Registry (Collaborations and Study Abroad)
Work Placement Agreement
Please complete electronically, in consultation with your Co-ordinator and your host institution, and
print for signature. The signed form can either be posted to our office (address below) or scanned
and emailed to studyabroad@st-andrews.ac.uk or outbound@st-andrews.ac.uk. The signed form
must be returned to CSA by the end of week 8 of the semester prior to your work placement.
Section to be completed before mobility
1. Personal Information
Surname
Date of Birth
Sex [M/F]
Student ID
Degree Intention
Study Cycle
Placement Duration*
Period of Mobility
Forename(s)
Nationality
Phone
UG
Semester One
Start Date
Email
Academic Year
Subject Area Code:
PGR
Full Year
PGT
Semester Two
End Date
2. The University of St Andrews (home institution) – (corresponds to Table B1)
Name
Erasmus Code
Address
Contact Person
University of St Andrews
UK ST-ANDR 01
St Katharine’s West,
16 The Scores
St Andrews, Fife
KY16 9AX
Scotland, UK
Samantha Lister
Faculty
School
Country, Country Code
Phone
+44 (0) 1334 462245
United Kingdom, UK
Email
studyabroad@standrews.ac.uk
3. Host Organisation/enterprise Information (corresponds to Table C2)
Full name of host
organisation/enterprise
Postal address
Country Region of host city (if
applicable)
1
Corresponding table to the suppled Erasmus+ Higher Education Learning Agreement for Traineeships (GFNA-II-C-Annex IV-I-Erasmus+
HE-2015)
2
Corresponding table to the suppled Erasmus+ Higher Education Learning Agreement for Traineeships (GFNA-II-C-Annex IV-I-Erasmus+
HE-2015)
St Katharine’s West, 16 The Scores, St Andrews, Fife KY16 9AX, Scotland
T: +44 (0)1334 462245/463310 F: +44 (0)1334 463330
E: outbound@st-andrews.ac.uk and studyabroad@st-andrews.ac.uk
W: www.st-andrews.ac.uk/studyabroad
The University of St Andrews is a charity registered in Scotland, No: SC013532
0288
St Andrews Work Placement Learning Agreement
Website
Size of organisation/enterprise
Small (1-50 staff)
Medium (51-500 staff)
Large (>500 staff)
PIC No. (if applicable)
Sector
Host Organisation
Contact Person
(Responsable Person)
Name
Function/Title
Email
Telephone no.
No. of permanent staff in the
department (team) hosting the student
No. of other students/ trainees hosted at
the same time in the department (team)
hosting the student
Mentor
Name
Function/Title
Email
Telephone no.
4. Work Placement Details (corresponds to Table A and Table C3)
Placement (mobility) start date (dd/mm/yyyy)
Placement (mobility) end date (dd/mm/yyyy)
Student Job Title
Hours of work
Will the student receive financial support for the
placement?
Will the student receive a contribution in kind for the
placement?
Yes
No
If Yes, amount (EUR/Month):
Yes
No
If Yes, please specify:
5. Training Programme (please complete in consultation with your Co-ordinator and your
host organisation) – (corresponds to Table A4)
Knowledge, skills and
competence to be acquired
Detailed programme for the
training period
Tasks of the placement student
Monitoring Plan
Evaluation plan
6. Language Competence for Trainee
A1
A2
B1
B2
C1
C2
*The level of language competency in [the main language of placement – German, Spanish, French, Italian, Dutch] that
you already have or agree to acquire by the start of the mobility period.
3
Corresponding table to the suppled Erasmus+ Higher Education Learning Agreement for Traineeships (GFNA-II-C-Annex IV-I-Erasmus+
HE-2015)
4
Corresponding table to the suppled Erasmus+ Higher Education Learning Agreement for Traineeships (GFNA-II-C-Annex IV-I-Erasmus+
HE-2015)
St Andrews Work Placement Learning Agreement
7. Commitment of the Three Parties
By signing this document, the student, the University of St Andrews (home institution), and the host
organisation/enterprise confirm that they approve the Learning Agreement and that they will comply with all the
arrangements agreed by all parties.
The student and host organisation/enterprise will communicate to the University of St Andrews any problem or
changes regarding the work placement period. The University of St Andrews and the student should also commit to
what is set out in the Erasmus+ grant agreement. The institution undertakes to respect all the principles of the
Erasmus Charter for Higher Education relating to work placements (or the principles agreed in the partnership
agreement for institutions located in Partner Countries).
8. The University of St Andrews (corresponds to Table B5)
The University of St Andrews undertakes to respect all the principles of the Erasmus Charter for Higher Education
relating to work placement.
The work placement is embedded in the curriculum and upon satisfactory completion of the work placement, the
University of St Andrews undertakes to:
 Award
ECTS credits
 Give a grade based on assessment of coursework completed during the placement and final reports.
 Record the work placement in the student’s Higher Education Achievement Report (HEAR)
 Record the work placement in the student’s Europass Mobility Document: X No
The University of St Andrews: Placement Co-ordinator
I confirm that this proposed training programme agreement is approved and our School will carry out a risk
assessment following relevant guidelines set by the University. The student will be covered by the University’s travel
insurance. The placement is an integral part of the student’s degree programme. Upon successful completion, the
student will be awarded the appropriate credits and the placement will appear on the student’s HEAR transcript.
Name:
School:
9. The Host Organisation/Enterprise (corresponds to Table C6)
The host organisation
In addition to the Quality Commitment, we confirm that:
 The proposed training programme is approved, and that the details of our organisation on this form are
accurate.
 We will monitor the progress of the placement and consult with St Andrews if necessary;
 We will provide the student with a full and clear induction, including health and safety arrangements, fire
precautions and emergency evacuation arrangements;
 We will ensure to provide the appropriate equipment and support available to the student;
 We will assist the University with any information about the placements of overseas students required by UK
immigration authorities;
 In cases of serious accidents or incidents involving the student, or breaches of discipline by the student, we
5
Corresponding table to the suppled Erasmus+ Higher Education Learning Agreement for Traineeships (GFNAII-C-Annex IV-I-Erasmus+ HE-2015)
6
Corresponding table to the suppled Erasmus+ Higher Education Learning Agreement for Traineeships (GFNAII-C-Annex IV-I-Erasmus+ HE-2015)
St Andrews Work Placement Learning Agreement

will consult with colleagues at St Andrews.
On completion of the training programme the organisation will issue a Certificate of Attendance to the
student within 5 weeks.
The host organisation / Enterprise will provide an accident insurance to the student: (covering at least damages
caused to the student at the workplace):
Yes
No
If yes, please specify whether it also covers:
-accidents during travels made for work purposes:
Yes
-accidents on the way to and from work:
No
Yes
No
The host organisation / Enterprise will provide a liability insurance to the student (covering damages caused by the
student at the workplace):
Yes
No
The University of St Andrews (corresponds to Table B)
We confirm that:
The University of St Andrews will provide an accident insurance to the student (if not provided by the host
organisation):
Yes
No
If yes, please specify the accident insurance covers:
-accidents during travels made for work purposes:
Yes
-accidents on the way to work and back from work:
No
Yes
No
The University of St Andrews will provide a liability insurance to the student (if not provided by the host organisation):
Yes
No
10. Signatures
Role
Student
Host Organisation/
enterprise
University of St
Andrews
University of St
Andrews
Organisational/
Enterprise Co-ordinator
Work Placement
Co-ordinator
Institutional
Co-ordinator
Name
Signature
Email
Sl19@standrews.ac.uk
Samantha Lister
11. Responsible Persons
Responsible Person at the University of St Andrews:
Name
Samantha Lister
Function
Phone
+44 (0) 1334 462245
Email
Head of Academic Partnerships &
International Experience
studyabroad@st-andrews.ac.uk
Responsible Person (Contact Person) in the Host organisation/enterprise:
Date
St Andrews Work Placement Learning Agreement
Name
Phone
Function
Email
St Andrews Work Placement Learning Agreement
QUALITY COMMITMENT
For work placements
THE UNIVERSITY OF ST ANDREWS UNDERTAKES TO:

Define the learning outcomes of the placement in terms of the knowledge, skills and
competencies to be acquired.

Assist the student in choosing the appropriate host organisation, project duration and
placement content to achieve these learning outcomes.

Select students on the basis of clearly defined and transparent criteria and procedures
and sign a placement contract with the selected students.

Prepare students for the practical, professional and cultural life of the host country,
ensure the students have adequate knowledge of the local language.

Provide advice to students concerning travel arrangements, visa, accommodation,
residence or work permits, social security cover and insurance.

Give full recognition to the student for satisfactory completed activities specified in the
Training Agreement.

Evaluate with each student the personal and professional development achieved through
participation in the Erasmus programme.
THE UNIVERSITY OF ST ANDREWS AND THE HOST ORGANISATION JOINTLY UNDERTAKE TO:
 Negotiate and agree a tailor-made Training Agreement (including the programme of the
placement and the recognition arrangements) for each student and the adequate
mentoring arrangements.
 Monitor the progress of the placement and take appropriate action if required.
 Neither party will discriminate on the basis of race, sex, age, religion, sexual orientation,
veterans/national guard/reserves status or disability.
THE HOST ORGANISATION UNDERTAKES TO:

Assign to students tasks and responsibilities (as stipulated in the Training Agreement)
to match their knowledge, skills, competencies and training objectives and ensure that
appropriate equipment and support is available

Draw a contract or equivalent document for the placement in accordance with the
requirements of the national legislation

Appoint a mentor to advise students, help them with their integration in the host
environment and monitor their training progress and provide help and support to St
Andrews students in finding suitable and safe accommodation.
St Andrews Work Placement Learning Agreement

Provide practical support if required, check appropriate insurance cover and facilitate
understanding of the culture of the host country

Forward its own risk assessment documentation for the student placement to
corresponding departmental coordinator at the University of St Andrews and alert the
University to any circumstances that might affect the level of risk - especially in work
environments which are not entirely office based such as labs, factories, farms, outdoors
etc.

Make their best efforts to ensure the health and safety of the St Andrews students and
provide all necessary training in this respect.
THE STUDENT UNDERTAKES TO:
 Comply with all arrangements negotiated for his/her placement and to do his/her best to
make the placement a success
 Take full insurance for his/her travel and stay at the work placement. (The University of
St Andrews insures students for the duration of their placement. http://www.standrews.ac.uk/studyabroad/outgoingstudents/PracticalInformation/LivingAbroad/Ins
urance/ )
 Abide by the rules and regulations of the host organisation, its normal working hours,
code of conduct and rules of confidentiality
 Communicate with the sending institution about any problem or changes regarding the
placement
 Submit a report in the specified format and any required supporting documents at the end
of the placement.