Intro To PowerPoint
PowerPoint about
PowerPoint,
Oh My! That would be MetaPowerPoint!
7/11/2016
Dr. Redmond, La Salle University
1
PowerPoint is Presentation Graphics
Visual Aid for Presentation
 Benefits:
 Focus Audience Attention
 Design Templates
 Variety of Print Outs Available

7/11/2016
2
Presentation Development
Planning is Key
 Create – outline is recommended
 Enhance – graphics and special effects
 < Do rest interactively >

7/11/2016
3
Design Templates
Many and Varied
 Sets color scheme, fonts etc
 Choose from Task Pane (usually docked on
right side of window) under Slide Design
 Look for Visibility / Contrast
 Watch out for Distractions
 Don’t suggest creativity

7/11/2016
4
Views
Normal
 Outline
 Slide
 Slide Sorter
 Slide Show

7/11/2016
5
Edit Using Outline Pane





7/11/2016
Turn on outlining toolbar
Edit using normal techniques, as in Word
Click to left of item to select whole item
PowerPoint has AutoCorrect and automatic spell
checking, as in Word
Arrows:
 To Left – “Promotes” text
 To Right – “Demotes” text
 Up – Moves up
 Down – Moves down
6
Edit Using Slide Pane







7/11/2016
Slide contains “Objects” or placeholders for objects
To Modify text in object, must select placeholders – as
with cells in Excel
Placeholders have sizing handles that allow re-sizing
Placeholders can be moved – find four direction arrow
at edge of placeholder and drag
Move from slide to slide using vertical scroll bar, scroll
arrows, or clicking on slide in outline pane
Promote, Demote, and move items, as in outline pane
PowerPoint AutoSizes to fit placeholder
7
Save
Remember to Save
 Save same as in other MS software
 .ppt extension
 Can use AutoSave if installed
 Reopen documents as in other software

7/11/2016
8
Slide Sorter
Note selected slide
 Deleting Slide
 Moving slide – drag and drop
 Insert slide – use new slide button or
“Common Tasks”

7/11/2016
9
Run Slide Show





7/11/2016
View Slide Show
Go to next slide with Spacebar, Enter, right arrow,
down arrow, page down, or click mouse
Go to previous slide with backspace, left arrow, up
arrow, page up
Black screen indicates end of presentation
Type B to temporarily black out screen (toggle)
10
Fonts
Text style, as in other programs
 Best to use no more than 3 or 4 different
fonts in one presentation so as to not
distract audience
 Can adjust font size, as in other programs –
tend to use large size for visibility
 Bump up size with big A button, bump
down size with little A button

7/11/2016
11
Rules of Thumb
Different people follow different rules
 Max 20 words per slide
 Max 7 lines per slide
 Max 7 words per line
 Min 20 pt font
 Max 3 levels of indentation of bullets

7/11/2016
12
Graphics





Clip Art
 Can be changed
 Can be ungrouped
Picture (“From File”)
 Can be compressed
 Compress Picture button
on Picture Toolbar
Auto Shapes
Drawing (you draw)
Move and resize as with
placeholders
7/11/2016
13
Grayscale Preview

7/11/2016
Toggle button on standard toolbar
14
Printing
Slides
 Handouts (specify number of slides per page)
 Outline
 Notes
 If not color printer, choose pure black and
white
 If slides have dark background, to save ink
choose pure black and white

7/11/2016
15
Slide Layouts
Choice when New Slide via “Common
Tasks” or button <show choices>
 Format/Slide Layout to change
 Or use Slide Layout on Task Pane (right
side)

7/11/2016
18
Example Table
City
Cincinnati
Camden, NJ
7/11/2016
Crime
Economy
68.5
72.3
5.4
12.3
20
Change Design Template





7/11/2016
Change applies to all slides in the presentation
Choose from Task Pane (usually docked on right
side of window) under Slide Design
Make Choice (choices are previewed)
Check for graphics interfering with text after
change
Generally preferred to apply to all instead of
having different templates within same show
23
Change Color Scheme





7/11/2016
Templates have alternative color schemes
Choose from Task Pane under Slide Design –
Color Scheme
Pick one of the standard alternatives and preview,
apply or apply to all
(OR build custom scheme, picking color for each
kind of thing – titles, backgrounds, etc) (no longer
available?)
Apply changes to one or all (generally all, for
consistency)
24
Slide and Title Master




7/11/2016
Master is a special pseudo “slide” that controls format and
placement of titles and text for all slides in presentation
Each component (title slide, slides, notes pages, handout
pages) has a corresponding master
Any changes you make to the master apply to all slides or
pages associated with that master
Common to put footers (name, organization, copyright,
date) on master
 (but also easy to Insert > Date and Time
and put in date, page#, and name, and apply to all
slides)
25
Slide and Title Master (con)



7/11/2016
You could put a graphic (e.g. company logo) on
slide master and it would appear on every slide
Each design template has its own masters,
changing the design template loses changes you
made to the master
If you change format on individual slides, that
change overrides the master (on that slide)
26
Slide and Title Master (con)
Display using View/Master /which master
(e.g. Slide Master)
 Make changes
 Changing Title Master is basically the same
 I see no benefit of changing the title master
instead of the title slide

7/11/2016
27
Hiding a Slide
Slides can be hidden so they can be shown
if needed, but otherwise not shown
 Use Slide Sorter View
 Click on Hide Slide button on slide sorter
tool bar (this is a toggle)
 Press letter H to see hidden slide
 Another way – Use Slide Show menu

7/11/2016
29
Creating a Drawing Object
AutoShapes has many shapes
 Rectangle, oval, arrows, etc on drawing
toolbar can be used
 Many enhancements can be made, adding
text, changing colors, adding shadows,
rotating objects …

7/11/2016
30
Animations and Sound
Animation adds action to text and graphics
so that they move around on the screen
 Animation Schemes – create an animation
theme with transition, title and body effect
 Subtle, moderate or “exciting”
 Custom Animation – controls individual
objects movement and sound

7/11/2016
31
Slide Transitions




7/11/2016
Transitions control how one slide disappears and the next one
appears
Included in many Animation Schemes
Can be done separately
 In slide sorter view (or slide thumbnails), select a slide(s),
 Under design or right side, choose Slide Transition
 Select transition effect, sound
 Can choose to automatically advance based on time
 Can be applied to one slide or all
Don’t overuse – want audience to focus on content, not
effects
32
Builds
Animation Schemes Build in two steps
 Title
 Body
 Can get more control via Custom Animation
 E.g. bring up bullets one at a time if will
be spending a while on each

7/11/2016
33
Animation Effects / Custom Animation






7/11/2016
Sound effects can be added as well
To animate object, right click on it, choose Custom
Animation; click Add Effects button
Choose from among Entrance, Emphasis, Exit, Motion
Path
Choose an Effect
Choose options such as speed, direction, what happens
after animation …
The effect is placed in the pane, with drop down, you can
specify more detail such as when it occurs, sounds that
play at the same time, …
34
Build Text Bullet by Bullet


7/11/2016
Builds can be used to display each bullet point, paragraph independently
from the whole of the slide (e.g. one at a time)
 Select text placeholder to be animated
 Choose Custom Animation in Task Pane
 Choose Add Effect button
 Generally we want to choose Entrance
 Choose an effect
 Choose options, such as speed
 With drop down, choose additional details such as
 when it occurs, and
 with Effect Options, sound,
• and under “Text Animation” whether all items under one top
level bullet come in together, or 2nd level bullets come in
separately …
• Slide will show boxed numbers showing order of effects
Don’t overuse – want audience to focus on content, not effects
35
Controlling Presentation



7/11/2016
When viewing slide show, type number and hit
return to go directly to that slide number
B – toggles screen to black or back
To Draw on slide, Right Click, Pointer Options,
Pen (Turn off by choosing Pointer
Options/Automatic)
 Can change pen color
 When end presentation, will be asked if you
want to keep markings
36
Setting Next Slide Timings Based On Rehearsal
Slide Show > Rehearse Timings
 (Opens Rehearsal toolbar)
 Click Next button (arrow) each time you
want to move forward
 At end of presentation, choose “Yes” to
keep the timings

7/11/2016
37
Speaker Notes
<Show where to enter them>
 <Note the choice to print them>

7/11/2016
38
Checking Style – skip 2000



7/11/2016
If office assistant is on, it automatically checks
style and turns on light bulb if you violate style
rules
Click on light bulb to see complaint and possible
reactions
Style rules checked can be specified using
Tools/Options/Spelling and Style/Style Options
 Can check rules of thumb for slide fullness
39
Documenting a File – skip 2000

7/11/2016
Choose File/Properties. Choose Summary
tab. Enter relevant info
40
Picture As Background
Right click outside placeholders
 Choose “Background”
 Click Background Fill Box drop down
arrow
 Click “Fill Effects”
 Click “Picture” tab
 Find the desired picture
 Click Insert button
 Click Apply button

7/11/2016
41
Auto Content – skip? (p228)

7/11/2016
Microsoft starts presentation for you,
suggesting content
42
Custom Show (Skip) p212-3

7/11/2016
Create presentation using some of the slides
in the file
43
Word Art
Can be resized by dragging handles
 Can be re-colored
 Right click, Format WordArt

7/11/2016
44
Including Sound Files (skip)
Insert > Movies and Sounds > Sounds from
File
 Find the file
 Click Automatically button if want to play
automatically

7/11/2016
45
Charts/ Org Charts (skip)
7/11/2016
46
Hyperlinks
Type the URL
 www.lasalle.edu
OR
 More subtle. Type the text, select it, insert
hyperlink, in dialog box type the URL or
even find the page on the web
 La Salle Athletics

7/11/2016
47
Action Buttons (skip) p272-7
7/11/2016
48