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Attendance
o Sarah Speigle
o Nathan
o Kurtis
o Quin
o Calvin
o Thomas
o Jim
o Chris
o Stacyi
o Megan
 Model UN
o Sarah: Fees are those for per student or team
 Flat delegation fee and per student and then per person cost
 Specifics on break down cost for student requested
o Do you take the minimum number of people you can
o Take number required to maximize their skills, and be competitively
viable, take the people that will get the most out of it and bring the most
prestige back
 Numbers 30 to NYC and 34 to mid west competition; unsure
because they do not know how many countries they will get
o Cost of food
 $20/day in St Louis $30/day in NYC. Realistically doesn’t cover
full expenses but it makes it more reasonable for student
o How much control do you have over the countries you choose
 Have to submit a list of 10 countries in priority order. Ranked in
competition based on every committee you are in. You need to
take at least 2 people per room to be competitively viable. More
experienced people choose the countries
o How do you choose country? Take into consideration the number of
people required
 If a country is too large they won’t choose it because they can’t
take that many people with.
o Printing and duplicating is all$2000 going towards printing
o Printing and coping, making sure they can fully compete with all the
materials they need
o
 Kurtis: dues, is $250 a flat rate
o Generally the same every year set by nationals. Per person is for numbers
going in to the competition.
Pre Med society
 Thomas: what do you expect mis to cover
o Have been working with vet and dental people. Had speakers come in and
wold like to do more collaborations with other groups. This allows them to
reach more students in health field
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Quin: Travel going to med schools. Do you have meetings planned with
administrations
o Meet with advisors. Guided tours, sometimes with student sometimes with
administratirs. Sometimes Oshkosh alumn. Nice to have a guided first
time experience at the school, allows you to see different aspects of
schools you don’t get from websites
Calvin: in state colleges
o Want them to see we have good quality schools in state. To get out of state
is important because getting into instate schools is hard going out of state
shows there is a variety to choose from
Additional benefits brought back to campus
o Didn’t know what soeccialty he wanted until he went onto one of these
tours his freshman year. Caused him to become a CA and get more
involved in the community and education style. Allows a soark to be lit in
a student and allows them to come back [inspired]. Gives premed students
hope when they need it becaouse their courses are so tough.
Is this a general trend among the students
o Generally coming out of the med scholls everyone is excited and now it is
a tangible goal for them to achieve
o
Sarah: how many go on trips
o About twenty
Beyond those 20 what is the benefit that this trip provides to campus
o Anytime we educate ourselves we can take that and use it in other clubs.
Example going tobacco free we can use those skills to help others. Can
bring health benefits to the floor (as a CA)
o
Kurtis: How does this go back to org like presentations
o Tonight we have a meeting about what classes you need to take for
specific schools. Each school is a little different. Allows you to build your
schedule. Learn a little more each time we go to a school. For example
MCAT questions. Each time you visit a school you get a little more of an
idea of questions for the exam, etc.
SEAC
 Kurtis: Tshirts would they stay with org or are they keeping shirts
o Giving only to students who attend a certain number of meetings
 Camping: is there structure how do you know you will be doing leadership skills
o Bonding happens naturally. New leadership activities, teach members how
to camp
 Sarah: Travel what is $45 for?
o Registration for conference
 What is $80 for
o One hotel room one night
 Benefit of out of state vs in state
o CISA is farming the other is alt energy. Political and environmental
activism. They do more workshops. AASHE is more campus based. They
talk with other UW schools. Its more of a trading of info where out of state
is more new ideas being brought in
 $500 for flight
o this year was close to that we anticipate it being no more
 Earth week speaker donation
o Generally $1000 goes towards fee for talking and lodging. Oshksoh
sustainably covers the rest
 Earth charter benefits
o 500 for table and 500 for food
 Reusable bags
o Taste of Osh and incentive system. Small campaign to get people to think
about reusing bags
Pokemon Fight Club
 Quin: get 12 decks which covers half the members. How many members show up
o About average is 24
 Jim: what is your security measures for the club
o Someone can take inventory of them. Most are going to be coming from
starting decks.
 Calvin: break down of 43 members
o I saw that on the pre law society example so I just copied that
Circle K
 Thomas:
o Travel: what kind of tavel is this? Volunteering?
 Volunteering, leadership excercies, training for president VP etc
and also do service projects
What is spring fling?
Help camp get ready for summer. Membership training. A lot of service projects
are incorporated into travel.
 Quin: travel, where does 2500 come from
o Estimate. We do a lot of traveling and sometimes when all the fleet
vechiles are taken we need to go through enterprise
 Nathan: does each person get their own hotel room?
o 4 people per room and usually go to downtown GB, Milwaukee etc. and
taxes. Its hard to go for less than that
 Quin: Registration fees
o 20 fee we poay it if its above 100 we try to help them. Its per person.
How much of the requested fee is going towards individual fees.
Not sure
 Sarah:
 Remark from advisor: They log more than other
 Sarah: Annual things those are things that you do.
 Interclub
o Going to who every bought their mascot and doing a service project at that
university. They go to two other universities a year.
 What of 2500 is towards gas
o 400 for registration and hotels the rest is gas and to book the vehicles.
 Thomas: dues and membership is it 600 international fee who does it go to
o Circle K international to be recognized as an Oshkosh chapter. Flat fee,
doesn’t matter the number of
 Sarah: Why don’t you print agendas from student account?
o Because it adds up from personal account.
o Conversation about hard limits now imposed on printing. Looking into if
that’s true.
 Kurtis:????
o Learn how to be leaders and include everyone. Use the correct type of
language with everyone. Treat everyone with respect even if they don’t
like it. You need to be the bigger person. Learn how to recruit people and
improve membership. We have improved membership which is why we
need the increase IN travel
 How do you decide how many people go on trips?
o Open to the club
o
 How many on average go
o 4 but interclubs are normally about 8. The others are more time
consuming. They have events each week that people can choose what they
can do.
TitanTV
 Thomas: Student Assistants…what kind of work do they do?
Sara: Professional organization so paid positions have mandatory time
commitments for station’s continued operations. Can’t opt out without negatively
affecting station performance. Advisor: They used to not make any money, but
she said they should get paid because it looks bad if station goes out because
students don’t put in the time…salaries encourage continued performance. Lots of
hours to make 120 productions a year, to create 4 shows. Gives example of
homecoming
 Thomas: follow up: do the student workers do it for the money or the educational
experiences and why do they need a raise.
Sara: In it for the educational experience, but the pay gives more incentive to
actually do the work. Wages are so minimal that it wouldn’t be worth it if just in it
for the money
 Thomas: Difference between operational expense and Equipment and Furniture
Sara: equipment and furniture one time purchases
Advisor: operational expenses unforeseen costs based on student activities
 Quin: Why do you send 4 instead of 2 for example
Sara: can go out and talk to other students to improve each of their own areas
Advisor: if someone is nominated they can go
 Kurtis: Dues a flatrate?
Sara: yes
 Calvin: Student Assistants # of hours used in calculations an understatement?
How much do managers work
Sara: understated; 4
Nate, Megan, Thomas leave
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Social Justice Club:
Calvin: What events will the speakers coincide with
Earth week, Social Justice….?
Calvin: Printing costs
Sarah: Did you mean 50 buttons or 100?
Caitlin: 50
Sarah: Rounding under supplies?
Caitlin: yes
Sarah: Why bring someone from Ethiopia rather than in the US
Caitlin: oxymoron to have American paid for fair trade discussion in other
country. Ra
Calvin: Documentaries open to campus
Yes
International Student Association (ISA)
Quin: food and service contracts, how did you come up with price estimates for
various events?
o Based on people expected to attend and what kind of food is going to be
purchased for each event.
Sarah: 2 most beneficial food events
o Culture nights is most beneficial, welcome party for students 2nd
I.T.S.O
Inter-Tribal Student Organization
 Calvin: could you break down your $2,000 travel expenses more
o AMCSC conference, take between 6-8 people, 3 days 2 nights, conference
fee is minimal, biggest cost lodging and transportation. Day trips taken to
museums
 Calvin: Key purpose and benefits of conference
o Incorporates Native American cultures and also a lot of other cultures.
Great event to meet and interact with people from other cultures.
o Opportunity to present different ideas, public speaking experience
 Sarah: how do you determine if you will be presenting
o Must apply to present
 Kurtis: What benefit does conference bring to campus as a whole
o Enthusiastic reports from people that have attended which sparks interest
in people that have not gone. Everyone goes to different parts of
conference, discussion of what everyone saw because a person cannot
attend every part. Eventually could be brought to UWO
 Quin: How much of supplies would be for T-shirts? For members? For
advertising? How many?
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o For members, also sold at powwow and given away at powwow. Relevant
to group to be able to give T-shirts away. Helps with overall visibility.
Quin: Do you remember what pepsi co covered for t-shirts last year, how many tshirts planning on purchasing
o Recent advisor change doesn’t know how much was covered. 200 t-shirts
need to be purchased
Sarah: How did you come up with $500
o Pay for transportation, if overnight pay for lodging,
Sarah: Why 4 a year instead of 2
o Because of peoples schedules. Cant have one event everyone can attend so
we spread it across the year to allow for more people to attend.
Sarah: What is the $8,735 for services
o $6,000 goes to powwow, not asking for funding for all of amount
Sociology Club, represented by Brian
 Quin: equipment and furniture, where does the number come from?
o Trying to figure out what kind of equipment we want, looking to buy a
desk and lamp, looking to add personal feel to room
 Sarah: not leaving much room for any extras for equipment and furniture
(cameras, photo fees)
o Don’t want to over budget or ask to much from the college
 Quin: What are the supplies expenses going for?
o Minor things from craft store that don’t cost much but add up a lot. Trying
to put more effort into events.
 Sarah: how did you choose these numbers?
o Looking at previous expenses and tried to incorporate these into needs to
future supplies/decorations. An estimate based on what kinds of events are
being held.
Community Gardens (Tammy)
 Calvin: What is the logic behind sending 6 people to conference?
o Number of people that wanted to attend, if more people want to attend
than what is budgeted for we split amount between everyone that wants to
attend.
 Kurtis: What does the conference bring to the campus as a whole?
o Learn a lot about how to run a garden
 Quin: What is the $45 for under conference?
o It is a per person registration fee
 Sarah: How many people attend herb-planting workshop?
o When it doesn’t rain around 20-25 people
 Sarah: What does the $30 for supplies for workshop cover?
o Depends on what kind of workshop is being demonstrated.
Ad Club (Kayla-president, John – director of administration, briana – director of
promotions)
 Sarah: Why 20 students on the trip?
o Class (strategic campaigns and advertising) is 15 plus whoever has been a
dedicated member, gives them a reward for being a good club member. To
be able to provide a substantial experience need to have more people
contributing
 Sarah: transportation is for 17 people, how are other 3 people going
o Some advisors drive, if 20 people are going to attend
 Sarah: How does it benefit the campus as a whole?
o Bringing back the advertising experience to UWO where there is not a big
push on advertising. Brings experience outside of the classroom and
makes more students interested in the club
 Calvin: Do you need to go to Appleton to get portfolio reviewed or can someone
come here
o Have to have multiple reviews on work, asking for funding just for ad club
members
 Sarah: how many 26 page color books do you need?
o Every person gets 2 copies, advisor gets at least 1 copy. Passes some out
to show experiences to others. It is part of our portfolio that you can show
to employers.
 Jim: is attending NSAC required for people in this class?
o Yes it is a required event, voluntary for committed ad club members
 Nathan: Are you putting in additional funding in the narrative summary?
o No, using money for things that we are not requesting from allocations
committee
IFC (joe)
 Nathan: how is etiquette dining different from dining with professionals
o Dining with professionals is required for COB, under 15 spots for general
campus. Etiquette dining is for anyone on campus.
 Sarah: How do you determine which 35 people can go?
o Have not determined how to choose yet. If it does get competitive, than
advisor recommendation will be required
 Sarah: will there be any professionals there?
o Yes, the goal is to partner with some professionals
 Calvin: Is the car wreck allowed
 Nathan: would it be at the stadium
o Yes it is allowed and yes it would be held at the stadium
 Sarah: Are you only asking for $1,000 for services in addition to the $2,000 from
others, or are you asking for $3,000
o Only asking for $1,000
 Jim: is it really going to be open to all people and not just males in a fraternity?
o Yes, we have an open expansion for males that are able to start their own
fraternity if they feel they were denied
Criminal Justice Association
 Calvin: with travel, what benefits would it bring back to the campus as a whole?
o Didn’t have very good turn out last year because of gas prices. Trying to
get incentive for people to be in this club and hopefully spread it to other
students.
Kurtis leaves
Wisconsin Review (Ben – senior editor)
 Calvin: does editing/publication work need to be done in an office
o Only people left in office by stairs in reeve (Narnia)
 Quin: Have you thought about benefits of electronic distribution?
o We have been trying to update the website, would be great to have online
and we do take submissions online however it does not seem realistic right
now.
 Calvin: Food and food service contracts, could you put a dollar amount on each
meeting/reading parties
o Staff meetings would be less expensive than the reading parties, staff
meetings less than $30
 Sarah: How much do you charge for a subscription, and what are the costs of
making one issue? How many issues a year are you making?
o $10 charge for one issue, do not know off hand the cost of making one.
800 issues per year.
 Sarah: Any profit you make on the issues, is that money being used for the costs
you are asking us to fund?
o Yes, don’t make a whole lot of profit
 What is the $2.00 submission charge?
o People pay us to submit something through the website to review it
Red Cross
 Quin: How many members do you have?
o First meeting had 76 people, had 27 people at the next 2 meetings
 Sarah: How many meetings to you need projectors for?
o One meeting for computer and projector was $15.75 and about 6 meetings
 Sarah: What is the cost for Mr. Anthony to come
o $400, additional amount requested for travel
Ice Hockey
 Sarah: Why should we spend $2,800 more for a coach bus rather than fleet
vehicle
o Mostly the distance of travel and comfort. Also it takes out the cost of
renting the U-Haul.
 Sarah: do you give seniors a jersey on top of the other jerseys
o The seniors only get the senior jersey when they graduate
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Sarah: How many pairs of socks?
o One pair for home, one pair for away. They get tore up very easily because
of the skates. $20.00 per pair of socks
Sarah: What do the helmet stickers do?
o Have to have them as a team, not required as a league, have the UWO
logo on them.