UniversityofColoradoatBoulder Universal Design & Accessibility for campus communications & computing (a sub-committee of the Chancellor’s committee on Program Accessibility) Meeting Minutes June 4, 2010 2:00 p.m. –3:15 p.m. Program Accessibility Committee Universal Design & Accessibility Attending: Amelia Dickerson, Duncan McBogg, Fanchon F. Finucane, Jeff Greene, John Harris, Mark A. Knowles, Mark Alan Inglis, Jane Zheng, Vijay Patel, Howard Kramer (Committee Chair) (* Denotes that discussion item requires a follow-up action) 1) Background: this is the first meeting or restart (the electronic access sub-committee of PAC last met around February of 2008) of this committee. Howard offered that the mission or focus of the committee was to help ensure and improve usability and accessibility of campus computer and communication systems, including web pages, email, electronic communications such as online surveys, classroom media, campus-wide information systems, etc. It was proposed that the committee begin with the issue of captioning multimedia. However, feedback on issues to address and how to configure committee were solicited. 2) A number of possible issues in addition to address in addition to captioning were suggested, including: Lab Accessibility (Jeff) Standards / guidelines for using common tools used on campus such as zoomerang (online survey tool). o Zoomerang is being used by certain schools, even though it is not accessible. (Amelia) Similar to above, 508 procurement guidelines for purchase / development of campuswide systems Standards for operations such as lecture capture (Duncan) Develop Web/UD & accessibility support and resources (Howard) Evaluation of Campus Web Systems (Howard) 3) Discussion regarding Captioning Situation on Campus Not a broad technical solution on campus Duncan recommends a standard across campus for captioning Amelia would like a unified effort for captioning and other electronic tools on campus JP would be interested in evaluations to determine what works, what doesn't work Other universities centralize captioning Mark asked if there were guidelines or policies for technology access Guidelines for 508 accessibility are there on the webcom site, but they are not very visible (http://www.colorado.edu/webcom/access/) Howard says the law says "multimedia should be captioned" Duncan suggested there be a wiki to continue discussion Howard says transcribing is the most difficult part of the captioning process o http://www.automaticsync.com will take a media file and transcribe/caption it o http://www.docsoft.com/ is a service that Stanford uses Automatic sync charges o $69 per media hour for captioning (transcript provided by school) o $93 / per media hr for transcript only; $162 per media hour for transcription & captioning There was a discussion on cheaper ways to produce transcripts Captioning technically should be being done on all multimedia used by a class o This means iTunes U and all MediaSite recordings *should* be captioned o Vijay – participating in iTunes U means greater public presence, greater obligation to have captioning. Amelia says a good resource for web accessibility development is: http://www.webaim.org/ 4) Action plan for captioning from Mark Werner and Mark Gammon Rochelle Scott is working on documentation for how to turn on captioning Dave Underwood – asked to get equipment & software to do captioning Ensure Academic Media Services has hardware & software for embedding captioning (Post rest of plan from Mark Werner) 5) Action Items a) Mark K.? – going to conference next week; will bring back info b) Duncan – will find out what the U. of Wisconsin (exemplary captioning/access program?) does regarding captioning. c) Mark I. – will also examine what other universities are doing. d) Get input from deaf/hoh community – faculty in anthro dept (not a consumer) but spent year in galludet – possible resource for committee. e) Conduct demos of access issues such as use of screen reader. f) Send out webaim & Web Comm resource web sites. 6) Other miscellaneous suggestions a) Agenda is helpful – can bring other colleagues depending on topics b) Open Source Caption tool in labs (Jeff) 7) Next Meeting Friday, June 25, 2:00 pm. – Education 143 8) Tentative Agenda Items a) Demonstration of Screen Reader – Amelia b) Report on fact finding as discussed above (captioning at other universities, conference attendance, etc.) c) Specific name & mission for committee? d) Recruiting faculty to committee? Minutes prepared by Howard Kramer & Jeff Greene – 6/23/10