Associated Student Government
2016-17 Services & Activities Fee
Budget Request Packet
Office of Student Involvement
Welcome to the Annual Budget Cycle!
The Associated Student Government through the Services and Activities (S&A) Fee Budget
Committee is responsible for the annual budgeting process for all student funded programs and
initiatives. Annually, the S&A Fees, paid by each enrolled student, fund a comprehensive array of
student engagement and leadership development programs and services.
What is the ASG Budget Process?
The budget process is an opportunity for the S&A Budget Committee, made up of three (3) ASG
student representatives, two (2) enrolled students, and one non-voting staff advisor, to manage the
annual budget development process and final recommendation to the Board of Trustees.
What Can Be Funded?
Programs and initiatives that create ways to involve and connect students to resources, support
services, leadership development opportunities, student governance, on campus employment, and
campus organizations can be funded from S&A funds. The Financial Code of the Associated
Students has additional information about the permissible use of funds and limitations.
Who Can Apply for Funding?
Student organizations recognized by the Associated Student Government, personnel directly
related to the operation of student funded programs and initiatives, and college departments and
offices that support student success.
What Student Programs & Initiatives have Been Funded Recently?
New initiatives that have been funded from S&A Fees in the recent years include: Emergency Bus
Pass Program, Peanut Butter & Jelly Program, Wear it Forward (provides free rental of graduation
gowns) and Student Leadership & Service Center. The Office of Student Involvement is always
looking for ways to enhance the student experience, send us your ideas at involvement@cptc.edu.
When is the Deadline to Submit Requests?
Budget packets must be submitted to involvement@cptc.edu by 5:00 PM on Thursday, Feb. 18.
What Are Other Important Dates?
Budget Development Training
Wed, Jan. 27, 12 PM & 3 PM
Thurs, Jan. 28, 11 AM
Wed, Feb. 3, 11 AM
Tues, Feb. 9, 12 PM
Budget Hearings
Mon, Feb. 29, 3:30-6:30 pm
Tues, March 1, 3:30-6:30 pm
Wed, March 2, 3:30-6:30 pm
Budget Appeals
Tues, March 15
3:30-5:30 pm
If I Have Additional Questions, Who Should I Contact?
Please contact Cal Erwin-Svoboda at involvement@cptc.edu or 253-589-5644.
To download an electronic copy of this budget packet, please go to cptc.edu/budgetcommittee.
BUDGET DEVELOPMENT TIMELINE
Workshop & Training
January 27: Budget Training from 12 PM & 3 PM, Thursday in Student Center, RM 209
January 28: Budget Training from 11:00 AM, Thursday in Student Center, Room 209
February 3: Budget Training from 11:00 AM, Wednesday in Student Center, RM 209
February 9: Budget Training from 12:00 PM, Tuesday in Student Center, RM 209
Presentation Sign-ups
February 16: Sign-up for a time slot to present your budget request to the Budget
Committee. Contact Student Involvement Staff at 253-589-5780 to schedule your time slot.
Organizations/departments that do not present to the budget committee will not be
considered for funding by the committee.
Proposals Due
February 18: Budget Proposals due by 5 PM. Late requests will not be considered. All
requests must be submitted electronically to involvement@cptc.edu.
Hearings & Deliberations
February 29: Budget Hearings from 3:30-6:30 pm, Monday in Student Center, Room 209
March 1: Budget Hearings from 3:30-6:30 pm, Tuesday in Student Center, Room 209
March 2: Budget Hearings from 4:15-6:30 pm, Wednesday in Student Center, Room 209
March 7: Budget Deliberations from 3:30-6 pm, Monday in Student Center, Room 209/212
March 8: Budget Deliberations from 3:30-6:30 PM, Tuesday in Student Center, Room 212
Notifications & Appeals
March 10: Notification of allocations will be sent to the email associated with each budget
request and advisor (if applicable). To appeal the committee's decision, you’ll need to signup for an appeals hearing.
March 14: Deadline to sign up to appeal budget allocation is at 12 PM.
March 15: Budget Appeals from 3:30-5:30 PM in Student Center, Room 212
Submission to College Administration
March 21: S&A Budget Committee report at ASG Business Meeting. Submit to Vice
President of Student Services for review and presentation to College President.
Allocation is unofficial and subject to change until Board of Trustees approval.
Got Questions?
Contact Student Involvement Staff at involvement@cptc.edu or 253-589-5644
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Services and Activities Fees
2016-2017 Budget Proposal
Contact Information
Name of Requestor:
Requestor’s Role in Organization:
Organization/Department:
Phone Number:
E-Mail:
Submit budget requests by 5 PM on February 18, 2016. No Exceptions. Incomplete packets will be
rejected. Requests must be submitted electronically to involvement@cptc.edu.
Budget Overview
The questions below are intended to educate the budget committee about your funding request. Please
provide answers that thoroughly describe the impact of your organization, program or initiative on the school
and its students.
1. Organization, program or initiative description and purpose:
2. Specific activities/services this organization, program or initiative accomplished during the
2015-16 academic year. If this program funds student employment within a department, please
describe specific activities/services the department accomplished where student employment
was critical for success of the activity/service.
3. How do you plan on using any remaining S&A funds before June 30, 2016?
Budget Questions
1. How are students involved in the development and management of the organization, program
or initiative? Please indicate the number of students your program involves.
2. How does this organization, program or initiative benefit and/or serve students?
3. If the committee was unable to provide full funding, how would you prioritize your request?
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Proposed Goods & Services
In the space below, please provide a description of the items supported with this funding:
GOODS & SERVICES
CATEGORY
*CURRENT* PROPOSED
TITLE
CHANGE
CODE
Budget
Budget
EA
Supplies & Materials
$
EG
Dues & Membership
$
EF
Printing
$
ER
Light Refreshments
$
EH
Rentals
$
EZ
Miscellaneous
$
CZ
Professional Services
$
E/JA
Other (Please List)
$
TOTAL
Goods & Services
$
$
$
NOTE: Enter the GOODS & SERVICES totals on Page 7!
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Proposed Travel
Please enter the projected costs for requested travel below.
Travel Reminders:



Depending on the objective of the budget request, funds for travel may be requested.
Travel requests should be oriented toward the development of the student experience as it relates to
their engagement through training, or representing the College as a delegate to a conference.
Please detail all student travel requests between July 1, 2015 –June 30, 2016. The budget
committee will determine if proposed travel can be funded as requested or if it will need to wait until
Fall quarter when the budget committee reconvenes.
*Contact involvement@cptc.edu if you need additional travel worksheets.
Trip 1:
Travel Destination:
Dates:
ENTER DESTINATION/DESCRIPTION HERE
ENTER DATES HERE
Cost
Number of
Title
Per
TOTAL
Travelers
Person
Registration
$
Meals
$
Lodging
$
Air Transportation
$
Ground Transportation
$
TOTAL
$ $
NOTE: Please enter TRAVEL totals on Page 6!
Generally, how does this travel request support student learning?
Additional Income Received
In the table below, please enter the additional income received during the 2015-2016 fiscal year.
Additional income includes ASG Contingency Funds, college, foundation, revenues, grants and
other sources.
ADDITIONAL INCOME RECEIVED
SOURCE
ADDITIONAL INCOME RECEIVED
2015-2016 S&A BUDGET AWARD
TOTAL INCOME
AMOUNT
$
-
$
-
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Proposed Salaries & Wages
In the table below please enter the proposed salaries and wages to be funded by your program.
SALARIES AND WAGES
CATEGORY
Code
AA-AB-AC
AK-AL
AU
BA-BZ
AM
TOTAL
TITLE
Exempt
Classified
Overtime
Benefits
Student (non-workstudy)
SALARIES & WAGES
*CURRENT* PROPOSED
CHANGE
Budget
Budget
$
-
$
$
$
$
$
$
$
-
-
NOTE: Please enter SALARY & WAGES totals on Page 6!
Please list below the positions supported by these funds (position titles only):
2016-2017 Proposed Budget
CATEGORY
*CURRENT* PROPOSED
TITLE
Code
Budget
Budget
A
Salaries & Wages
E
Goods & Services
G
Travel
TOTAL BUDGET
$
-
CHANGE
$
$
$
-
Certification
By submitting this packet electronically to involvement@cptc.edu I certify that the information
provided in this application is true, correct and complete to the best of my knowledge. I understand
that consideration of this budget request and any allocation received depends on the true and
accurate representation of the facts as stated or implied.
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