North Seattle Community College
FY 2007-2008
Budget Presentation
June 11, 2007
1
Key Points
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FTE’s reduced by 312 Last FY
Total budget reduction $1.2 mil
$500K cut July 1, 2006
$763,000 cut July 1, 2007
Tenure buyout successful, but
Need additional reductions or more $
2
Key Points cont.
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Hit 98% of FTE target FY 06-07
Target 3,795 FTE, hit 3,721
Can count international students this yr.
Hit 105.5% with international counted
NSCC has $460K reserve account
3
Key Points Cont.

Majority of $ from North’s budget cut going
to South; some to Central and SVI
4
Brief Financial History
•
•
•
•
Fiscal Yr. 99-00 ($1,333,131) Deficit
Fiscal Yr. 00-01 $493,556 Balance
Fiscal Yr. 01-02 $529,192 Balance
Fiscal Yr. 02-03 $1,052,326 Balance
Excess enrollment $194,508
Excess tuition
$99,342
5
Financial History cont.
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Fiscal Year 03-04 $1,361,176 Balance
Incl. Excess Tuition $354,625
Incl. Excess Enrollment $123,188
Fiscal Year 04-05 $924,636
Fiscal Year 05-06 $176,410
6
Budget Process for FY 07-08
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BPT, College Council, Executive Team
working together (process continues)
Used “two bucket” process
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Asked for “Flat” budget by macro unit
Unmet needs process (one time funds)
Budget development still in progress
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Carry-forward funds still unknown
Had only $176,000 in CF last fiscal yr.
7
Budget Process Cont.
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Budget development principles approved by
College Council/BPT June 7, 2006
$1.2 Mil &FTE reduction announced at allcollege meeting on June 13, 2006
Met with College Council on March 20 and
May 1, 2007 to discuss budget process
8
College Council Members
Kurt Simmons, Chair
Chair
Jane Lister-Reis
Deanna Li
Maria Paz
Rodolfo Franco
Rachael Mendonsa
Vladimir Vilkevich
Matt Ayer
Vacant
Kim Chapman
Ryan Packard
Jenny Mao
9
C.C. Members cont.
Chris Page
Therese Quig
Member at-large
Student (vacant)
10
Budget Planning Team
Alan Ward, Chair
Kellie Nakano
David Bittenbender
Jane Lister-Reis
Tom Braziunas
Katherine Riley
Francesco Federici
Dennis Schaffer
Tom Griffith
Suzanne Scheldt
Alice Melling
Michael Shaw
11
BPT Members cont.
Kurt Simmons
Dennis Yasukochi
Vladimir Vilkevich
Ron Woods
12
BPT Sub-Committee
Tom Braziunas
Francesco Federici
Tom Griffith
Alice Melling
Kurt Simmons
Dennis Yasukochi
Suzanne Scheldt
13
BPT Sub-committee
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Worked hard! Held many meetings
Overriding Recommendation
The college should develop and implement
a well articulated planning process for
adding or eliminating instructional
programs. This program viability process
should be integrated with other planning
initiatives at the college.
14
BPT Sub-committee

After a lot of number crunching and using
different analysis techniques, we are short!
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$554,384 for faculty S & B
$202,005 tenure buyout costs
Don’t Panic!
15
Sub-committee cont.
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Specific recommendation:
The college should balance the currently
projected 2007-08 operating budget deficit
through a combination of the following:
Reduce spending
Reallocate existing funding
Increase available funding
16
Recommendations cont.
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Reduce Instructional Operating Spending
by Separating Entrepreneurial/Experimental
Programs
Support these programs from non-operating
or temporary funds until proven
Create separate instructional budget for this
purpose (this would save $203,455)
Radiology Technology (save $125K)
17
Recommendations Cont.
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Reduce spending through enrollment
management
Potential savings from eliminating some
classes with 10 or fewer students
Would save $262,000
18
Recommendations Cont.
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Reallocation of existing funding:
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Continuing Ed. $50,000
Education fund $12,500
19
Specific Recommendations
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Add $100K more from Int’l revenue
Add $25K from Running Start
Reduce contingency reserve by $100K;
different than “true” reserve
Tap select fund balances $50K
20
“TWO BUCKETS” SCHEMATIC OF NSCC OP BUDGET PLANNING PROCESS 05-06
Business Office Compiles BGT
PLANNING SHEETS for review/
approval by Exec Team
BUDGET PLANNING SHEET
Review & Approval Process
BUCKET # 1:
BUDGET
PLANNING
SHEET RESULTS
Major Operating Unit
Approves BUDGET
PLANNING SHEETS
BUSINESS OFFICE
Business Office gathers
UNMET NEEDS REQSTS
and Forwards to Budget
Planning Team for
Compilation & Comment
BUDGET PLANNING
TEAM
Major Operating Unit
Forwards Approved
UNMET NEEDS
REQSTS to Business
Offc
UNIT ADMINISTRATOR
(President or Vice President)
Major Operating Units
engage in internal
process to arrive at final
Budget Planning Sheet
Submittals & Unmet
Needs Requests
DEAN
DEPT A
DEPT B
NSCC BUDGET PLANNING WORKSHOP 4-22-05
BPT initiates the UNMET
NEEDS REQST Review &
Approval Process
UNMET NEEDS Review &
Approval Process
BUCKET # 2:
UNMET NEEDS
REQUEST
PROCESS
RESULTS
DRAFT FOR WORKSHOP DISCUSSION 4-22-05
UNMET NEEDS REQUEST PROCESS 05-06: DRAFT SCHEMATIC
Unit’s Unmet Needs Requests
Forwarded to Bgt Planning
Team (BPT) by the Unit Admin
(NO New Reqsts accepted at
this level
BUDGET PLANNING
TEAM (BPT)
Unit Admin gives
Final Approval to
Unmet Needs
Reqsts
BPT Compiles And
Reviews Requests;
Forwards to Executive
Team with
Recommendations
President reviews
prioritized list w/ option
to re-set prioritization
UNIT ADMINISTRATOR
(President or VP)
EXECUTIVE TEAM
PRESIDENT
Unresolved Issues
are converted to
Requests to Fill
Unmet Needs
President’s Executive
Team reviews and
discusses requests
President makes
decision on final Unmet
Needs list priorities and
communicates result to
College Community
CC and BPT hold open budget forum
for College Community (NO new
requests admissible at this level)
Exec Team provides College
Council (CC) with list of Unmet
Needs by Category/Type with
comment.
Divisions work w/ their Unit
Administrator (Pres. or VP)
to resolve remaining funding
issues within the Unit
COLLEGE COUNCIL
DIVISION
DIVISION
Depts work with
Divisional Office to
resolve funding issues
within their unit
Depts work with
Divisional Office to
resolve funding issues
within their unit
DEPT
DEPT
DEPT
DEPT
COLLEGE
COUNCIL
BPT
CC reviews Unmet Needs list;
sends prioritized recommendations
back to Exec Team for further
discussion.
EXECUTIVE TEAM
Exec Team reviews CC prioritized
recommendations with option to reset prioritization; resulting prioritized
list is forwarded to CC and BPT
Key Assumptions:
All operating fund requirements above current level (i.e. the 04-05 operating budget level exclusive of carry-forward dollars) must be requested by this process.
Campus community participation will start at the individual department level, at the beginning of the budget development process.
Departments will endeavor to resolve funding issues within their own operating unit; unresolved issues will be communicated upward along the chain of
command.
Issues not resolvable at the Divisional level will be forwarded to the Unit Administrator (President or Vice President).
The Unit Administrator will endeavor to resolve remaining issues within the unit. Unmet needs worthy of consideration by the College Community will be
converted to Unmet Needs Requests with prioritization, and forwarded to the Budget Planning Team (BPT) by the Unit Admin.
The College Council will lend a broadened perspective to, and actively engage in, the establishment of college-wide priorities within this process.
The President will have final approval authority over unmet needs requests.
NSCC BUSINESS OFFICE DRAFT
UPDATED: 4-14-05
How Did the Process Go?
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Not Well!
24
College Failed!
25
What Happened?
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Third Category emerged!
Requests for new positions
Increases in existing budgets
Unmet needs S/B one-time expenditures
Requests $1 mil over last year
26
The Third Process-Weed or Flower?
27
The Third Process
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Needs that are ongoing
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New positions
Position reallocations (upgrades)
Restoration of funds cut in past years
Cover costs that are escalating
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Who Did Good Job on Request?
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Student Services
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Who Else Did Good Job?
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Education Fund A
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Who Else?
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Library and Media A
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What’s Next?
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Receive initial allocation from District
Stick to “flat budget” requests
Finalize total resource availability
Prioritize unmet needs and fund what we
can
Prioritize the “3rd process” list, fund by
reallocating $ and using new money
32
Initial Budget Allocation
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Several different budgets from Olympia
New biennium 2007-09
Tuition increase 2% (credits 11 to 25)
1% tuition increase budgeted by SCCD
1% tuition backfill
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Initial Budget Allocation cont.
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New Money
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Tuition
$83,000
Equipment $28,000
Student Persistence $41,070
Budget cut ($28,280)
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Initial Allocation Cont.
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New FTE’s Allocated by SBCTC
General Enrollments 10 @ $4,900
Adult Basic Ed.
15@ $6,050
I-BEST
7@ $9,750
Transfer Math Sci. 11@ $8,750
Total $
$304,250
35
Initial Allocation cont.
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Other FTE’s (need to apply)
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ECE Math & Science (100 sw)
Workforce Hi-demand
36
UNIT
REQST'D BY
PRESIDENT
Summers, C
PRESIDENT
Summers, C
PRESIDENT
Rose, C
AMOUNT
$
PRESIDENT Total
$
DESCRIP
BGT
55,146 Web Marketing Coordinator (salary & benefits)
TBD
25,000 On-line Marketing & Advertising
TBD
15,000 To support college-w ide memberships
TBD
95,146
INSTRUCTION
Lortz/Griffith
Sustainability Coordinator, professional development, and support for Campus
26,620 Sustainabliltiy Initiatives
083-3GST
INSTRUCTION
Braziunas, T
17,918 Server replacemnts and softw are licensing - WebCT (principal coursew are)
011-3G10
INSTRUCTION
Celene-Martel, C
16,640 Provide updated computers for the TLC
011-3G20
INSTRUCTION
Wollin, E
5,000 Grand piano repair (complete re-build) and lock.
INSTRUCTION
Cheadle, P
5,000 Fund temporary position - maintain/update Tech Program Equip BEIT
INSTRUCTION Total
SDS
$
Melling, A
$
011-3G03 Repair $4,000; locking mech $1,000
TBD
71,178
50,000 Furniture purchase - CC North Wing Renovation
SDS Total
TBD
50,000
ADMIN SVCS
Griffith, T
ADMIN SVCS
Kieser, B
83,766 Major Institutional Master Plan funding
TBD
ADMIN SVCS
Piecuch, P
69,000 Purchase netw ork upgrade hardw are
041-3G06
ADMIN SVCS
Piecuch, P
171,000 Upgrade faculty & staff computers (annual cost - see comment)
9,400 Automated security analysis system development for NSCC netw ork
ADMIN SVCS Total
$
333,166
Grand Total
$
549,490
Last Update:
Created:
6/4/2007
5/29/2007
COMMENTS
Salary $43,000 / Benefits $12,146
TBD
041-3G06
Annual cost range of $84K - $171K; 3 year
implementation yields $251K - $512K total
College Council
Recommendations
Will Prioritize Unmet needs June 19
Budget Challenges
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Financial effects of negotiations unknown
Low enrollment “ripple effect”
Food Services deficit
Under funded budgets
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PT faculty
Facilities and grounds maint.
39
Budget Challenges, Cont.
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Enrollments Still Under Target
40
Questions?
41