TEMPLATE JOB OFFER TO NINE-MONTH TEMPORARY STAFF
(CLASSIFIED OR PROFESSIONAL)
Use Department/CU-Boulder Letterhead
Date
Name
Street Address
City, State, Zip
BGC BOX
1. Is a BGC needed? Yes No
2. If yes, an e-mail has been sent
to candidate and HR ________
3. BGC completion date _______
Dear _______________:
I am pleased to offer you the position of Classified OR University Temporary Aide, position
number (you may use a working title here, if appropriate) in the department of department/unit
name at the University of Colorado Boulder for a period not to exceed nine months, effective
date. Your position will report to SUPERVISOR NAME as your immediate supervisor.
[ONLY include for Classified temp aides]: This position is classified under the state personnel
system as a Temporary Aide.
This offer is contingent upon the successful completion of a (select all that apply) criminal,
financial, motor vehicle history background check. You will receive an e-mail from one of our
department staff members with details regarding the background check requirement. Shortly
thereafter you will receive an e-mail from the University’s external vendor, HireRight Customer
Support (customersupport@hireright.com), which will direct you to complete the
authorization form on-line. The background check must be completed prior to employment.
[OR] You have already complied with the background check requirements for this position.
Please note that all employees are required to self-disclose post-employment criminal
convictions or felony charges filed against them within three business days of the conviction or
felony charge to the Human Resources Background Check Coordinator (hr-bgc@colorado.edu).
Employees with driving responsibilities are also required to self-disclose suspension or
revocation of a driver’s license within three business days. Employees failing to self-disclose
may be subject to disciplinary action, up to and including termination. Your signature on this
letter represents your agreement to comply with this self-disclosure requirement.
Your hourly salary will be $XX.XX per hour and will be paid bi-weekly.
This position is eligible for overtime. The rate of over-time pay is one and one-half (1 ½) times
the actual overtime hours worked. It is campus policy that temporary staff may work overtime
only with prior supervisory approval. Failure to receive advance, preferably written, approval
may result in termination.
[ONLY Include for new or returning employees:]
As a condition of employment, the University must verify your employment eligibility. You must
provide proof of identity and authorization to work in the United States. This is in compliance with
the Immigration Reform and Control Act (IRCA), which requires every employee to complete an
I-9 Form and to provide certain documents for examination. Read and comply with the posted
campus IRCA policy and submit your documentation to your department human resources liaison
prior to beginning employment at the University. Failure to submit IRCA documentation will
result in termination of this appointment.
[ONLY Include for current employees:]
As a current employee at the University, you have already met the provisions of the Immigration
Reform and Control Act (IRCA), which requires every employee to certify eligibility for
employment.
Please note that temporary employees are not eligible for employee benefits.
[ONLY include for Classified temp aides or for former Classified employees staying in PERA]:
As a temporary classified employee of the state personnel system, a portion of your earnings are
routed to the Public Employees Retirement Association (PERA). Your salary is not covered by
Social Security and there could be implications on any Social Security Benefits you may receive
in the future. Please read and sign the attached Statement Concerning Your Employment in a
Job Not Covered by Social Security form and return this completed form to me with your offer
letter. If you have any questions, please contact Employee Services at:
https://www.cu.edu/employee-services/benefits-university-colorado or call 303-860-4200
[Include for non-PERA appointments:]
If you are a former Professional Exempt/University employee and have any questions about
benefits, please contact Employee Services at: https://www.cu.edu/employee-services/benefitsuniversity-colorado or call 303-860-4200
(INCLUDE THE FOLLOWING IN ALL LETTERS)
If you have any questions or need additional information about the position or the terms of this
offer, please don't hesitate to contact me. Welcome to the University of Colorado Boulder. We
look forward to working with you. Please sign and date below, and return this letter to me within
3 business days. A copy will be provided to you.
I am very excited for you to join our team! I look forward to hearing from you.
Sincerely,
______________________________________________
[Hiring Authority Name, Title, Department]
____________
Date
I accept the terms of this job offer:
______________________________________________
Signature
____________
Date