Mooo’vin
Forward In
Vermont
Developing A Comprehensive
Facilities Plan At UVM
My Background
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New York City Technical College
State University of New York At Binghamton
New Jersey Institute of Technology
Machine Tool, Trades Industry
Hospital Services Areas
Consolidated Edison Co Of New York
New York City Board of Ed
Union County College
University of Vermont 8/1999
Sal Chiarelli, Director of Physical Plant, UVM
Some Problems Encountered
Dig Safe
HVAC Team Effort
Access Issues
Access To Jobsites
Fleet Management
Buckets of Fun
Sloppy Work
Taking On Other Roles
Misdirection
A Variety Of Buildings
Sal Chiarelli, Director of Physical Plant, UVM
A Variety Of Buildings
Dudley H. Davis Student Center 2007
Ira Allen
Chapel
1925
Grassmount
1804
Physical Plant Department 1999
265 Employees
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Heat Plant
HVAC
CPR Shop
Custodial
Plumbing
Electric shop
Asbestos/lead
• Recycling
Solid Waste
• Admin
• Service Ops.
• Material
Management
• Grounds
• Projects
Sal Chiarelli, Director of Physical Plant, UVM
A.
Comprehensive Self Study
Review In PPD
2000-2001
Sal Chiarelli, Director of Physical Plant, UVM
Anticipated Results
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Accountable
Reinvest in department/university
Prioritization
More proactive less reactive
Better trained
Highly effective
Agile
Reduce emergencies and recurring problems
Improve morale/reduce turnover
Sal Chiarelli, Director of Physical Plant, UVM
Customer Expectations
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Be invisible
Like a utility
I paid already (grants 50%)
Varies according to the individual
Be right over service
Everything is an emergency
Little or no planning
Sal Chiarelli, Director of Physical Plant, UVM
Strategic Planning
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Re-evaluate our mission
Create our Vision
Develop goals
Create strategies to reach goals
Align with the University
Sal Chiarelli, Director of Physical Plant, UVM
Mission
• To maintain facilities, perform related
services and provide responsible
stewardship of the University of Vermont’s
physical assets in support of the
University’s mission.
Sal Chiarelli, Director of Physical Plant, UVM
Vision
• To be a highly effective facilities
organization through:
– Continuous improvement and innovation
– Maximizing resources
– Encouraging employee growth and job
satisfaction
– Promoting the values of UVM’s Common
Ground and supporting the needs of the
Campus Community
Sal Chiarelli, Director of Physical Plant, UVM
4 Main Goals
• Financial : To be responsible stewards of the university assets & cost
effective managers of financial resources
• Internal Processes: To achieve operational excellence by providing
highly efficient, effective and responsive services.
• Innovation and Learning: To create an environment that fosters
employee excellence through participation professional growth and
clear communications.
• Customer Perspective: To be recognized by our customers as
knowledgeable, responsive and efficient service providers
Sal Chiarelli, Director of Physical Plant, UVM
Some Communication Improvements
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Deans/Department Heads
Unit meetings
Cell phones
Getting people out- seminars, training etc
Emergency Logs
Required Email
Email Lists
ESL
Translators Bosnian/Vietnamese
Web Site
Services Day Lunch
Annual report
Sal Chiarelli, Director of Physical Plant, UVM
Creating A Team Atmosphere
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Walk around
Show up
Discuss issues
Support from the top
Everyone is important
All hands meetings
President and High Level Staff at meetings
Bring people to shops
Dept heads come to meetings
Sal Chiarelli, Director of Physical Plant, UVM
All Hands Meeting
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Everyone attend
Presentations of accomplishments
Give people a chance to show off
Get the message out
Part of the big picture
Sal Chiarelli, Director of Physical Plant, UVM
July 16, 2002
Visibility On Campus
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Shirts
Hats
Mark vehicles
ID badges
“Ownership”
Sal Chiarelli, Director of Physical Plant, UVM
Energy Conservation
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Working with departments
Formed a Utility Team
More proactive in repairs
Working with utilities
Real time metering
Get message out to students/faculty/staff
Sal Chiarelli, Director of Physical Plant, UVM
Utilities Master Plan
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What are the opportunities
Co-generation study
Own our infrastructure
Central chilled water plant
Capacities
Plan the campus
Reduce demand
Loop Systems
Shorten plant shutdown
Sal Chiarelli, Director of Physical Plant, UVM
Plant Controls System – Delta V
Central Chilled Water Plant
Emergency Blue Lights
Facilities Management Software
FAMIS
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Space management
Self Service
Work control
Key Control
Inventory
Wireless interface
Scheduling
Sal Chiarelli, Director of Physical Plant, UVM
Event and Room Scheduling
Resource 25
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More organized
Avoid Conflicts
1000/1000/1000
Consistency
Repeatability
Sal Chiarelli, Director of Physical Plant, UVM
Event Planning Team
Facilities Condition Assessment
FICIS
Software
UNIVERSITY OF VERMONT
FACILITIES AUDIT RESULTS
Applied Management Engineering, Inc. was retained in February, 2001 by the University of Vermont to conduct an objective facility condition
and inventory assessment of it's facilities.
Current
Deficiencies
(through FY'05)
Future Planned Component Renewal
FY'06-'10
FY'11-'15
FY'16-'20
Totals
Admin, Academic and Athletic
Facilities
95,000,000
29,000,000
21,000,000
35,000,000
$180,000,000
Residential Facilities
21,000,000
27,000,000
16,000,000
23,000,000
87,000,000
Agricultural Facilities
1,100,000
250,000
80,000
250,000
1,600,000
Utilities Infrastructure
13,000,000
2,300,000
530,000
5,500,000
21,330,000
2,200,000
1,,600,000
1,,800,000
1,300,000
6,900,000
$132,000,000
$60,150,000
$39,410,000
$65,050,000
$296,830,000
Site Infrastructure
Totals
Current Deficiencies:
is often referred to as "deferred maintenance." For this chart, it is work that a prudent UVM facilities manager would have addressed, but has
delayed due to a lack of funding, or where the failure to undertake the work during the next five years would place it in that category.
Future Planned Component Renewal:
summarizes the rehabilitation/replacement cost of building components whose expected life is expected to expire at a future date, based upon
current condition and life cycle analysis. Work that is not done in the year (starting in FY'06) in which it is planned, subsequently gets added to the
current deficiencies" backlog the following year.
Project Management
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Facilities condition audit
New project management position
Charge projects
New project management module
Consistency
Job Order Contracting
Sal Chiarelli, Director of Physical Plant, UVM
Time and Attendance
KRONOS
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Computerized
Free up resources for other use
Fair
Flexibility
Reporting
Sal Chiarelli, Director of Physical Plant, UVM
Business Partner Successes
•Long term commitments
•Team approach
•Responsibility
•Help us reduce waste
•Assist with best practices
•Not endorsements.. Just Acknowledgment
Custodial Benchmarking And Master Planning
Job Order Contracting
Primary JOC Contractor JAM
Utilities Master Planning
Some Newer Initiatives
Life Safety Systems
Sprinkler Valves
Blue Lights
Elevator Phones
Exterior Doors
General Safety In Rooms
Engineering Intern Program
•Variety of assignments
•Presentations
•Work year round
•Opportunity for Senior Projects
•Strengthen ties with CEMS
•Pays for itself
•Good for our staff. Energizing
Zone Maintenance
•Already Established
•750K-1,000K Sq Ft
•Facilities Manager
•Trades
•Ownership
•Building and Equipment Advocates
•Team Atmosphere
Training and Compliance
Wellness
•Free in house health screenings for all employees
•On line tracking of health indicators if wanted
•Flex schedules to use health facilities
Metering/Monitoring/Cost
Recovery
Utility Tracking
Some Results So Far
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Mix of resources
More focused
Input from employees
Minimal grievances
More professional
Everyone is important
More integrated
approach
• Less downtime
• More training
• Less threatening
• Better prepared
• Emergencies way down
• Fewer flooding/Freeze-ups
• Better morale
• Work can be fun
sometimes
• More opportunities
• Using business partners
and vendors to help us
• Lots of “Good Stuff”…
Where Do We Go From Here
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Continue philosophy of continuous improvement
Improve on benchmarking
Predictive Maintenance
Continue with Zone Concept
Celebrate
Keep marketing for more resources
Continue Developing Staff
It’s the right thing to do for our customers
THANK YOU FOR YOUR TIME