Competitive Sealed Proposal (CSP)
CSP Number: 150528-GHS
Title: Cooling Tower Repair – Guyer High School
Due Date: May 28, 2015
Prior to: 3:00 pm
Mail or deliver complete CSP package to:
Denton Independent School District
Purchasing Department
1213 N. Locust St.
Denton, TX 76201
For additional information, please contact the person listed below. All questions must be submitted in writing
(email preferred) and received on or before seven (7) calendar days prior to the opening date.
.
Cheryl Farmer, Asst. Purchasing Agent
cfarmer@dentonisd.org
PROPOSER IDENTIFICATION (Please print information clearly)
Firm Name:
Date:
Address:
Phone:
Fax:
City/St/Zip:
Email:
You MUST sign the CSP Response Form on page 7 in order for your CSP to be accepted.
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CSP 150528-GHS
Cooling Tower Repair – Guyer High School
The Denton Independent School District (referred to as the “District” from this point forward) is soliciting
responses to this Competitive Sealed Proposal (CSP)
RESPONDENTS ARE CAUTIONED TO READ THE INFORMATION CONTAINED IN THIS CSP
CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL REQUIREMENTS AND
QUESTIONS AS DIRECTED.
Your company is invited to submit one (1) original and three (3) copies of your proposal no later than 3:00 pm
CST, May 28, 2015 to Cheryl Farmer, Assistant Purchasing Agent, Denton ISD, 1213 N. Locust St., Denton, TX
76201. PROPOSALS SUBMITTED AFTER THE SPECIFIED DATE AND TIME WILL NOT BE
ACCEPTED. All proposals are to be checked in at the Purchasing Department office. Proposals not checked in
properly may cause disqualification.
All questions concerning the CSP must be submitted in writing on or before seven (7) calendar days prior to the
opening date to Cheryl Farmer, Assistant Purchasing Agent at cfarmer@dentonisd.org. List the CSP name and
number in the Subject line.
The bid documents can be obtained from the Purchasing Department at 1213 N. Locust St., Denton, TX. 76201 OR
on the Purchasing Department page of the Denton ISD website at www.dentonisd.org. All addenda issued by
Denton ISD prior to the time that responses are received shall be considered part of the CSP and Respondent shall
be required to consider and acknowledge receipt of such in the response. Firms receiving this CSP other than
directly from Denton ISD are responsible for obtaining any addendum (amendment) in the event an addendum is
issued.
The CSP materials submitted must be enclosed in a sealed envelope (box or container) clearly labeled on the
outside with the proposal name and number CSP 150528-GHS Cooling Tower Repair – Guyer High School. Faxed
or emailed copies will not be accepted.
Pricing will not be read aloud at the time of opening. A committee will convene to review the proposals and rank
them according to the specified criteria. Results will be posted on the Purchasing Department web page after a
recommendation has been sent to the governing body for consideration.
The District will award the proposal to a single vendor. The District does not award contracts on lowest pricing
alone.
The District reserves the right to accept or reject any and /or all proposals, to waive any technicalities, to be the sole
judge of quality and equality and to accept the proposal that is in the best interest of the district. The District reserves
the right to award each item separately or as a whole, or as is in the best interest of the district, unless bidder states
otherwise. The District also reserves the right to be the sole judge as to the definition of “best interest”.
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Section 1:
Instructions to Proposers
1.1
To be considered for award of this solicitation, all pages requiring signature plus any/all
attachments, must be completed with all requested information, signed and returned sealed in an
envelope or other appropriate package adequate to conceal and contain the contents prior to the
CSP date and time.
1.2
The Proposer is strongly encouraged to read the entire CSP document prior to submitting
response. Failure to provide the information requested in its entirety may be grounds for
disqualification of CSP.
1.3
The CSP response must be signed by an individual authorized to contractually bind the company
submitting the CSP. A failure to sign the CSP could cause it to be rejected as non-responsive. The
CSP must include full firm name and address of Proposer, the title or authority to bind his/her firm
in a contract and contact information. A Signature Sheet is included in this packet.
1.4
Vendors that do business with a school district are required to file a questionnaire to identify any
potential conflicts of interest. The CONFLICT OF INTEREST QUESTIONNAIRE is attached in
this proposal.
1.5
Possession of fire arms, alcohol and/or drugs, even in vehicles, is strictly prohibited on school
district property. Use of any tobacco products is not permitted on school property.
1.6
The District reserves the right to acquire reasonable amount of additional goods or services, as
listed on this CSP, subject to verification of the same or lower prices and conditions on CSP.
1.7
The District reserves the right to extend this solicitation 60 days past end of the contract term
should it be determined that doing so would be in the best interest of the District.
Section 2.0
Scope
2.1
The District is accepting Competitive Sealed Proposals (CSP) from qualified vendors to repair the
cooling towers at Guyer High School located at 7501 Teasley Lane, Denton, Tx 76210.
2.2
The work will be completed over a period of time agreeable to the district and the successful bidder.
Section 3.0
2.2.1
Replace fill material in two (2) cells
2.2.2
Epoxy coat interior and bottoms of hot water basins
2.2.3
Replace air inlet louver supports
Scope of work
3.1
Shut down and drain cooling tower. Lockout/tag out fan motors and basin heaters. Shut down of
chillers and pumps will be performed by Denton ISD, if required.
3.2
Remove and properly dispose of the fill material from two (2) cells. Include provision of a trash
dumpster.
3.3
Mechanically clean the interior of the hot water basins and cold water basins of the tower to
remove mud, sludge and loose scale deposits. Put refuse in trash dumpster; do not wash down the
drain.
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3.4
Mechanically prep the interior and bottom sides of distribution pans of the hot water basins (two
per cell) and prepare for coating. Apply rust kill to rusted area.
3.5
Furnish and install a two part epoxy liner (Sherwin Williams Macropoxy # 646) to the interior and
bottoms of the hot water basins (two per cell). Liner is a thick, flexible coating that will remain
pliable after installation to permit future service and access without cracking or flaking out. Liner
will terminate basin leaks and internal corrosion (existing rust holes thru basin, seam leaks etc.).
This includes lining the interior of the hot water basins and the bottom side of the distribution pan
(while the fill is out, allows for coating of the bottom side of the pan).
3.6
Furnish and install new air inlet louver supports on both cells. Power wash existing fiberglass air
inlet louvers and reinstall in new louver supports.
3.7
Furnish and install new non-corrosive FRP fiberglass fill supports.
3.8
Furnish and install new PVC fill material, complete with integral air inlet louvers and new drift
eliminators. New fill material will be elevated approximately 4-6” above the cold water basin floor
to permit cleaning and access beneath the fill (existing fill sags to the floor, preventing service
personnel from cleaning beneath the fill, resulting in a severe accumulation of sediment,
detrimental to the basin (corrosion)).
3.9
Leave jobsite in a clean condition. Refill basins and start up both cooling towers.
3.10
All necessary materials, labor, supervision and insurance should be include.
3.11
Provide a minimum TWO YEAR PARTS AND LABOR WARRANTY.
3.12
Price should be based on working on one cell at a time, 4-5 days per cell.
Section 4.0
4.1
Hot Water Basin Options
Alternate 1
4.1.1
4.2
Alternate 2
4.2.1
Section 5.0
Furnish and install four (4) new factory G-235 galvanized steel hot water basins in lieu of
coating.
Furnish and install four (4) new fiberglass hot water basins in lieu of coating.
Standard Terms and Conditions
5.1
The district intends to award this proposal to a single vendor.
5.2
The district reserves the right to reject any and all proposals, the right in its sole discretion to accept
the proposal it considers most favorable to the district’s interest, and the right to waive minor
irregularities in the procedures. The district further reserves the right to reject all proposals and seek
new proposals when such procedures are in the best interest of the district. The district also will be
the sole judge as to the definition of “district’s best interest.”
5.3
The District reserves the right to accept or reject any and/or all bids, to waive any formalities and to
award this bid in the best over all interest of the District. The District reserves the right to make final
decisions as to comparable items. Be very certain that items upon which you bid and deliver are
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equal to items listed. Materials which are not equal shall be returned to the supplier
transportation charges collect.
5.4
No orders are to be placed without a purchase order signed by the Purchasing Agent. No payment
will be made for orders filled without an approved purchase order.
5.5
All invoices are to be made to the Denton Independent School District, Accounts Payable
Department, P. O. Box 2387, Denton, Texas 76202.
5.6
Insurance
The contractor shall provide at all times during the contract period the following insurance
coverage:
1. Worker’s Compensation Insurance, Statutory Benefits and Employer’s Liability
Insurance with limits of not less than $500,000;
2. Commercial General Liability Insurance with limits of not less than $1,000,000 for
bodily injury and $1,000,000 for property damage per occurrence, including Contractual
Liability coverage.
3. Motor Vehicle Liability Insurance with an employer’s non-ownership endorsement.
Limits of liability shall not be less than $1,000,000 combined single limit.
4. Third Party Fidelity bond of $50,000 per employee.
5. The bidder shall furnish Denton ISD certificates of insurance within 21 working days
after acceptance of a contact.
6. Denton ISD must have ten (10) days notice of cancellation or change in insurance
coverage and give it’s’ approval.
7. Pollution Insurance with limits of not less than 1,000,000 for property damage per
occurrence.
Section 6:
6.1
6.2
Special Terms and Conditions
To be considered for award of this solicitation, all pages requiring signature, plus any/all
attachments, must be legible and completed with all requested information, signed and returned
sealed in an envelope or other appropriate package adequate to conceal and contain the contents
prior to the CSP date and time. Required documents are:
6.1.1
6.1.2
6.1.3
6.1.4
6.1.5
6.1.6
6.1.7
6.1.8
Signature Sheet
Proposal and Deviation
Non-Collusion, Criminal Background Check and Felony Conviction Notification
Debarment or Suspension Certification
Senate Bill 9
Conflict of Interest
Vendor Data Form
References
6.1.9
Additional documents to be included in submission
HUB certification documentation - if applicable
W-9, Tax Payer Identification Number & Certification
Vendors taking exception to the terms and conditions or specifications of this proposal shall state
these exceptions plainly on the Proposal / Deviation form of this proposal document. If no
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exceptions are indicated on the submitted form, it will be assumed that your proposal complies
with our document.
6.3
By submitting a proposal to the District, the vendor agrees to waive and does waive any claim or
cause of action against the Denton ISD, its Trustees, agents and employees arising out of or in
connection with, the review of, evaluation of, and application of criteria for selection to the
proposal; the recommendation of any proposal to the Board of Trustees, the selection or approval
of any proposal by the Trustees on behalf of the District; the awarding of any contract by the
Trustees; the selection or approval of any proposal by the Trustees on behalf of the District; the
awarding of any contract by the Trustees for services included in the proposal; the waiver of any
requirement contained in this Proposal; and any determination of best value to the District by the
District, its’ Trustees, Agents or employees from the proposals submitted to the district in response
to the Proposal.
6.4
The District limits its’ purchases through the use of properly drawn and authorized purchase orders.
The District is NOT responsible for services or products that were not authorized via this method.
Verbal orders should not be accepted.
Section 7:
7.1
Evaluation Criteria
In evaluating bids/proposals submitted and per the Texas Education Code 44.031(b), the following
considerations shall be taken into account to determine the best value for the District:
a.
b.
c.
d.
e.
f.
the purchase price;
the reputation of the vendor and of the vendor’s goods or services;
the quality of the vendor’s goods or services;
the extent to which the goods or services meet the district’s needs;
the vendor’s past relationship with the district;
the impact on the ability of the district to comply with laws and rules relating to
historically underutilized businesses;
g. the total long-term cost to the district to acquire the vendor’s goods or services;
h. any other relevant factor specifically listed in the request for bids or proposals.
7.2
The District does not award contracts on pricing alone. The District reserves the right to award the
contract to the vendor(s) who offers the proposal with the best value, and in the best interest of the
district. The District also reserves the right to be the sole judge as to the definition of “best value”
and “best interest of the district”. The District reserves the right to conduct any test, evaluations or
comparisons it deems necessary to complete the evaluation process.
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Signature Sheet
We, the undersigned, have read and fully understand the specifications and conditions relating to this document.
SUBMITTED BY:
FIRM: _____________________________________________
(OFFICIAL FIRM NAME)
MUST BE SIGNED IN INK TO BE
CONSIDERED RESPONSIVE
BY:
_____________________________________________
(Original Signature)
Name: ____________________________________________
(Typed or Printed Name)
Title:
____________________________________________ _______________________________
(Typed or Printed Title)
(Date)
Address:
______________________________________
City/State/Zip: ______________________________________
Phone #:
______________________________________ Fax #: __________________________
Email:
______________________________________
NOTE: Submit copy of Proposer’s
Taxpayer Identification #: _____________________________ current W-9 Form
I hereby acknowledge receipt of the following addenda (if applicable) which have been issued and incorporated
into the CSP Document. (Please initial in ink beside each addenda received.)
Addendum No. 1
_________
Addendum No. 2
__________
Addendum No. 3
_________
Addendum No. 4
__________
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PROPOSAL / DEVIATION FORM
Company Name:
_______________________________________________________________________
Address:
_______________________________________________________________________
City/Sate/Zip:
_______________________________________________________________________
Phone Number:
_____________________________
Email:
_______________________________________________________________________
Fax #: _________________________________
Please provide pricing for the following items listed below. No proposal may be withdrawn for a period of 60 days
after May 28, 2015. All proposals shall be subject to acceptance by the District during this period.
1.
Price for Cooling Tower repair:
$ ______________________________________
2. Price for Alternate 1:
$ ______________________________________
3. Price for Alternate 2:
$ ______________________________________
4. Length of Warranty for Cooling Tower Repair:
$ ______________________________________
If the undersigned Proposer intends to deviate from the Item(s) Specifications listed in this CSP document, all such
deviations must be listed on this page, with complete and detailed conditions and information included or attached.
The District will consider any deviations in its CSP award decisions, and the District reserves the right to accept or
reject any CSP based upon any deviations indicated below or in any attachments or inclusions.
In the absence of any deviation entry on this form, the Proposer assures the District of his/her full compliance with
the Terms and Conditions, Item Specifications, and all other information contained in this CSP document.
No Deviation
Yes Deviations
__________________________________________________
Signature of proposer
_______________________________
Date Signed
List and fully explain any deviations you are submitting:
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
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NON-COLLUSION STATEMENT
The undersigned affirms that he/she is duly authorized to execute this CSP, that this company, corporation, firm,
partnership or individual has not prepared this CSP in collusion with any other Proposer, and that the contents of
this CSP as to prices, terms or conditions of said CSP have not been communicated by the undersigned nor by any
employee or agent to any other person engaged in this type of business prior to the official opening of the CSP.
Firm Name:
_________________________________________________________________
Address:
_________________________________________________________________
City/State/Zip:
_________________________________________________________________
Phone #:
_______________________
Fax #: ______________________
Name of Authorized Official:
____________________________________________________
(Typed or clearly printed)
Signature of Authorized Official:
____________________________________________________
Position / Title:
___________________________________
Date Signed: ______________
Firm hereby assigns to purchaser any and all claims for overcharges associated with this CSP which arise under the
antitrust laws of the United States, 15 USCA Section 1 and which arise under the antitrust laws of the State of
Texas, Business and Commerce Code, Section 15.01.
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CRIMINAL BACKGROUND CHECK AND FELONY CONVICTION NOTIVICATION
CRIMINAL BACKGROUND CHECK
Proposer will obtain history record information that related to an employee, applicant for employment, or agent of the Proposer if the
employee, applicant, or agent has or will have continuing duties related to the contracted services; and the duties are or will be performed on
school property or at another location where students are regularly present. The Proposer certifies to the Denton ISD before beginning work
and at no less than an annual basis thereafter, that criminal history record information has been obtained. Proposer shall assume all expenses
associated with the background checks, and shall immediately remove any employee or agent who was convicted of a felony or misdemeanor
involving moral turpitude, as defined by Texas law, from Denton ISD’s property or other location where students are regularly present.
Denton ISD shall be the final decider of what constitutes a substantial failure.
If the Proposer is the person or owner or operator of the business entity, that individual may not self-certify regarding the criminal history
record information and its review, and must submit original evidence acceptable to the District with this Agreement showing compliance.
FELONY CONVICTION NOTIFICATION
State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states, “a person or business
entity that enters into a contract with a school district must give advance notice to the District if the person or owner or operator of the
business entity has been convicted of a felony.” The notice must include a general description of the conduct resulting in the conviction of a
felony.
Subsection (b) states, “a school district may terminate a contract with a person or business entity if the district determines that the person or
business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction.” The District
must compensate the person or business entity for services performed before the termination of the contract.
THE FELONY CONVICITON NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION.
Firm Name: _________________________________________________________________________________________
Name of Authorized Company Official: ___________________________________________________________________
(Typed or clearly printed)
A.
My firm is a publicly-held corporation; therefore this reporting requirement is not applicable:
Signature of Company Official: ________________________________
Date: ______________________
B. My firm is not owned nor operated by anyone who has been convicted of a felony.
Signature of Company Official: ________________________________
Date: ______________________
C. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:
Name of Felon(s): ____________________________________________________________________________
Details of Conviction(s): _______________________________________________________________________
____________________________________________________________________________________________
Signature of Company Official: ________________________________
Date: ______________________
NOTE: Name and signature of company official should be the same as on the Non-Collusion Statement.
Vendor is responsible for the performance of the persons, employees and/or sub-contractors Vendor assigns to provide services for the Denton ISD pursuant to
this CSP on any and all Denton ISD campuses or facilities. Vendor will not assign individuals to provide services at a Denton ISD campus or facility who have
a history of violent, unacceptable, or grossly negligent behavior or who have a felony conviction, without the prior written consent of the Denton ISD
Purchasing Department.
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DEBARMENT OR SUSPENSION CERTIFICATION FORM
Non-Federal entities are prohibited from contracting with or making sub-awards under covered transaction to
parties that are suspended or debarred or whose principals are suspended or debarred. Covered transactions include
procurement of goods or services equal to or in excess of $100,000. Vendors receiving individual awards of
$100,000 or more and all sub-recipients must certify that the organizations and its principals are not suspended or
debarred.
By submitting this offer and signing this certificate, you (the Vendor):
(1) Certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment,
declared ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency under the Federal OMB, A-102, common rule.
Firm’s Name: ________________________________________________________________________
Address:
________________________________________________________________________
City/State/Zip: ________________________________________________________________________
Telephone #:
_________________________________
Authorized Company Official’s Name:
_____________________________________________
(Typed or printed)
Title of Authorized Representative:
_____________________________________________
(Typed or printed)
Signature of Authorized Company Official:
_____________________________________________
Date Signed:
_____________________________________________
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Model SB 9 Contractor Certification Form
Criminal History Record Information Review of Certain Contract Employees
Introduction: Texas Education Code Chapter 22 requires service contractors to obtain criminal history record
information regarding covered employees and to certify to the District that they have done so. Covered employees
with disqualifying convictions are prohibited from serving at a school district.
Definitions:
Covered employees: Includes all employees of a contractor (to include any subcontractors and/or independent
contractors) who have or will have continuing duties related to the service to be performed at the District and have
or will have direct contact with students. The District will be the final arbiter of what constitutes direct contact with
students.
Disqualifying conviction: One of the following offenses, if at the time of the offense: (a) a felony offense under
Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as a sex offender under
Chapter 62, Texas Code of Criminal Procedure; or c) an equivalent offense under federal law or the laws of another
state.
On behalf of ___________________________________________________ ("Name of Contractor"), I
First Name: _________________________ Last Name:______________________________________
Address: ________________________________________ City: _____________________State:_____
Zip: _______ Telephone: ________________Fax: _____________ Email:_______________________
Certify that [check one]:
[ ] None of Contractor’s employees are covered employees, as defined above.
Or
[ ] Some or all of the Contractor's employee are covered employees. If this box is selected, I further certify that:
Contractor has obtained all required criminal history record information, through the Texas Department of Public
Safety, regarding its covered employees. None of the covered employees has a disqualifying conviction.
Contractor has taken reasonable steps to ensure that its employees who are not covered employees do not have
continuing duties related to the contract services or direct contact with students.
If Contractor receives information that a covered employee has a disqualifying conviction, Contractor will
immediately remove the covered employee from contract duties and notify the District in writing within three (3)
business days.
Upon request, Contractor will make available for the District's inspection the criminal history record information of
any covered employee. If the District objects to the assignment of a covered employee on the basis of the covered
employee's criminal history record information, Contractor agrees to discontinue using that covered employee to
provide services at the District.
Noncompliance by the Contractor with this certification may be grounds for contract termination.
__________________________________________
Signature
____________________________
Date
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VENDOR DATA FORM
1. For Purchase Orders: ORDERING ADDRESS INFORMATION
Company Name:
Address:
Business Phone:
Fax:
Contact Person:
Email:
Does your company accept purchase orders?
Yes
No
Can the purchase order be sent by email?
Yes
No
If yes, what is the ordering email address?
2. For Payments: REMITTANCE ADDRESS INFORMATION
Company Name:
Address:
Business Phone:
Fax:
Contact Person:
Email:
3. For BID/PROPOSAL Notifications: ADDRESS INFORMATION
Company Name:
Address:
Business Phone:
Fax:
Contact Person:
Email:
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REFERENCES
Please provide three (3) references, preferably from school districts, who have used your services within the last three years.
Additional references may be required. DO NOT LIST DENTON ISD EMPLOYEES, FORMER OR CURRENT AS
REFERENCES.
1.
Company Name: _____________________________________________________________________________
Address:
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Business Phone: _______________________________
Fax:
__________________________________
Contact Person: _______________________________
Email: __________________________________
Description of project or work completed: _________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
2.
Company Name: _____________________________________________________________________________
Address:
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Business Phone: _______________________________
Fax:
__________________________________
Contact Person: _______________________________
Email: __________________________________
Description of project or work completed: _________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
3.
Company Name: ______________________________________________________________________________
Address:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Business Phone: _______________________________
Fax:
___________________________________
Contact Person: _______________________________
Email: ___________________________________
Description of project or work completed: __________________________________________________________
_____________________________________________________________________________________________
______________________________________________________________________________________
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