TENDER NOTICE No. UGVCL/SP/II/634/11KV Composite Pin Insulator.
Purchase Requisition No. : 239346
RFQ. No.32073
N-Procure consolidate Details
The Chief Engineer (P&P) invites On line Tenders for the purchase of following item/s.
Tender
Papers
&
Specifications
may
be
down
loaded
from
Web
site
https://ugvcl.nprocure.com (For view, down load and on line submission) and UGVCL web site
www.ugvcl.com (For view & down load only). Tender fee may be paid along with submission of
tender in EMD cover, for respective tender. “All the relevant documents of tenders to be
submitted physically will be received only by Registered Post A.D. or Speed Post addressed to
The Chief Engineer (P&P), UTTAR GUJARAT VIJ COMPANY LTD., Corporate Office, Visnagar
Road, Mehsana : 384 001 (NG). “NO COURIER SERVICE OR HAND DELIVERY” will be allowed.
All the bidders, in respect of tender item must have vendor registration with the GUVNL or
their subsidiary companies viz, GSECL/GETCO/UGVCL/PGVCL/MGVCL/DGVCL prior to the date
of opening of technical bid of the tender otherwise their bids will not be considered eligible
for technical scrutiny and as such, their technical bids will not be opened. [Further refer
clause no. 9 of Schedule – A]
Sr.No.
Description
1
Tender No.
UGVCL/SP/II/634/11KV Composite Pin Insulator
2
Tender Item
Purchase of 11KV Composite Pin Insulator
3
Quantity
615800 Nos.
4
Estimated Cost
Rs.1612.84 Lacs
5
Tender Fees (Non Refundable)
Rs. 10,000 /-
6
Ernest Money Deposit Amount
1% of Estimated cost of offered item.
7
8
9
10
11
Online Preliminary, Technical &
Price bid i.e. On line (e-tendering)
tender/offer submission last date
(This is mandatory)
Relevant documents(By Registered
Post A.D. or Speed Post only) and
Sample Physically submission date
Date of opening of Tender Fee &
EMD Cover Documents Physical as
well as online
Date of opening of Technical Bid
Physical as well as online
Date of On line Opening of Price
Bid (Tentative, if possible)
16.01.2015 up to 18.00 Hrs.
On or before date 20.01.2015 up to 18.00 Hrs.
21.01.2015 at 12.00 Hrs.
21.01.2015 at 12.30 Hrs.
03.02.2015 at 15.00 Hrs.
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
TENDER NOTICE No. UGVCL/SP/II/634/11KV Composite Pin Insulator.
IMPORTANT:
(a) All the relevant documents as per requirement of the Tender also to be submitted
physically along with the Tender Fee, EMD cover in sealed cover on OR before due date and
time. All such documents should be strictly submitted by RPAD/speed post only. Otherwise the
offer will not be considered and no any further communication in the matter will be
entertained.
(b)Any deviation found in Data/Details/Documents between on line offer (e-tendering) and
physically submitted documents (Tender document fee, EMD, Vender Registration, Technical
and commercial documents etc.) of bidder, offer of the same bidder will not be considered
and no any further communication in the matter will be entertained.
Further bidders are requested to submit price – bid (Schedule – B) on-line only and not to
submit the price bid in physical form. This is mandatory. If price bid is submitted in physical
form, same will not be opened and only on -line submitted price bid will be considered for
evaluation.
(c) It is mandatory for all the bidders to submit their tender documents by both forms viz. online (e-tendering) and physically in schedule time. If tender documents submitted in only any
one form, say either by on line or physically, in that case the same tender will not be
considered.
Note:- Bidders should be in touch with websites https://ugvcl.nprocure.com &
www.ugvcl.com for information regarding revision/corrigendum/Amendment in tender till
due date of online submission and thereafter. No separate information shall be sent in this
regards and also not publish in newspaper.
Any technical questions , information & clarification that may be required pertaining to this
inquiry should be referred to Chief Engineer (P&P) ,Uttar Gujarat Vij Company Ltd. Regd. &
Corporate Office , Visnagar Road Mehsana -384001
UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.
[
Chief Engineer (P&P)
UGVCL : RO : Mehsana
Download Tender Documents in (PDF Format) which consists of:






Schedule “A”
Technical Specifications
Undertaking
Commercial Terms & Conditions
Purchase Agreement
Bank Guarantee Performa
To view the PDF file please use “Acrobat Reader” software which can be downloaded from
“Adobe “website.
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
TENDER NOTICE No. UGVCL/SP/II/634/11KV Composite Pin Insulator.
NOTE:
In case bidder needs any clarification or if training required for participating in online
tender, they can contact the following office:
(n) Procure Cell
(n) code solutions-A division of GNFC Ltd.,
403, GNFC Infotower, S.G. Road, Bodakdev
Ahmedabad – 380054 ( Gujarat )
Toll Free: 1-800-233-1010 (Ext. 501, 512,516, 517, 525)
Phone No. 079-26857315 / 316 / 317
Fax: 079-26857321 / 40007533
Email: nproucre@gnvfc.net
Other terms & conditions are as per tender documents
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
TENDER NOTICE No. UGVCL/SP/II/634/11KV Composite Pin Insulator.
SCHEDULE – ‘A’
Sr.No.
Description of material
Purchase of 11KV Composite Pin Insulator
1
as per UGVCL’s specifications.
Tender Quantity
Estimated Cost
6,15,800 Nos.
1612.84 Lacs
It is to clarify that in case of any discrepancy between physical annexure/documents
and online annexure/documents then on-line data will be considered as final data
for tender evaluation & competition.
NOTE: IMPORTANT
The quantity to be purchased will be decided by UGVCL. The UGVCL reserve the right
1.
to reduce / enhance the tender quantity as per their requirement at the time of
finalization of the tender.
2.
Seal and signature at Annexure – “important Instruction “is MUST.
3.
EMD COVER MUST CONTAIN THE FOLLOWING :
Revise Condition for exemption in Payment of EMD (Caluse No:-11 of Commercial
Terms & Condition) : Exemption in Payment of EMD shall be given to the Small, Cottage
& Tiny Industrial Units registered under Small Scale Industries of Gujarat State and
holding subsequent registration with CSPO/NSIC/DGS & D registration certificate for the
item under tender. No relaxation shall be given to the bidders having valid SSI/NSIC
certificate of Outside Gujarat State. No relaxation shall be given to the bidders having only
one registration number from Government of Gujarat but no subsequent registration with
CSPO/NSIC/DGS&D registration certificates for the item under tender.
3.1
3.2
Details and document as per clause No. 11 (commercial terms and conditions) of the
tender for EMD requirement.
List of Order executed in last three years (including supplied made to GUVNL & / or
their any subsidiary company) for the tender Items. Please attach Order copies.
The bidders must have valid vendor registration certificate of tender item/s issued by
3.3
GUVNL or their any subsidiary company viz. MGVCL/DGVCL/UGVCL/PGVCL/GETCO/
GSECL.[Further Refer Clause No. 9]

In absence of any of the above, technical bid will not be opened / the opening of
tender of the party will be at the discretion of the UGVCL.
If the physical documents of tender will not reach to this office within mentioned date
4.
& time, offer will be out rightly rejected even of successful submission of On Line
Tender.
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
TENDER NOTICE No. UGVCL/SP/II/634/11KV Composite Pin Insulator.
Tenderer has to ensure that the offered quantity as per clause no: 76 of commercial
5.
terms and condition of tender of each item should be commensurate with the UGVCL’s
delivery schedule otherwise offer is liable to be rejected out rightly. The quantity to
be purchased will be decided by UGVCL.
DELIVERY PERIOD :
The delivery period of the material against this tender shall be completed within Six
(6) months on equal monthly basis after commencement period of one month, from
6.
date of receipt of order and as per the last para of clause no. 25 “DELIVERY SCHEDULE
OF UGVCL” of tendered commercial terms and conditions.
If the quantity offered by the bidder is reduced while placing the order, in that
case delivery period quoted by the bidder will also be reduced proportionately.
Guarantee :
7.
The guarantee for tendered item is as per Clause No. 8 of the technical
specification.
You will be responsible for the proper performance of the equipments /
materials for the respective guarantee period.
In case UGVCL finds that there is an attempt of cartel in the prices, UGVCL reserves
8.
the right to consider or reject any or all the parties offer without assigning any reason
thereof.
9.
In continuation of Clause no-2 (C) (7) of Commercial Terms & Conditions of
this tender….
1) Bidders who have applied for Vendor registration for tendered item with
all required fees and all the requisite documents at least 60 days prior to
the date of publication of tender in the news paper shall be allowed to
participate in the tender, subject to the condition that he should submit
vendor registration certificate before scheduled date of opening of price
bid.
2) Bidders who have applied for Re-registration before the last date of
expiry of validity of vendor registration for tendered item shall be
allowed to participate in the tender, subject to the condition that he
should submit vendor Re-registration certificate before scheduled date
of opening of price bid.
The Bidder must enclose copy of Money receipt of the fees paid towards
vendor registration/Re-registration along with the Tender Fees / EMD
payment receipt in EMD cover.
If he fails to submit the vendor registration/Re-registration certificate before
scheduled date of price bid opening, his bid shall be rejected and his price
bid shall not be opened.
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
TENDER NOTICE No. UGVCL/SP/II/634/11KV Composite Pin Insulator.
Bank Guarantee against Execution Period & Warranty Period :
The Bank Guarantee against Execution Period & Warranty Period is applicable as per
Clause No. 12 & 47 of the commercial terms & conditions and this will be in line with
the specifications.
“NO STAGEWISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE.”
In addition with the above clause:-

10.
Wherever the rate of Security Deposit & Performance Bank Guarantee rate of
5 % is stipulated, the same be considered at 3 % for small, cottage & tiny
industrial units of Gujarat State registered under Small Scale Industries of
Gujarat State and holding subsequent registration with CSPO/NSIC/DGS&D
registration certificate for the item under tender.

Wherever the rate of Security Deposit & Performance Bank Guarantee rate of
10 % is stipulated, the same be considered at 6 % for small, cottage & tiny
industrial units of Gujarat State registered under Small Scale Industries of
Gujarat State and holding subsequent registration with CSPO/NSIC/DGS&D
registration certificate for the item under tender.
Following clause/s of tender commercial terms and conditions may please be
considered (not applicable) as deleted for this tender.
11.Sr. No.
1
This tender commercial terms and conditions sr. no. to be
considered as deleted.
6. A
DELAYED AND LATE TENDERS :NO TENDER AND SAMPLE SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE
12.
RECEIVED AFTER DUE DATE AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF
DELAYED DUE TO POSTAL SERVICE OR ANY OTHER REASONS AND UGVCL SHALL NOT
ASSUME ANY RESPONSIBILITY FOR LATE RECEIPT OF TENDER / SAMPLE. ANY
CORRESPONDANCE IN THIS MATTER WILL NOT BE ENTERTAINED.
SUBMISSION OF OFFER :-
13.
The firm having single legal entity and having two or more works / factory and submit
offers from two or more different works / factory, the UGVCL will consider only one
lowest offer for allocation of quantity.
Revise Clause No:-12 of Commercial Terms and Condition is as under:
14.
PERFORMANCE GUARANTEE (PG) TOWARDS EXECUTION PERIOD: (i.e. SECURITY
DEPOSIT):
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
TENDER NOTICE No. UGVCL/SP/II/634/11KV Composite Pin Insulator.
[Should be paid within 15 (fifteen) days from date of letter of acceptance. The
Letter of Acceptance is to be issued against receipt of Confirmation
/Acknowledgement of LOI]
The successful tenderers will be required to pay an amount equivalent to 10% (Ten) of
the value of the order as a Performance Guarantee (Security Deposit) for satisfactory
execution of the contract. Such Performance Guarantee (Security Deposit) for
satisfactory execution will be payable either in Cash / D.D. / Bank Guarantees only.
Bank Guarantees from Scheduled / Nationalized Banks will be acceptable if the
amount of security deposit payable exceed Rs.5, 000/-. The Bank Guarantees will be
executed on the standard form prescribed by UGVCL.
In case of the Bank Guarantees furnished / submitted, they should have clear one
time validity till the completion of the order in all respects. Bank Guarantee for
Interim period will not be allowed. If by any reasons the supply period is extended
then supplier should undertake to renew the Bank Guarantee at least one month
before the expiry of the validity ( i.e without vacuum period and without waiting for
UGVCL’s intimation seeking extension) failing which UGVCL will be at liberty to
encash the same. CORPORATE BANK GUARANTEES AND STAGEWISE BANK GUARANTEES
ARE NOT ALLOWED.
The successful bidders shall have also to furnish PG (as per condition no. 47 of this
Commercial Terms and conditions ) of the contract value towards warranty /
guarantee period separately as applicable as per tender conditions.
Performance Guarantee towards Execution Period (Security Deposit) if paid will be
returned on successful completion of the Order and only after the Performance
Guarantee Condition (clause no.47 stated here under) is fulfilled.
Note :
If the full Performance Guarantee towards Execution Period (Security
Deposit) amount is not paid within 15 (Fifteen) days from date of letter of
acceptance (LOA), then the LOA will be outrightly cancelled at the risk & cost of
the Tenderer (at the discretion of UGVCL) and without entering into any
correspondences and actions shall be taken against tenderer like stop dealing or
any other actions as decided by UGVCL considering tenderer as defaulter.
This guarantee shall be applicable for all the bidders irrespective whether they are
SSI / NSIC units.
“The Supplier/Contractor/Party (i.e tenderer) has to submit Bank Guarantee with
validity period of additional 01 (One) month i.e more than actual Guarantee /
Warranty period of 6/12/18/24/36/48/60 months (depending upon product) to
safe guard company’s interest in case of any eventuality happening on the last
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
TENDER NOTICE No. UGVCL/SP/II/634/11KV Composite Pin Insulator.
day of the guarantee / Warranty period after office hours of the bank or bank
holidays.”
Agreement to be executed by Successful Bidder :
All Bidders are requested to read the following instruction for Agreement to be
executed by successful bidders.
The successful bidder has to execute agreement on Non judicial Stamp paper of Rs.
100/- duly Notarized as per agreement document uploaded herewith within 10 days
after the payment of S.D. amount/Bank Guarantee. The cost of Non judicial stamp &
Notary charges will be borne by the successful bidder. The agreement shall be
executed between CE (P & P) & the authorized representative of successful bidder as
mentioned hereunder.
15.
1. If the authorized representative is from a partnership firm, then a certified copy
of the registered partnership deed must be attached along with the signatures of
other partners who have authorized the particular partner to execute and sign the
agreement.
2. If it is a private or public limited firm, a copy of the resolution, authorizing the
person to execute & sign the agreement on behalf of the firm, passed by the
Board of Directors along with the Company’s Seal must be attached with the
agreement.
3. If it is a proprietary firm, then the proprietor himself should execute & sign the
agreement and his full residential address must be available in the file.
Upon submission of security deposit and signing of Agreement, UGVCL shall issue a
detailed A/T /order incorporating various terms and conditions.
Prescribed form for agreement is attached separately.
Important Instruction to Bidder regarding testing of Material after Post
dispatch.
“The material has to be dispatched by the supplier after due successful inspection by
UGVCL’s representative at Party’s works, as per Dispatch Instruction. On receipt of
the material at Regional Store/Divisional Store, the sample/s will be selected
randomly from all the stores as per Dispatch Instruction. UGVCL reserves the right to
decide nos. of samples to be selected under Audit inspection clause no.55 of tender
inquiry. Selected sample/s will be tested for the tests as decided by UGVCL at ERDA16. UGVCL laboratory at RSO –Narol / Third Party Lab as decided by UGVCL for quality
check in presence of representatives of supplier and UGVCL.

The result of the such tests will be binding to supplier.

If authorized representative does not remain present to witness the testing,
sample/s will be tested at ERDA-UGVCL laboratory at RSO –Narol / Third Party Lab
as decided by UGVCL in absence of representative of supplier.”
However all other terms of the Clause No. 55 “Audit Testing” of Commercial terms &
Condition will remain unchanged.
17.
Tender SAMPLES (5 Nos.) as per Clause No. 11 of technical specifications must be
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
TENDER NOTICE No. UGVCL/SP/II/634/11KV Composite Pin Insulator.
Submitted before due date as mention in tender notice at the office of
Deputy Engineer : Regional Store Office: UTTAR GUJARAT VIJ COMPANY LTD.:
Visnagar Road: Mehsana: 384001 failing to which offer is liable for rejection/ignore.
QUALITY ASSURANCE PLAN
The supplier shall invariably furnish the following information along with his offer,
failing which his offer shall be liable for rejection.
a) Statement giving list of important raw materials, names of sub-suppliers for the
raw materials, list of standards according to which the raw materials are tested, list
of tests normally carried out on raw materials in the presence of supplier’s
representative and copies of test certificate.
b) Information and copies of test certificates in respect of bought out material.
c) List of manufacturing facilities available.
d) Level of automation achieved and list of areas where manual processing exists.
e) List of areas in manufacturing process, where stage inspections are normally
carried out for quality control and details of such test and inspection.
18.
f) List of testing equipments available with the supplier for final testing of item and
test plant limitation if any vis-à-vis the type, special acceptance and routine tests
specified in the relevant standards. These limitations shall be very clearly brought out
in schedule of deviation from specified test requirements.
INSPECTION, TESTING & CHECKING BEFORE DISPATCH:
All the tests and inspection shall be carried out at the works of manufacturer unless
otherwise specifically agreed upon by the bidder and purchaser at the time of
purchase. The bidder shall provide all reasonable facilities to the inspecting officer(s)
without charges.
1. The inspection may be carried out by the purchaser at any stage of
manufacture/before dispatch as per relevant standard.
2. Inspection and acceptance of any material under the specification by the
purchaser shall not relieve the bidder from his obligation of furnishing material
in accordance with the specification and shall not prevent subsequent rejection
if the material is found to be defective.
3. The bidder shall keep the purchaser informed in advance, about manufacturing
program so that arrangements can be made for inspection.
Note:
19.
1) Format of Performance Guarantee (PG) & E.M.D. Bank Guarantee
attached with commercial terms & conditions has been revised.
The E.M.D. Bank Guarantee, Performance Guarantee (PG) for
supply period & Performance Guarantee (PG) for warrantee period
has to be submitted as per new format & same is attached
herewith.
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
TENDER NOTICE No. UGVCL/SP/II/634/11KV Composite Pin Insulator.
CHECK LIST
(THIS IS MANDATORY)
CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE SUBMITTED WITH
TECHNICAL BID
Sr.
No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
Bidder’s
comment
Tender Documents with duly signed and sealed
Schedule-A of Tender duly signed and sealed
Yes / No
Commercial terms and condition with duly signed and
Yes / No
sealed
Annexure-1 with duly filled and signed.
Yes / No
Annexure-2 with duly filled and signed.
Yes / No
Annexure-3 with duly filled and signed
Yes / No
Annexure-4 with duly filled and signed.
Yes / No
Annexure-5 with duly filled and signed
Yes / No
Annexure-6 with duly filled and signed.
Yes / No
Annexure-7 with duly filled and signed
Yes / No
Annexure-8 with duly filled and signed.
Yes / No
Annexure-9 with duly filled and signed.
Yes / No
Annexure-10 with duly filled and signed.
Yes / No
Annexure-11 with duly filled and signed.
Yes / No
Annexure-12 with duly filled and signed.
Yes / No
Annexure-13 with duly filled and signed.
Yes / No
Annexure-14 with duly filled and signed.
Yes / No
Certificate-A on firms Letter head
Yes / No
Notarized copy of power of Attorney in favour of a person Yes / No
authorized to sign tender documents
Important Instruction with duly signed and sealed
Yes / No
GTP & Technical Specification of tender with duly signed
Yes / No
and seal
All Amendment in ascending Order with duly signed and
Yes / No
sealed. (if any)
Certificates
ISO Certificate (if register)
Yes / No
Sales Tax Registration Certificate
Yes / No
Excise Registration Certificate
Yes / No
Factory License
Yes / No
Import-Export Code Certificate (if register)
Yes / No
Photocopy of PAN Card
Yes / No
Documents in following order to be attach
Page no.
from/to
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
TENDER NOTICE No. UGVCL/SP/II/634/11KV Composite Pin Insulator.
Notarized Copy of BIS License
Yes / No
BEE Certificate
Yes / No
Notarize copy of Type test for all tender Item
Yes / No
Additional Details on Firms letter Head
List of Partners/Directors
Yes / No
List of Required machinery for manufacture Tendered
Yes / No
Item
List of Testing Facility
Yes / No
Audited annual A/c of last 3 years
Yes / No
Quality Assurance Plan
Yes / No
Yearly Production Capacity of each Tendered Item
Yes / No
Notarized true copy of Orders Executed in GUVNL and
Yes / No
their subsidiary companies, i.e. PGVCL/MGVCL/UGVCL/
DGVCL/GETCO/GSECL.
Signature of Tenderer:
Date:
Place:
Company’s Round Seal: