Corrections made at October Meeting (in red) Academic Senate Meeting Friday, September 26, 2008 Minutes I. Call to Order – President Karen Fuss Sommer called the meeting to order at 1 p.m. at the SETB Third Floor Conference Room. Senate Members in Attendance Abrego, Chuey(s) SOE Arney, Janna Special Asst to VPAA Arnim, Leslie(s) SHS Benton, Steve(s) CSMT Buckler, Kevin (s) CLA Cantu, Ethel, Associate VPAA Castillo, Hector Asst VPAA Celaya, Pat(s) CATGS Dameron, Charles VPAA Davis, Bill(s) CLA Del Rio, Eduardo(s) CLA Escotet, Miguel A. Dean SOE Ferrier, Doug, Dean IS Fossen, Linda Associate VPEP Fuentes, Angelica(s) CATGS Fuss-Sommer, Karen* Garrido Sanabria, Emilio(s) CSMT Gawenda, Peter, Interim Dean CATGS/CSMT Gomez, Richard(s) SOE Heimmermann, Daniel Dean CLA Heise, Elizabeth* Hollier, Gerald(s) SCOB Jones, Irma* Lacher, Joe(s) SHS Lefler, Brett(s) CLA Linder, Eric(s) CSMT Malki, Mostafa(s) SCOB Martin, Jose Provost Martinez, Rosemary VPBA Morgan, Bobbette* Nelson, Eldon Dean SHS Phelps, Cheryl(s) CLA Shane, Martin Dean SCOB Smith, Patrick(s) SOE Tiwana, Bashir(s) PS Trevino, Annabel(s) PS Senate Members Absent Benavides, Jude (s) CSMT Olbeter, Grant (s) SHS on leave Lackey, Charles Dean GS Nelson, Eldon Dean SHS Guests Cohen, Christopher Security Analyst Fuentes-Martin, Mari Dean of Students II. Review and Approval of Minutes – There were quite a few corrections to the minutes of June 2008. Minutes approved as corrected. III. Senate President’s Report — Karen Fuss Sommer IV. TSC Board Meeting o September 8, 2008 o September 17, 2008 FAC Meeting for UT System Sue Frenzen Franzen– UT System Student Regent Visit - Mr. Dower Field Day – October 10, 2008 HOOP Policy Committee needs a chair. o Taking suggestions for this process. Committee Reports Welfare Committee Report V. i. Steve Benton was elected Chair of the Welfare Committee ii. Committee will begin taking up issues/concerns from the August Faculty Survey iii. Committee will be looking at salary, gender and discrimination. iv. Discussion of faculty parking. Treasurer’s Report — Elizabeth Heise i. Distributed shirts to new members ii. Will meet with Hector Castillo to check on funds for the Welfare Committee Academic Senate Dual Enrollment Task Force i. Eduardo Del Rio There will be a meeting of the Dual Enrollment Task Force in a couple of weeks to continue its work. Business Affairs Partnership Committee – Elizabeth Heise i. Elizabeth Heise will attend meeting and report at the next Academic Senate Meeting. HOOP Policies 6.4.2 Disciplinary Hearing and Appeals Procedures (Second Reading) Mari Fuentes-Martin ACTION ITEM Motion for approval passed. o 1st Motion – Elizabeth Heise / 2nd Motion – Bobbette Morgan 3.10 Accommodations for Individuals with Disabilities (First Reading) Mari Fuentes-Martin ACTION ITEM WAS TABLED AT FIRST READING IN JUNE First reading motion for approval with corrections passed. The HOOP ad hoc committee consisting of Bill Davis, Patrick Smith and Irma Jones will review the HOOP and report at the next meeting with any additional amendments or recommendations. o 1st Motion – Elizabeth Heise / 2nd Motion – Patrick Smith 10.2.14 Information Resources Acceptable Use Policy –Christopher Cohen (Second Reading) ACTION ITEM TABLED UNTIL FALL 2008 Motion for approval of second reading passed. o 1st Motion – Steve Benton/ 2nd Motion – Bill Davis VI. Old Business HOOP Process Committee - The executive officers of the Senate have put together an ad hoc HOOP Process committee consisting of Bill Davis, Patrick Smith and Irma Jones to review all HOOPs prior to them coming to the Senate meetings. This will allow thorough review of the policies and will lessen the time spent at the meeting trying to review and make recommendations at the same time. All senators are still charged with reviewing the HOOPs but this committee process is to help facilitate changes. VII. New Business Faculty Priorities for 2008-2009 – A list of issues generated from the faculty survey in August was distributed by Bobbette Morgan. Parking Issue – Better signage needed. Why can the parking permits not be placed in the paycheck stubs in August? Rosemary Martinez indicated that they can and will be in the future. i. Discussion with Campus Police regarding parking spaces. ii. Rosemary Martinez commented on parking areas, ratios, comparisons with other Universities iii. Send any suggestions to Rosemary Martinez or Domingo Molina iv. Working to make distant parking spaces free to encourage the use of these spaces v. Working to develop commuting system for Spring 09. vi. Richard Gomez commented on signs to yield for pedestrians and asked is there is a plan to connect parking areas. Committee Assignments for 2008 – List of committee assignments was distributed with the minutes. Each senator needs to bring to the next meeting, nominees to be considered for committee assignments for those faculty members whose terms have expired this September 2008. Senate failed to appoint new members in May when the replacements should be appointed. Compliance Training Post – Why can the Training Post not contain all mandatory trainings? Rosemary Martinez indicated that all faculty have to complete some of the trainings in order for the university to be in compliance. Those trainings that are not required by everyone are not on the Training Post. Why can’t they be added? Ms. Martinez answered that because it isn’t mandatory for everyone. When asked who is in charge of making sure that mandatory lab training be monitored for the University to be in compliance, Ms. Martinez indicated that each individual faculty member had to keep track of that, not the University. Calendar Committee VIII. Provost’s Report — Dr. Jose Martin There has been much work since April to address the recommendations we received from the SACS On-Site Committee, we submitted our response last Tuesday. I want to thank the numerous faculty and staff who worked through the summer to ensure that we have been able to provide detailed responses to each recommendation, including a full expansion of our Quality Enhancement Plan called “The Power of Two.” We believe that we have satisfactorily addressed each of the On-Site Committee’s concerns. In December, at the annual SACS meeting, we will receive a final evaluation of our report. Preliminary Report on Enrollment: We are meeting the budget projections. Remember, however, that the budget was based on drawing $3.1 million from the reserves, which is not sustainable. We need to find ways to become more effective. Dr. Juan Iglesias and Dr. Andrea Schwarzberg have submitted a proposal to facilitate the access of lower-division students to computer forensics and bioinformatics. We received notification that the grant has been approved. Please congratulate Drs. Iglesias and Schwarzberg if you see them. Four faculty members in the Department of Modern Languages have received their doctorate this semester: Drs Mario Davila, Elena Vega Sampayo, Dania Lopez Garcia and Ignacio Rodriguez. This is a great accomplishment for our individual colleagues and for the department. Please congratulate them if you see them. Be aware that there is a new legislative initiative- the so-called “Emerging Research Institutions” that would use state funding to match federal and private funds for research, but only for a select group of “tier one” institutions. Two faculty in the School of Business received their doctoral degrees in August: Drs Tom Coyle and Russell Adams. Twenty-eight nursing faculty (LVN, AND, BSN and MSN) attended a four-day National League of Nursing Summit last week in San Antonio, Texas. Professor Leslie Arnim, ADN faculty, passed the National League of Nursing Certified Nurse Educator Exam this morning. She is the first nurse at UTB to accomplish this and one of only 40 in the State of Texas. IX. Announcements X. Next Academic Senate Meeting —October 17, 2008 SETB Third Floor Conference Room Adjourn - Karen Fuss-Sommer adjourned the meeting at 4:05 p.m. Note: Welfare Committee meets immediately prior to the Senate meeting.