Project Overview
Datatel Project
Donnie Carpenter
Project Goals
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




Improve services to internal and external users
Increase staff access to accurate, reliable, and
timely data
Investigate and improve all processes affected by
project
Provide students with direct access to appropriate
information
Meet state and federal reporting requirements
Enhance decision-making and planning
capabilities
Description

To provide information technology that supports
all administrative units with appropriate databases,
information and analytic functions. The
Colleague implementation project is the orderly
and timely conversion of Temple College’s entire
administrative information system.
Technology

New “State of the Art” Technology
 Hewlett Packard L2000 Mainframe
Server
 Datatel “Colleague” Software
 Latest Y2K Compliant Version
 Network/Infrastructure
Team/Resources
Steering Committee (11 members)
 HR Team (9 members)
 Financial Team (11 members)
 Student Team (21 members)
 Technical Team (10 members)

Team Structure
Datatel Steering Committee /(Core Team)
Donnie Carpenter Team Leader
Application Team
FINANCE SYSTEM
Danette Toone Team Leader
Application Team
HUMAN RESOURCES SYSTEM
Randy Baca Team Leader
Application Team
STUDENT INFORMATION SYSTEM
Angela Balch Team Leader
Module Teams
Module Teams
Module Teams
TECHNICAL TEAM
Alan Lytle Team Leader
Steering Committee
Responsibilities
Guides the Implementation Project
 Coordinates Plans and Schedules
 Makes Core Setup Decisions
 Makes Final Decisions

Finance Team Responsibilities
General Ledger
 Accounts Payable
 Purchasing
 Fixed Assets
 Budget Management

HR Team Responsibilities
Personnel
 Payroll
 Position Budgeting
 Texas HR Reports

Student Team Responsibilities
Admission/Recruitment
 Curriculum Mgt./Faculty Information
 Academic Registration
 Financial Aid
 Degree Audit/Advisement
 Activities and Events

Technical Team Responsibilities
Support of Infrastructure
 End User Support
 Interfaces to Legacy System
 Conversion
 Web Support
 Training
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Implementation Schedule
Financial System – Sep. 2001
 Human Resources – Jan. 2002
 Student Services – Summer 2002
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Strategic Plan for Implementation
Temple College Colleague Implementation Strategic Plan
2001
Jan Feb Mar
Module
TECHNICAL
Installation
Training Room
Technical Training
Conversions
CORE
LV
P
LV
TN
TN
Core Modules
Rules Processing
Communications Management
FINANCIAL
General Ledger
Accounts Payable/Purchasing
Fixed Assets
Budget Management
STUDENT SYSTEM
Admissions/Recruitment
Curriculum Mgt./Faculty Information
Academic Records/Registration
Accounts Receivable/Cash Receipts
Financial Aid
Degree Audit/Advisement
Activities and Events
TN
TN
Jul
Aug Sep
Oct Nov Dec
TN
P
TN
P
TN
TN
TN
M
TN
M
CV
CV
T
T
T
TN
D
CN
T
T
TN
P
LV
D
TN
CN
D
T
CN
T
T
T
T
LV
LV
T
LV
T
LV
LV
T
D
D
Jan Feb Mar
CN
CN
T
T
T
CN
T
T
LV
LV
TN
D
TN
TN
D
D
CN
D
D
CN
CN
T
CN
CN
T
T
CN
T
T
CN
CN
TN
T
CN
CN
T
T
D
T
T
T
T
T
CN
T
T
T
T
T
T
T
T
T
T
T
CN
CN
CN
D
P
T
T
CN
T
T
T
T
T
T
T
T
T
LV
LV
LV
LV
TN
TN
2003
2002
Apr May Jun
Apr May Jun
T
LV
T
T
LV
LV
T
T
T
Jul
Aug Sep
Oct Nov Dec
LV
HUMAN RESOURCES
TN
TN
Payroll
Personnel
Position Budgeting
Texas HR Reports
CN = Consulting
CV = Conversions
D
D
CN
CN
D = Decision Making
T
T
TN
LV = Live
M = Mapping
P = Planning
T = Testing
TN = Training
Jan Feb
Current Status
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Financial Team
 Completed GL, AP, PU Training
 Setting up New GL Chart of Accounts
 Decision Making on Procedures
 Practicing on System
HR Team
 Completed Personnel Training
 Payroll Training this Week
 Decision Making Process
Student Team
 Completed Financial Aid Training
 Admissions Training this Week
Issues



Resources (Staff and Availability)
Additional Training Facility
Additional Software/Hardware
 Departmental Printers
 Printing Software
 Laser Forms
 End User Print Management
 Macintosh Support
Budget Summary
See attachment...
Institutional Software Budget Summary