Western Sydney University
PROMOTION APPLICATION TEMPLATE 2016
Promotion to Professor
(Please refer to the Policy, Procedures, Application Guidelines, Appendix and Expanded
Descriptors before completing)
Only this electronic application in Microsoft Word format should be submitted: no hard copy or
separate attachments.
Have you consulted with your Dean or Director prior to this submission?
Yes / No
Section A
Cover Sheet – Personal Details
Title:
First Name:
Surname:
Male/Female:
School/Institute:
Campus:
Staff Number:
Home postal address:
This is the address used for your
advice letter
Suburb:
Postcode:
extension number:
Mobile number:
Email address:
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Doctoral qualifications – date of award and institution:
Disciplinary or interdisciplinary area:
Do you have a current, signed workload agreement?
Yes/No
Title/Category of current appointment (eg Associate
Professor, Research Fellow, etc)
Have you participated constructively and in good faith
in the Academic Performance Planning and Review
process?
Yes/No
Date of academic appointment at this University and
level:
Level of current appointment and date attained:
(Please delete which ever does not apply)
Date tenure granted OR commencement and
completion date of contract, OR completion date of
probationary period:
Referees (see policy for requirements).
Referee 1
Name:
Position:
Full postal address:
Email address:
Telephone number:
Please provide specific information (to a maximum of 100 words) to enable Promotion Committee members
to assess the expertise and disciplinary standing of your nominated referees .
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Referee 2
Name:
Position:
Full postal address:
Email address:
Telephone number:
Please provide specific information (to a maximum of 100 words) to enable Promotion Committee members
to assess the expertise and disciplinary standing of your nominated referees .
Referee 3
Name:
Position:
Full postal address:
Email address:
Telephone number:
Please provide specific information (to a maximum of 100 words) to enable Promotion Committee members
to assess the expertise and disciplinary standing of your nominated referees.
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Independent Assessors: please advise if you have people whom you would not wish the
University to approach as an independent assessor of your work, along with justification for
this request.
Name of possible assessor
Justification
Academic Qualifications (from most recent): please list in CV format
Year
Qualification and Institution
Employment History (from most recent): please list in CV format, including position title,
employer name and dates
Dates
Position Title and Employer
Equity Considerations: Are there any relevant personal considerations of significance, and their impact, to
which the Committee should have regard to in relation to your application. Applicants are invited to provide a
brief personal statement on any relevant personal considerations of significance, that have occurred in the last
five (5) years, that will facilitate an assessment of their achievements relative to opportunity relevant to their
application. (eg family responsibilities, a temporary or permanent disability, relevant cultural expectations or
circumstances, periods of part-time work and or absences due to ill-health or injury).
(1/2 – 3/4 page max)
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SECTION B
NB: To save space you may delete any of the instructional information (with the exception of
major headings) contained in this template.
CASE FOR PROMOTION
Before completing this section please make sure you have familiarised yourself with the
Western Sydney University Promotion to Professor Policy, Procedures and Guidelines and all
associated documents.
Instructions:



The Case for Promotion must not exceed 6,000 words (including tables, graphs, pictures,
etc) in length. If this limit is exceeded, the Committee will only read the first 6,000
words.
Please use:
- 12 point Calibri font;
- on-line equivalent of single sided A4 paper;
- single lined spaced;
- page numbers
Do not alter margins
In presenting the case for promotion, the format for addressing the fields of achievement, (a),
(b), and (c) is as follows;
(i) Please specify which particular criterion area or areas you wish to be considered for
promotion e.g. for (a), Achievement in Research and Development, including engaged
research, you might specify research-based professional consultancy activities;
(ii) Please indicate for each field of achievement the basis on which this criterion is to be
considered by deleting whatever is not applicable: i.e. Distinguished or Meritorious; Please
note: It is expected that successful applicants will normally be able to demonstrate
"distinguished" activity in at least two fields of achievement and a minimum of meritorious
in the third
(iii) For each field of achievement, please provide a statement/narrative of major
achievements, impact or contributions (refer to the guidelines, beginning p.5 – Handy hints
for writing the case for promotion);
(iv) All fields of achievement must be addressed. If an applicant is of the view that a field of
achievement is not applicable (e.g. for staff employed in a research-focused position), this
must be stated under the relevant criterion, together with the justification for its nonapplicability.
N.B. Evidence of the initiation or undertaking of successful entrepreneurial activities on behalf
of the University is admissible to support a case for promotion as long as they have been
registered with this University. While such activities may not fall clearly into any one of
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the fields of attainment listed below, applicants should include any relevant evidence
under the field to which it seems, in the light of the activity involved, most appropriate. In
presenting their case applicants are advised to use a format, including tabulated
information that is similar to that contained in this template.
(1) Achievement in Research and Development, including engaged research and/or research
leadership and/or research-based professional consultancy activities
Criterion area/s:
DISTINGUISHED
MERITORIOUS
Start statement here:
(2) Achievement in Teaching and Learning, including engaged teaching, and/or curriculum
development and/or educational leadership and/or student learning development
Criterion area/s:
DISTINGUISHED
MERITORIOUS
Start statement here:
_____________________________________________________________________
(3) Achievement in Leadership, Service and Engagement, including institutional
leadership at this University, and contributions to higher education and other sectors, the
relevant profession or academic discipline, and communities in Australia or overseas
Criterion area/s:
DISTINGUISHED
MERITORIOUS
Start statement here:
_____________________________________________________________________________
THE LIMIT OF 6,000 WORDS ENDS HERE
Significant Publications
For fields nominated as ‘Distinguished’ activity, please provide a short comment about a total
of the five (5) best, or most significant publications or similar major career influencing pieces
of work.
Please also indicate the ‘standing’ of the publication, ie the impact factor, reach to the
profession and why it was the best place to publish.
Your nominated referees will be asked to comment on the significance of these publications.
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If your work is collaborative, please indicate your percentage contribution.
Three (3) copies of each of the five works cited should be made available to the Promotions
Coordinator for independent assessor review, within one week of your application submission.
These publications can be submitted electronically to promotions@westernsydney.edu.au or
posted to the Promotions Coordinator, Bld AE, Werrington North.
SECTION C
Appendices
This section requires you to provide quantitative information against each of the achievement
fields. If you believe there are some headings that are inappropriate, please change them to
suit your particular promotion situation. It is not expected that applicants complete every
table or provide all the lists requested so please delete areas not relevant to you. If you have
difficulty in using the tables, the quantitative information may be provided in an equivalent
format.
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APPENDIX 1:
Field of achievement (1) Achievement in Research and Development, including
engaged research and/or research leadership and/or research-based
professional consultancy activities
(i) Quantitative summary of Research (or equivalent) activity: please complete as relevant,
Tables 1 - 3 below. Headings can be changed to suit the particular aspect of the criterion
you wish to be considered eg consultancy. There must be a clear delineation between
achievements over the past 5 years or since your last promotion or since your
appointment at this University (whichever is the lesser period) and previous achievements.
TABLE 1A: Summary of Successful Grants/Funding over the last 5 years or since your last
promotion or since your appointment at this University
Project Title
Funding Agency
(eg ARC, this
University)
Year
Completed? Funding
Awarded
Received
Y = yes
$$
N = no
Your %
Contribution, if a
team submission.
Were you the
chief investigator
(Y/N)?
*No.
Publications (or
equivalent)
related to the
grant
*if relevant
TABLE 1B: Summary of additional Research Grants/Funding over the course of your career
Project Title
Funding Agency
(eg ARC, this
University)
Year
Completed? Funding
Awarded
Received
Y = yes
$$
N = no
Your %
Contribution, if a
team submission.
Were you the
chief investigator
(Y/N)?
*No.
Publications (or
equivalent)
related to the
grant
Note: You may also wish to indicate in Table 1C below the number of unsuccessful
grant/funding applications you have submitted over the last 5 years or since your last
promotion or since your appointment at this University.
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TABLE 1C: Summary of Unsuccessful Research Grants/Funding sought over the last 5 years or
since your last promotion or since your appointment at this University
Project Title
Funding Agency
(eg ARC, this
University)
Year
Requested
Funding
Requested
$$
Your %
Contribution, if a team
submission. Were you chief
investigator (Y/N)?
(ii) Publication Summary (or equivalent eg exhibitions): When completing Table 2 please use
the HERDC categories most relevant to your work eg Authored Research Books = Category
A, Authored research Chapters = Category B, Published Plays = Cat J1. A full listing is
available on the Office of Research Services web page:
http://www.weternsydney.edu.au/research/researchers/destpublications
Please note that works accepted for publication but not published before the closing date
for applications may be included in the publications list if they are marked as such. You
are required to demonstrate the quality and significance of any such publications and
evidence of acceptance by the journal or publisher will need to be provided to your Dean
or Director for endorsement and submission to the Promotions Coordinator before the
relevant Promotions Committee meets.
TABLE 2: Summary of Research Publications
Total No.
Publications
HERDC Categories
A
B
etc
Total since
appointment to
current level /
past 5 years
Prior career
total
Overall total
If relevant, please complete Table 3, using the following headings:
Patents
International/national/state government reports Articles in Professional journals, etc
Consultancy reports (please note that consultancies will only be considered if they have been
conducted through this University)
Unpublished conference papers or presentations
Other (eg Western Sydney University reports) – please specify
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TABLE 3: Summary of Other Research Related Publications
Total No.
Eg:
Patents
If collaborative work,
your % contribution
Total since
appointment to
current level/past 5
years
Prior career total
Overall total
(iii)
Table 4: Research Publications: Please add to this table a full listing (from most
recent) of all your publications, creative works etc including those mentioned above.
Please also use the HERDC category titles. Where available, citations, excluding selfcitations, should be included in this list.
If the work is collaborative, please indicate your percentage contribution.
Note: Applicants are required to use a conventional referencing system (eg APA), which
includes page numbers, and to provide, where possible, ISSN references. Mark clearly items
that have not been published or are “in press”.
Works accepted for publication but not published before the closing date for applications may
be included in the publications list so long as they are marked as such and evidence for
acceptance by the journal or publisher is provided to the Dean.
Please differentiate between conference papers published as proceedings that were refereed
(eg as an abstract) pre-conference and papers that were refereed and accepted postconference.
TABLE 4: Research Publications
Item
Publication
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%
Contribution
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APPENDIX 2:
Field of achievement (2) E Achievement in Teaching and Learning, including engaged
teaching, and/or curriculum development and/or educational leadership and/or student
learning development
(i)
Table 5: Overview of Key Teaching and Learning Responsibilities. In the table below,
please add (from most recent), details of key teaching and learning responsibilities you
have undertaken in the course of your academic career.
TABLE 5: Overview of Learning and Teaching Responsibilities
Unit
Degree(s)
Year(s)/
Sessions
taught
Unit
Level
No. of
Students
Academic
Role
(i) (ii) Teaching Effectiveness: Please complete Table 6 below to summarise teaching
evaluations in terms of the methods used, results obtained, and actions taken as a result
from the teaching of all units in the five years immediately prior to the application for
promotion. Student Feedback on Teaching (SFT) survey results should be included for all
nine scales. Student Feedback on Unit (SFU) survey data may be supplied in Table 9.
TABLE 6: Teaching Effectiveness
Unit
name &
number
Teaching
session &
year of
evaluation
Source of
evidence,
& number of
respondents
Student
level (*
see
below)
Instrument
or process
used
Results (Student Feedback
on Teaching survey results
need to be distinguished by
each of the 9 SFT scales)
SFT scales 1 - 9
Student
Feedback
on Teaching Learning/academic
(SFT) survey value
Mean
Score
Staff member’s
enthusiasm
Organisation/clarity
Group interaction
Individual rapport
Breadth of coverage
Examinations/grading
Assignments/readings
Overall rating
Other
(eg Peer
Review,
other
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Summary of feedback of
critical review
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evaluation
instruments
)
* Unit
Level
1 = first year undergraduate
2 = second year undergraduate
3 = third year undergraduate
4 = fourth year undergraduate
5 = postgraduate coursework
Applicants are strongly encouraged to use this section to indicate how you respond to
student feedback
(iii) Nominations and or Awards for Teaching: Please list any awards (or nominations)
received for excellence in teaching and learning.
TABLE 7: Nominations and or Awards for Teaching
Title of
Eligibility
Year
Award/
requirements
Nomination
Awarding Body Official Reason Award Granted (max
100 words)
(iv) Funding/Grants for Teaching Development and/or Innovation: Please complete (as
appropriate) the Tables below. There must be a clear delineation between funding and
grants received over the past 5 years or since your last promotion or since your
appointment at this University (whichever is the lesser period) and previous funding and
grants.
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TABLE 8A: Summary of Successful Funding/Grants for Teaching Development over the last 5
years or since your last promotion or since your appointment at this University
Project Title
Funding Agency (eg
OLT, this
University)
Year
Awarded
Completed Funding
Y = yes
Received
N = no
$$
Your %
Contribution,
if a team
submission.
Were you
chief
investigator
(Y/N)?
*No.
Publications (or
equivalent)
related to the
grant
TABLE 8B: Summary of additional Funding/Grants for Teaching Development received over
the course of your career
Project Title
Funding Agency (eg
OLT, this
University)
Year
Awarded
Completed Funding
Y = yes
Received
N = no
$$
Your %
Contribution,
if a team
submission.
Were you
chief
investigator
(Y/N)?
*No.
Publications (or
equivalent)
related to the
grant
Note: if relevant, you may also wish to to add in Table 8C a summary of unfunded teaching
development projects. Please indicate if you were given time release to complete the project
or if it was completed while undertaking a Professional Development Program (ADP, PDP, PEP
or ASL).
TABLE 8C: Summary of unfunded teaching development projects
Project Title
Funding Agency
(eg OLT, ALTC,
this University)
Year
Requested
Funding
Requested
$$
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Your %
Contribution, if a team
submission. Were you chief
investigator (Y/N)?
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(v)
Table 9, Curriculum Development: In the table below, please add to details of your
contribution to curriculum development. In particular, details should include names of new
and existing (please specify which) units/courses you have initiated, been involved in or
contributed to developing, the name of the degree program and level, the year developed and
your role eg Head of Program, Chair of Course Advisory Committee. SFU data should be
provided where appropriate.
Note: Summary should focus on the past 5 years or since your last promotion or since your
appointment at this University, whichever is the lesser period. If appropriate, include any
significant contributions to curriculum development over the course of your career.
TABLE 9: Curriculum Development
Year
New or
Unit or Course
developed
Existing
Developed
Course (if Unit
Development)
Your role in this
development
(vi)
Contribution to the scholarship of Learning and Teaching: Please complete, Tables 10
and 11 below.
TABLE 10: Summary of Publications related to the Scholarship of Learning
Type of
Publication
Summary of Scholarship of Learning
and Teaching Publications over the
last 5 years or since your last
promotion or since your
appointment at this University
No.
International
No. National
No. Local
eg (this
University)
Summary of additional Scholarship of
Learning and Teaching Publications over
the course of your career
No.
International
No. National
No. Local
eg (this
University)
Text Book
Conference
Proceedings
- refereed
Conference
Proceedings
- not refereed
Journal Articles
- refereed
Journal Articles
- not refereed
Web Articles
Other (please
specify)
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Total
(vii) Scholarship of Learning and Teaching Publication Details: in Table 10A please provide
details of the publications listed in Table 10. Where appropriate, include citation data
from the relevant citation index for each publication, excluding self-citations.
Note: You are required to use a conventional referencing system (eg APA), which includes page
numbers (including numbers of pages in books), and give, where possible, ISSN references.
Mark clearly items that have not been published or are “in press”.
Please differentiate between conference papers published as proceedings that were refereed
pre-conference (eg as an abstract) and papers that were refereed and accepted postconference.
If the work is collaborative, please indicate your percentage contribution.
TABLE 10A: Scholarship of Learning and Teaching Publication Details
Item
Publication
%
Contribution
(viii) Summary of Learning and Teaching Presentations: Please complete Table 11 below to
summarise your key presentations on learning and teaching.
TABLE 11: Summary of Learning and Teaching Presentations
Type of
Presentation
Summary of Learning and Teaching
Summary of additional Learning and
Presentations over the last 5 years
Teaching Presentations over the
or since your last promotion or since course of your career
your appointment at this University
No.
International
No.
National
No. Local
(eg this
University)
No.
International
No.
National
No. Local
(eg this
University)
Conference
Workshop/
Seminar
Guest Lecture
Other (please
specify)
Total
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(ix) Learning and Teaching Presentation Details: In Table 11A, please provide details of the
presentations mentioned in Table 11, grouping (as appropriate) as International,
National, Local presentations. The list should indicate type of presentation, title of
presentation, year presented, to whom it was presented and where.
TABLE 11A: Details of Learning and Teaching Presentations listed in Table 11
Type of
Title
Year Presented
To Whom
Presentation
Where
NB. You may also wish to include in the above table details of all key presentations you
have given in the course of your academic career.
(x)
Summary of Research Supervision: Please complete Table 12 below to summarise your
Higher Degree Research and Bachelor (Honours) student responsibilities and outcomes.
TABLE 12A: Summary of Research Supervision over the last 5 years or since your last
promotion or since your appointment at this University
Supervisory Role
Degree Type
Total No.
Students
Supervised
Total No.
Students
Completed
Total No.
Uncompleted (=U)
Discontinued (=D)
Number of
Sole
Supervision
Number Joint
& your
percentage
contribution
Doctorate
Research Masters
Coursework
Masters –
Research Project
Bachelor
(Honours)
TABLE 12B: Summary of additional Research Supervision over the course of your career
Supervisory Role
Degree Type
Total No.
Students
Supervised
Total No.
Students
Completed
Total No.
Uncompleted (=U)
Discontinued (=D)
Number of
Sole
Supervision
Number Joint
& your
percentage
contribution
Doctorate
Research Masters
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Coursework
Masters –
Research Project
Bachelor
(Honours)
Please indicate the number of years that you have had Higher Degree Research (doctoral
and research masters) supervision responsibilities. Number of years =
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APPENDIX 3:
Field of achievement (3) Achievement in Leadership, Service and Engagement,
including institutional leadership at this University, and contributions to higher
education and other sectors, the relevant profession or academic discipline, and
communities in Australia or overseas
(i)
Table 13, Key Administrative and Leadership Roles: Please add to this table detail of
your key administrative roles including leadership and committee roles (please group
separately). The list should also contain details similar to the example below.
TABLE 13A: Summary of Key Administrative & Leadership Roles over the last 5 years or since
your last promotion or since your appointment at this University
Key Administrative/
Leadership Role
Responsibilities
Level
ie School (or Institute),
this University
Period of Involvement
eg Feb. 2012 – May 2013
TABLE 13B: Summary of additional Key Administrative & Leadership Roles over the course of
your career
Key Administrative/
Leadership Role
Responsibilities
Level
ie School (or Institute),
this University
Period of Involvement
eg Feb. 2012 – May 2013
Table 13C: Summary of Committee Membership over the last 5 years or since your last
promotion or since your appointment at this University
Name of
Committee
Working Party etc.
Role
eg Chair of Working
Party, Member of
Committee
Level
ie School (or Institute),
College, this
Period of Involvement
eg Feb. 2012 – May 2013
University
Table 13D: Summary of additional Committee Membership over the course of your career
Name of
Committee
Working Party etc.
(ii)
Role
eg Chair of Working
Party, Member of
Committee
Level
ie School (or Institute),
College, this University
Period of Involvement
eg Feb. 2012 – May 2013
Table 14: Membership of External Committees/Boards/Task Forces/Editorial Boards
etc: Please add to this table, in CV format, which provides information about the
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nature of the position/membership (eg Chair, Member, key note speaker), the
duration of the position, the title of the task/project (eg editing 2012 Conference
proceedings) and if involvement was at the international, national or local level.
TABLE 14A: Summary of External Committees, etc, over the last 5 years or since your last
promotion or since your appointment at this University
Nature of position/
Duration of position
Title of task/project
Level
membership
TABLE 14B: Summary of External Committees, etc, over the course of your career
Nature of position/
Duration of position
Title of task/project
Level
membership
(iii) Table 15: Other Relevant Activities: Please list in Table 15 details of other activities not
covered above but which you believe support your case for promotion (eg invitations to
provide expert advice, liaison work with the Community including schools).
TABLE 15A: Summary of other activities, over the last 5 years or since your last promotion or
since your appointment at this University
Nature of activity
Duration of activity Title of activity/task/project
Level
TABLE 15B: Summary of other activities over the course of your career
Nature of activity
Duration of activity Title of activity/task/project
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Please send in electronic format your application to the Promotions Coordinator of the
Promotions Committee – email: promotions@westernsydney.edu.au no later than the
advertised closing date, with a copy to your Dean or Director and Academic Supervisor.
You should then also send, preferably in electronic format, your three (3) copies of each
piece of work cited as significant in fields nominated as distinguished to the Promotions
Coordinator, HR Strategy and Services, Bld AE, Werrington North within 1 week of
applications closing.
_____________________________________________________________________
Please note:
1. Applicants must provide evidence to verify the information contained in this application,
(e.g. publications, research grants, consultancies etc.) to their Dean or Director at the
time of submission of your application.
2. Make sure you have included succinctly all relevant information.
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