UWS POSITION STATEMENT
POSITION DETAILS:
Position Title:
Exam Supervisor In Charge
Establishment No:
HEW Level:
School/Office:
Assessment & Graduation Unit, Academic Registrar’s Office
Division:
Corporate Strategy & Services Division
CONTEXT:
The Office of the Pro Vice-Chancellor (Students) leads the development of an
integrated student lifecycle management strategy. Playing a leading role in
developing a positive student experience, the Office of the Pro Vice-Chancellor
(Students) integrates the functions of student recruitment and engagement, student
administration, student services, campus safety and security and residential services
to deliver an environment where UWS students can achieve and fulfil their
aspirations.
The Academic Registrar’s Office (ARO) is part of the Office of the Pro ViceChancellor- Students and is responsible for the effective and efficient management of
all student and academic administration matters and relevant support systems.
Student Administration provides services and support to the University’s internal and
external clients through work teams deployed across the University in the areas of:
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Student Administration – Services
including Courses and Timetabling services; Assessment and Graduation
services; Student Enquiry & Information Services
Student Administration – Operations
including Admissions, Enrolments, Fees & Student Finance and Postgraduate
Research Student Administration;
Student Systems
Communications
The Assessment and Graduation – area is responsible for the maintenance and
management of all assessment, progression and graduation related functions for the
University; the provision of exam timetabling function for all staff and students;
logistical management of all associated exam processes; results processing;
management of progression processes; graduation processes of the University.
PURPOSE/MAJOR RESPONSIBILITIES:
The Exam Supervisor in Charge (SIC) is responsible for running of examinations in
the designated exam room as directed by the Exam Centre and Assessment Team in
accordance with examination procedures and policies.
Exam Supervisor In Charge
Assessment & Graduation Unit
Student Administration (Services)
Assistant Academic Registrar’s Office
Position #
Page 1 of 3
Review Date: 10 October 2013
The role requires leadership and organisation skills in order to direct and support
Assistant Supervisors (AS). The role requires organisation of the exam room
activities and paperwork, ensuring exams are run to schedule. Management of
student conduct within the exam room, invigilate the exam and endeavour to create a
quiet relaxed atmosphere.
The SIC must always act in a professional and courteous manner and provide handson training to AS when required.
REPORTING RELATIONSHIPS:
The SIC reports directly to the ECTL and ECO on the campus they are assigned to.
The Exam Centre Officer (ECO) or Exam Centre Team Leader (ECTL) will give
direction and support in all exam supervision matters. The Assessment and
Graduation Unit will from time to time give direction, training and support directly to
the SIC and AS.
SCOPE:
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All exam supervisors are required to have an understanding of and must bring
the current Exam Supervisor Manual with them to each exam.
Exam supervisors are required to organise the exam room, brief AS on their
duties and set out exam papers prior to the commencement of the exam.
Ensure the smooth running of the examination including delivery of
instructions to students, monitoring of distractions, verification of student
identities and maintaining the security of the exam materials at all times.
Ensure that exam policies and procedures are adhered to throughout the
exam.
Invigilation of exam to monitor for cases of academic misconduct.
Complete incident reports as required.
A successful SIC will be able to work under pressure and unsupervised; be reliable,
punctual, trustworthy and have good attention to detail; work as part of a team;
understand and adhere to policies and procedures; dress in smart casual attire, able
to remain calm and show leadership when dealing with stressful or unexpected
situations.
KEY FUNCTIONS/RESPONSIBILITIES/DUTIES:
1. Complete Online training sessions prior to commencing duties.
2.
Follow UWS procedures, policies and directions as given by the Exam Centre
and Assessment Team.
3.
Report to the Exam Centre, sign the roster and collect all exam material ensuring
they have the correct exam papers for the assigned room.
Exam Supervisor In Charge
Assessment & Graduation Unit
Student Administration (Services)
Assistant Academic Registrar’s Office
Position #
Page 2 of 3
Review Date: 10 October 2013
4.
Set up the exam room ensuring that there are adequate desks, Assistants are
briefed and exam papers are correctly laid out as per instructions in the current
Exam Supervisor Manual.
5.
Read announcements to students as provided with exam papers. Refer to
supervisor manual more detailed instructions.
Ensure students are correctly identified and admitted to the exam room ensuring
that only permissible materials are allowed into the room.
6.
7.
Start and finish the exam on time and invigilate throughout the exam.
8.
Report all incidents including student misconduct according to the procedures
laid out in the exam supervisor manual completing the appropriate incident
report.
9.
Complete all required paperwork and keep all exam materials secure.
10. Return all exam materials at the completion of the exam to the exam centre as
detailed in the exam supervisor manual.
11. Upon completion of an exam the SIC must ensure that the exam room is
organised in an appropriate manner for the next exam.
12. Provide feedback to the exam centre on the performance of assistants in your
room and suggested improvements to the exam process.
SELECTION CRITERIA:
1.
Demonstrated organisational skills and the ability to meet deadlines by
organising, monitoring and collaboration with others while creating a calm and
relaxed environment.
2.
Demonstrated capacity to understand and implement policies and procedures
ensuring those under your supervision also adhere to those policies and
procedures.
3.
Well developed interpersonal and oral communication skills including the ability
to show leadership in unexpected situations.
4.
Demonstrated ability to work independently and as part of a team remaining
customer focused and alert while paying attention to detail.
5.
Understanding and practice of the principles of anti-discrimination, staff and
student equity and workplace health and safety.
Date Position Statement Last Reviewed: 21 January 2013
Date Position Statement Last Classified:
Exam Supervisor In Charge
Assessment & Graduation Unit
Student Administration (Services)
Assistant Academic Registrar’s Office
Position #
Page 3 of 3
Review Date: 10 October 2013