EAST TENNESSEE STATE UNIVERSITY
REQUEST FOR QUOTATION
East Tennessee State University
Procurement & Contract Service
PO Box 70729
1276 Gilbreath Drive
Johnson City, TN 37614
Bid No.:
Date:
Issued by:
Req:
6799 dl
5/16/2016
Doris Lowe
Bid subject to the Minimum General Bid Conditions available at http://www.etsu.edu/procurement & TBR Policy and
Guidelines/Purchasing Policies & Procedures 4:02:10:00 at http://tbr.edu/offices/purchasing.aspx?id=2236
Bids must be received by: Date/Time: May 27, 2016 @ 2:00 p.m. EST
Attn: Doris Lowe, Purchasing Manager
(Name, Title)
423-439-6889 / 423-439-5746/ lowed@etsu.edu
(Phone # / Fax # / E-mail)
Unless otherwise requested, quote on each item separately. Unit prices shall be shown. If unable to furnish items as specified, submit
sample and/or complete descriptive specifications of substitute offered. East Tennessee State University is exempt from state, federal,
and local taxes; do not include taxes in quotation. Quote F.O.B., East Tennessee State University, Johnson City, Tennessee.
Minimum terms: Net 30 days. Prepayment or deposits not allowed. Bid Protest - Procedures for protesting bid results are found at:
http://www.etsu.edu/procurement/purchasing/vendor_information.aspx. Quotation must be typewritten or in ink & is to be a sealed bidno electronic submissions by email, fax, etc. will be accepted.
(THIS IS NOT AN ORDER)
DESCRIPTION
East Tennessee State University Buc Ridge
Apartments Renovation – Building G. Project to include
replacing kitchen cabinets, painting walls and installing
new flooring in the kitchen and living/dining areas per
the attached specifications/drawings.
Start date for project will be immediately upon award of
bid and issuance of a university purchase order.
Project to be complete by August 12, 2016.
A Prebid meeting is scheduled for: May 19, 2016 @
9:00 a.m., at the Buc Ridge Apartments, 236
Buccaneer Rdg, Building G, Room 127.
Use the following RFQ response sheet for pricing.
Monthly progress payments are allowed for work
completed. Invoices documenting completed work
should be turned into Facilities at the end of each
month. Payment for work not completed is not
allowed.
Bids are to be delivered to ETSU Procurement
Office. See the following “Instructions to the Bidder”
#2.
NOTE: Include any required documents in your bid
response such as bid bond, evidence of insurance,
proof of TN state license, etc. Required
documents not included in the bid will cause the
bid to be rejected.
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RFQ 6799
Instruction to the Bidders
1. Written questions regarding this quotation can be emailed to Doris Lowe @ lowed@etsu.edu. DO NOT
CONTACT FACILITIES MANAGEMENT DIRECTLY. Any amendments will be issued in writing from the
ETSU Procurement office. All questions must be submitted by May 23, 2016 @ 12:00 p.m. Any
questions submitted after this time will not be accepted. Responses will be provided by ETSU to all bidders
by May 25 @ 12:00 p.m. No decisions or changes are binding to the project unless they are received in
writing from the ETSU Procurement office.
2. Bid responses are to be sent or delivered to the Procurement office address in a sealed envelope.
The outside of the bid package must include RFQ #6799 and the contractor license information on the
sample label page 5. A label which can be cut out and affixed to the outside of the bid package is included
below. Failure to provide this information on the outside of the envelope will be cause for rejection of the bid
proposal.
All bids must be submitted in writing on this form. Bidders shall be responsible for actual delivery of bids
during business hours at the University by the closing date referenced herein. ETSU business hours are
Monday – Friday, 8:00 a.m. to 4:30 p.m. Any bids which are late will not be considered.
3. All Bidders must adhere to all provisions of Chapter 6 entitled “General Contractors” of the Tennessee Code
Annotated as they pertain to this particular construction project.
4. All Bidders must have proper license from the State of Tennessee prior to submitting bid and include
proof of license in bid response.
5. BID BOND: Bids shall be accompanied by a bid guaranty in the form of a bid bond in the amount of
five percent (5%) of the total amount bid, including alternates for all bids equal to or greater than $25,000
guaranteeing that the selected Proposer will execute the contract(s) with the University under the terms and
conditions of their proposal and the RFQ (Request for Quote). The surety company issuing the bond shall be
licensed to do business in the State of Tennessee by the Tennessee Department of Commerce and
Insurance, and shall have certified and current Power-of-Attorney for Attorney-in-Fact attached. Attorney in
fact who executes bonds on behalf of surety shall be a resident of the State of Tennessee. Name of servicing
agent or agency shall be affixed to the bond. The bid guaranty of the successful bidder will be retained until a
satisfactory performance bond has been furnished should the project be equal to or exceed $100,000.00.
Should the successful bid amount not exceed $100,000.00 but exceed $25,000.00, the bid bond shall be
retained until complete execution of the contract. The bid guaranty of each unsuccessful bidder will be
returned immediately after the award has been made.
The Proposal Security Deposit (BID BOND) shall be made payable to the EAST TENNESSEE STATE
UNIVERSITY in one of the following forms:



Certified or cashier's check.
Irrevocable letter of credit as defined by T.C.A. 12-4-201. Definition: A letter of credit from a state or
national bank having its principal office in Tennessee. The terms and conditions of any letter of credit shall
be subject to the approval of the public official named in the contract. All letters of credit shall be
accompanied by an authorization of the contractor to deliver retained funds to the bank issuing the letter.
Proposal bond issued by a security company licensed to do business in Tennessee by Tennessee
Department of Commerce and Insurance and shall have certified and current power of attorney in fact
attached.
Said Proposal Security Deposit shall be returned to the unsuccessful Proposers as soon as practical after the
opening of the proposals. The Proposal Security Deposit of Proposers which the University believes to have
a reasonable chance of receiving the award(s) may be retained by the University for four (4) months after
proposal receipt closing date, or until the University executes the contract(s), whichever is sooner.
If the successful Proposer fails to execute and deliver the contract(s) and furnish the required performance
bond(s), the University may annul the notice of award and the Proposal Security Deposit of the Proposer will
be forfeited to University as liquidated damages, not a penalty.
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If a proposal bond accompanies the proposal, the attorneys in fact who signed the proposal bond must file a
certified and effectively dated copy of their power of attorney.
6. Any conditions which the Bidder wishes to stipulate other than shown herein must be so stated in writing and
attached hereto. No deviation in terms and conditions will be allowed unless accepted by the University.
7. The successful vendor is responsible for any damages to ETSU property and is also responsible at the
vendor’s expense for the repair of such damages. This also includes damages to landscape areas.
8. ETSU is a Tobacco-Free Campus, where all use of tobacco is restricted to private vehicles.
9. All vehicles on ETSU property must comply with the University Parking and Traffic Regulations which can be
found at http://www.etsu.edu/fa/fs/parking.
10. Bidder must provide and maintain a commercial general liability policy. The policy shall provide coverage
which includes, but is not limited to, bodily injury, personal injury, death, property damage and medical claims,
with minimum limits of $1,000,000 per occurrence, $3,000,000 in the aggregate. The Bidder shall maintain
workers’ compensation coverage or a self-insured program as required under Tennessee law, with
Employer’s Liability Limits of $100,000. The Bidder shall include a certificate of insurance with bid
response. If any policy providing insurance required by the contract is cancelled prior to the policy expiration
date, the Bidder, upon receiving a notice of cancellation, shall give immediate notice to the Institution. If initial
insurance coverage is not at required limits the successful bidder must provide proof that the required
coverage has been obtained before contract or purchase order is issued.
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RFQ 6799 RESPONSE SHEET
PROJECT TOTAL
$ _________________
List subcontractors to be used and for what purpose:
Have you included the following in your bid response?
Proof of TN State Contractor’s License ___
Proof of Liability Insurance ___
Bid Bond ___
Contractor information on outside of bid response envelope ___
1. Proposal was arrived at independently without collusion, consultation, communication, or agreement as
to any matter relating to such prices with any other proposers or with any competitor, except permitted
subcontractors and proposer team members.
Yes _______
No ________
2. This Proposal complies with all the terms and conditions, requirements and specifications of the RFQ,
all Attachments, all Amendments and Addenda thereto.
Yes _______
No _______
If No, Explain in detail in an attachment to this response.
3. Addendum(s) received (if applicable):
a. Addendum 1 ___
b. Addendum 2 ___
Supplier Name: _____________________________________________
Official Business Address: _____________________________________
____________________________________
Federal Employment Identification Number: _______________________
Authorized Signature: ________________________________________
Name, Printed or Typed: ______________________________________
Title: ___________________________ Date: _____________________
Telephone No.: __________________ Fax No.: ____________________
Email Address: _______________________________
(Note: Bid must have an original signature or will be rejected.)
East Tennessee State University is an EEO/AA/Title IX/Section 504/ADA employer
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The following information must be on the outside of your bid package.
RFQ #6799 Due: 5/27/2016 @ 2:00 pm EST
Bidder: ______________________________
Address: ______________________________
______________________________
TN Contractor License information:
License No. ______________________
License Classification ____________________
License expiration date ___________________
Dollar Limit $ ____________________
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