Welcome to Banner HR Non
Status Exempt Training
Why are you here?
• To receive the most current, comprehensive
information about non status exempt
appointments
• To be introduced to changes made for
processing retroactive appointments.
• To get answers to all of your questions!
The Process
Source documentation
(request from department)
Select the correct EPAF
Review NBIJLST and
possibly PEAEMPL,
PPAIDEN
Process the EPAF
Review NBAJOBS
Review payroll reports/
Reconcile to source
documentation
Source Documentation
• Should be received in a timely manner via email,
phone, fax, etc.
• Basic information should exist – employee
name, ss#, activity date, rate, type of
appointment (grad, adjunct faculty, etc.)
department, supervisor, and department
approval
• Should be kept at the BSC for reconciliation to
payment activity – make sure people were paid!
Non Status Exempt Hires
Any appointment involving
a fixed dollar amount paid
for a specific period of
time worked – contract
amount
Type
EPAF Position
Adjunct Faculty
UHAJFY
UN*FNS
Graduate
Students
UHGRAD
UN*GRD
Complementary
Exempt
UHCPEX
UN*NSS
Additional pay –
salary services*
UHAPSS
Any of the
above
Additional pay –
supplemental**
UHAPSU
Any of the
above
* to be used for non grant funded additional payments to status employees with the exception of summer salaries
below the allowable amount
** to be used for grant funded additional payments to status employees that occur during the academic year or
during the summer that exceed allowable amounts
Before EPAF Data Entry
• Select the Query date – refer to USNH HR & Payroll
Deadlines document and Non Status Exempt EPAF
cheat sheet for value
• Select the EPAF (you have already done this at this
point) Refer to Selecting the Right EPAF for the Job
document.
• Select the correct position – see Non Status Position
list
• Select the correct suffix – go to NBIJLST and enter
7/1/2003 as the effective date to determine the last
suffix used for that position for that employee. Select
the next suffix number.
EPAF Data Entry
• 4 steps (approval types) for each non status
exempt hire EPAF
– Hire/Job entry – define begin date, ecls, amount to
pay, timesheet org, FTE etc.
– Labor distribution – define foapal to expense
– Earn – define regular earnings and retroactive pay
amount
– Termination – define end date
EPAF Data Entry, cont.
• Hire Step – updates PEAEMPL and NBAJOBS:
– Dates, dates, dates – refer to Common PEAEMPL and JOBS
dates document
– Orgs, orgs, orgs:
• Check distribution org – where the check goes (XUNHCM, XUNHPM,
XUNHCK)
• Home org – where the employee lives (permanent home)
• Time sheet org – where the appointment lives (refer to Time Sheet Org
Matrix)
–
–
–
–
–
–
–
ECLS – refer to Occupational Type to ECLS Crosswalk
Daily rate – non status exempt appointment tool
Pays and factors – non status exempt appointment tool
Contract dates – see Common PEAEMPL and JOBS Dates
Sub class code – see Subclassification Code list
FTE – see FTE/Approvals Cheat Sheet
Contract amount – enter full value of the appointment
EPAF Data Entry, cont.
• Earn Step
Field
Retro payments –
ongoing or fully
retro – Line 2
All NS Exempt
EPAFs – Line 1
Effective date
Hire date (jobs
First day of current
detail effective date) pay period (jobs
detail effective date)
Earn Code
130
155
Hours/Units
10
1
Deemed
Leave Blank
Leave Blank
Special Rate
Leave Blank
Full Retro Amount
(use NS Exempt
Tool)
Ended As Of
Date
Leave Blank
First day of NEXT
pay period
EPAF Data Entry, cont.
• Labor Distribution
– Enter the appropriate foapal(s) – override dummy
foapal
• Termination
– Last day of work for both effective date and
personnel date
• Transaction comments
– Under Options menu enter supporting text for
reference
EPAF Submittal
• Submitting the EPAF
– Errors
– Trapping Errors – review EPAF Trapping/
Nopeama Errors document for resolution
– Warnings – please read and understand implications
– Payroll calendar considerations
• Pay attention to EPAF deadlines
• EPAF must be approved status prior to the deadline
Verifying the Appointment
• Prior to payment:
– Check EPAF Status in NOAEPAF or WEBI (see
HR Webintelligence Reports document)
– Check NBAJOBS
• After payment:
– Review PHAHOUR
– Review payroll reports (see HR Webintelligence
Reports document)
Making Changes
• Removing EPAF or appointment
– If EPAF has not been submitted, user can Delete PAF (under
Options menu). Never use Cancel PAF option
– If EPAF has been submitted but not yet approved, approver can
void EPAF in NOAAPSM or NOAEPAF. (user can void in
NOAEPAF if document status is return/correction).
– If EPAF has been completed and NBAJOBS record exists, contact
UNH HR to have job removed
• Changes in pay, dates, time sheet orgs, fte, sub class, ecls –
contact UNH HR at Banner.HR.Office@unh.edu
• Changes to expense distribution:
– If future use labor distribution EPAF (may require deletion of future
record – contact USNH Payroll at payroll@unh.edu )
– If past, use labor distribution form
(http://www.finadmin.unh.edu/controller/pr_forms.html )
Support
• EPAF processing questions – CIS Help Desk –
http://www.unh.edu/helpdesk/banner/howto_banne
rhr.html
• Security questions – email to UNH HR at
Banner.HR.office@unh.edu
• Payroll questions – email UNH/USNH Payroll at
payroll@unh.edu
• Appointment change requests – email UNH HR at
Banner.HR.office@unh.edu
• Banner HR reference material is located at
http://www.unh.edu/hr/banner