Competitive Sealed Proposal (CSP)
CSP Number: 150326
Title: Instructional Supplies, Equipment, Miscellaneous
Furnishings and Related Supplies
Due Date: March 26, 2015
Prior to: 3:00 pm
Mail or deliver complete CSP package to:
Denton Independent School District
Purchasing Department
1213 N. Locust St.
Denton, TX 76201
For additional information, please contact the person listed below. All questions must be submitted in writing (email
preferred) and received on or before seven (7) calendar days prior to the opening date.
.
Cheryl Farmer, Asst. Purchasing Agent
cfarmer@dentonisd.org
PROPOSER IDENTIFICATION (Please print information clearly)
Firm
Name:
Date:
Address:
Phone:
Fax:
City/St/
Zip:
Email:
You MUST sign the CSP Signature Sheet on page 9 in order for your CSP to be accepted.
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CSP 150326 for Instructional Supplies, Equipment,
Miscellaneous Furnishings and Related Supplies
The Denton Independent School District (referred to as the “District” from this point forward) is soliciting
responses to the Competitive Sealed Proposal (CSP) offering Percentage Discounts off catalog prices,
published list prices or fair market value for Instructional supplies, equipment, miscellaneous furnishings
and related supplies.
RESPONDENTS ARE CAUTIONED TO READ THE INFORMATION CONTAINED IN THIS
CSP CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL REQUIREMENTS
AND QUESTIONS AS DIRECTED.
Your company is invited to submit a proposal no later than 3:00 pm CST, March 26, 2015 to Cheryl
Farmer, Assistant Purchasing Agent, Denton ISD, 1213 N. Locust St., Denton, TX 76201.
PROPOSALS SUBMITTED AFTER THE SPECIFIED DATE AND TIME WILL NOT BE
ACCEPTED. All proposals are to be checked in at the Purchasing Department office. Proposals not
checked in properly may cause disqualification.
All questions concerning the CSP must be submitted in writing on or before seven (7) calendar days prior
to the opening date to Cheryl Farmer, Assistant Purchasing Agent at cfarmer@dentonisd.org. List the
CSP name and number in the Subject line.
The bid documents can be obtained from the Purchasing Department at 1213 N. Locust St., Denton, TX.
76201 OR on the Purchasing Department page of the Denton ISD website at www.dentonisd.org. All
addenda issued by Denton ISD prior to the time that responses are received shall be considered part of the
CSP and Respondent shall be required to consider and acknowledge receipt of such in the response.
Firms receiving this CSP other than directly from Denton ISD are responsible for obtaining any
addendum (amendment) in the event an addendum is issued.
The CSP materials submitted must be enclosed in a sealed envelope (box or container) clearly labeled on
the outside with the proposal number CSP 150326. Faxed or emailed copies will not be accepted.
Pricing will not be read aloud at the time of opening. A committee will convene to review the proposals
and rank them according to the specified criteria. Results will be posted on the purchasing department
web page after a recommendation has been sent to the governing body for consideration.
The District will award the proposal to one or more vendors to establish a preferred vendor list for these
products. Purchases will be made on an as-needed basis for the term of the proposal. The District does
not award contracts on lowest pricing alone.
The District reserves the right to accept or reject any and /or all proposals, to waive any technicalities, to
be the sole judge of quality and equality and to accept the proposal that is in the best interest of the
district. The District reserves the right to award each item separately or as a whole, or as is in the best
interest of the district, unless bidder states otherwise. The District also reserves the right to be the sole
judge as to the definition of “best interest”.
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Instructions to Proposers
To be considered for award of this solicitation, all pages requiring signature plus any/all attachments,
must be completed with all requested information, signed and returned sealed in an envelope or other
appropriate package adequate to conceal and contain the contents prior to the CSP date and time.
The Proposer is strongly encouraged to read the entire CSP document prior to submitting response.
Failure to provide the information requested in its entirety may be grounds for disqualification of
CSP.
The CSP response must be signed by an individual authorized to contractually bind the company
submitting the CSP. A failure to sign the CSP could cause it to be rejected as non-responsive. The CSP
must include full firm name and address of Proposer, the title or authority to bind his/her firm in a
contract and contact information. A Signature Sheet is included in this packet.
Possession of fire arms, alcohol and/or drugs, even in vehicles, is strictly prohibited on school district
property. Use of any tobacco products is not permitted on school property.
The District reserves the right to acquire reasonable amount of additional goods or services, as listed on
this CSP, subject to verification of the same or lower prices and conditions on CSP.
The District reserves the right to extend this solicitation 60 days past end of the contract term should it be
determined that doing so would be in the best interest of the District.
Questions concerning this proposal should be referred to:
Cheryl Farmer, Asst. Purchasing Agent
cfarmer@dentonisd.org
Section 1.0 Scope of Work
1.1
The Denton ISD intends to purchase instructional supplies, equipment, miscellaneous furnishings
and other instructional products from date of governing body approval through March 31, 2017.
The district has twenty two existing elementary schools, seven middle schools and three high
schools. A fourth high school and twenty-third elementary school will open in the fall of 2016
and an eighth middle school in 2017. Many of the products purchased for the new schools will be
purchased using this proposal.
1.2
The district intends to accept primary and secondary vendors based upon the results of the
evaluation criteria listed in this proposal. The District will accept only the vendors the District
believes will give the best overall value and service. A vendor may not be awarded to sell
products for all areas that are included in the catalogs submitted, or areas checked on the proposal
form.
1.3
The district reserves the right to:
 Be the sole judge as to the definition of best over all value and service.
 Determine, after proposal evaluation, the number of primary and/or secondary vendors
that will be awarded to any area.
 Be the sole judge as to how the evaluations will be used to establish the primary and/or
secondary vendors for all areas.
 Remove vendors at any time during the contract term and Add vendors at the beginning
of any contract year upon governing body approval. Any additions will not affect the
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contract with existing vendors.
1.4
Purchases will be made on an as-needed basis. No vendor will be guaranteed any quantity of
product or service or amount spent. No vendor will be guaranteed a place as primary or
secondary vendor. Some vendors, after proposal evaluation, may be rejected for all areas.
Section 2.0 Standard Terms and Conditions
2.1
All items shall be F.O.B. Denton, Texas. Any deviation must be noted in the Proposal and
Deviation page.
2.2
The District shall not be liable for any deliveries of merchandise unless same has been received at
the specified delivery location within the District, inspected and accepted as in full compliance
with the Specifications. Risk of theft, destruction, loss or damage to any work, materials,
shipment, or deliveries will be borne exclusively by the successful Proposer until after the District
completes its inspection and acceptance of said work, material, shipments, or deliveries; the
burden and cost of insurance against such risks shall be assumed by the successful Proposer.
2.3
Deliveries will be made only upon authorization of the Denton ISD, and shall be made if, as, and
when required and ordered by the District, at such intervals as directed by the District.
2.3.1
2.3.2
2.3.3
All purchases made by the District will be made via a Denton ISD purchase order.
Do not provide any goods/services absent a bona fine, signed purchase order.
Do not provide goods/services exceeding the quantities contained on the purchase order.
2.4
Payment will be made after all purchases are completed and properly invoiced by purchase order
number.
2.5
All invoices are to be made to the Denton Independent School District, Accounts Payable
Department, P. O. Box 2387, Denton, Texas 76202.
2.6
Failure of the successful Bidder(s) to notify the District sufficiently in advance of the inability to
complete shipment within a reasonable time frame and with acceptable reasons shall give the
District the option of canceling the Purchase Order and purchasing from another source
2.7
Denton ISD is a member of various purchasing cooperatives (inter-local agreements). The
District reserves the right to purchase goods and/or services in this CSP through an inter-local
agreement, if it is deemed that the inter-local agreement is in the best interest of the District.
2.8
Denton ISD reserves the exclusive option to purchase through Open Market advertisement for
bulk quantities of all products listed herein when determined to be in the District's best interest.
The District shall be the sole judge as to "bulk quantities", "District's best interest" and
"reasonable time frame".
2.9
The below specifications, outlined in section 3.0, are to be used to set a minimum standard. The
District does not want inferior substitute merchandise. Whenever an article or material is defined
by describing a proprietary product or by using the name of a manufacturer, the term "or equal"
if not inserted shall be implied. The specified article or material shall be understood as indicating
the type, function, minimum standard of design, efficiency and quality desired and shall not be
construed as to exclude other manufactured products of comparable quality design, and
efficiency. If you bid an equal and/or alternate product to the specifications, please clearly state
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the brand name and description. Failure to provide proper information with this document may
cause your bid(s) to be eliminated from consideration.
2.10
The District reserves the right to accept or reject any and/or all proposals, to waive any
formalities and to award this proposal in the best over all interest of the District. The District
reserves the right to make final decisions as to comparable items. Items submitted as “equal to”
may be returned at vendor expense if deemed otherwise.
2.11
Preference for Recycled Products: The Denton ISD, in order to implement Senate Bill 1340,
may give preference to a product made of recycled materials if the product meets specifications
as to quality and quantity. The District will regularly review and revise procurement procedures
and specifications for the purchase of goods, supplies, equipment and materials to:
Eliminate procedures and specifications that explicitly discriminate against products
made of recycled materials: and
Encourage the use of products made of recycled materials.
2.11.1 Any product(s) quoted in this proposal that contain recycled materials, must be identified
by item number and the percentage of post-consumer waste, industrial waste or
hazardous waste used in place of a raw or virgin material in manufacturing. The list must
be attached to this proposal.
Section 3.0 Specifications
3.1
The district requests percentage discounts off catalog prices, published list prices or fair market
value for Instructional supplies, equipment, miscellaneous furnishings and related supplies.
3.2
Submit your catalog, or a compilation of catalogs in a single binder, of the products available to
Denton ISD, to which the percentage discount shall be applied. Additional copies of your
catalog(s) may be requested by the purchasing department. The additional copies will be
supplied at no cost to the district.
3.3
Proposers who do not have a catalog must include a list of items you wish to sell to the District
and the discount(s) for each.
3.4
Any product not included in the percentage discount being proposed, must be stated on the
proposal form as an exclusion to the specifications to be considered in the overall evaluation.
Failure to indicate exclusions will require those products to be included in the discount.
3.5
Manufacturer documented price increases will be recognized by Denton ISD during the contract
period.
3.6
All items shall be F.O.B. Denton, Texas. Any deviation must be noted in the Proposal and
Deviation page.
3.7
Inside delivery shall be included in proposal discount and pricing quoted to any Denton ISD
location as specified on the purchase order.
3.8
Delivery shall be made during normal school working hours, 8:30 am to 4:00 p.m., Monday
through Friday, excluding school holidays, unless arrangements to the contrary are made in
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advance of the delivery. Any deviation must be noted on the Proposal and Deviation form.
3.9
The vendor must notify the campus/department at the time of order if the order cannot be
delivered on the specified delivery date. Consistent failure of the vendor to meet delivery
promises without a valid reason may cause removal from the contract.
3.10
Delivered orders must be boxed by purchase order number. All delivery tickets must reference
the purchase order number. Each delivery ticket shall be consistent with order, items delivered
and items back-ordered.
3.11
The district prefers no back-orders. No order will be paid until the order is completed and
properly invoiced. The vendor will keep the campus/department informed of expected delivery
of any back-orders.
3.12
All proposals meeting the intent of this solicitation will be considered for award. Proposers taking
exceptions to the specifications, or offering substitution, shall state the exceptions on a separate
sheet to be submitted with the proposal. The absence of such attachment shall hold the bidder
responsible to perform in strict accordance with the specifications.
3.13
No orders are to be placed without a purchase order signed by the purchasing agent. No
payment will be made for orders filled without an approved purchase order.
3.14
Purchases are made for students from early childhood through 12th grade. Submit catalogs that
will cover the varied age and size differences.
3.15
When more than one vendor supplies the same product(s), the district may give preference to the
vendor who offers the best over all discount and/or value along with the quickest availability of
the product(s). Telephone quotations to obtain the availability of any product will be made by the
ordering location.
3.16
Respondents to this CSP are advised that an Interlocal Agreements exist between Denton ISD and
a number of other North Texas school districts known as the Educational Purchasing Cooperative
of North Texas (EPCNT). Any of the parties to the Interlocal Agreements may utilize the
services/products provided by the successful vendor pursuant to this proposal if so indicated on
the EPCNT form included in this CSP.
Section 4.0 Evaluation
4.1
In evaluating bids/proposals submitted and per Texas Education Code 44.031(b), the following
considerations shall be taken into account to determine the best value for the District:
Purchase price – 58%
References – 5%
Quality of the proposer’s goods and services – 10%
Extent to which the goods or services meets the district’s needs – 10%
Past Relationship with the district – 10%
HUB certified – 2%
Long term cost to the district to acquire the vendor’s services – 5%
Any other relevant factor specifically listed in the request for bids or proposals
4.2
The district does not award contracts on pricing alone. The district reserves the right to award the
contract to the vendor(s) who offers the proposal with the best value, and in the best interest of
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the district. The district also reserves the right to be the sole judge as to the definition of “best
value” and “best interest of the district”. The district reserves the right to conduct any tests,
evaluations or comparisons it deems necessary to complete the evaluation process.
Section 5.0 Submissions
5.1
To be considered for award of this solicitation, all pages requiring signature, plus any/all
attachments, must be legible and completed with all requested information, signed and returned
sealed in an envelope or other appropriate package adequate to conceal and contain the contents
prior to the CSP date and time. Required documents are:
5.1.1
5.1.2
5.1.3
5.1.4
5.1.5
5.1.6
5.1.7
5.1.8
5.1.9
5.1.10
5.1.11
5.1.12
Signature Sheet
Proposal and Deviation Form
Non-Collusion, Criminal Background Check and Felony Conviction Notification
Debarment or Suspension Certification
Senate Bill 9
EPCNT – Purchasing Cooperative / Interlocal Agreement (Optional)
Conflict of Interest
Vendor Data Form
References
HUB Certification documentation – if applicable
W-9, Tax Payer Identification Number & Certification
Product Catalog (Not required to be considered)
5.2
The District is soliciting responses to this Competitive Sealed Proposal (CSP) offering Percentage
Discounts off catalog prices, published list prices or fair market value. Any product not included
in the discount being submitted must be listed on the bid form. Failure to indicate exclusions will
require those products to be included in the discount.
5.3
Vendors taking exception to the terms and conditions or specifications of this proposal shall state
these exceptions plainly on the Proposal and Deviation Form. If no exceptions are indicated on
the submitted form, it will be assumed that your proposal complies with our document.
5.4
Furnish a copy of your most current catalog, if you have one. Also include the website
information for the company’s on-line catalog. You are not required to have a catalog to be
considered.
5.5
The District limits its’ purchases through the use of properly drawn and authorized purchase
orders. The District is NOT responsible for services or products that were not authorized via this
method. Verbal orders should not be accepted.
5.6
By submitting a proposal to the District, the vendor agrees to waive and does waive any claim or
cause of action against the Denton ISD, its Trustees, agents and employees arising out of or in
connection with:
5.6.1
5.6.2
5.6.3
5.6.4
5.6.5
the review of, evaluation of, and application of criteria for selection to the proposal;
the recommendation of any proposal to the Board of Trustees;
the selection or approval of any proposal by the Trustees on behalf of the District;
the awarding of any contract by the Trustees for services included in the proposal;
the waiver of any requirement contained in the Proposal;
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5.6.6
any determination of best value to the District by the District, its’ Trustees, Agents or
employees from the proposals submitted to the District in response to the Proposal.
Section 6.0 Contract Term
6.1
The term of this contract will be from the date of governing body approval through March 31,
2017.
6.2
The district may upon governing body approval, extend this CSP for one (1) additional year
ending March 31, 2018.
6.3
The District has the option to extend this CSP at the end of any contract term for up to 60 days if
determined to be in the best interest of the District to ensure the availability of products and/or
services.
6.4
Proposal pricing must remain firm for the term of the contract for the proposal to be considered.
6.5
Denton ISD reserves the right to remove vendors at any time during the contract term.
6.7
Denton ISD reserves the right to add vendors at the beginning of any new contract year, upon
governing body approval, as part of the contract extension process. Any additions will not affect
the contract with existing vendors.
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Signature Sheet
We, the undersigned, have read and fully understand the specifications and conditions relating to this
document.
SUBMITTED BY:
FIRM: _____________________________________________
(OFFICIAL FIRM NAME)
MUST BE SIGNED IN INK TO BE
CONSIDERED RESPONSIVE
BY:
_____________________________________________
(Original Signature)
Name: ____________________________________________
(Typed or Printed Name)
Title:
____________________________________________ _______________________________
(Typed or Printed Title)
(Date)
Address:
______________________________________
City/State/Zip: ______________________________________
Phone #:
______________________________________ Fax #: __________________________
Email:
______________________________________
NOTE: Submit copy of Proposer’s
Taxpayer Identification #: _____________________________ current W-9 Form
I hereby acknowledge receipt of the following addenda (if applicable) which have been issued and
incorporated into the CSP Document. (Please initial in ink beside each addenda received.)
Addendum No. 1
_________
Addendum No. 2
__________
Addendum No. 3
_________
Addendum No. 4
__________
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PROPOSAL and DEVIATION FORM
Firm Name:______________________________________________________________
Representative Name: _____________________________________________________
(Original Signature)
Representative Name: ____________________________________________________
(Typed or Printed)
Phone #: ___________________________ Fax #: _______________________________
E-Mail: ____________________________ Date: _______________________________
Discount being Proposed:
_______%
Included Inside Delivery? ____ Yes ___ No
Are shipping/handling/freight charges included above? ___Yes ___ No
Is inside delivery included above? ___Yes ___No. Any deviation must be included below.
(includes drop-shop items)
Exceptions: _____________________________________________________________
_____________________________________________________________
_____________________________________________________________
1. Check below the areas for which you wish to be considered.
a. Art _______
b. Band/Orchestra _______
c. Early Childhood _______
d. Furnishings ________
e. Language Arts _________
f. Math _______
g. Music _______
h. Science ________
i. Social Studies _______
j. Other ________
2.
Is your business HUB certified?
certificate.
__Yes __No
If so, include copy of HUB
3. List all Purchasing Cooperatives your company participates in. (Ex. Buyboard, TCPN,
EPCNT, etc.)
_____________________________________________________________________
_____________________________________________________________________
4. Is your company the Sole Source for any product or service? _____ Yes _____ No
If so, include a Sole Source letter with this proposal.
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5.
List Catalog names, Dates and Discount % of each being represented:
Title
Date
Discount %
6. List brand names excluded from discount:
_____________________________________________________________________
_____________________________________________________________________
7. Does your discount include drop-ship factory direct items? Yes
No If no, state
your proposal for drop-ship items
______________________________________________________________
8. List any exclusions or exceptions to the proposal below:
____________________________________________________________________
____________________________________________________________________
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NON-COLLUSION STATEMENT
The undersigned affirms that he/she is duly authorized to execute this CSP, that this company,
corporation, firm, partnership or individual has not prepared this CSP in collusion with any other
Proposer, and that the contents of this CSP as to prices, terms or conditions of said CSP have not been
communicated by the undersigned nor by any employee or agent to any other person engaged in this type
of business prior to the official opening of the CSP.
Firm Name:
_________________________________________________________________
Address:
_________________________________________________________________
City/State/Zip:
_________________________________________________________________
Phone #:
_______________________
Fax #: ______________________
Name of Authorized Official:
____________________________________________________
(Typed or clearly printed)
Signature of Authorized Official:
____________________________________________________
Position / Title:
___________________________________
Date Signed: ______________
Firm hereby assigns to purchaser any and all claims for overcharges associated with this RFCSP which
arise under the antitrust laws of the United States, 15 USCA Section 1 and which arise under the antitrust
laws of the State of Texas, Business and Commerce Code, Section 15.01.
CRIMINAL BACKGROUND CHECK AND FELONY CONVICTION NOTIVICATION
CRIMINAL BACKGROUND CHECK
Proposer will obtain history record information that related to an employee, applicant for employment, or
agent of the Proposer if the employee, applicant, or agent has or will have continuing duties related to the
contracted services; and the duties are or will be performed on school property or at another location
where students are regularly present. The Proposer certifies to the Denton ISD before beginning work
and at no less than an annual basis thereafter, that criminal history record information has been obtained.
Proposer shall assume all expenses associated with the background checks, and shall immediately remove
any employee or agent who was convicted of a felony or misdemeanor involving moral turpitude, as
defined by Texas law, from Denton ISD’s property or other location where students are regularly present.
Denton ISD shall be the final decider of what constitutes a substantial failure.
If the Proposer is the person or owner or operator of the business entity, that individual may not selfcertify regarding the criminal history record information and its review, and must submit original
evidence acceptable to the District with this Agreement showing compliance.
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FELONY CONVICTION NOTIFICATION
State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection
(a), states, “a person or business entity that enters into a contract with a school district must give advance
notice to the District if the person or owner or operator of the business entity has been convicted of a
felony.” The notice must include a general description of the conduct resulting in the conviction of a
felony.
Subsection (b) states, “a school district may terminate a contract with a person or business entity if the
district determines that the person or business entity failed to give notice as required by Subsection (a) or
misrepresented the conduct resulting in the conviction.” The District must compensate the person or
business entity for services performed before the termination of the contract.
THE FELONY CONVICITON NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD
CORPORATION.
Firm Name: __________________________________________________________________________
Name of Authorized Company Official: ____________________________________________________
(Typed or clearly printed)
A. My firm is a publicly-held corporation; therefore this reporting requirement is not applicable:
Signature of Company Official: ____________________________
Date: ______________
B. My firm is not owned nor operated by anyone who has been convicted of a felony.
Signature of Company Official: ____________________________
Date: ______________
C. My firm is owned or operated by the following individual(s) who has/have been convicted of a
felony:
Name of Felon(s): _____________________________________________________________
Details of Conviction(s): _________________________________________________________
______________________________________________________________________________
Signature of Company Official: ___________________________
Date: ______________
NOTE: Name and signature of company official should be the same as on the Non-Collusion
Statement.
Vendor is responsible for the performance of the persons, employees and/or sub-contractors Vendor assigns to
provide services for the Denton ISD pursuant to this CSP on any and all Denton ISD campuses or
facilities. Vendor will not assign individuals to provide services at a Denton ISD campus or facility who have
a history of violent, unacceptable, or grossly negligent behavior or who have a felony conviction, without the
prior written consent of the Denton ISD Purchasing Department.
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DEBARMENT OR SUSPENSION CERTIFICATION FORM
Non-Federal entities are prohibited from contracting with or making sub-awards under covered
transaction to parties that are suspended or debarred or whose principals are suspended or debarred.
Covered transactions include procurement of goods or services equal to or in excess of $100,000.
Vendors receiving individual awards of $100,000 or more and all sub-recipients must certify that the
organizations and its principals are not suspended or debarred.
By submitting this offer and signing this certificate, you (the Vendor):
(1) Certifies that neither it nor its principals is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any Federal department or agency under the Federal OMB, A-102, common rule.
Firm’s Name: ________________________________________________________________________
Address:
________________________________________________________________________
City/State/Zip: ________________________________________________________________________
Telephone #:
_________________________________
Authorized Company Official’s Name:
_____________________________________________
(Typed or printed)
Title of Authorized Representative:
_____________________________________________
(Typed or printed)
Signature of Authorized Company Official:
_____________________________________________
Date Signed:
_____________________________________________
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Model SB 9 Contractor Certification Form
Criminal History Record Information Review of Certain Contract
Employees
Introduction: Texas Education Code Chapter 22 requires service contractors to obtain criminal history
record information regarding covered employees and to certify to the District that they have done so.
Covered employees with disqualifying convictions are prohibited from serving at a school district.
Definitions:
Covered employees: Includes all employees of a contractor (to include any subcontractors and/or
independent contractors) who have or will have continuing duties related to the service to be performed at
the District and have or will have direct contact with students. The District will be the final arbiter of what
constitutes direct contact with students.
Disqualifying conviction: One of the following offenses, if at the time of the offense: (a) a felony offense
under Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as a sex
offender under Chapter 62, Texas Code of Criminal Procedure; or c) an equivalent offense under federal
law or the laws of another state.
On behalf of ______________________________________________ ("Name of Contractor"), I
First Name: _______________________ Last Name:__________________________________
Address: ____________________________________ City: __________________State:_____
Zip: _______ Telephone: ________________Fax: _____________ Email:__________________
Certify that [check one]:
[ ] None of Contractor’s employees are covered employees, as defined above.
Or
[ ] Some or all of the Contractor's employee are covered employees. If this box is selected, I further certify that:
Contractor has obtained all required criminal history record information, through the Texas Department of Public
Safety, regarding its covered employees. None of the covered employees has a disqualifying conviction. Contractor
has taken reasonable steps to ensure that its employees who are not covered employees do not have continuing
duties related to the contract services or direct contact with students.
If Contractor receives information that a covered employee has a disqualifying conviction, Contractor will
immediately remove the covered employee from contract duties and notify the District in writing within three (3)
business days.
Upon request, Contractor will make available for the District's inspection the criminal history record information of
any covered employee. If the District objects to the assignment of a covered employee on the basis of the covered
employee's criminal history record information, Contractor agrees to discontinue using that covered employee to
provide services at the District.
Noncompliance by the Contractor with this certification may be grounds for contract termination.
__________________________________________
Signature
____________________________
Date
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INTERLOCAL AGREEMENT CLAUSE
Several governmental entities around the Denton Independent School District have indicated an
interest in being included in this contract. Should these governmental entities decide to
participate in this contract, would you (the vendor) agree that all terms, conditions,
specifications, and pricing would apply?
Yes __________
No __________
If you (the vendor) check yes, the following will apply:
Governmental entities utilizing Internal Governmental contracts with the Denton Independent
School District will be eligible, but not obligated, to purchase materials/services under the
contract(s) awarded as a result of this solicitation. All purchases by governmental entity other
than Denton Independent School District will be billed directly to that governmental entity and
paid by that government entity. Denton Independent School District will not be responsible for
another governmental entity’s debts. Each governmental entity will order its’ own
material/service as needed.
For information regarding the Educational Purchasing Cooperative of North Texas, please visit
their website at the following address: http://www.epcnt.com/INDEX.html
Company Name:
__________________________________________
(Typed or printed)
Title of Authorized Representative:
__________________________________________
(Typed or Printed)
Signature of Authorized Company Official: __________________________________________
Date Signed:
__________________________________________
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VENDOR DATA FORM
1. For Purchase Orders: ORDERING ADDRESS INFORMATION
Company Name:
Address:
Business Phone:
Fax:
Contact Person:
Email:
Does your company accept orders via email?
Yes
No
If yes, what is the ordering email address?
2. For Payments: REMITTANCE ADDRESS INFORMATION
Company Name:
Address:
Business Phone:
Fax:
Contact Person:
Email:
3. For RFQ Notifications: RFQ NOTICES ADDRESS INFORMATION
Company Name:
Address:
Business Phone:
Fax:
Contact Person:
Email:
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REFERENCES
Please provide three (3) references, preferably from school districts, who have used your services within the last
three years. Additional references may be required. DO NOT LIST DENTON ISD EMPLOYEES, FORMER OR
CURRENT AS REFERENCES.
1.
Company Name:
______________________________________________________________________
Address:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Business Phone:
_______________________________
Fax:
___________________________
Contact Person:
_______________________________
Email: ___________________________
Description of project or work completed: ______________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
2.
Company Name:
__________________________________________________________________+___
Address:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Business Phone:
_______________________________
Fax:
___________________________
Contact Person:
_______________________________
Email: ___________________________
Description of project or work completed: ______________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
3.
Company Name:
______________________________________________________________________
Address:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
Business Phone:
_______________________________
Fax:
___________________________
Contact Person:
_______________________________
Email: ___________________________
Description of project or work completed: ______________________________________________________
_________________________________________________________________________________________
__________________________________________________________________________________________
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