ACADEMIC ADVISEMENT COUNCIL
MINUTES
October 27, 2015
2:30 pm
Culp Center, MR#6
PRESENT: Jillian Alexander, Mary Andrews, Tina Bishop, Polly Crowder, Joanna Cyrier, Corey Dean, Rachel
Dinsmore, Jennifer Douglas, Katie Duvall, Martha Edde, Lisa Elliott, Adrianna Guram, Carshaonda Harris, Paula
Hotz, Jessica Houston, Matt Johnson, Heather Levesque, Chris Lewis, Frannie Miller, Tonya Moreno, Stacy Onks,
Evelyn Roach, Debbie Roach, Paula Sarut, Michael Schneider, Ian Steidle, Victoria Street, Nikki Stewart, Shawn
Stewart, Jordan Swingle, NaKeisha Talley, Liz Thomas-Joseph, Mark Tipton, Joel Tramel, Carla Warner,
COLLEGES/DEPARTMENTS REPRESENTED: Adult Commuter and Transfer Services, CASE, College of
Business and Technology, College of Clinical and Rehabilitative Health Sciences, College of Education, College of
Nursing, Equity and Diversity, Housing, Kingsport Campus, Student Success Services, Student Affairs, University
Advisement Center, Veteran’s Affairs
This is an open meeting to all ETSU faculty or staff who how would like to know advisement information.
1. Peer Education Training Program
Maryann Littleton presented information on a new course being offered – COBH2066: Wellness Peer
Education Training Program. This 3 credit hour course will provide students with the knowledge, skills,
and resources to help their peers lead healthier lives.
Course Description
This course will provide nationally certified BACCHUS training for undergraduate students interested in acting as Wellness Peer
Educators on the ETSU campus. The training will include didactic information from a nationally recognized source (BACCHUS),
and presentations from campus experts covering top mental and physical health issues on campus. In addition, the training will
include interactive skill development activities to teach and develop peer-educator skills.
Wellness Peer Educators will be trained to:
1) Provide information to peers and make referrals to appropriate campus resources
2) Provide out-reach activities and presentations to student groups and campus
3) Develop group action plans for health promotional activities on campus.
Students who successfully complete the program will be eligible to sit for the BACCHUS National Certification Exam.
What will Wellness Educators Learn?
Through the 3-credit hour course, students will be go through the entire BACCHUS Peer Educator Program combined with
sessions on the leading physical and mental health issues on campus from content experts.
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AAC Minutes – October 27, 2015
BACCHUS Training Modules covered:
1. Understanding the Power of Peer Education
2. Strategies for Change in High-Risk Behaviors
3. Listening Skills
4. Responding and Referral Skills
5. Intervention Skills
6. Programming and Presentation Skills
7. Taking Care of yourself
8. Diversity
9. Group Development and Success
Wellness Health Issues covered by campus experts:
1. Anxiety, Depression, and Mental Health -- ETSU Counseling Center
2. Physical Activity – ETSU Campus Recreation
3. Nutrition – ETSU Clinical Nutrition Graduate Students
4. Tobacco Control - ETSU Smoking Cessation and Tobacco Policy Representatives
5. Suicide Prevention – ETSU Counseling Center Program
6. Sexual Health and Relationships– ETSU Student Health Clinic and Counseling Center
7. Drug and Alcohol Use – ETSU Counseling Center
8. Stress Management – ETSU Psychology Dept.
9. Diversity Training – ETSU Student Diversity Trainers
10. Campus Safety, and CARE Reports – ETSU Public Safety and Student Affairs
Reasons for getting involved:
 Become a nationally certified ETSU Wellness Peer Educator!
 Gain important leadership and critical thinking skills!
 Be a role model for health and wellness on campus by:
o Providing education to peers on important wellness topics!
o Providing referrals and assistance to peers for campus services and resources!
o Working together with other peer educators and organizations to develop campus-wide wellness
promotion campaigns!
 Build your career resume by making a difference on campus!
2. ETSU Consortium Agreements
Dr. Roger Blackwell presented information about advisor role in consortium agreements.
The consortium agreement allows a student to received financial aid for courses taken at another school which are required as
part of their degree program at ETSU. Advisors are required to fill out a consortium worksheet. These agreements are only
good for one semester at a time. For more information about consortium agreements visit:
http://www.etsu.edu/finaid/forms/consortium.php
Who is eligible for a Consortium Agreement?
Those in need of a class that is not offered at ETSU for that semester.Those that need a class that has a schedule

conflict at ETSU with another required course for the degree program.

The student must be receiving his or her degree at ETSU.

Reasons that a Consortium Agreement cannot be approved:

If you are enrolled in at least 12 credit hours at ETSU. You will already be receiving the maximum amount of financial

aid available to you.
If you are enrolled in at least 6 credit hours at ETSU and are only eligible for loans. You will already be receiving the
maximum amount of financial aid available to you.
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AAC Minutes – October 27, 2015

The host institution is closer to where the student lives, works, etc. Some exceptions may be made for summer
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semesters.
Tuition and fees at the host institution are cheaper than at ETSU.

Student likes the classroom environment or professor better at the host institution.

What needs to be completed and submitted to ETSU for a Consortium Agreement?

o
Consortium Agreement (2 pages) that is completed and signed by the student and the Office of Financial
o
Aid at the host institution
Consortium Worksheet that is to be completed and signed by the student
o
o
Transcript Request Form
Consortium Agreement Policy & Procedures Agreement Form
o
Copy of the student's class schedule at the host institution for the semester
What can I do to make sure that financial aid will be available at the beginning of the semester?
o Make sure that all needed paperwork is completed and submitted to the Office of Financial Aid at
ETSU before the deadline for the semester of the Consortium Agreement:
August 1, Fall Semester
December 15, Spring Semester
April 15, Summer Semester

What can I expect at the beginning of the semester?
o If all required paperwork is submitted by the Consortium Agreement Deadline for the semester, then aid
should be applied to your ETSU account within a few days of the first day of ETSU classes.

THINGS TO REMEMBER:
o The aid will have to be manually applied to the account because it is based on enrollment at two
institutions.

o
When the aid is received at ETSU, it will pay any tuition and fees owed at ETSU. Any remaining financial aid
will be returned to you as a balance of aid.
o
It is your responsibility to pay for any tuition or fees at the host institution.

Tuition and fee payment deadlines at the host institution may not be at the same time as the
deadlines at ETSU.
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Students may have to pay the fees at host institution out-of-pocket and then be reimbursed with
their balance of aid from ETSU.

It is the student's responsibility to pay the required fees at the host institution.
What will happen at the end of the semester?
o A Satisfactory Academic Progress hold will be placed on your financial aid account at the end of the
o
semester until your grades have been received from your host institution.
You will receive a letter in the mail from the ETSU Office of Financial Aid reminding you that a hold has been
placed on your financial aid account
o
It is in your best interest to contact the ETSU Office of Financial Aid within two weeks of receiving the letter,
to make sure that your transcript has been received from the host institution.
o

Once received, your grades will be reviewed to see if you have met the Satisfactory Academic Progress
policy
If you have met the Satisfactory Academic Progress policy, the hold will be removed from your financial aid account
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Office of Undergraduate Student Advisement
AAC Minutes – October 27, 2015
o
Until the Satisfactory Academic Progress hold is removed from your account, you will not be eligible for any
additional financial aid at ETSU.

What if I want to have a Consortium Agreement for more than one semester?
o Consortium Agreements are valid for only one semester at a time. A new Consortium Agreement will need
to be completed for each semester that you wish to participate in the Consortium Agreement program.
Veteran Affairs Advisor Worksheet
Ms. Paula Hotz presented information on the new required advisor worksheets for recommended courses for
student veterans.
For those students using VA education benefits – per U.S. Department of Veterans Affairs (VA) regulations, only
courses that satisfy requirements outlined by an institution’s curriculum guide or graduation evaluation form can
be certified for VA purposes. If a student takes a course that does not fulfill a program requirement, it cannot be
certified for VA purposes.
The form Paula distributed it the new advisor worksheet that must be completed and signed by an advisors. Also,
was emailed to all advisors from the USA office.
If you have any questions, please contact Veteran Affairs in the Registrar’s office at 423-439-6819.
Orientation Updates
Please see www.etsu.edu/orientation for the 2016 orientation dates. The BIO date has
changed to April 23.

2016 Kingsport orientations.
o Friday, June 24
o Tuesday, July 19
Invitations for the January 2016 orientations will be sent out on November 16th.
For those students who want to sing up for winter session courses must email
orientation@etsu.edu or their advisors to access to sign up for classes before the winter
session starts.
Winter Session
As a reminder, winter session is part of spring session so any overloads will have to go through
respective Deans (19-21 hours) or Teresa Williams 22 hours and above. Only four credit hours
are allowed for winter session, no exceptions.
ETSU 1020
The Curriculum committee4 passes two sections of ETSU1020 for the Spring 2016 term. One of
the two courses is saved for those repeating the course or if they are not a first term student.
Session 001 – Incoming Freshman, Section 002 – current ETSU students or repeats.
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Office of Undergraduate Student Advisement
AAC Minutes – October 27, 2015
Living Learning Communities (LLC)
Forty-five students not doing well in their classes at mid-term. Adrianna Guram has contacted
these students to help with tutoring, etc. to try to help them stay.
Advisor Grade Tool
At this time, the Advisor Grade Tool in GoldLink has a bug related to the tabs for attempted
hours. As of 11/2 – the bug has been eliminated.
Transfer Evaluation – no credit
GoldLink Transfer Evaluation “NOCR” no credit this is how an elective course might have been
brought in. Please Contact Val Higgins in Admissions for those that have a NOCR to receive the
credit hours.
Athletic Advising Days Spring 2016
Charvi Greer asked if advisors would consider having a student athletic set of advising days.
A committee will be formed for consideration. On the committee are:
Charvi Greer, Martha Edde, Jordan Swingle, Debbie Roach, Teresa Williams and Ian Steidle.
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Office of Undergraduate Student Advisement
AAC Minutes – October 27, 2015