. PROCEDURE
21
1. PROCESS
2. PROCEDURES
A. SENATE PROCEDURES
B. CONGRESS PROCEDURES
3. SEARCH
21
22
22
24
25
V. SENATE SCHEDULE
26
1. CONGRESS, SENATE & EXECUTIVE COMMITTEE MEETING SCHEDULES
2. AGENDA ITEMS DUE TO SENATE EXECUTIVE COMMITTEE
3. SENATE COMMITTEE MEETING SCHEDULES
4. COMMITTEE REPORTS DUE TO SENATE EXECUTIVE COMMITTEE
5. FALL/ SPRING LEADERSHIP RECEPTIONS
26
26
27
27
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MĀNOA FACULTY SENATE
2016-2017 New Senator Guide
VI. INFORMATION GUIDE
28
1. WEBSITE
28
VII. CONTACTS
30
1. FACULTY OFFICE
2. 2016-17 EXECUTIVE COMMITTEE CONTACTS
3. COMMITTEE LISTSERVS
4. MĀNOA CAMPUS SENATE CHAIRS
30
30
30
31
©2016 · University of Hawaiʻi at Mānoa · Mānoa Faculty Senate
Last Updated: April 29, 2016; 9:00 am
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MĀNOA FACULTY SENATE
2016-2017 New Senator Guide
I. University Structure
1. System
A. Organizational Chart
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MĀNOA FACULTY SENATE
2016-2017 New Senator Guide
B. Contacts
BOARD OF REGENTS
Website
Home | Members | Standing Committees | Minutes & Agendas | Policies & Bylaws
Administrative Rules | BOR Reference Guide
Contacts
Randolph G. Moore, Chair
Cynthia Quinn, Esq., Executive Administrator & Secretary
(808) 956-8213
bor@hawaii.edu
Office
Board of Regents
2444 Dole Street
Bachman Hall Room 209
Honolulu, HI 96822
Tel: (808) 956-8213
Fax: (808) 956-5156
PRESIDENT OF THE UNIVERSITY OF HAWAIʻI (SYSTEM)
Website
Home | Administration | Academic Planning and Policy | Budget and Finance | Capital
Improvements | Career and Technical Education | Community Colleges | EEO/AA | External
Affairs and University Relations | Human Resources | Information Technology Services | Legal
Affairs | Research | Student Affairs
Contacts
David Lassner, President
(808) 956-8207
david@hawaii.edu
Nainoa Thompson, Advisor on Hawaiian Affairs
Risa Dickson, VP for Academic Planning and Policy
(808) 956-6897
risad@hawaii.edu
Jan Gouveia, VP for Administration
(808)956-6405
Kalbert Young, VP for Budget and Finance / CFO
(808) 956-8903
John Morton, VP for Community Colleges
(808) 956-7038
jmorton@hawaii.edu
Garret Yoshimi, Interim VP for Information Technology / CIO
(808) 956-3501
gyoshimi@hawaii.edu
Carrie Okinaga, VP for Legal Affairs / University General Counsel
(808) 956-2211
carrieok@hawaii.edu
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MĀNOA FACULTY SENATE
2016-2017 New Senator Guide
Vassilis Syrmos, VP for Research and Innovation
(808) 956-5006
syrmos@hawaii.edu
Brian Minaai, Associate VP for Capital Improvements
(808) 956-7935
bminaai@hawaii.edu
Jan Javinar, Interim Associate VP for Student Affairs
(808) 956-8753
javinar@hawaii.edu
Office
Office of the President
2444 Dole Street
Bachman Hall 202
Honolulu, HI 96822
Tel: (808) 956-8207
Fax: (808) 956-5286
OTHER SYSTEM RESOURCES
News
UH Newsroom
Events
Events Calendar
Outreach
UH Foundation | Alumni
Resources
Faculty & Staff Resources | Faculty & Staff Awards | Institutional Research and Analysis Office
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2. Mānoa
A. Organizational Chart
Website
UH Mānoa Organizational Chart Web Archive
Organizational Chart
UH Mānoa Organizational Chart & Functional Statements
(latest as of 7/1/2015)
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B. Contacts
CHANCELLOR (UNIVERSITY OF HAWAIʻI AT M ĀNOA)
Website
Home | Departments & Staff | Chancellor’s Message | Awards
Contacts
Robert Bley-Vroman, Interim Chancellor
(808) 956-7651
vroman@hawaii.edu
Office
2500 Campus Road - Hawaiʻi Hall 202
VICE CHANCELLOR FOR ADMINISTRATION, FINANCE & OPERATIONS (VCAFO)
Website
Home | Budget & Finance | Policies, Procedures & Guidelines | Departments & Staff
Contacts
Kathy Cutshaw, Vice Chancellor for Administration, Finance and Operations
(808) 956-9190
cutshaw@hawaii.edu
Interim Assistant Vice Chancellor for Planning & Facilities
(808) 956-8018
Deborah Huebler, Director of Campus Services
(808) 956-2980
dhuebler@hawaii.edu
Bob Nagao, Director of Mānoa Budget Office
(808) 956-4557
rnagao@hawaii.edu
Sandy French, Director of Mānoa Finance & Accounting
(808) 956-5495
afrench@hawaii.edu
Tammy Kuniyoshi, Director of Human Resources
(808) 956-3028
tammyk@hawaii.edu
Office
2500 Campus Road - Hawaiʻi Hall 307
VICE CHANCELLOR FOR ACADEMIC AFFAIRS (VCAA)
Website
Home | Accreditation | Admin. Memos & Papers | Colleges & Departments | Initiatives | Program
Review | Institutional Research | Assessment | General Education
Contacts
Reed Dasenbrock, Vice Chancellor for Academic Affairs
(808) 956-7651
rdasenbr@hawaii.edu
Debora Halbert, Associate Vice Chancellor for Academic Affairs
(808) 956-7486
halbert@hawaii.edu
Ronald Cambra, Assistant Vice Chancellor for Undergraduate Education
(808) 956-6231
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MĀNOA FACULTY SENATE
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cambra@hawaii.edu
Beverly A. McCreary, Assistant Vice Chancellor for Academic Personnel
(808) 956-9429
bmccrear@hawaii.edu
Krystyna S. Aune, Graduate Dean
(808) 956-7541
krystyna@hawaii.edu
Office
2500 Campus Road - Hawaiʻi Hall 209
VICE CHANCELLOR FOR STUDENTS (VCS)
Website
Home | Departments & Programs | Policies & Procedures | News & Events
Contacts
Lori Ideta, Interim Vice Chancellor for Students
(808) 956-3290
ideta@hawaii.edu
Roxie Shabazz, Associate Vice Chancellor for Students and Enrollment Management
(808) 956-3346
rshabazz@hawaii.edu
Michael Kaptik, Interim Associate Vice Chancellor for Students & Dean of Students
(808) 956-8177
kaptik@hawaii.edu
Office
Queen Liliuokalani Center for Student Services, Room 409
VICE CHANCELLOR FOR RESEARCH (VCR)
Website
Home | Staff | Units | Communications | Research Support | Research News
Contacts
Michael Bruno, Vice Chancellor for Research
(808) 956-7837
mbruno2@hawaii.edu
Velma Kameoka, Interim Associate Vice Chancellor for Research
(808) 956-0813
velmak@hawaii.edu
John Galland, Assistant Vice Chancellor for Research Compliance
(808) 956-9585
jgalland@hawaii.edu
Roy Takekawa, Director of Environmental Health and Safety
(808) 956-3200
takekawa@hawaii.edu
Office
2500 Campus Road - Hawaiʻi Hall 211
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MĀNOA FACULTY SENATE
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II. University Faculty Senate Structure
Authority
The faculty has primary responsibility for such fundamental academic areas as curriculum content,
subject matter, and methods of instruction and research. On these matters, the power of review and
concurrence or final decision lodged in the Board or delegated to administration officers should be
exercised adversely only in exceptional circumstances and for reasons communicated to the faculty.
(BOR Policy; Section 1-10(b)(3))
Scope
Matters that are of general concern to
the University, not subject to collective
bargaining
All Campus Council of Faculty Senate Chairs
Matters of Manoa-wide concern
Manoa Faculty Congress & Senate
Matters of Department / College
concern
Unit / Departmental Senates
Relationships The primary responsibility for academic policy resides in individual Senates; therefore, policy
recommendations of the All Campus Council of Faculty Senate Chairs shall not supersede academic
policies of the individual Senates.
(ACCFSC Charter; Article 1)
Manoa Faculty Congress & Senate
Individual Department / Unit Senates
All Campus Council of Faculty Senate Chairs
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MĀNOA FACULTY SENATE
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1. All Campus Council of Faculty Senate Chairs (ACCFSC)
Website
Home | Charter & Bylaws | Members | Documents | Minutes | Links
Purpose
The purpose of the University of Hawai'i All Campus Council of Faculty Senate Chairs (ACCFSC) is to
provide a formal, independent voice and organization through which the faculty of the University of
Hawai'i System can participate in the development and interpretation of system-wide policy, and to
promote and improve coordination, communication, and understanding among the faculty, students,
community, administration, and Board of Regents.
(ACCFSC Charter; Article 1)
Functions:
Specifically, the Council should endeavor:
1. To advise the President of the University and the Faculty Senates or equivalent organizations on
system-wide academic and governance issues;
2. To share information regarding the various campuses and programs of the University of Hawai'i
System;
3. To promote an open, democratic, and collegial discussion of issues of system-wide concern;
4. To promote the involvement of faculty at all levels of the University in matters of shared governance
and academic policy and planning.
(ACCFSC Charter; Article 1)
Scope:
The Council may discuss matters that are of general concern to the University, not subject to collective
bargaining, and which are placed before it by members of the Council, the constituent University of
Hawai'i Faculty Senates, the student governments, the University of Hawai'i President, other
administrative officers of the University of Hawai'i, or the Board of Regents.
The primary responsibility for academic policy resides in individual Senates; therefore, policy
recommendations of the All Campus Council of Faculty Senate Chairs shall not supersede academic
policies of the individual Senates
(ACCFSC Charter; Article 1)
Structure:
Hawaii CC
The Council shall consist of one Senate Chair from each of the Faculty Senates or equivalent faculty
governance organizations from each campus, school, and college of the University of Hawai'i System.
(ACCFSC Charter; Article 2)
Honolulu CC
Kapiolani CC
Leeward CC
UH Hilo
Congress
Ag., Forestry &
Nat. Resource
Mgmt.
Arts & Sciences
Bisiness &
Economics
Hawaiian
Language
Library
UH Manoa
UH Maui
UH West Oahu
Windward CC
Senate Chair
SenateVice Chair
Architecture
Arts & Sciences
Business
Cancer Center
CTAHR
Education
Engineering
JABSOM
Library Services
Nursing & Dental
Hyg.
SOEST
Student Affairs
Travel Industry
Mgmt.
Committees:
The Council shall appoint from among its members (and/or from other Faculty Senators as it deems
appropriate) sufficient committee members to fill the following standing committees:
1. Academic Affairs;
2. System Budget.
(ACCFSC Bylaws; Section IV)
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MĀNOA FACULTY SENATE
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2. Mānoa Faculty Congress & Senate (MFS)
Composition
The University of Hawai'i at Mānoa Faculty Congress is composed of all Mānoa faculty members. The
Senate is the agent of the Congress and will act for it on all matters not referred directly to Congress.
(MFS Charter; Preamble; Paragraph 1)
Purpose
The Congress and its Senate will act for the faculty on all matters of Mānoa-wide concern.
(MFS Charter; Preamble; Paragraph 1)
Functions
The Congress and its Senate shall also act for the faculty on academic policy matters such as:
1. Budget planning and implementation policy;
2. Student-faculty relations policy;
3. Policy for the evaluation of faculty and campus academic administrators;
4. The improvement and establishment of a canon of professional ethics and an effective means of
professional maintenance of those ethics, including faculty self-discipline; and
5. Other academic policy subjects referred to it or them by the Mānoa Chancellor or the University of
Hawaiʻi President as appropriate.
(MFS Charter; Preamble; Paragraph 3)
Meetings
The Congress shall convene at least once in each semester, on a date set by the Senate.
(MFS Bylaws; Article I; Section 4)
During the academic year the Senate shall meet at least once a month at a time agreed upon by the
Executive Committee. The Senate can meet outside of the academic year as called for by the SEC. All
members of the University community may attend any meetings of the Senate.
(MFS Bylaws; Article II; Section 4)
The Executive Committee shall ordinarily meet at least once a week during the academic year, and as
necessary outside the academic year
(MFS Bylaws; Article III; Section 6)
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MĀNOA FACULTY SENATE
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Manoa Faculty
Congress Meetings
(2016-17)
Manoa Faculty
Senate Meetings
(2016-17)
Wednesdays; 4:00 - 5:00; ARCH
205
Wednesdays; 3:00 -5:00; ARCH
205
September 21
Manoa Faculty Senate Executive
Committee Meetings
(Fall 2016)
Mondays; 1:30 - 3:30; HH 208
August 15
August 22
October 19
August 29
September 12
October 19
(Tenative)
November 16
September 19
September 26
October 3
December 7
October 10
October 17
January 18
October 24
October 31
February 15
March 15
(Tentative)
November 7
November 14
March 15
November 21
November 28
April 19
December 5
December 12
May 3
December 19
Visit the Mānoa Faculty Senate Calendar for a complete schedule of meetings & events.
Relationship
Committees
The Congress of the University of Hawai'i at Mānoa consists of faculty of the University of Hawai'i at
Mānoa. The Senate represents, and, as herein provided, may act for the Congress. The Executive
Committee may act, as herein provided, for the Senate.
(MFS Bylaws; Article I; Section 1)
There shall be seven Standing Committees reporting to the Executive Committee: the Committee on
Academic Policy and Planning, the Committee on Student Affairs, the Committee on Professional
Matters, the Committee on Administration and Budget, the Committee on Faculty Service, the Committee
on Athletics, and the Committee on Research and Graduate Education.
(MFS Bylaws; Article IV; Section 1)
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MĀNOA FACULTY SENATE COMMITTEES
Standing
Committees (7)
• Academic Policy and Planning (CAPP)
• Administration and Budget (CAB)
• Athletics (COA)
• Faculty Service (CFS)
• Professional Matters (CPM)
• Research (COR)
• Student Affairs (CSA)
Other
Committees (2)
• Assessment (MAC)
• General Education (GEC)
Manoa
Committees (21)
• Academic Grievance
• Academic Procedures
• Athletics Advisory Board
• Awards Committee
• Business Process Council
• Campus Facilities Planning
• Commuter Services
• Enrollment Planning
• Council on Study Abroad
• Faculty Housing
• General Education Boards
• Graduate Council
• Institutional Learning Objectives
• IUS Scholarship
• Manoa International Education
• Manoa Sustainability
• Strategic Planning
• Student Conduct Appellate Board
• Student Engagement, Retention and
Graduation
• Town Hall
• Undergraduate Research
Visit the Standing Committee Pages for a complete description of each committee, membership lists, Listserv
addresses, meeting schedules, attendance, issues, minutes, documents & resources.
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3. Mānoa Campus Senates
Structure
Some UH Mānoa departments / units have their own Senates that address departmental/ unit matters.
School of Architecture
Colleges of Arts & Sciences
Shidler College of Business
UH Cancer Center
College of Education
College of Engineering
John A Burns School of Medicine
Library Services
School of Nursing & Dental Hygiene
School of Ocean and Earth Science and Technology
Office of Student Affairs
College of Tropical Agiculture & Human Resources
Travel Industry Management
See page 31 for list of Mānoa Campus Senate Chairs
Visit the Campus Senates Page for complete information about campus senates.
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IV. Senator Responsibilities
1. Represent Your Constituency
Make-up
Typically a constituency shall consist of the faculty in a school or college, but other groupings are
permitted.
Each constituency shall be entitled to one senator in the Senate for every thirty members of the faculty as
defined in Article 1, Section 2 and Article II, Section 2 or fraction thereof.
(MFS Bylaws; Article VI; Section 2(4)(a)-(b))
Senators are responsible for representing the interests of their constituents and are strongly encouraged to use the
constituency listservs listed below to keep their constituents apprised of relevant Senate actions.

UH Mānoa Faculty
uhm-congress@lists.hawaii.edu

Nursing & Dental Hygiene (NDH)
ndh-constituents@lists.hawaii.edu

Arts & Humanities (AH)
ah-constituents@lists.hawaii.edu

Natural Sciences (NATSCI)
natsci-constituents@lists.hawaii.edu

Academic Affairs (AA)
aa-constituents@lists.hawaii.edu

Organized Research Unit (ORU)
oru-constituents@lists.hawaii.edu

Architecture (ARCH)
arch-constituents@lists.hawaii.edu

Office of Student Affairs (OSA)
osa-constituents@lists.hawaii.edu

College of Tropical Agriculture and Human
Resources (CTAHR)
ctahr-constituents@lists.hawaii.edu

Outreach College (OUTREACH)
outreach-constituents@lists.hawaii.edu


Education (ED)
ed-constituents@lists.hawaii.edu
Shidler College of Business (SCB)
scb-constituents@lists.hawaii.edu


Engineering (ENGR)
engr-constituents@lists.hawaii.edu
School of Hawaiian Knowledge (SHK)
shk-constituents@lists.hawaii.edu


John A. Burns School of Medicine (JABSOM)
jabsom-constituents@lists.hawaii.edu
Social Sciences (SOCSCI)
socsci-constituents@lists.hawaii.edu


William S. Richardson School of Law (LAW)
law-constituents@lists.hawaii.edu
School of Ocean and Earth Science Technology
(SOEST)
soest-constituents@lists.hawaii.edu

Library Services (LIBSVCS)
libsvcs-constituents@lists.hawaii.edu

School of Pacific Asian Studies (SPAS)
spas-constituents@lists.hawaii.edu

Language, Linguistics and Literature (LLL)
lll-constituents@lists.hawaii.edu

Travel Industry Management (TIM)
tim-constituents@lists.hawaii.edu
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MĀNOA FACULTY SENATE
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2. Vote at Congress & Senate Meetings
Congress & Senate meetings are typically held on the third Wednesday of each month from 3:00 – 5:00
pm. Agendas that contain links to all supporting documents are distributed one week before each meeting
via e-mail. Senators review the documents in advance of the meeting and attend the meeting to participate
in discussion and vote on legislation.
Overview
Visit the Minutes, Agendas & Reports Archive for the latest Senate minutes & agendas.
Manoa Faculty
Congress Meetings
(2016-17)
Manoa Faculty
Senate Meetings
(2016-17)
Wednesdays; 4:00 - 5:00; ARCH 205
Wednesdays; 3:00 -5:00; ARCH 205
September 21
October 19
November 16
October 19
(Tenative)
December 7
January 18
February 15
March 15
(Tentative)
March 15
April 19
May 3
Visit the Mānoa Faculty Senate Calendar for a complete schedule of meetings & events.
I-Clickers
Senators vote on actions at Senate meetings using I-Clickers. Upon entering the MFS meeting, Senators
will sign in using the sign-in sheets provided. The sign-in sheets will include a list of I-Clicker numbers
next to each Senator’s name. After signing in, Senators pick up the I-Clicker that corresponds to the
number by their name. There will be a demonstration at the beginning of each Senate meeting to show
how to vote using the I-Clickers. An overview is provided below.
Step 1: On
Step 2: Frequency
Step #3: Vote
Press the
“On” button
#1: HOLD the “On”
button until screen
says “SET FREQ”
and blinks [DD]
When prompted,
select your response
using only the A-E
keys, just as if you
were filling in a
scantron sheet
#2: Press “D” twice
so it says [DD] and
a check mark
comes up on the IClicker screen
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MĀNOA FACULTY SENATE
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3. Serve on a Standing or Permanent Committee
Term
The normal term of office for a member of a Standing Committee is 27 months beginning on June 1.
However, the Executive Committee may change which committee a Senator is appointed to as of June 1
in the middle of the senator's term of office as a senator, as the need arises.
(MFS Bylaws; Article VI; Section 1(c))
Appointment
The incoming Executive Committee for the next academic year shall appoint members of the Standing
Committees for the next academic year as soon as the incoming Executive Committee is organized,
taking into consideration constituency representation, senator's preference, committee continuity and
terms of office as specified in these Bylaws. The Committee on Faculty Service will assist in this by
providing nominations and appropriate background information.
(MFS Bylaws; Article VI; Section 3)
Meetings
Standing Committees meet regularly throughout the academic year - likely once or twice per month. The
Senate Executive Committee Liaison to each standing committee will convene the committee’s first
meeting towards the end of August. The last meeting will be at the end of April or early in May, yet
membership extends through the summer when meetings are scheduled as necessary.
A. Senate Executive Committee (SEC)
Election Required
Website
Meetings | Minutes | Membership | Documents | Listserv | Issues | Resources
Election
The Executive Committee shall be elected by the Senate, by secret, auditable ballot, in accordance with
the Elections Code of the Rules of Order of the Faculty Congress and Senate.
(MFS Bylaws; Article VI; Section 2(c))
Term
The term of office for a member of the Executive Committee is 27 months beginning on June 1.
(MFS Bylaws; Article VI; Section 1(b))
Description
The Executive Committee, acting on behalf of the Senate and the Congress, shall identify and arrange for
consideration and study of all goals, policies, and programs relating to the physical and academic
development of the University of Hawaiʻi at Mānoa, including allocation of financial resources, student
enrollment, distribution of enrollment among programs and between upper-division and lower-division
programs, direction of emphasis in existing programs, the academic effect of administrative organization,
quality of scholarship, quality of teaching, quality of research, quality of service, and the relationships
between the University of Hawaiʻi at Mānoa and other units of the University System.
(MFS Bylaws; Article III; Section 5(a))
B. Committee on Academic Policy & Planning (CAPP)
Website
Meetings | Minutes | Membership | Attendance | Documents | Listserv | Issues | Resources
Description
The Committee, acting upon recommendations and findings made by its subcommittees, shall make
specific recommendations of either approve, disapprove or recommended action to the Senate Executive
Committee on matters of academic goals, policies, and programs with respect to standards of
professional ethics; establishment and modification of degree programs and curricula, admissions and
graduation requirements, and ways of supporting and encouraging improvements in faculty performance;
and planning for changes in academic goals and in academic programs. In addition, the Committee may
provide advice and/or specific suggestions, as requested by or through the Mānoa Chancellor or the UH
President, on matters of concern to the Committee.
(MFS Bylaws; Article IV; Section 1(g))
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MĀNOA FACULTY SENATE
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C. Committee on Administration & Budget (CAB)
Website
Meetings | Minutes | Membership | Attendance | Documents | Listserv | Issues | Resources
Description
The Committee is responsible for matters dealing with administration and budget, at the Mānoa campus,
and also at the System level, to the extent that the Mānoa campus is affected by System actions. The
Committee shall review administrative policies and procedures, proposals for reorganization, the
responsibility of major positions, and the procedures for filling positions. The Committee shall review
administration's policies and procedures regarding the budget, and other matters relating to the
distribution and expenditure of funds. The Committee shall monitor the administration's actions to ensure
that they are open and give ample opportunity for faculty consultation and shall review University policies
regarding academic decision making and policy development and propose modifications as required. The
Committee shall conduct regular reviews of the charter and by-laws of the Senate and of the Congress
and shall propose amendments as appropriate. The Committee shall review the condition of the physical
facilities, the operation of auxiliary services, and proposals for capital improvements and their
implementation.
(MFS Bylaws; Article IV; Section 1(j))
D. Mānoa Assessment Committee (MAC)
Permanent Committee
Website
Meetings | Minutes | Membership | Attendance | Documents | Listserv | Issues | Resources
Description
The Committee will be staffed by the Assessment Office, and work closely with the Office of Faculty
Development and Academic Support, General Education Office and General Education Committee, and
the Office of the Vice Chancellor for Academic Affairs and will have the following responsibilities:
1. Establish academic assessment policies necessary to foster a campus-wide understanding of and
commitment to improvement-oriented educational assessment;
2. Identify the most appropriate practices and uses for assessment of student learning at Mānoa;
3. Review assessment resource needs and recommend concomitant budgetary allocations by the
institution.
4. Liaise with faculty to promote effective academic assessment practices, especially in support of
degree programs;
5. Consult with subject matter/content area experts as necessary;
6. Produce an annual report (due at the end of each fiscal year, June 30) to the Faculty Senate on the
status of academic assessment at UHM.
(Resolution to Approve Proposal to Establish a Committee on Assessment as Permanent Committee
of the Mānoa Faculty Senate; Approved on 1/21/2009)
E. Committee on Athletics (COA)
Website
Meetings | Minutes | Membership | Attendance | Documents | Listserv | Issues | Resources
Description
The Committee shall provide oversight and make specific recommendations to the Senate Executive
Committee on matters regarding University sponsored intercollegiate athletics. These include, but are not
limited to: standards for admission, retention, and graduation; the reporting of graduation rates; academic
counseling; ethical standards; and ways of supporting and encouraging the academic performances of
the student-athletes. In carrying out its responsibilities, the Committee will be guided by the policies and
guidelines of the NCAA. It is in the purview of the Committee to recommend to the Mānoa Chancellor,
through the SEC, changes in the NCAA policies and guidelines. In addition, the Committee may provide
advice and/or specific suggestions, as requested by or through the Mānoa Chancellor, on matters of
concern to the Committee.
(MFS Bylaws; Article IV; Section 1(l))
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F. Committee on Faculty Service (CFS)
Website
Meetings | Minutes | Membership | Attendance | Documents | Listserv | Issues | Resources
Description
The Committee shall be responsible for implementing the provisions of the Bylaws, especially Article VI,
and of the Elections Code of the Rules of Order of the Faculty Congress and Senate regarding elections
and balloting. The Committee shall conduct regular reviews of the Elections Code, including the makeup
of constituencies, and shall propose amendments as appropriate.
The Committee is responsible for nominating persons to various Senate and University committees,
subcommittees, boards, task forces, etc. as specified in the Bylaws and in the governing documents of
committees established by and reporting to the Senate.
Also, during the Spring semester, the Committee on Faculty Service and the Administration will compile a
list of all University committees and task forces for which service is needed for the following academic
year. This list will be circulated to all faculty so that they can indicate their willingness to serve.
(MFS Bylaws; Article IV; Section 1(k))
G. General Education Committee (GEC)
Non-Standing Committee
Website
Meetings | Minutes | Membership | Attendance | Documents | Listserv | Issues | Resources
Description
The Committee will develop policies and procedures for implementing and monitoring General Education
at UHM, and undertake regular assessments of the effectiveness of General Education. The GEC and its
subsidiary Boards will include faculty from diverse backgrounds, and undergraduate student
representatives appointed by student government. Details of the make-up of the membership, terms of
service, duties of the GEC, and the make-up and duties of the subsidiary Boards or committees are
spelled out in the document "Faculty Governance of University of Hawai'i at Mānoa General Education;
approved by the Mānoa Faculty Senate December 6, 2000" which may be amended with approval of the
Senate.
(Resolution on General Education Committee; Approved on 12/6/2000)
H. Committee on Professional Matters (CPM)
Website
Meetings | Minutes | Membership | Attendance | Documents | Listserv | Issues | Resources
Description
The Committee shall be vigilant in protecting the academic freedom of all scholars, and shall review and
evaluate such topics as classified research, sexual harassment, gift giving, and the like which may come
before it either as a matter of policy or on a case-by-case basis.
(MFS Bylaws; Article IV; Section 1(i))
I. Committee on Research (COR)
Website
Meetings | Minutes | Membership | Attendance | Documents | Listserv | Issues | Resources
Description
The Committee is responsible for matters relating to the planning, direction, initiation, development, and
coordination of faculty research and graduate education. The Committee shall review policies and
procedures for the support of the research enterprise, both for externally funded research and for
internally funded/faculty-funded research, and shall make specific recommendations of either approve,
disapprove or recommended action to the Senate Executive Committee on matters pertaining to the
establishment and modification of graduate degree programs and/or curricula. The Committee shall
review proposals for improvements in research infrastructure, new research initiatives, or restructuring
existing research programs. The Committee shall review the mechanisms by which funds are allocated in
support of research and graduate education. The Committee shall review policies dealing with
compliance with Federal and State regulations.
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(MFS Bylaws; Article IV; Section 1(m))
(Motion on the Restructuring of CORGE and Graduate Council; Approved 2/18/2015)
J. Committee on Student Affairs (CSA)
Website
Meetings | Minutes | Membership | Attendance | Documents | Listserv | Issues | Resources
Description
The Committee shall provide oversight of student affairs and make specific recommendations to the
Senate Executive Committee on issues related to the improvement of quality educational and cocurricular experiences for students. These include, but are not limited to: registration, advising, dismissal,
withdrawal from courses, student government, and both undergraduate and graduate student
publications.
(MFS Bylaws; Article IV; Section 1(h))
Visit the Standing Committee Pages for descriptions of each committee, membership lists, Listserv addresses,
meeting schedules, attendance, issues, minutes, documents & resources.
4. Maintain Regular Attendance
Policy
Three unexcused absences from a meeting of the full Senate and/or of a Senate Standing Committee in a
semester will constitute a voluntary resignation from the assigned Committee and the Senate. The Senate
will inform the member's Department Chair of the resignation. An unexcused absence is when the member
does not inform the chair of the Committee or the Senate of a reason for the absence prior to the
Committee and/or Senate meeting. Exceptions will be made only in cases of extreme exigency.
(MFS Bylaws; Article II; Section 3)
Process
Committee secretaries maintain attendance records in minutes. The Senate secretary will maintain records
of Senate attendance based on minutes.
Get Excused To be excused from a meeting, please contact your committee chair or Senate office at
uhmfs@hawaii.edu with a reason for the absence before the meeting.
Records
Attendance records are posted online & are updated monthly by the Senate office.
Visit the Attendance Record to ensure accurate recording of your attendance.
5. Become a Committee Officer (optional)
Officers
Standing Committees for the coming academic year shall select officers and notify the Senate Executive
Committee of their selections preferably by June 15, but not later than September 15.
(MFS Bylaws; Article VI; Section 3)
Practice
Committees elect officers, including Chairs, Vice Chairs and Secretaries depending on the Committee’s
needs. Officers are typically elected at the first or second meeting and no later than September 15.
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III. Procedure
1. Process
Step #1
INTRODUCE
ACTION
•Actions may be introduced by:
• (1) Executive Committee;
• (2) Senator who moves from floor;
• (3) Congress member who submits to Executive Committee.
*Actions should be submitted to Executive Committee two Mondays before the meeting to ensure adequate
notice
•Senate may vote on Action if:
• (1) Noticed on meeting agenda; or
• (2) 2/3 Senate vote in favor voting on unnoticed action
Step#2
SENATE VOTES
Step #3
CONGRESS VOTE
(optional)
*Quorum vote of the Senate is required to approve action
•Congress must vote on action if:
•(1) 2/3 Senate vote to refer to Congress; or
•(2) Member of Congress submits appeal petition with 100 congress member signatures.
*Majority vote of the Congress is required to approve action
•Senate Office transmits:
•Resolutions to President / BOR/ C / VC's
•All other actions to Chancellors / VC's only.
Step 4:
ACTION PUBLICIZED
& TRANSMITTED
*All actions are posed to the Documents Archive.
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2. Procedures
A. Senate Procedures
#1: Issue is Identified
• Issues are either referred to the
SEC or arise from within the Senate
Committees
• SEC refers issues to the Senate
Committees for review and action
#3: Senate Votes on Actions
• The Senate votes on actions added
to its agendas by the SEC
• A quorum of Senators must vote in
favor of approval
• 2/3 of the Senate must vote to refer
an action to Congress for a vote
#2: Committee Reviews Issue
& Drafts Action
• Committees review the issues and
draft actions when appropriate
• Actions are approved by the
Committee before being referred to
the SEC for inclusion on a Senate
agenda
#4: Action is Publicized &
Transmitted for Action
• Actions approved by the Senate are
added to the Senate’s online
Documents Archive & transmitted to
the appropriate UH administrator for
action
Who can refer issues for Senate review?
• Faculty and administers are welcome to submit issues to the Senate Executive Committee to be considered for
Senate review. All issues are archived on our issues index.
• To submit issues to the Senate Executive Committee, e-mail uhmfs@hawaii.edu or use our online inquiry form.
Who can introduce legislation to the Senate?
• Resolutions and Acts are submitted to the Senate by:
◦ The Executive Committee, which shall prepare the agenda for each Senate meeting.
◦ Any Senator who introduces a motion on the floor of the Senate.
◦ Any member of the Congress who submits resolutions and acts to the Executive Committee and
requests that they be placed on the Senate's agenda, but the Executive Committee shall have the
jurisdiction in determining whether a resolution or act is placed on the agenda.
(MFS Charter, Article I, Section 1(a))
• To submit legislation to the Senate Executive Committee for inclusion in an upcoming agenda, e-mail
uhmfs@hawaii.edu or use our online inquiry form.
How does the Senate vote on actions?
• On any resolution and act, a majority of the senators present and voting must vote affirmatively in order for the
resolution and act to be adopted.
(MFS Charter, Article I, Section 1(b))
• The Senate uses I-Clickers to vote electronically at meetings. An I-Clicker is assigned to each Senator to ensure
that only Senators vote on legislation.
What happens after Senate actions are passed?
• Approved actions are transmitted to the Administration and the transmittals and corresponding documents are
added to our documents archive with a record of the vote. Resolutions must be sent to the BOR and UH
President, while motions need only be sent to the UHM Chancellor.
• Every resolution and act adopted by the Senate, and the vote by which it was adopted, shall be published in a
publication of record within ten days after its adoption.
(MFS Charter, Article I, Section 1(c))
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•
Unless the resolution or act is referred to the Congress, every resolution and act on which the Senate has voted
affirmatively which requires action by or notice to the Mānoa Chancellor, President or Board of Regents shall be
signed by the Chairperson and Secretary of the Senate, and promptly transmitted, with a record of the vote, by
the Secretary to the Mānoa Chancellor, President and the Board of Regents, and published in a publication of
record. Every resolution or act referred to the Congress shall be promptly transmitted with a record of the vote, by
the Secretary of the Senate to the Mānoa May 2007 Page 3 of 5 Chancellor, President and the Board of Regents
after an affirmative vote of the Congress and published in a publication of record.
(MFS Charter, Article I, Section 2)
Visit the Issues Index for complete list of issues currently under Senate consideration.
Visit the Documents Archive for a complete list of legislation considered by the Senate since 1994.
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B. Congress Procedures
How do I refer an Act to Congress?
• A resolution or act shall be referred to the Congress for discussion and vote if one of the following occurs:
◦ (1) The Senate, by a two-thirds majority of those present, votes to refer the
◦ Resolution or act to the Congress; or
◦ (2) Within fourteen days after publication in a publication of record of the Senate's vote on a
resolution or act, a petition bearing the signatures of no fewer than one hundred members of the
Congress, requesting that the resolution or act be referred to the Congress, is presented to the
Executive Committee.
(MFS Charter, Article I, Section 1(e))
What happens to acts referred to Congress?
• On any resolution or act adopted by the Senate and referred to the Congress, the Executive Committee shall
either:
◦ (1) Introduce the resolution or act at the next regular meeting of the Congress; or
◦ (2) If it deems the resolution or act urgent, convoke a special meeting of the Congress.
• In addition, the Executive Committee may schedule a hearing on any resolution or act referred to the
Congress, in advance of the regular or special meeting of the Congress at which the resolution or act is to be
discussed.
(MFS Charter, Article I, Section 1(f))
How does Congress vote on Acts?
• Immediately following a meeting of the Congress, all resolutions and acts discussed at the meeting and
proposed for adoption shall be voted upon by the members of the Congress, in secret written ballot conducted
by the Committee on Faculty Service through campus mail. A majority of the votes cast in any referendum
shall be sufficient to constitute the Congress' action on that resolution or act.
(MFS Charter, Article I, Section 1(g))
Visit the Issues Index for complete list of issues currently under consideration.
Visit the Documents Archive for a complete list of legislation considered by the Congress since 1994.
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3. Search
Documents Archive
All legislation since 1994 is archived on the documents archive, which contains the date of
consideration, subject, committee, action & vote. The documents archive also has a page
devoted to each piece of legislation that lists relevant legislative history.
Search
All senate documents, including legislation, can be found using our website’s search feature that
enables you to search within the category of “documents” within our files.
Pre-1994 Legislation
All legislation considered by the Senate before 1994 is archived in Hamilton Library.
Visit the Issues Index for complete list of issues currently under Senate consideration.
Visit the Documents Archive for a complete list of legislation considered by the Senate since 1994.
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V. Senate Schedule
1. Congress, Senate & Executive Committee Meeting Schedules
Mānoa Faculty
Congress Meetings
(2016-17)
Mānoa Faculty
Senate Meetings
(2016-17)
Wednesdays; 4:00 - 5:00; ARCH
205
Wednesdays; 3:00 -5:00; ARCH
205
September 21
Mānoa Faculty Senate Executive
Committee Meetings
(Fall 2016)
Mondays; 1:30 - 3:30; HH 208
August 15
August 22
October 19
August 29
September 12
October 19
(Tenative)
November 16
September 19
September 26
December 7
October 3
October 10
October 17
January 18
October 24
October 31
February 15
March 15
(Tentative)
November 7
November 14
March 15
November 21
November 28
April 19
December 5
December 12
May 3
December 19
2. Agenda Items due to Senate Executive Committee
Agenda
The Senate Executive Committee shall prepare the agenda for each meeting of the Congress and shall
announce the agenda in an issue of a publication of record preceding the meeting of the Congress.
(MFS Bylaws; Article I; Section 7)
Process
Submit proposed agenda items to the Senate Executive Committee at least two Mondays before the
meeting to ensure adequate notice. Due dates for the 2016-17 academic year are provided below.
E-Mail
uhm-mfs-sec@lists.hawaii.edu
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Agenda Items
Due to Senate Executive Committee
(2016-17)
Manoa Faculty
Senate Meetings
(2016-17)
Mondays; 1:00 pm
Wednesdays; 3:00-5:00 pm; ARCH 205
September 12
September 21
October 10
October 19
November 7
November 16
November 28
December 7
January 9
January 18
February 6
February 15
March 6
March 15
April 10
April 19
April 24
May 3
3. Senate Committee Meeting Schedules
Process
Senate Executive Committee liaisons initiate first committee meetings in mid-August. Committees
typically meet once or twice a month, depending on need, and are asked to inform the Senate office of
their meeting schedules for posting on the Senate website.
Visit the Mānoa Faculty Senate Calendar for committee meeting schedules.
4. Committee Reports Due to Senate Executive Committee
Process
Mānoa-wide committee representatives and Senate Committee Chairs are asked to submit semester
updates to the Senate Executive Committee for inclusion in the Senate Newsletter.
Fall 2016 Reports
Due November 28, 2016
Spring 2017 Reports
Due April 24, 2017
Visit the News & Events Page to access the Senate Newsletter.
Visit the Mānoa-wide Committee Archive for a description of each committee, listings of faculty representatives,
contact information, and appointment information.
5. Fall/ Spring Leadership Receptions
Process
The Chancellor may host leadership receptions each semester. Dates & details will be forthcoming.
Visit the News & Events Page for information.
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VI. Information Guide
1. Website
Home
Announcements, contacts, meeting schedule, latest actions & issues.
About
Overview of Senate procedures.
Charter, Bylaws & Rules of Order
Archived record of Charter, Bylaws & Rules of Order.
Senators
Archive of Senate membership rosters.
 Attendance
Archive of attendance records, including committee attendance and the attendance policy.
 Elections
Archive of election results, including both Senate and Executive Committee elections.
Committees
Archive of Senate & Mānoa-wide committee records.
 Senate Committees
Archive of Senate committee membership lists. Most recent years contain individual pages for each
committee with committee descriptions, meeting schedules, minutes links, membership rosters,
attendance links, documents links, listserv addresses, issues current being considered by the
committees, and relevant forms.
 Other Committees
Archive of Mānoa-wide committees with Mānoa Faculty Senate appointed representatives including a
description of each committee, archived membership information, committee reports and administrator
contacts and websites.
Faculty Governance
Resource page for documents related to faculty governance.
Issues
Archive of all issues under Senate consideration including a description of each issue and a record of all
actions relevant to the issues, sources, committee assignments, status information, and links to all relevant
legislation.
Minutes, Agendas & Reports
Archive of Congress, Senate and Committee minutes, agendas and reports.
Documents
Archive of all documents since 1994 that the Senate has acted on or considered. Archive includes a
description of each document, the date of introduction, subjects, committee assignments, and action/ vote
records. Archive also includes links to individual document pages that include the final document itself, voting
records, and all relevant documents and legislative history pertaining to the document.
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Resources
Archive of relevant links to Senate, Chancellor, System, Board of Regents, legislative, All Campus Council of
Faculty Senate Chairs and University of Hawaiʻi Professional Assembly.
News & Events
Archive of Senate news & events, event pages, RSVP forms, and the Senate Newsletter.

Newsletter
Archive of Senate Newsletters that were initiated in 2013-14.
Calendars
Google calendars for both Senate meetings & events and Hawaiʻi Hall room reservations that are updated in
real time.

Senate Calendar
The Senate calendar contains Senate and committee meeting schedules and event information.

Hawaiʻi Hall 208 Calendar
The Hawaiʻi Hall 208 calendar is a room reservation calendar.
Contact Us
Contacts include the Senate office, the Executive Committee, and Mānoa committee chairs.

Submit Inquiry
Use this form to submit inquiries to the Senate online.

Reserve Equipment
Use this form to reserve Senate office equipment including 100 I-Clickers, a Polycom conference
phone, and a projector.

Request Research
Use this form to request a research task of our Senate Research Assistance on behalf of your
committee.
Search
This Google search feature enables you to search documents only within our website and allows you to search
within specific categories of Mānoa Faculty Senate documents.
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VII. Contacts
1. Faculty Office

Mānoa Faculty Senate
2500 Campus Road
Hawaiʻi Hall 208A
Honolulu, HI 96822
Ph: (808) 956-7725
Fx: (808) 956-9813
uhmfs@hawaii.edu
www.hawaii.edu/uhmfs

John Kinder, Administrative Officer
2. 2015-16 Executive Committee Contacts

Marguerite Butler
(808) 956-4713
mbutler@hawaii.edu

Robert Cooney
(808) 956-5775
rvcooney@hawaii.edu

Jeffrey Kuhn
(808) 956-8968
kuhn@hawaii.edu

Bonnyjean Manini
(808) 956-4836
bonyjean@hawaii.edu

Ashley Maynard
(808) 956-7343
amaynard@hawaii.edu

Sarita Rai
(808) 956-4738
sarita@hawaii.edu

Kelley Withy
(808) 692-1070
withy@hawaii.edu
3. Committee Listservs
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MĀNOA FACULTY SENATE
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
Mānoa Faculty Senate Listserv
All Mānoa Faculty Senators can send to this list.
MFS-L@lists.hawaii.edu

Senate Executive Committee
uhm-mfs-sec@lists.hawaii.edu

Committee on Administration and Budget
uhm-faculty-senate-cab@lists.hawaii.edu

Committee on Academic Policy and Planning
uhm-faculty-senate-capp@lists.hawaii.edu

Committee on Athletics
uhm-faculty-senate-coa@lists.hawaii.edu

Committee on Faculty Service
uhm-faculty-senate-cfs@lists.hawaii.edu

Committee on Professional Matters
uhm-faculty-senate-capp@lists.hawaii.edu

Committee on Research
uhm-faculty-senate-cor@lists.hawaii.edu

Committee on Student Affairs
uhm-faculty-senate-csa@hawaii.edu

General Education Committee
uhm-faculty-senate-gec@hawaii.edu

Mānoa Assessment Committee
uhm-faculty-senate-mac@hawaii.edu
4. Mānoa Campus Senate Chairs
David Rockwood (2015-16)
Architecture, Chair
Phone: (808) 956-5775
rockwood@hawaii.edu
Joyce Noe (2015-16)
Architecture, Vice Chair
Phone: (808) 956-0494
jmnoe@hawaii.edu
Aurelio Agcaoili (2015-16)
Arts & Sciences, Co-Chair
Phone: (808) 956-8405
aurelioa@hawaii.edu
Stephanie Kraft-Terry (2015-16)
Arts & Sciences, Co-Chair
Phone: (808) 956-0735
kraft2@hawaii.edu
Lynne Wilkins (2015-16)
Cancer Center, Chair
Phone: (808) 586-2987
lynne@cc.hawaii.edu
Adrian Franke (2015-16)
Cancer Center, Vice Chair
Phone: (808) 586-3088
adrian@cc.hawaii.edu
Daniel Jenkins (2015-16)
CTAHR, Chair
Phone: (808) 956-4864
danielje@hawaii.edu
Eomailani Kukahiko (2015-16)
Education, Co-Chair
Phone: (808) 956-8918
eomai@hawaii.edu
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Sarah Twomey (2015-16)
Education, Co-Chair
Phone: (808) 956-9858
twomey@hawaii.edu
Magdy Iskander (2015-16)
Engineering, Chair
Phone: (808) 956-3434
magdy@hawaii.edu
Andy Stenger (2015-16)
JABSOM, Chair
Phone: (808) 692-5159
stenger@hawaii.edu
Danny Takanishi, Jr. (2015-16)
JABSOM, Co-Chair
Phone: (808) 586-2920
dtakanis@hawaii.edu
Monica Ghosh (2015-16)
Library Services, Chair
Phone: (808) 956-2314
monicag@hawaii.edu
Joseph Mobley (2015-16)
School of Nursing & Dental Hygiene, Chair
Phone: (808) 956-0889
jmobley@hawaii.edu
Rob Wright (2015-16)
School of Ocean, Earth Sciences, and Technology, Chair
Phone: (808) 956-9194
wright@higp.hawaii.edu
Tom Pearson (2015-16)
Shidler College of Business, Chair
Phone: (808) 956-7892
tpearson@hawaii.edu
Hong-Mei Chen (2015-16)
Shidler College of Business, Vice Chair
Phone: (808) 956-7286
hmchen@hawaii.edu
Bonnyjean Manini (2015-16)
Student Affairs Faculty Senate, Chair
Phone: (808) 956-4836
bonyjean@hawaii.edu
Dan Spencer (2015-16)
Travel Industry Management, Chair
Phone: (808) 956-8124
dan.spencer@hawaii.edu
Please view our Campus Senate page for more information.
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