Human Resource Services
Learning Services
Mini-Manual
Pay Rate Change ePAR
Note: This document is designed to be used online and has a number of embedded links to
processes and additional information. We discourage the printing of manuals as they are
updated frequently and consume paper resources when printed.
If you have not used one of the new “Mini-Manuals” you may wish to consult the document “Getting
the Most Out of Mini-Manuals” prior to using this document.
If you have questions about information in this mini-manual, or, if after reading the entire
manual, you cannot find the information you need, please e-mail hrsinfo@uvm.edu.
TABLE OF CONTENTS GUIDE
(Click on topic headings to automatically jump to specific section.
Use Ctrl+Home to come back to Table of Contents)
Background ..................................................................................................... 1
Navigation ........................................................................................................ 2
Pay Rate Change/ Change in FTE .................................................................. 3
Pay Rate Change/Correction ........................................................................ 10
Pay Rate Change/Reclassification ............................................................... 17
Pay Rate Change/Off Cycle Increase ........................................................... 24
Pay Rate Change/Other................................................................................. 31
Pay Rate Change/Probation Increase .......................................................... 38
Pay Rate Change/Promotion ........................................................................ 45
Pay Rate Change/Shift Differential ............................................................... 52
Frequently Asked Questions ........................................................................ 61
Resources ...................................................................................................... 61
Background
Pay Rate Change ePARs are required to increase or decrease an employee’s current pay
(faculty, staff, grad students). (Changes in temporary employee hourly wages are not
performed via ePAR.) Remember you’ll need to initiate and receive approval for most staff
and many faculty pay changes in PeopleAdmin prior to initiating the ePAR.
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Navigation
1. Log in to PeopleSoft using the Human Resources Login www.uvm.edu/~erp/portal
2. Navigation: UVM ePARs > ePAR Collection
3. In Pay Rate Change:
a. Add – Initiate a new ePAR
b. Modify – Edit a previously existing ePAR
c. Inquiry – View a previously existing ePAR
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Pay Rate Change/ Change in FTE
Remember you’ll need to notify the employee regarding a change in FTE. A memo signed by
staff member, appointment letter/contract for faculty is required to be attached to the ePAR.
4. Pay Rate Change - Add
5. Enter Search Criteria fields and click Search
Note: Last Name or Empl ID is recommended.
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6. Review Search Results and check the box for the Applicable record and click NEXT.
7. Choose Pay Rate Change in Action field. Choose Change in FTE in Reason field.
Enter all fields and click Next.
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8. Enter all fields and click Next
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9. Click Attach to attach required documents (letter to employee).
10. Click paper clip to attach document. Click + or – to add or remove additional rows.
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11. Click Choose File, select the applicable document and click Upload.
12. On final page (Step 5 of 5), choose Save.
Note: the ePAR has not been submitted yet.
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13. Click ok to return to transaction to submit.
14. Click Submit to route in workflow.
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15. Approval Map is displayed. Click ok to submit ePAR.
16. Document Status field reflects where ePAR is in workflow.
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Pay Rate Change/Correction
17. Pay Rate Change - Add
18. Enter Search Criteria fields and click Search
Note: Last Name or Empl ID is recommended.
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19. Review Search Results and check the box for the Applicable record and click NEXT.
20. Choose Pay Rate Change in Action field. Choose Correction in Reason field.
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21. Enter all fields and click Next
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22. Click Attach to attach required documents (notification or appointment letter to
employee).
23. Click paper clip to attach document. Click + or – to add or remove additional rows.
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24. Click Choose File, select the applicable document and click Upload.
25. On final page (Step 5 of 5), choose Save.
Note: the ePAR has not been submitted yet.
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26. Click ok to return to transaction to submit.
27. Click Submit to route in workflow.
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28. Approval Map is displayed. Click ok to submit ePAR.
29. Document Status field reflects where ePAR is in workflow.
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Pay Rate Change/Reclassification
Remember you’ll need to initiate and receive approval for a Reclassification action for staff
positions in PeopleAdmin prior to initiating the ePAR.
30. Pay Rate Change - Add
31. Enter Search Criteria fields and click Search
Note: Last Name or Empl ID is recommended.
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32. Review Search Results and check the box for the Applicable record and click NEXT.
33. Choose Pay Rate Change in Action field. Choose Job Reclassification in Reason
field.
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34. Enter all fields and click Next
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35. Click Attach to attach required documents (notification or appointment letter to
employee).
36. Click paper clip to attach document. Click + or – to add or remove additional rows.
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37. Click Choose File, select the applicable document and click Upload.
38. On final page (Step 5 of 5), choose Save.
Note: the ePAR has not been submitted yet.
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39. Click ok to return to transaction to submit.
40. Click Submit to route in workflow.
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41. Approval Map is displayed. Click ok to submit ePAR.
42. Document Status field reflects where ePAR is in workflow.
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Pay Rate Change/Off Cycle Increase
Remember you’ll need to initiate and receive approval for an Off Cycle Increase action for
staff positions in PeopleAdmin prior to initiating the ePAR.
43. Pay Rate Change - Add
44. Enter Search Criteria fields and click Search
Note: Last Name or Empl ID is recommended.
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45. Review Search Results and check the box for the Applicable record and click NEXT.
46. Choose Pay Rate Change in Action field. Choose Off Cycle Increase in Reason field.
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47. Enter all fields and click Next
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48. Click Attach to attach required documents (notification or appointment letter to
employee).
49. Click paper clip to attach document. Click + or – to add or remove additional rows.
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50. Click Choose File, select the applicable document and click Upload.
51. On final page (Step 5 of 5), choose Save.
Note: the ePAR has not been submitted yet.
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52. Click ok to return to transaction to submit.
53. Click Submit to route in workflow.
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54. Approval Map is displayed. Click ok to submit ePAR.
55. Document Status field reflects where ePAR is in workflow.
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Pay Rate Change/Other
Remember you’ll need to …
56. Pay Rate Change - Add
57. Enter Search Criteria fields and click Search
Note: Last Name or Empl ID is recommended.
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58. Review Search Results and check the box for the Applicable record and click NEXT.
59. Choose Pay Rate Change in Action field. Choose Other in Reason field.
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60. Enter all fields and click Next
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61. Click Attach to attach required documents (notification or appointment letter to
employee).
62. Click paper clip to attach document. Click + or – to add or remove additional rows.
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63. Click Choose File, select the applicable document and click Upload.
64. On final page (Step 5 of 5), choose Save.
Note: the ePAR has not been submitted yet.
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65. Click ok to return to transaction to submit.
66. Click Submit to route in workflow.
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67. Approval Map is displayed. Click ok to submit ePAR.
68. Document Status field reflects where ePAR is in workflow.
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Pay Rate Change/Probation Increase
Remember you’ll need to …
69. Pay Rate Change - Add
70. Enter Search Criteria fields and click Search
Note: Last Name or Empl ID is recommended.
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71. Review Search Results and check the box for the Applicable record and click NEXT.
72. Choose Pay Rate Change in Action field. Choose Probation Increase in Reason field.
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73. Enter all fields and click Next
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74. Click Attach to attach required documents (notification or appointment letter to
employee).
75. Click paper clip to attach document. Click + or – to add or remove additional rows.
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76. Click Choose File, select the applicable document and click Upload.
77. On final page (Step 5 of 5), choose Save.
Note: the ePAR has not been submitted yet.
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78. Click ok to return to transaction to submit.
79. Click Submit to route in workflow.
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80. Approval Map is displayed. Click ok to submit ePAR.
81. Document Status field reflects where ePAR is in workflow.
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Pay Rate Change/Promotion
Remember you’ll need to initiate and receive approval for a ……
82. Pay Rate Change - Add
83. Enter Search Criteria fields and click Search
Note: Last Name or Empl ID is recommended.
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84. Review Search Results and check the box for the Applicable record and click NEXT.
85. Choose Pay Rate Change in Action field. Choose Promotion in Reason field.
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86. Enter all fields and click Next
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87. Click Attach to attach required documents (notification or appointment letter to
employee).
88. Click paper clip to attach document. Click + or – to add or remove additional rows.
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89. Click Choose File, select the applicable document and click Upload.
90. On final page (Step 5 of 5), choose Save.
Note: the ePAR has not been submitted yet.
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91. Click ok to return to transaction to submit.
92. Click Submit to route in workflow.
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93. Approval Map is displayed. Click ok to submit ePAR.
94. Document Status field reflects where ePAR is in workflow.
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Pay Rate Change/Shift Differential
Remember you’ll need to …
95. Pay Rate Change - Add
96. Enter Search Criteria fields and click Search
Note: Last Name or Empl ID is recommended.
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97. Review Search Results and check the box for the Applicable record and click NEXT.
98. Choose Pay Rate Change in Action field. Choose Shift Differential in Reason field.
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99. Enter all fields and click Next
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100.
Click Attach to attach required documents (notification or appointment letter
to employee).
101.
Click paper clip to attach document. Click + or – to add or remove additional
rows.
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102.
Click Choose File, select the applicable document and click Upload.
103.
On final page (Step 5 of 5), choose Save.
Note: the ePAR has not been submitted yet.
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104.
Click ok to return to transaction to submit.
105.
Click Submit to route in workflow.
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106.
Approval Map is displayed. Click ok to submit ePAR.
107.
Document Status field reflects where ePAR is in workflow.
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Frequently Asked Questions
If I have questions about completing any of the fields in the ePAR, who do I
contact?
Initiators should contact their Dean’s Offices for specific unit instruction. Approvers (Dean’s
Offices) should contact Human Resource Services.
Second FAQ goes here.
Second answer begins here.
Resources
Helpful Links

Open Lab Schedule
Relevant UVM Departments

Human Resource Services

Payroll Services

Faculty Services
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Related Policy

Add related policy here.
Suggestions? Updates? Please send an e-mail to psguides@uvm.edu
This document is designed to be used online and has a number of embedded links to processes
and additional information. We discourage the printing of manuals as they are updated
frequently and consume paper resources when printed.
Updated 7/12/2016
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