AQIP Assessment Action Project
MEETING MINUTES
Members Present:
Mary Connolly, Assessment Communication
Liaison
Gloria Goldman, ALH Liaison
Sue Merrell, Team Leader
Linda Pastore, ELHS Liaison
Teresa Prosser, Assessment Chair
Art Ross, LAS Liaison
Thursday, 17 November 2005
1:00 - 3:00 pm
7342
Winter Quarter meetings (1 – 3 p.m.):
Thursday, January 26
Thursday, February 9
Thursday, February 23
Amanda Rambo, Recorder
Meeting Objective(s):
1. Discuss action items from last meeting.
2. Share progress of action teams.
3. Develop quarterly report.
Performance Targets for the Assessment Action Project
June 1, 2004 – May 31, 2005
Year One – Current state of assessment at Sinclair documented and accessible via the Internet and other publications;
general education outcomes approved; Curriculum Management Tool developed and beta tested; Learning Liaisons
identified and work initiated; end-user training of newly developed tools.
June 1, 2005 – May 31, 2006
Year Two – General education assessment methodology and instrumentation developed with limited pilot testing;
research and implementation of institution-wide outcomes repository options completed. Systematic updates of the
current and future state of assessment, including work plans, posted to and accessible via the Internet and other
publications.
June 1, 2006 – May 31, 2007
Year Three – Assessment process operational and enculturated.
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Minutes, November 17, 2005
Members present include: Mary Connolly, Gloria Goldman, Sue Merrell, Linda Pastore, Teresa
Prosser, Art Ross, Steve Wendel
SHARE PROGRESS OF ACTION TEAMS:
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Action #1, Propose policy changes (Steve and Art) – The team has met and one concern to
look into is assessment in the faculty handbook. Some faculty do not see assessment as part
of their job.
Action #2, Information/Computer Literacy (Ned and Linda) – The team will meet in
December.
Action #3, General Education (Lori) – The findings are in place, but the analysis needs to be
done.
Action #4, Improve assessment & student learning (Gloria) – This action has been
postponed.
Action #5, Develop & deploy tools (Sue) – There have been three CMT v2 meetings, and
the features of version 2 have been identified.
Action #6, Communication (Mary) – Mary is working on the assessment website. Training
(Teresa) – Assessment will have an advertising piece in the SDIC newsletter.
Awards & Recognition ideas:
 “Teaching & Learning Workshop” where faculty and students showcase what
they have done.
 Luncheon to recognize faculty, staff and students working with assessment.
 “Assessment Superhero”
 Push for assessment to be more prominent in the NISOD award.
 Phi Theta Kappa
BOOKS:

The following books have been ordered for the library:
o “Hard-Won Lessons in Program Evaluation”
o “Theorists’ Models in Action: New Directions for Evaluation”
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FALL QUARTERLY REPORT:
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Fall Conference (3 offerings)
Integrated Strategic Report
CMT Training Sessions (9/16 and 10/27)
Curriculum review training
Organized, planned & assigned team members to action items
Assessment portion of the website is almost complete
Developed calendar for the year
Attended Assessment Institute
Planned and delivered winter sessions
General Education rubrics were improved
Debrief with VPI
CMT V2 meetings (10/5, 10/17, 11/3, 11/8, 11/16)
Action teams have met
Integrating Achieving the Dream
Chairperson Curriculum Update (9/14 and 9/15)
TO DO ITEMS:
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Sue will check with Tom to verify the AQIP sponsor (completed).
Art will send Amanda the CMT V2 flow chart. Amanda will add to minutes and post to
shared drive.
Amanda will email everyone the Learning Liaison schedule and post to the minutes.
Amanda will break down a list of when the Top 45 courses have been revised (completed).
Amanda will add the dates for the winter meetings in the minutes (completed).
Everyone, please look at data from chair interviews and see what kinds of training the chairs
need.
Respectfully submitted,
Amanda Rambo, Recorder
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Learning Liaisons Schedule
AQIP Assessment Action Project
Action
1.
2.
3.
4.
5.
6.
Owner
Recruit action team members
Develop a timeline for completion (includes
meetings, actions & outcomes)
Conduct regular action item meetings
Report action item results to AQIP team
Plan and deliver Winter Institute Workshops
Facilitators
Assessment 101
Mary
Art
(Wednesday,11/30,
9am – noon)
Using the Gen Ed
Lori
Steve
Rubrics
(Wednesday,
11/30, 1-4pm)
Collaborative
Sue
Ned &
Curriculum
Teresa
Connections
(Thursday, 12/1,
9am – noon)
Conduct one Brown Bag
Date
Anticipated
Actual
Fall 05
Fall 05
Fall 05
Fall 05
Fall 05
Fall 05
Ongoing
Ongoing
Fall 05
Fall 05
7.
8.
9.
Attend 2005 Assessment Institute at IUPUI in
Indianapolis
Lori Zakel &
Linda Pastore
Fall 05
Author & submit assessment article to Faculty
Forum (Fall) – Gen Ed Rubrics
Lori
Fall 05
Integrated Newsletter for Fall Quarter
Mary &
Teresa
Fall 05
10. Awards & Recognition
Deleted increased
winter
offerings
10/2410/25
2005
Fall 05
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Action
Owner
Date
Anticipated
11. Plan and deliver Spring Institute Workshops
Facilitators
Assessment
Ned
Steve
101
Using Gen
Lori
Art
Ed Rubrics
CMT V2
Sue
Gloria &
Collaborative
Teresa
Curriculum –
Closing the
Loop
12. DCC Needs Analysis
13. Conduct Brown Bag
14. Conduct Brown Bag
15. Attend Assessment and General Education
wrap up meetings and report on Action Item
outcomes
16. Author & submit assessment article to Faculty
Forum (winter). Possible topics: Assessment
Planning, Examples of Gen Ed Rubrics
17. Integrated Newsletter for Winter Quarter
18. Awards & Recognition
Actual
Winter 06
Panel – Ned
Computer &
Information
Literacy Linda
Teresa
Art, Steve, &
Gloria
Mary
Winter 06
Winter 06
Winter 06
March 9
Winter 06
Winter 06
Winter 06
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Action
Owner
Date
Anticipated
19. Plan and deliver Summer Institute Workshops
– Program Outcomes Mapping: How Do We
Get There in Our Divisions?
20. Plan and deliver three FFPDD sessions
Facilitators
Assessment 101
Art & Ned
Rubric
Linda &
Development
Steve
CMT V2
Sue
Developing
Gloria
Measurable
Outcomes
Gen Ed – Oral
Lori
Communication
and Critical
Thinking/Problem
Solving
Using the
Mary &
Assessment
Teresa
Website
21. Conduct Brown Bag
 Using the Assessment Website
22. Spring Workshop: Rubric Development
23. Attend Assessment and General Education
wrap up meetings and report on Action Items
and outcomes
24. Develop common message for presentation at
the divisional meetings during Spring Quarter
and Fall Quarter (as part of Fall Conference)
25. Author & submit assessment article to Faculty
Forum (Spring) – Rubric article
26. Integrated Newsletter for Spring Quarter
27. Awards & Recognition
All LL’s
Actual
Spring 06
Spring 06
Mary
Spring 06
Linda & Mary
Spring 06
Teresa
May 23
Mary
Spring 06
Ned & Linda
Spring 06
Mary
Spring 06
Spring 06
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Assessment Sessions for SDIC/AQIP Sponsorship
Winter Institute 2005
 __Nov. 29_______Assessment 101 (Art Ross and Mary Connolly)
 __Nov. 29_______Incorporating and Measuring General Education Outcomes in Any Class
(Lori Zakel and Steve Wendel)
 __Dec. 1________Collaborative Curriculum Connections: Working Together in CMT to
Strengthen Student Learning (Sue Merrell, Teresa Prosser, and Ned Young)
Spring Institute 2006
 __March 22; 9-12_Assessment 101 (Ned Young and Steve Wendel)
 __March 23; 9-12_Incorporating and Measuring General Education Outcomes in Any Class
(Lori Zakel and Art Ross)
 __March 23; 1-4_Collaborative Curriculum Connections: Working Together in CMT to
Strengthen Student Learning (Sue Merrell, Teresa Prosser, and Gloria Goldman) Room 14114
 __March 22; 1-4__Assessment 102 (Mary Connolly)
Summer Institute 2006
 ______________Program Outcomes Mapping: How Do We Get There in Our Divisions?
(a total of six sessions with same description but different facilitator; one session for each
division with Learning Liaison as facilitator)
FYFE Brown Bags/Winter Quarter 2006
 ___Feb. 2; 12-1__Curriculum, Assessment and General Education 101 (Sue Merrell, Teresa
Prosser and Lori Zakel) Room 7-342
Winter Quarter Workshop 2006
 ___March 3; 12:30-2_Quarterly VPI Faculty Meeting (called by VPI; Ned Young, leader;
Gloria Goldman, Linda Pastore, Lori Zakel, Steve Wendel, Art Ross, and Mary Connolly)
Room 8-026 E
 _____March 16; 1-2:30___ Understanding Computer/Information Literacy as Part of
General Education (Linda Pastore) Room 14-115
 _____March 8; 1-2:30____Curriculum, General Education, and Assessment: Making the
Connections (Sue Merrell, Lori Zakel, and Teresa Prosser) Room 14-115
FYFE Brown Bags/Spring Quarter 2006
 ___April 12; 12-1_ Embedding General Education into Your Class (Lori Zakel)
Spring Quarter Workshops/Spring Quarter 2006
 ____3rd week in May; Using the Integrated Curriculum/Gen Ed/Assessment Website (Mary
Connolly)
 ____1st week in May_Understanding, Creating, and Using Rubrics to Determine Student
Learning (Linda Pastore and Mary Connolly)
 ____April 6; 1-2:30__Quarterly VPI Faculty Meeting (called by VPI; all LL)
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Winter Institute 2005 Assessment 101 Session
Assessment and Recommendations Compiled by Mary Connolly
January, 2006
Assessment of Session:
1. Participants specifically stated they had an increased understanding of assessment.
2. Participants clearly indicated an increased understanding of the differences between
assessment and evaluation.
3. The workshop facilitator’s and session participants’ examples of assessment techniques
were helpful.
4. Participants’ dialogues and discussions were valuable.
5. Many participants found it affirming to understand that they were currently using some type
of assessment.
6. Eighty percent of participants stated a definite plan to incorporate and or refine either
assessment and/or general education into their teaching.
Recommendations for Assessment 101:
1. Write a clearer description for the Assessment 101 session. Two participants expected the
opportunity to develop assessment tools.
2. Keep within the Assessment 101 handouts the General Education outcomes and rubrics,
references to divisional Learning Liaisons, and information regarding how to access the
tools and materials available on Sinclair’s Assessment web site. A small number of
participants indicated they were not aware of one or more of these valuable resources.
DRAFT Assessment 102 Workshop Description for Spring Institute 2006:
Assessment 102: Examples of cross-disciplinary assessment techniques. Studying and evaluating
the specific assessment tools in Sinclair’s Curriculum Management Tool (CMT). Choosing
assessment tools and techniques for particular outcomes/courses. Participants are encouraged to
bring a copy of the course outcomes for a specific course they would like to assess and work on the
development of an assessment plan for particular outcomes within that course.
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Assessment 101 Participants’ Recommendations for Assessment 102. (Items #1 and #2 under
Techniques were mentioned by over 80% of the participants. All other items were mentioned one
to three times).
Techniques
1. Identifying specific tools
for incorporating
assessment
Tools
1. Pre and post-test
assessment
2. Designing checklists
2. Selecting assessment
tools for particular
outcomes/courses
4. Improving current
assessment practices
3. Statistical analysis
4. Creating and using
rubrics
5. Peer assessment and
5. Incorporating assessment self-assessment
into the curriculum
6. Sharing assessment tools
6. Assessing a program
among departments
7. Closing the loop and
actually making
improvements based upon
your data
8. Video clips utilizing
different components of the
assessment process
9. Examples of student
involvement in the
assessment process
Other
1. Bloom’s Taxonomy
2. Relating assessment to
motivation
3. Cross disciplinary
discussions regarding
assessment
4. Clearer picture of how
assessment affects the entire
college
5. The college-wide
assessment process
6. Meeting the needs of a
diverse student population
7. Enhancing student
retention and building
successful students
8. Assessment resources
9. Working with full and
part-time faculty to
incorporate assessment
10. Identifying course
outcomes
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DRAFT
Overall Rationale for Quarterly Faculty Meetings with the VPI
Why have faculty meetings with the VPI (Valuable Promising Inquiries)?
To develop a greater awareness of the state, national, and global implications for community
colleges (VPI)
To provide direct and consistent dialogue with the top level of Instruction (VPI)
To share important teaching and learning information (LLs & VPI)
 Focusing on helping students learn
 Recognizing the importance of curriculum, assessment, General Education
 Assessment is essential to Sinclair’s success and future progress.
Warm up Activity with Note Cards (results feed into Newsletter)
What have I done differently in the past year to help students learn?
How did I decide what to do differently?
What information can I use to make additional decisions about helping students learn?
How will I know if the changes I made improved student learning?
Frank’s thoughts…
LLs’ Qs
If a new faculty member asks you what Sinclair assessment at the college is all about, how would
you respond in a short, memorable statement?
My division has worked extensively with Gloria Rogers and that’s not her definition. What’s up
with that?
What are your topmost questions? (use these either today or in newsletter)
How could Sinclair help you be better able to help students learn?
Muddiest point?
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