Portal Access for
Total HR (PATH)
Project Overview for the
HR Liaison Network
February 7, 2013
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TAMU Jobs Upgrade to PATH
2013
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

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Significant software upgrade
Portal Access for Total HR
(PATH) handles postings,
positions and performance
Applicant site is Job Path
Applicant Tracking and Position
Management planned for April
4 launch date
Human Resources | Page 2
Today’s Presentation
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•
•
•
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Overview of project and status
Other project activity
Key changes
Important customer dates
How you can prepare
Human Resources | Page 3
Updated System = New Name
For applicants, new URL and portal:
For internal users (accessed thru SSO):
POSTINGS. POSITIONS. PERFORMANCE.
Human Resources | Page 4
Current Phase: Testing

Testing: applicant tracking (postings) and
position management (position descriptions)
and performance (evaluations)
Plan
Design
Build
JuneOctober November
September
2012
Validate/
Test
Rollout
Adoption
December
2012 –
February
2013
April 4,
2013
From
rollout
Human Resources | Page 5
Status of Testing
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HR staff working through test
scenarios and submitting
changes
Testing second load of data
to site this week
Once current modifications
are complete, additional
testing will be done
Human Resources | Page 6
Other Project Activity
Training and
Support
Integrations
Data
migration
Communications
Data access
and records
retention
Collaboration
with Other
System
Members
Human Resources | Page 7
Key Changes: All Modules
Updated user interface
Use of the BACK button
Inbox and Watch List
Ability to export search results
Spell check feature for open text boxes
Better alerts for missing data
Role-specific permissions in workflow
Human Resources | Page 8
Key Changes: Workflow
TAMU Jobs
PATH
Select approvers from Take action to change
list and choose status status; A specific user
change
group "owns" a
workflow status
Human Resources | Page 9
Key Changes: User Roles
TAMU Jobs
PATH
Department Head has
Department Head has
individual scope and only
department scope to view
used with NOV
activity on postings and PDs.
Division-level approvers had
New role of College
to be added to full
Dean/VP or designee
department users to be able provides a user role with
to view and approve actions division scope for specific
approval activity.
Human Resources | Page 10
Important Dates for Customers
Dates:
Activity or Event:
February 25
Last date to submit an NOV to HR for posting in TAMU Jobs
February 25
Last date to submit a PD action to HR in TAMU Jobs
February 26-March
29
HR completion of pending PD actions; migration of title, position
description and user data to PATH; demos/training and other
preparation for rollout
April 2
Last date for applicants to apply to open NOVs in TAMU Jobs
April 3
All NOVs in TAMU Jobs go on hold
April 4
PATH/JobPATH URLs go live!
April 30
All TAMU Jobs NOVs must be filled or cancelled by this date.
Human Resources | Page 11
Your Actions to Prepare for Upgrade:
Postings
• Review status of departmental postings that are
currently open or on hold in TAMU Jobs
• Make sure hiring supervisors are aware of February
25 deadline and important transition dates
• Support hiring supervisors in their efforts to
complete the hiring process for TAMU Jobs
postings
• Contact your recruitment rep if you need help
Human Resources | Page 12
Your Actions to Prepare for Upgrade:
Position Descriptions
• Review pending actions that are started but not
yet submitted to HR
• Update PDs before February 25 as appropriate
• Make sure hiring supervisors are aware of
deadlines and important transition dates with
respect to PD actions and effective dates
• Contact your compensation rep if you need help
Human Resources | Page 13
Your Actions to Prepare for Upgrade :
Performance Evaluations
• Be sure that hiring supervisors and employees are
aware that:
• The 2013 process has a different evaluation
period (April to May) due to the transition to
PATH and rollout dates.
• Details for this year’s plan covered in Michele
Kinney’s presentation
Human Resources | Page 14
Communications & Training
• HR Liaison Network News (LNN) weekly
email messages
• Email blasts to employees and HR employee
newsletter
• Handout provided today with dates of demos
in March and computer lab help sessions in
April
Human Resources | Page 15
Team Members Presenting Today
J.J. Macias
Team Lead – Training
Training & Development Consultant
Michelle Steedly
Team Lead - Position Management
Manager, Classification & Compensation
Cheryl McDonald
Team Lead - Applicant Tracking
Manager, Recruitment and Workforce Planning
Michele Kinney
Team Lead - Performance Management
Assistant Director
Human Resources | Page 16
How may we help you?
Elizabeth Schwartz
Director of Workforce Management
979.845.0357
eschwartz@tamu.edu
Human Resources | Page 17