Welcome Principal Investigator
Components /

Resources
Notification
PI
Work with and inform U of M
department research administrator
Notification of New
decisions on what grants are
Hire (i.e., letter of
transferring to the U of M and if they
appointment)
include subawards. Provide contact
information for previous institution.
Notification
Forward any proposal/award related
information to department research
Contact with Sponsor administrator. Prepare budgets and
& Previous Institution any other documents as agency
requires.
Notification
Department
Verify first day with PI and with
transfer institution if applicable.
Obtain x.500, work with PI to file
REPA and FCOI and provide
information about FIRST.
Contact previous institution for
awards to be transferred with PI.
Begin process to establish grant
budget. Determine which F&A rate
will be used. Complete PRF(s) as
needed.
Receive NOGA.
Award Notification
Next Steps
Support the protocol process and
notify GA of pending protocol.
Protocols
Work with U of M department
administrator to obtain IRB & IACUC
approval.
Next Steps
PI establishes plans for specimens.
Division of Health & Safety;
department research safety officer
coordinates transfer; establish what
dept./unit pays for setup (if
applicable). MTA required?
Is PI current with all progress
reports? Retain copies of previous
progress reports.
Be cognizant of current
requirements related to PI reporting
and sponsored systems.
Lab Set-up (including
specimens,
chemicals, hazardous
waste)
Next Steps
Progress reports
2/18/2013
SPA
SFR
Receive & process
PRF(s).
Initiate contact
with sub awards,
write up new
agreements and
negotiate terms.
Process NOGA.
Ensure Dept and PI
know that no
expenditures
involving subjects
can occur until
approval is
received.
Receive NOGA.
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Welcome Principal Investigator
Components /

Resources
Next Steps
Cost Share/Match
Next Steps
PI
Review cost share/match
obligations. Ensure cost share
obligations met at prior institution.
Identify if pre-award/advance
project(s) is needed.
Pre-award/Advance
Account
Next Steps
Staff
Notify departmental office of plans
for all new staff/students.
Department
Ensure all cost share/match
obligations will be met and funded.
SPA
Set up cost share
per PRF.
Pre-award: face page, budget pages
(FY 1 and ALL), biosketches, OS
pages, resources page, checklist
page; PHS 398 cover page w/
'change of grantee institution' at top,
progress report, research (changes)
statement, IRB/IACUC, list of
equipment.
Offer letters, check for Visas.
Employee relocation assistance.
Hiring letters for staff: check job
codes and appointment types, start
and end dates. Grad students-enroll
in grad program, etc.
REPA/RCR.
2/18/2013
SFR
Page 2 of 4
Welcome Principal Investigator
Components /

Resources
Next Steps
PI
Determine which equipment will
transfer from previous institution.
Capital Equipment
Policy and Procedure
Other
Considerations
Disputes
Other
Considerations
Final Financial
Report/Invoice - Non
NIH & NSF Sponsors
Notify academic staff, Grant
Administrator or Grant Accountant
as soon as any issues arise.
Department
Confirm list of equipment associated
with PI. The master list should
include a description of each item,
the manufacturer, model, serial
number, acquisition date, and
acquisition cost.Equipment released
by the originating institution that
appears to meet the University's
capitalization policy for equipment
should be listed on a Capital
Equipment Assets Transferred from
Another Institution Report (UM
1675). Inventory Services will
record and capitalize only those
items that appear to be capital
equipment.Equipment to be
purchased from the originating
institution by the University should
be handled like any other AP/PO
purchase.
Notify PI, Grant Administrator or
Grant Accountant as soon as any
issues arise.
SPA
Work with PI,
Academic Unit and
Sponsor to resolve
issues.
SFR
Work with PI,
Academic Unit and
Sponsor to resolve
funding issues.
Ensure old institution has completed
the final financial report or invoice to
sponsor. This often impacts the
award amount to U of M.
2/18/2013
Page 3 of 4
Welcome Principal Investigator
Components /

Resources
Other
Considerations
PI
Provide relinquishing
statement/amount.
Relinquishing
statement/amount NIH & NSF specific
Other
Considerations
Initiate discussion with Office of
Technology Commercialization.
Department
Coordinate the relinquishing
statement amount with agency grant
specialist and previous institution
financial representative.
SPA
SFR
Please Note: NIH relinquishing, this is
an estimate but it should be as close
to correct as possible. For NSF, the
amount to transfer is the final
amount, little chance of revision
once it is submitted to agency.
Facilitate process with PI.
Intellectual property
2/18/2013
Page 4 of 4