Oklahoma State Regents
for Higher Education
Improving Our Future by Degrees
in
Oklahoma’s Second Century
Dr. Linda Mason
COORDINATOR FOR GRANT WRITING
AND EXTERNAL FUNDING TECHNICAL
ASSISTANCE
Preparation
Preparation for Writing
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Gather Data
Program Design
Timeline
Partners’ descriptions
Vitae
Letters of Commitment
Budget Items
Approvals
Preparation
Gather Data
1.
Preliminary research
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4.
Model program(s)
OSRHE Higher Education data (since 70’s)
Support for research aim(s)
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Small sample
Other research - yours, survey of literature
Statistics
Expert opinion
Anecdote or testimonial
Prior related or impactful research that you or someone else has
done
Prior funding you or the university has received – from this
agency, from other agencies on this topic
Internal funding that has or will support your project
Preparation
Gather Data
8. Who on your campus has received this
funding?
9. Who in the state has received this funding?
Preparation
Gather Data
9. Institution description
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Location
When founded
Number of students
Student demographics
Number of faculty
Faculty credentials
Laboratory facilities
Other facilities
Unique characteristics (all green, high Native American
population, majors that are not found elsewhere, etc.)
Preparation
Gather Data
10. Management team descriptions
– Titles, names, credentials, narrative of
experience
11. Type of partner: corporate, research, higher
education, local education, faith based, etc.
12. Descriptions of other important facilities or
resources
13. Vitae of primary team members– 1-2 pages
Preparation
Program Design
• Outline
• Goal or Aim – objectives –
activities - benchmarks
• Timeline
• Who does what when? (charts)
Preparation
Goal: Primary goal of the Meal Consortium is to allow
homebound elders to live independently.
Objective: Reduce number of individuals leaving the Meal
Consortium by 5%.
Activity
Date
Responsibility
Benchmark
1. Increase
social service
referrals and
follow-up visits
October 06
Project Coordinator
75% homebound
elders
2. Increase
August 07
Project Coordinator
Hire an additional
counselor.
Double the
number of initial
visits.
direct care
services
Preparation
Timeline
• Incorporate into chart
• List: 1st year, 2nd year, 3rd year or June, July,
August….
• Line with time marks
____.____.____.____.____
• Bar graph
Preparation
Partners’ Description
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Organizational description
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Partner’s role
Partnership/collaboration documentation
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Demographics
Location
Partnering individuals’ experience and credential
Collaboration documentation, i.e. publications, past projects,
unrelated projects
Benefits of partner’s participation
Partnering activity examples
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Partner planning documentation, i.e. surveys, meetings, etc.
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Partner written agreements – articulated and maybe attached
Subcontracts
Partner vitae – 1-2 pages
Preparation
Vitae
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All major personnel
Follow funding agency guidelines
If no guidelines, keep to 1 page
Narrate important experience, i.e. preliminary
unpublished research, student advisement,
experience with ethnic minority groups….
Preparation
Letters of Commitment
• Do not issue duplicates
• List partnering support as well as specific
commitment – numerical if possible
($ and FTE)
• Letters from PI’s, separate college or
university faculty, dean, VP, CEO,
Superintendent, decision maker
• Letter from Chancellor, OneNet Director
Preparation
Letters of Commitment
• Sustaining the project – complete, partial
based on success, FTE line, incorporation
into curriculum……etc.
Preparation
Budget Items
• Find real prices
• Travel – use real conference titles and
cities
• Obtain bids but include only 1 cost
• Describe discounts negotiated
• Calculate equivalent of inkind
contributions, i.e. personnel salary,
benefit rate, rent, OneNet rates
Preparation
Approvals
(in writing)
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Facilities
Summer facilities and services
Personnel
Incorporation into curriculum
Matching funds
Student fee waivers and tuition waivers
Scholarships
Released time to administer the grant project
Broaden Participation
Students
• Undergraduate student researchers
• Incorporate project into class material – what
class(es)?
• Student assistants – undergraduate & graduate
• Develop a minority pool for recruitment
• Include HS students and teachers
• Include community groups
• Include potential work place businesses
Broaden Participation
Dissemination by technology
• Web page
• Electronic publication
• Electronic conference to select audience (all math
teachers…)
• Email - listserve
• Videoconference planning to save travel
• Pod cast or webinar or computer video stream
• Online information components for participants
• Photo or art collections online
• Group messaging – bulletin boards
Broaden Participation
Traditional dissemination
• Journal article – which journal(s)
• National conference presentation – name
conference and location
• Regional or state conference presentation –
name conference and location and your
leadership
• Campus seminar series
• Other public speaking plans
Preparation
Unusual things:
• Photos in proposal
• Off campus locations
• International travel
• Food, entertainment, gifts
• Unique purchases
Preparation
Questions?
Preparation
When in doubt contact your
mentor!
When in limbo contact Dr. Linda
Mason, 405-225-9486,
lmason@osrhe.edu.
Contact:
Linda Mason, Ed.D.
405-225-9486
lmason@osrhe.edu
http://www.okhighered.org/grant-opps/
COORDINATOR FOR GRANT WRITING
AND EXTERNAL FUNDING TECHNICAL
ASSISTANCE
August 2007