SYRACUSE CITY
SCHOOL DISTRICT
ADMINISTRATIVE
BULLETIN
No. 2
August 19, 2015
Distribution: General
1.
725 Harrison Street
Syracuse, NY 13210
The Syracuse City School District hereby advises students, parents, employees and
the general public that it is committed to providing equal access to all categories of
employment, programs and educational opportunities, including career and technical
education opportunities, regardless of actual or perceived race, color, national origin,
Native American ancestry/ethnicity, creed or religion, marital status, sex, sexual
orientation, age, gender identity or expression, disability or any other legally
protected category under federal, state or local law.
Inquiries regarding the District’s non-discrimination policies should be directed to:
Executive Director of Student Support Services, Civil Rights Compliance Officer/
Syracuse City School District/ 725 Harrison Street/ Syracuse, NY 13210/ (315) 4354131/ Email: CivilRightsCompliance@scsd.us
POSTING AND DISTRIBUTION OF ADMINISTRATIVE BULLETINS
It is important that all administrative bulletins (weekly and special) be posted and distributed so that all
appropriate staff members (i.e., teachers, counselors, clerical, custodial, food service, and other personnel) may
be informed about matters important to them and the Syracuse City School District. Building administrators are
responsible for insuring that arrangements are made for such posting and distribution in their buildings.
2.
CRITERIA FOR WEEKLY ADMINISTRATIVE BULLETIN NOTICES
The deadline for submission of items to appear in the weekly administrative bulletin is 12 noon on Monday of
each week. Again, during the 2015-16 school year, no item will be published in the weekly administrative
bulletin that does not meet the requirement of apprising the District staff of key events scheduled for the future.
3.
NOTICES CONTAINED IN THIS ADMINISTRATIVE BULLETIN
For your reference, the following are captions of the notices that make up this bulletin (in the order in which
they appear):
• Clerical Office Hours – page 2
• Pupil Transportation – page 2
• Immunization Requirements for Pupil
Admission – pages 2-5
• Vision, Scoliosis, Hearing Screenings
of Pupils – page 5
• Cardiac Automated External Defibrillator –
page 5
• Fire and Bomb Threat Emergency Procedures –
pages 7 and 8
• Possession of Dangerous Weapons/Objects –
pages 9 and 10
• STA Meetings – page 11
• Fire Drills – page 11
• School Bus Safety Drills – page 11
• Physical Examinations for Pupils – page 6
• Reporting of Extra Classroom Activity Funds –
page 12
• Athletic Participation Examinations – page 6
• Scheduling of School Functions – page 12
• School Food Service Program – page 6
• Parental Emergency Card/News Media Permission
Slips – page 12
• Medical Emergency Readiness – page 6 and 7
• Posting of No Trespassing Signs – page 7
• Posting of Required Safety Signs – page 7
• Operation of Plant and Maintenance Information–
page 12
Administrative Bulletin No. 2
August 2015
4.
–2–
CLERICAL OFFICE HOURS
Effective Tuesday, September 8th, all offices listed below must be open no later than 7:30 a.m. and closed no
earlier than 5:00 p.m. Supervisors and Chief Officers will work with the clerical staff in their department(s) to
accommodate these hours. Central Office will be open from 7:30 a.m. to 5:00 p.m.
Bova Supply Center
Bova Property Control
Central Offices
Print Shop
Purchasing Department
School Service Center
Student Registration Center
Switchboard and Mailroom
Transportation Department
Staff members in offices where there is more than one person are reminded that lunch periods are to be arranged
so that one person is on duty at all times. This is an important consideration in terms of serving the public.
Exceptions to the work hours will be made only with permission from the Chief Officer. Requests for an
exception must be made in writing to the Chief Officer with permission first from the supervisor of your
department.
5.
PUPIL TRANSPORTATION
Transportation will be provided, effective Tuesday, September 8, 2015, to all Syracuse City resident pupils to
and from the public and non-public schools in which they are enrolled, at no cost to their parents in accordance
with the following mileage requirements:
• Kindergarten through Grade 8:
more than one and one-half miles
• Grades 9 through 12:
more than two miles
• Pupils with handicapping conditions whose IEP requires transportation: irrespective of distance
from home to school.
For information concerning pupil transportation, contact the Transportation Office as follows: ext. 4260
(General Information/Administrative), ext. 4187 (Athletics, Field Trips, and Charters).
6.
IMMUNIZATION REQUIREMENTS FOR PUPIL ADMISSION
Under Section 2164 of the New York State Public Health Law, all children attending school, must be
immunized against diphtheria, tetanus, pertussis, polio, measles, mumps, rubella, hepatitis B, and varicella.
In addition, all children attending Pre-K must be immunized against Haemophilus influenzae b.
contd.
Administrative Bulletin No. 2
August 2015
6.
–3–
IMMUNIZATION REQUIREMENTS FOR PUPIL ADMISSION - contd.
A.
Minimum immunization requirements for school entrance and attendance in New York State
as mandated by law (doses will vary by age and grade, please confer with your school nurse for exact
number of doses needed)/
Pre-kindergarten children need the following:
DIPHTHERIA:
4 doses
DTP, DT, Td or Dtap
POLIO: OPV or IPV
3 doses or serologic evidence of all 3 serotypes
MEASLES, MUMPS
1 dose live measles vaccine (the first dose being on or after the 1st
&RUBELLA (MMR) birthday), or serologic evidence of immunity
HEPATITIS B
3 doses
VARICELLA
1 dose or provider diagnosis of immunity
HAEMOPHILUS
1 to 4 doses depending on age when series started.
INFLUENZAE b (Hib)
PNEUMOCOCCAL 1 – 4 doses, depending on age when series started.
CONJUGATE
VACCINE (PCV)
Students in Grades Kindergarten-12 need the following:
DIPHTHERIA:
3 – 5 doses
DTP, DT, Td or Dtap
1 dose (For students enrolling in grades 6 through 12 who received a dose of
Tdap
Tdap at 7 years of age or older, the booster dose is not needed).
POLIO: OPV or IPV 3 – 4 doses or serologic evidence of all 3 serotypes
2 doses live measles vaccine (the first dose being on or after the 1st birthday),
MEASLES
or serologic evidence of immunity
2 doses of live mumps vaccine on or after 1st birthday, or serologic evidence
MUMPS
of immunity,
1 – 2 dose live rubella vaccine on or after 1st birthday or serologic evidence
RUBELLA
of immunity, or documentation of provider’s diagnosis of rubella disease
3 doses (2 doses of adult series acceptable for students ages 11-15) or
HEPATITIS B
serologic evidence of immunity
2 doses for Kindergarten and grades 1, 6 and 7; 1 dose for everyone else; or
VARICELLA
provider diagnosis of varicella
B.
Identification of Immunization Status for School Entry
A review of the student's health history and immunization certificates or other proof of compliance is
needed at the time of registration of all students, including new entrants, transfers, preschool, and
kindergarten children.
This immunization data should then be transmitted from the Central Registration Center to appropriate
school health staff members.
contd.
Administrative Bulletin No. 2
August 2015
6.
–4–
IMMUNIZATION REQUIREMENTS FOR PUPIL ADMISSION – contd.
Following registration, identify all children who:
1) meet at least the legal immunization requirements for school attendance;
2) are in need of immunizations to meet requirements for compliance; and/or
3) are exempt for medical or religious reasons.
C.
Referral of Students Who Are in Need of Immunizations for Compliance
The school should advise the parent(s) or guardian(s) verbally and in writing of:
1) any immunizations needed for entry;
2) required certificates of proof;
3) available resources for obtaining immunization;
4) a deadline date for obtaining appropriate certificates.
For a student with incomplete immunizations, they can be admitted to school if the parent or guardian can
show acceptable proof that the child is “in the process of receiving” the required immunizations:
1)
2)
a child must have received at least one dose of each vaccine; and,
the parent(s) or guardian(s) must provide the date(s) of appointments with a specified health care
provider or facility for completion of the required immunizations.
The school should then allow the child to enter and/or attend school but should maintain supervision until
the process has been completed, or exclude the child if the parent or guardian defaults.
D.
Exclusion of Students Not in Compliance
The principal or other person in charge of any school is required by law to refuse to admit a child to
school without acceptable proof of the required immunizations. A school district may adopt a policy that
is more restrictive and does not allow a grace period. The Syracuse City School District does not allow
this “grace period.”
E.
Record Keeping
Schools must maintain an immunization record for each student, as part of the cumulative health record.
Nurses should maintain a separate updated list of students who are susceptible to vaccine preventable
disease(s) so they may be identified rapidly in the event of an outbreak. A copy of this list is to be filed in
the Health Department at Central Office and updated as appropriate. Included are students who:
1) have a religious or medical exemption;
2) have not yet completed the required immunizations for entry/attendance; and
3) are susceptible to preventable diseases because they do not meet recommended immunization
schedules.
F.
Transfer of Immunization Records
For students transferring out of a district or going on to postsecondary institutions in New York State:
1) SCSD will provide the parent, guardian or student with an immunization transfer record which
shows current status and is signed by either school nurse or the Medical Director; and
2) send the original (keep a photocopy) of the immunization portion of the cumulative health record
(CHR) to the new educational institution, promptly, when requested.
Administrative Bulletin No. 2
August 2015
7.
–5–
VISION, SCOLIOSIS, HEARING SCREENINGS OF PUPILS
The following mandate is called to your attention:
“Education Law, Article 19, Section 905, and the Regulations of the Commissioner of
Education, require schools to provide vision, scoliosis and hearing screenings of students.”
All new entrants and students in grades Pre-K or K, 1, 2, 3, 4, 5, 7, and 10 will have a vision screening. Hearing
tests shall be done for new entrants, and students in grades Pre-K or K, 1, 3, 4, 5, 7, 10, and any time deemed
necessary by the medical personnel, administrator, or teacher. Students who have had a prior hearing loss
during the previous school year will be re-tested. Scoliosis screenings are performed by the nurse and the
physical education teacher for students in fifth through ninth grade.
Every student who initially enters school, and thereafter begins kindergarten, the second, fourth, seventh, and
tenth grades is required to present a health certificate signed by a licensed provider authorized to practice
medicine. A dental health certificate is requested at school entry for grades Pre-K or K, 2, 4, 7, and 10.
8.
CARDIAC AUTOMATED EXTERNAL DEFIBRILLATOR
Schools shall provide and maintain on-site, in each instructional school facility, automated external
defibrillator (AED) equipment (Education Law, Article 19, Sec. 917).
Used for school approved curricular or extracurricular events or activities and whenever a school-sponsored
athletic contest is held at any location, administrators responsible for such school facility or athletic contest shall
ensure the presence of at least one staff person who is trained in the operation and use of an AED. Where a
school-sponsored competitive athletic event is held at a site other than a public school facility, the public school
officials shall assure that automated external defibrillator equipment is provided on-site.
These individuals designated to render emergency medical or first aid treatment using an AED will be protected
by the Good Samaritan Law (only if they do not receive compensation for being an emergency responder).
9.
PHYSICAL EXAMINATIONS FOR PUPILS
The New York State Education Law mandates the following physical examinations for pupils:
1)
2)
3)
All pupils attending Pre-K or Kindergarten and grades 2, 4, 7, and 10.
All new entrants to the school district (entrants from city parochial or private schools, or
schools outside the city district).
Upon request of other school personnel.
10. ATHLETIC PARTICIPATION EXAMINATIONS
Students participating in interscholastic sports programs are required to have a physical examination each year
and to fill out a sports participation questionnaire prior to engaging in each sport. Coaches in these programs
must provide the school nurse with the candidates’ names at least two weeks in advance of the date of the first
practice.
Administrative Bulletin No. 2
August 2015
–6–
11. SCHOOL FOOD SERVICE PROGRAM
Breakfast and lunch will be served in all district schools beginning on Tuesday, September 8, 2015.
The Syracuse School District is continuing to participate in the Community Eligibility Provision (CEP), which
provides free breakfast/lunch programs to all District students regardless of income.
There is still a need for parents to complete and return the Eligibility Application (Family Income Inquiry Form)
for other student incentives through the District. Applications have been mailed to parents for the 2015-2016
school year. The applications should be completed and returned either to the child’s school or by U.S. mail
using the green envelopes provided. All eligibility applications for the District will be processed by the Food
Service Department.
Food Service staff members to be contacted in regard to questions on the School Food Service Program at
ext. 4207 are Ken Warner, Director of Food and Nutrition Services; Annette Marchbanks, Assistant Director of
Food and Nutrition Services; or Colleen Kelly, Administrative Aide.
12. MEDICAL EMERGENCY READINESS
When medical emergencies occur on school property, the School District’s Emergency Medical Procedure will
be followed. The nurse’s whereabouts should be known at all times by the office personnel of the school(s).
When the nurse is not available, an alternate may be summoned if it is more expedient. Medical emergency
procedure charts must be displayed prominently in each building for ready reference. The following are some
suggestions for areas in which to display: main office, teacher’s lounge, and department offices. Please feel
free to post the school’s emergency procedure in other areas as you see fit.
Inasmuch as a nurse may not always be present in each school and because auxiliary buildings such as
Central Office and the School Service Center among others do not have a nurse assigned, it is necessary to
establish alternate procedures; therefore, each building is to have someone designated by the principal or
building administrator who can respond to emergencies in the absence of health service staff. In large buildings,
it may be necessary to designate more than one individual. The selected person(s) must possess a current CPR
certificate. The emergency responder should be familiar with the equipment and procedure of the Health
Services office in regard to accidents. This office will be responsible for seeing that proper equipment is
available, and that procedures are well understood and followed.
If, in the judgment of the responsible person on the scene, an ambulance or rescue squad is needed, the call to
911 should be made immediately without delay. Subsequently, the Health Services office should be notified
(ext. 4145).
The names of the individuals selected must be submitted to the Director of Health Services each September,
and any change of assignment during the school year must be reported to that office (ext. 4145).
13. POSTING OF NO TRESPASSING SIGNS
Each entrance to a Syracuse City School District building should have a sign notifying visitors that they will be
prosecuted as trespassers if they remain in the building without reporting immediately to the main office.
Administrators of buildings in need of additional signs should request them from the Department of Public
Safety (ext. 4527).
Administrative Bulletin No. 2
August 2015
–7–
14. POSTING OF REQUIRED SAFETY SIGNS
Every public school is required to have specific safety signage posted. The building administrator is responsible
to see that these are in place prior to student occupancy. If any of the following are missing, notify Facilities
Management (ext. 4292).
• Fire Safety
Individual room exit direction
No smoking signs
Capacity in each area of public assembly
Certificate of Occupancy
15. FIRE AND BOMB THREAT EMERGENCY PROCEDURES
Fire Alarm Procedures
FIRE ALARMS ARE NOT CONNECTED TO THE FIRE DEPARTMENT.
You must call the Fire Department directly by dialing 9-911.
a.
Upon alarm activation:
1. Evacuate building of all occupants.
2. Notify Syracuse Fire Department (9-911).
3. Notify the Office of the Superintendent (ext. 5800 or 4161), as well as Facilities Management
(ext. 4292 or 4658).
b.
Known false alarm:
1. Follow alarm activation procedures above.
2. Notify the Fire Department (9-911) that it is a false alarm via phone. (This is a Fire Department
request so that they can cancel a full response.) The local station will still arrive to clear the scene
and to make a report.
c.
Re-entry to building:
1. Re-entry to the building may not begin until the Fire Department makes a determination
of safety and returns the building back to the principal.
2. Reset the fire alarm system only after arrival and authorization of the fire department.
3. Report status to Superintendent’s Office (ext. 5800 or 4161) and to Facilities Management
(ext. 4292 or 4658).
d.
Cleanup and damage:
1. Report all damage to Superintendent’s Office (ext. 5800 or 4161) and to Facilities Management
(ext. 4292 or 4658).
2. Report cleanup and repair needs to School Service Center (ext. 4245 or ext. 4248).
Administrative Bulletin No. 2
August 2015
–8–
Bomb Threat Procedures
Legislation has made it a Class E felony for anyone issuing a false bomb threat directed toward a school in
New York State.
a.
Upon receipt of a telephoned bomb threat – On voice over IP phones (newer):
1. Get as much information as possible and while call is in progress press the last soft key on the right
under the display labeled MORE. Then press the soft key under the display labeled MCID
(Malicious Call ID). This will save the record of the call and automatically send the Office of
Shared Accountability an email with the information.
2. Hang up and do not use the line.
3. Call 9-911.
4. Call the Superintendent’s Office (ext. 5800 or 4161).
5. Call Facilities Management (ext. 4292 or 4658) and the Department of Public Safety (ext. 4527).
b.
Evacuation of building(s):
1. The Minitor pager must be taken with you when evacuating the building for any bomb threat.
When you return back into the building, the pager must be immediately returned to its base.
2. Decision as to evacuation rests with the principal, based on information obtained, the situation in the
particular school, and past performance. If evacuation is decided upon, fire alarm procedures should
be followed and occupants should be taken at least 1,000 feet from the school/building.
3. School personnel have the paramount duty to evacuate the building(s) –
(Education Law: Section 807).
4. School emergency plans should address procedures for prolonged outdoor exposure, if a go home
plan is not feasible.
c.
Bomb threats in a school district (without indicating specific location – County-wide, City-wide, etc.)
1. The Facilities Management Department will make an all-call announcement over the Minitor
indicating a bomb threat has been received and will give instructions to evacuate the building, if the
bomb threat call is made to 911. If the threat is called in to a specific school for a County-wide or
City-wide, etc. bomb threat, the Superintendent’s Office must be notified immediately (ext. 5800 or
4161), and the Facilities Management Department must be notified (ext. 4292 or 4658) to initiate the
all-call on the Minitor, as indicated above.
2. Occupants are to proceed to the designated safe evacuation assembly area.
3. The school emergency management plan for bomb threats should establish a process for determining
who will be responsible for performing a thorough search of the school building.
4. Upon re-entry to the building, the Department of Public Safety should be notified that your building
has been thoroughly searched (ext. 4527).
5. If a suspect object should be found, only law enforcement officials are authorized to handle the object,
once located.
16. POSSESSION OF DANGEROUS WEAPONS/OBJECTS
Strict adherence to the following regulation for student behavior is required to ensure the safety of students and
faculty:
“No student shall be allowed to have in his/her possession any (legally defined) dangerous weapon,
firearm (see definition), or any object which could be used to inflict bodily injury to another person
while on school grounds, on district transportation, or attending a school activity.”
contd.
Administrative Bulletin No. 2
August 2015
–9–
16. POSSESSION OF DANGEROUS WEAPONS/OBJECTS - (contd.)
I.
Weapons/Objects
If a student violates this rule, the following procedures should be initiated:
a.
b.
c.
d.
e.
II.
The dangerous weapon/object shall be confiscated to the extent that this can be accomplished safely,
all facts documented, and the incident reported to the building administrator.
The Syracuse Police Department shall be notified pursuant to the protocols for police notification
contained in the Code of Conduct, Character and Support.
After reviewing the facts surrounding the incident, the building administrator shall contact the
Superintendent’s designee for student behavior to schedule a hearing for the student.
The student shall be suspended and apprised of the forthcoming disciplinary action.
(A copy of the suspension letter should be sent to the superintendent’s designee.)
The building administrator shall notify the student’s parent(s) or legal guardian(s) by telephone and
written notice prior to the start of the suspension that the student has been suspended (state the
offense) and is subject to a hearing.
Weapons Guidelines
“Weapon” means a firearm as defined in 18 USC §921 for purposes of the Gun-Free Schools Act. It also
means any other gun, BB gun, pistol, revolver, shotgun, rifle, machine gun, disguised gun, dagger, dirk,
razor, stiletto, switchblade knife, gravity knife, brass knuckles, slingshot, metal knuckle knife, box cutter,
cane sword, electronic dart gun, sandbag or sandclub, loaded or blank cartridges, Kung Fu star, electronic
stun gun, pepper spray or other noxious spray, explosive or incendiary bomb, or other device, instrument,
material or substance that can cause physical injury or death.
III.
All Students in Grade 6 through Grade 12
Students violating these weapons guidelines will be subject to the procedures listed above. In addition,
the following procedures will apply:
a.
b.
c.
d.
Notification to the appropriate enforcement agency will be required for students in possession of
weapons in violation of local, state and federal laws.
Based on a disciplinary hearing, any student found guilty of possession of rifle, pistol, revolver or
any item classified as a firearm will be excluded from attending a Syracuse City School District’s
regular program for a minimum period of one calendar year.
Based on a disciplinary hearing, any student found guilty of possessing a weapon other than a rifle,
pistol, revolver or firearm may be excluded from attending a Syracuse City School District’s regular
program for a period of up to one year. Students excluded who are under the compulsory attendance
age will be required to attend the District’s Alternative Program for Weapons Expulsion unless
deemed to be inappropriate because of safety issues.
Exceptions to the application of these guidelines may apply in the incidents below:
1)
A student who at the beginning of his/her academic day voluntarily surrenders an item defined
as a weapon. This determination will be made by the principal in consultation with the
superintendent’s designee for student behavior.
2)
Special Education students and Section 504 students are expected to follow these guidelines as
outlined above. A nexus determination will be made by the appropriate committee. If the
committee finds a connection between the possession/use of the weapon/dangerous object, the
placement of the student will be made by the committee.
Administrative Bulletin No. 2
August 2015
– 10 –
IV. Students in Grades K - 5 / Dangerous Weapon/Objects
Suspension will continue to be appropriate for this type of violation of the Code of Conduct, Character and
Support. This type of suspension will be determined by the specific facts, i.e. age and severity of the
incident.
The determination for an in-school or out-of-school suspension will be made by the building principal
after reviewing the facts surrounding the incident. Consultation with the superintendent’s designee for
student behavior is required. A principal may request an informal hearing for students on the primary
level depending on the circumstances of the incident.
If the student is referred for a formal hearing, the determination of appropriate educational placement will
be made at the formal hearing following the suspension.
Exceptions to the application of these guidelines may apply to students in grades K-5 in the incidents
below:
V.
1)
A student who at the beginning of his/her academic day voluntarily surrenders an item defined
as a weapon. This determination will be made by the principal with consultation with the
Superintendent’s designee for student behavior.
2)
Special Education students and Section 504 students are expected to follow these guidelines
as outlined above. A nexus determination will be made by the appropriate committee. If the
committee finds a connection between the possession/use of the weapon/dangerous object, the
placement of the student will be made by the committee based in full review of current
Individual Education Plan (IEP).
Confiscated Weapons
Weapons confiscated under these guidelines shall not be returned.
17. STA MEETINGS
Members of the District staff who have the responsibility for scheduling meetings are asked to note the dates for
the STA Executive Board and Representative Assembly meetings during the 2015-2016 school year. Also
included are the meeting dates for Units 7 and 8. Please avoid calling meetings that would be in conflict for the
personnel involved.
STA Executive Board (3:45 p.m.)
September 14
October 5
November 2
December 7
January 4
February 1
March 7
April 4
May 2
June 6
STA Representative Assembly (5:00 p.m.)
September 16
October 21
November 18
December 16
January 20
February 24
March 16
April 20
May 18
June 15
(contd.)
Administrative Bulletin No. 2
August 2015
– 11 –
17. STA MEETINGS - (contd.)
STA Unit 7 meetings (2:30 p.m.)
Executive Board
General Membership
September 15
October 6
November 3
December 1
January 5
February 2
March 1
April 5
May 3
June 7
September 15
October 13
November 10
December 9
January 12
February 9
March 8
April 12
May 10
June 14
STA Unit 8 meetings (5:00 p.m.)
Executive Board
General Membership
October 22
December 17
March 17
May 19
October 8
December 10
March 10
May 12
STA Unit 10 meetings (4:30 p.m.)
General Membership
October 14
Feb 10
April 13
18. FIRE DRILLS
The State Education Law requires that each school hold a total of fourteen (14) drills during the school year.
Seven (7) Surprise Fire Drills, as well as one (1) Blocked Exit Drill, one (1) Stay in Place Drill, and one (1)
Early Dismissal Drill are to be held and reported before December 5, 2015. The remaining four (4) Surprise
Fire Drills will be held in the Spring and reported by June 5, 2016. Send your completed reports to the
Facilities Management Department at Central Office. Reportable fire drills provide for complete evacuation of
the building by all teaching and non-teaching personnel, as well as by pupils.
19. SCHOOL BUS SAFETY DRILLS
The State Education Law stipulates that all students must participate in three emergency bus drills (drill for nonriders may be done in the classroom; drill for riders must be done on a bus): one during the first week of the fall
term, one between November 1 and December 30, and the third between March 1 and April 30. Principals are
responsible for assuring that the drills are conducted. Questions related to bus drills should be directed to the
Transportation Center (435-4260).
20. REPORTING OF EXTRA CLASSROOM ACTIVITY FUNDS
The principal of each school will be required to file “Year-to-Date Financial Statements on Extra Classroom
Activity Funds” according to the following schedule for the 2015-2016 school year:
Period of Activity
Deadline for Filing Statements
7/1/15 – 9/30/15
10/1/15 – 12/31/15
1/1/16 – 3/31/16
4/1/16 – 6/30/16
10/31/15
1/31/16
4/30/16
7/31/16
Each principal should work closely with the building treasurer to ensure the accuracy and timeliness of these
year-to-date statements.
Administrative Bulletin No. 2
August 2015
– 12 –
21. SCHEDULING OF SCHOOL FUNCTIONS
Building administrators are reminded that school functions should not be scheduled on the evenings when the
regular Board of Education meetings are to be held. By avoiding such conflicts, parents and other members of
the school community will not be put in the position of having to make choices.
22. PARENTAL EMERGENCY CARD/NEWS MEDIA PERMISSION SLIPS
Please be sure that a parental emergency card/news media permission slip is on file for every child. Parents who
do not wish to have their child participate in news media activities during the 2015-2016 school year should be
designated so that their children will not be a part of any media exposure.
23. OPERATION OF PLANT AND MAINTENANCE INFORMATION
Please contact the appropriate office as listed below to obtain operation of plant and maintenance information:
ext. 4292
ext. 4248
Administrative/Capital Projects
Maintenance or Custodial Needs
********
SHARON L. CONTRERAS, Ph.D.
Superintendent of Schools