MĀNOA FACULTY SENATE
COMMITTEE ON STUDENT AFFAIRS (CSA)
OPEN ISSUES SUMMARY REPORT
ISSUE 15.13 | Life of a Student Athlete (In Progress)
Other Committee(s): COA
Last Update: The CSA declined to take up this charge and sent it back to the SEC for carry-over until
next academic year (Spring 2013 Report). COA reviewing Athletics Department mission statement
and strategic plan in conjunction with review of new Board of Regents policy regarding athletics and
for general information and discussion of issues (Fall 2013 Report). COA discussion and review on the
issue is ongoing (Fall 2013 Report).
ISSUE 21.13 | Advising Students (In Progress – CAPP Fall 2013)
Other Committee(s): CAPP
Last Update: Work continues on this issue and action items we identified by the subcommittee
investigating the issue. The transfer of advisors from A&S to respective colleges has not been
implemented yet. Committee will wait until Spring semester to see if any more progress has been
made (Fall 2013 Report).
ISSUE 21.14 | Student Conduct During Study Abroad (OPEN)
Last Update: Sarita Rai, Director of Study Abroad, responded to CAPP questions on the issue and also
provided documents related to student conduct, release of reliability, withdrawal and dismissal
policy (Update 01-2014).
ISSUE 37.12 | Policy Proposal – Student Athletic Fee (In Progress – COA Fall 2013)
Other Committee(s): COA, CAB
Last Update: Research has been done on how the money is administered and a survey on student
feelings and experiences with Athletic Fee has been conducted. Due to the negative response on the
first survey, a second survey, to confirm the results of the first one, will be conducted.
Action Item(s):
 Another survey to be conducted on student feelings and experiences with the Athletic Fee
(Update 03-2013).
 Plan to meet with ASUH in process (Fall 2013 Report).
ISSUE 55.12 | Proposal – Office of Student Affairs Course Subject Code (Follow-Up – CAPP Fall
2013 / Not Yet Engaged - CPM Fall 2013)
Committee(s): CAPP, CPM
Last Update: Committee completed extensive research on the issue including historical and archival
material, but concluded to table the issue (Fall 2012 Report).
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MĀNOA FACULTY SENATE
COMMITTEE ON STUDENT AFFAIRS (CSA)
Action Item(s):
 CPM to discuss this issue again in the Spring 2014 semester (Fall 2013 Report).
 CAPP to follow-up on the issue (Fall 2013 Report).
Summary report completed by:
Rebecca Fraser
Manoa Faculty Senate Research Assistant
April 11, 2014
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MĀNOA FACULTY SENATE
COMMITTEE ON STUDENT AFFAIRS (CSA)
ISSUES REFERENCE
ISSUE 15.13 | Life of a Student Athlete
Year: 12-13
Committee(s): COA, CSA
Status: OPEN In Progress
12/2013
Committee on Athletics
Fall 2013 Report
COA reviewing new Board of Regents policy regarding athletics (included in Chapter 7,
Student Affairs, Section 7-8), in preparation for Spring 2014 activities, including development of
questions for Feb. 19, 2014 visit by Athletic Director Ben Jay to the MFS monthly meeting;
COA met (11/8) with new Admissions Director, Hung Dang, and Associate Director, Ryan
Yamaguchi, to discuss admissions issues in relation to student athletes and to emphasize
student athletes are students first (new BOR policy) and admissions criteria should be equitable
for all students, including student athletes. Admissions Director Dang encouraged
communications with the Admissions office at any time; Discussion about certain
departments, eg, Nursing and how student athletes can be both athletes and pursue degree and
do both well. Discussion is ongoing
COA reviewing Athletics Dept. mission statement and
strategic plan in conjunction with #2 above and for general information and discussion of
issues.
5/2013
Committee on Student Affairs
Spring 2013 Report
The committee declined to take up this charge and sent it back to the SEC for carry-over until
next academic year.
Senate Executive Committee
Issue Referral
Committee on Student Affairs and Committee on Athletics; Added from input provided in
faculty feedback; Honest discussion of the role of academics in student-athletes' lives.
8/6/2012
4/18/2012
Manoa Faculty Senate Motion to Endorse Committee on Athletic's Spring 2012 Report
[Senate voted separately on each item]
5/2/2007
Manoa Faculty Senate Resolution on Reporting the Academic Performance of Manoa’s Student Athletes
[Passed; unanimous]
4/21/2004
Manoa Faculty Senate Resolution on Nutrition Education for UHM Students
[Passed; unanimous]
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MĀNOA FACULTY SENATE
COMMITTEE ON STUDENT AFFAIRS (CSA)
10/15/2003
Manoa Faculty Senate Resolution on Nutrition Education for Student Athletes, and on Prevention and Treatment for
Student-Athletes with Eating Disorders
[Withdrawn]
ISSUE 21.13 | Advising Students
Year: 12-13
Committee(s): CSA, CAPP
Status: OPEN In Progress (CAPP Fall 2013)
12/2/2013
Committee on Academic Policy and Planning
Fall 2013 Report
CAPP learned from the SEC that this issue has several parts: 1) how good is the advice students
are getting, especially with respect to linking to the 15 to Finish program? 2) how well is the
transfer of advisors from A&S to its respective colleges working? (if not already being examined
by the A&S senate), and 3) what is the current state of articulation and transfer of credits from
community colleges to Manoa? The sub-committee investigating this issue decided to take the
following actions: a) Set up a meeting with VP Johnsrud to determine administrative
expectations in relation to generating and disseminating the report, 15 to Finish. Questions to
ask include: What is the impact of students who take longer than 4 years to graduate? Given the
kind of mandate they have, can the community colleges accommodate such an initiative so that
students finish in two years? b) Conduct a survey of academic advisors to find out their
perceived role and responsibilities in relation to achieving an increase in the number of students
graduating in 4 years. c) Meet with the head of the unit in Undergraduate Education, Manoa
Transfer Coordination Center. d) Gather information from the Academic Advising and Transfer
Network UH System conference that was held on October 25th. e) Invite the head of the Council
of Academic Advisors and Ron Cambra (he sponsors an annual conference for this group) to
speak to CAPP. The transfer of advisors from A&S to respective colleges has not been
implemented yet (according to conversations with two academic advisors involved in the
reorganization). It seems that finding space for the advisors at the colleges needs to be resolved.
The committee will probably need to wait until the Spring semester to see if any more progress
has been made.
5/2013
Committee on Student Affairs
Spring 2013 Report
Our assignment was to examine academic advising to address such things as who decides on
exceptions to the rules and to look at other issues that impact the quality of academic advising
on the Manoa campus. We were also asked to address the two campaigns that have been
instituted at the University of Hawaii and their impact on academic advising. The first
campaign is called 15 to Finish and the second is called Do it in Four. The 15 to Finish is a
system-wide campaign and the Do it in Four is a Manoa program. The committee set about to
research this issue and decided to invite Vice President Linda Johnsrud and Assistant Vice
President Joanne Itano to get more clarification of these campaigns and to understand how this
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MĀNOA FACULTY SENATE
COMMITTEE ON STUDENT AFFAIRS (CSA)
impacts Academic Advisors and their ability to advise students. That meeting was held on
January 9, 2013 and was very informative. We then met with Pua Anthony, the Chair of the
Council of Academic Advisors, on February 12th to get her perspective on these campaigns and
the role of the academic advisorsin their implementation. Pua shared some very interesting data
about the impact of the campaigns, even at this early date, and she felt that this is making a
difference in students' decisions regarding their academic experiences. Finally, we met with Dr.
Ron Cambra, Assistant Vice Chancellor for Undergraduate Education, on March 12th to further
our research on the campaigns. His information added significantly to our investigation, and
we decided that we would report on our findings at the April Faculty Senate meeting. During
our discussions of the issue of academic advising and finishing in a timely manner, some
tangential issues emerged: one of those issues is that, in some departments, requiring students
to take 15 credits a semester could have detrimental effects on the quality of the student's
education. Another was the question of what impedes the progress of graduate students in a
PhD program and keeps them from finishing in a timely manner? The committee requests that
the CSA committee follow up and address the issues raised above. We also recommend that the
CSA track the two campaigns to see if there is any difference in outcomes for students and for
the university.
5/27/2013
Committee on Academic Policy and Planning
Spring 2013 Report
Two CAPP members (Le and Wong) worked on this issue. When they asked CAPP for advice or
information regarding this issue, CAPP suggested contacting other departments. They decided
first to contact advisors from their own departments (Family and Consumer Sciences and
Kawaihuelani Center for Hawaiian Language, respectively) about the issues regarding
"Advising Students." Wong met with the advisors from her department to discuss this issue;
and Dr. Samuel Ka’ahanui, advisor for Kawaihuelani Center for Hawaiian Language, sent his
manao to Wong; his thoughts were also circulated to all CAPP members. (Because of Le's
professional obligations, this pair did not meet during the last two months of the spring
semester.) They did consult with members of the Council of Academic Advisors last fall.
12/2012
According to the Committee on Academic Policy and Planning
Fall 2012 Report
Two CAPP members (Le and Wong) are working on this. They have consulted with members of
the Council of Academic Advisors.
8/6/2012
Senate Executive Committee
Issue Referral
Committee on Student Affairs ; Committee on Academic Policy and Planning; Added issue
from input provided in faculty feedback survey; Examine academic advising; who decides on
exceptions on rules; examine relationship of advising to 15-to-Finish and Do-it-in-4 programs;
improve advising.
ISSUE 21.14 | Student Conduct During Study Abroad
Year: 13-14
Committee(s): CSA
Status: OPEN
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MĀNOA FACULTY SENATE
COMMITTEE ON STUDENT AFFAIRS (CSA)
1/3/2014
Sarita Rai, Director of Study Abroad Reply to CAPP Questions [PDF]
Correspondence Outreach Dean and VC for Students Judicial
Committee [PDF] Study Abroad Agreement and Release of Liability (See items 4 and 5)
[PDF]
Dismissal Training Documents for UHM Faculty Resident Directors to Implement on InCountry [PDF]
Pre-departure Note (used for cross-cultural training where students are further
informed of the dismissal policy) (See page 40 - 41) [DOC]
12/13/2013
Sarita Rai, Director of Study Abroad
The Study Abroad Council is designated as the Risk Management Office for the University
[HTML]
12/9/2013
Senate Office
Preliminary research on university liability for student misconduct during Study Abroad. [PDF]
[DOC]
12/9/2013
Senate Executive Committee
Referral
Committee on Student Affairs; Consider revising UHM policy to address student conduct while
on Study Abroad.
12/8/2013
Sarita Rai, Director of Study Abroad
Request
I am requesting that the UHM Faculty Senate Committee on Student Affairs look into the
matter of Student Conduct oversees. UHM is encouraging more and more students to study
abroad. Their behavior - academic and otherwise reflects on our university. I requested
outreach to withdraw a student, outreach college refused - despite the fact the judicial affairs
did say we have the right. Additionally the student conduct code is silent on the study abroad
students conduct overseas.
ISSUE 37.12 | Policy Proposal – Student Athletic Fee
Year: 11-12
Committee(s): CSA, COA, CAB
Status: OPEN In Progress (COA Fall 2013)
2013/12
Committee on Athletics
Fall 2013 Report
Discussion continuing ((from 2012-2013, but just beginning in Nov. 2013) with current
Associated Students of University of Hawaii (ASUH) President Richard Mizusawa regarding
monies from the Student Activity Fee gong to athletes. Plan to meet with ASUH in process.
2013/12
Mandy Westfall-Senda, Committee on Athletics
Athletics Advisory Committee Description: UHM Chartered Student Organizations
2013/3/12
Committee on Student Affairs
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MĀNOA FACULTY SENATE
COMMITTEE ON STUDENT AFFAIRS (CSA)
Minutes
Masters reported that ASUH is planning to have another survey to confirm the largely negative
reaction from the first one.
2013/2/12
Committee on Student Affairs
Minutes
Although Kelly Withe from the Athletics department stated that students were happy with the
new fee, the ASUH student survey indicated otherwise. The big complaint is transparency for
spending the money from the fee. ASUH Vice-President Francesca Koethe told Masters that
ASUH was happy to hear that CSA was interested because ASUH is planning to have another
survey. Masters will ask ASUH to inform the committee when the new survey will be done.
Also, ask Bonniejean Manini for results from the old survey.
2012/12
Committee on Student Affairs
Fall 2012 Report
This issue was carried over from 2011, when it was sent to the Committee on Student Affairs
and to the Committee on Athletics. The issue surrounded student complaints about the
imposed Athletic Fee and how it is being administered. Although the Committee on Athletics
reported that there was no problem with the fee, the Committee on Student Affairs carried out
its own research, meeting with representatives of the Athletic Department, the Presidents of
ASUH, GSO, the Student Athletic Fee Committee and the Director of Campus Center. The result
of the committee’s work was to assist ASUH and GSO in surveying undergraduate and
graduate students regarding their feelings about and experiences with the Athletic Fee. The
survey was done at the time of Spring registration on MYUH and the results were not available
at the end of the Spring semester. Therefore, the committee tabled any decision on the issue
until the Fall of 2012. During the Fall semester, the committee met with the new President of
ASUH and reviewed the data from the Spring survey. Over 1000 undergraduates and graduate
students responded. The results were overwhelmingly negative with regards to the use of and
satisfaction with the Athletic Fee. Students felt that they were not served by the Fee as they
never or rarely attended any athletic event. They also questioned how the fee was being used
and who was making the decision about that use. We learned that 92% ($879,920 – 2010-2011)
of the fee goes directly to the Athletics Department with no oversight on how that money is
spent. The remaining 8% ($70,394) goes to the Student Athletic Fee Committee. The Student
Athletic Fee Committee solicits proposals for mini grants from students on the campus to utilize
this money to benefit students (e.g. funds have been used for tailgate parties at athletic events,
and for purchasing diving boards for the UH Swim team!) The new ASUH Senate decided to resurvey the students, adding some different questions. At the beginning of the Spring semester
2013, we will have the new data from this survey and will assess what we shall do from that
point.
2012/02/02
Committee on Student Affairs Spring 2013 Report
In the Fall of 2011, the Committee on Student Affairs, along with the Committee on Athletics,
was charged with reviewing how the Student Athletic Fees are spent and the impact of the
mandatory fee on student attendance at athletic events. The chair met with Jan Javinar, Director
of Co-Curricular Activities who reported the following: (1) 92% of the Athletic Fee ($879,920 –
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MĀNOA FACULTY SENATE
COMMITTEE ON STUDENT AFFAIRS (CSA)
2010-2011) is controlled by the Athletics Department; (2) 8% of the Athletic Fee ($70,394 –
2010-2011) is controlled by The Student Athletic Fee Committee.(The Student Athletic Fee
Committee is made up of: undergraduate representatives, graduate representatives,
representatives of chartered organizations (RIOs), and student athletes.) The 8% given to the
Student Athletic Fee Committee is used for: (1) 4% used for increasing student attendance at
athletic events by:
Enhancing the student experience at athletic events by providing free
parking, snacks, tailgate activities at events; (2) 4% for enhancing campus life in general. Under
this provision, the Student Athletic Fee Committee solicited applications from campus
organizations for use of this fee. The committee invited representatives of the Athletics
Department and the Vice Chancellor for Students Office to come to the committee meeting to
present information about how the 80% of the Fee are being utilized. On November 10, 2011,
Associate Vice Chancellor Alan Yang and Dean of Students Lori Ideta, and Carl Clapp,
Associate Director of Athletics attended the meeting and addressed the questions that the
committee raised. Carl Clapp reported that the majority of the money from the fee is used for
Student-Athlete Travel. The chair met with Kelly Withy, Chair of the Committee on Athletics,
and was informed that that committee had met with student athletes and that they were happy
about the use of the fee! At the Committee Chair Retreat, the issue of student satisfaction of this
arrangement (beyond the student athletes) had yet to be assessed. Therefore, the suggestion was
that the CSA meet with representatives of the ASUH (President Anna Koethe) and GSO
(President Anjali Nath) to determine if they would like to survey the undergraduate students
and graduate students to ascertain their feelings about this mandatory fee. After
communicating with Bonnyjean Manini, who works with those two student organizations, it
was felt that ASUH and GSO would be interested in surveying students through MYUH during
registration. Even though this survey may not result in a rescinding of this mandatory fee, the
data would be useful when the issue of the fee and tuition increases arise and the students meet
with the BOR. The Chair met with ASUH President Anna Koethe and she invited a
representative from the CSA to the ASUH Senate meeting to discuss the possibility of the
survey. Anna Koethe subsequently informed the Chair that ASUH would conduct the survey
with students and would report out the results to the CSA committee. The survey was carried
out during Fall Registration, using MYUH and the committee awaits the results of that survey
as of this date.
2012/04/18
Committee on Athletics
Spring 2012 Report
We were tasked with examining the student athletic fee, so we met with the Student Athlete
Advisory Committee and they informed us that there are many more students attending games
and they are very happy with that. The committee overseeing the fees and does so as follows:
8% of fees are used to improve student athletic experience and UH Manoa organizations can
write grants for activities. The remaining 92% goes toward scholarships and other athletics
related expenses.
2011/8
Senate Executive Committee
Referral
Committe on Athletics and Committee on Student Affairs; The Senate should have an
accounting of how student athletic fees are spent and the impact of the mandatory $50 student
athletic on student attendance at games. For example, how many students are taking advantage
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MĀNOA FACULTY SENATE
COMMITTEE ON STUDENT AFFAIRS (CSA)
of the free tickets to UH football games? Is there an increase in student use of athletic
department facilities? COA is asked to lead a joint working group with CSA that continues to
examine these issues and report to the Senate on or before February 2012.
ISSUE 55.12 | Proposal – Office of Student Affairs Course Subject Code
Year: 11-12
Committee(s): CAPP, CPM, CSA
Status: OPEN Follow-Up (CAPP Fall 2013) Not Yet Engaged (CPM Fall 2013)
12/2/2013
Committee on Academic Policy and Planning
Fall 2013 Report
Follow-up
11/25/2013
Committee on Professional Matters Fall 2013 Report
CPM will discuss this issue in the Spring, 2014 semester.
5/27/2013
Committee on Academic Policy and Planning
Spring 2013 Report
Issue that we eventually decided to table.
12/2012
Committee on Academic Policy and Planning
Fall 2012 Report
Committee tabled the issue.
12/2012
Committee on Student Affairs Fall 2012 Report
This was a carry-over from 2011-2012, and our committee had done extensive research during
that academic year, meeting with key people including, Vice Chancellor Francisco Hernandez,
Vice Chancellor Reed Dasenbock, Jan Javinar, the OSA Faculty Senate, and others. We also
reviewed all of the historical and archival material collected over many years, and concluded
that we would like to table this discussion and not bring it before the full Senate at this time.
8/26/2012
Senate Office Historical Summary
[compiled by Kaiulani Kauahi, Senate Research Assistant]
8/2012
Senate Executive Committee
Issue Referral
Committee on Academic Policy and Planning & Committee on Student Affairs; Added as
carryover issue.
4/18/2012
Manoa Faculty Senate
Resolution on Role of Specialist Faculty in Teaching
[Passed 39:2]
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MĀNOA FACULTY SENATE
COMMITTEE ON STUDENT AFFAIRS (CSA)
3/20/2012
Senate Executive Committee
Issue Referral
Committee on Academic Policy and Planning & Committee on Student Affairs; Forwarded
issue, along with OSA Senate comments, for review to Committee on Academic Policy and
Planning, as lead, & Committee on Student Affairs and to Committee on Professional Matters
for review of E5:221 re: specialist faculty "do not themselves teach or conduct research."
3/19/2012
Office of Student Affairs Faculty Senate
Current courses taught by OSA Faculty, which would fall under the requested SD (Student
Development) course designation
Provided at Senate Executive Committee's request.
3/2/2012
Office of Student Affairs Faculty Senate Review and endorsement of the subject code
Submitted to Senate Executive Committee for further action.
11/17/2011
Office of Student Affairs Faculty Senate
Expects to complete review by February 2012.
11/07/2011
Senate Executive Committee
Issue Referral
Office of Student Affairs (OSA) Faculty Senate.
11/04/2011
Vice Chancellor for Academic Affairs / Vice Chancellor for Students Request
Memorandum
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