Competitive Sealed Proposal (CSP)
CSP Number: 150930
Title: Roofing – Repairs, Maintenance, Replacement and Waterproofing
Due Date: September 30, 2015
Prior to: 3:00 pm CST
Mail or deliver complete CSP package to:
Denton Independent School District
Purchasing Department
1213 N. Locust St.
Denton, TX 76201
For additional information, please contact the person listed below. All questions must be submitted
in writing (email preferred) and received on or before 3:00pm CST, September 23, 2015.
.
Cheryl Farmer, Asst. Purchasing Agent
cfarmer@dentonisd.org
PROPOSER IDENTIFICATION (Please print information clearly)
Firm Name:
Date:
Address:
Phone:
Fax:
City/St/Zip:
Email:
You MUST sign the Signature Sheet on page 10 in order for your CSP to be accepted.
CSP 150930 Roofing Repairs
1
COMPETITIVE SEALED PROPOSAL (CSP)
ROOFING – REPAIRS, MAINTENANCE, REPLACEMENT AND WATERPROOFING
DENTON INDEPENDENT SCHOOL DISTRICT
The Denton Independent School District is accepting responses to this Competitive Sealed Proposal
(CSP) for Roofing – Repairs, Maintenance, Replacement and Waterproofing with qualified roofing
Contractor(s) to handle leak repairs, selected preventative maintenance and emergency repairs.
The Proposer is strongly encouraged to read the entire CSP document prior to submitting response.
Failure to provide the information requested in its entirety may be grounds for disqualification of
the CSP.
Section 1.0:
1.1
Instructions to Proposers
Timetable
1.1.1
1.1.2
1.1.3
Deadline for Questions
Respond to Questions by
Deadline for Submittal of Proposal
Sept. 23, 2015 - 3:00pm
Sept. 24, 2015 - 3:00pm
Sept. 30, 2015 - 3:00 pm
1.2
All questions received and the corresponding answers will be distributed to all proposers.
No verbal responses will be provided. The questions and answers will be posted in the
form of an addendum to this CSP on the Denton ISD website www.dentonisd.org by
September 24, 2015 by 3:00pm CST. Proposers will be responsible for checking the
Denton ISD website for any posted addenda. www.dentonisd.org
1.3
All communications must be directed in writing to:
Cheryl Farmer, Assistant Purchasing Agent
Denton ISD Purchasing Department
1213 N. Locust St.
Denton, TX 7620
Email: cfarmer@dentonisd.org
Fax: 940-369-4991
1.4
Proposals must be received NO LATER THAN September 30, 2015, 3:00pm CST in the
Purchasing Department, 1213 N. Locust, Denton, TX. 76201. Proposals received after this
date and time will not be considered. The District will not accept any faxed or emailed
proposals.
1.5
If due to inclement weather, natural disaster, or for any other cause the District office
location where bids/proposals are to be submitted is closed on the due date, the deadline
for submission shall automatically be extended to the next District business day on which
the office is open, unless the proposer is otherwise notified by the District.
CSP 150930 Roofing Repairs
2
1.6
The proposal submission will include one (1) Original and one (1) Copy and must be
sealed in an envelope, box or container, clearly marked on the outside with CSP 150930 Roofing.
1.7
To be considered for award of this solicitation, all pages requiring signature plus any/all
attachments, must be completed with all requested information, signed and returned
sealed in an envelope or other appropriate package adequate to conceal and contain the
contents prior to the CSP date and time.
1.8
The CSP response must be signed by an individual authorized to contractually bind the
company submitting the CSP. A failure to sign the CSP could cause it to be rejected as
non-responsive. The CSP must include full company name and address of Proposer, the
title or authority to bind his/her firm in a contract and contact information. A Signature
Sheet is included in this packet.
1.9
Denton ISD reserves the right to accept or reject any and/or all of the proposals, to waive
technicalities, to be the sole judge of quality and equality, to be the sole judge as to the
definition of “best overall benefit” and accept the proposal that is in the best interest of the
district.
1.10
The District reserves the right to reject any and all proposals, the right in its sole discretion
to accept the proposal it considers most favorable to the district’s interest, and the right to
waive minor irregularities in the procedures. The district further reserves the right to reject
all proposals and seek new proposals when such procedures are in the best interest of the
district. The district also will be the sole judge as to the definition of “district’s best
interest.”
1.11
Vendors that do business with a school district are required to file a questionnaire to
identify any potential conflicts of interest. The CONFLICT OF INTEREST
QUESTIONNAIRE is included in this proposal.
1.12
Possession of fire arms, alcohol and/or drugs, even in vehicles, is strictly prohibited on
school district property. Use of any tobacco products is not permitted on school property.
1.13
The District reserves the right to acquire reasonable amount of additional goods or
services, as listed on this CSP, subject to verification of the same or lower prices and
conditions on the CSP.
1.14
The term of this contract shall be for a period of two (2) years, upon governing body
approval, beginning October 14, 2015 through September 30, 2017 with an option to
extend for two (2) terms of two (2) years with governing body approval, based on the longrange needs of the District and mutual consent of both parties. The final expiration date
would be September 30, 2021.
1.15
The District reserves the right to extend this solicitation 60 days past end of the contract
term should it be determined that doing so would be in the best interest of the District. All
purchase orders dated and issued within these dates will be subjected to the terms and
conditions of this CSP.
CSP 150930 Roofing Repairs
3
1.16
Section 2.0:
The extension will be subject to the availability of funds, product and service quality,
vendor performance, and the agreement of both parties to extend.
Standard Terms and Conditions:
2.1
The District reserves the right to reject any and all proposals, the right in its sole discretion
to accept the proposal it considers most favorable to the district’s interest, and the right to
waive minor irregularities in the procedures. The District further reserves the right to
reject all proposals and seek new proposals when such procedures are in the best interest of
the district. The District also will be the sole judge as to the definition of “district’s best
interest”.
2.2
Denton ISD reserves the right to accept or reject any and/or all of the proposals, to waive
technicalities, to be the sole judge of quality and equality and to accept the proposal that is
in the best interest and/or best value to the District.
2.3
To be considered for award of this solicitation, all pages requiring signature, plus any/all
attachments, must be legible and completed with all requested information, signed and
returned sealed in an envelope or other appropriate package adequate to conceal and
contain the contents prior to the CSP date and time.
2.4
No orders for product(s) and/or service(s) are to be placed without a purchase order
signed by the Purchasing Agent. No payment will be made for orders filled without an
approved purchase order.
2.5
All invoices must include the purchase order number and sent to:
Denton Independent School District
Accounts Payable Department
P.O. Box 2387
Denton, TX 76202
2.6
Transfer or assignment of contract by vendor is prohibited.
2.7
Insurance: To protect the District and its employees against liability, loss, or expense
in the event of damage to property, injury, or death to any person or persons arising in
any way out of or in connection with or resulting from the work provided hereunder,
Contractor shall procure and maintain, at its sole expense and until acceptance of the
work by the district, insurance as hereinafter enumerated in policies which shall be
subject to the District’s approval as to form, amount and issuing company, amounts listed
are minimum.
2.7.1
2.7.2
CSP 150930 Roofing Repairs
Worker’s Compensation and Employer’s Liability Insurance with
statutory limits in conjunction with Employer’s Liability Insurance with
limits no less than $500,000 per accident/disease is required.
Commercial Automobile Liability and Property Damage covering all
owned, non-owned and hired vehicles to be used in performance of this
work; Bodily injury and Property Damage coverage shall be in an amount
no less than $100,000 per person/$300,000 per occurrence/$100,000
property damage.
4
2.7.3
2.7.4
Commercial General Liability Damage Insurance – Comprehensive
general liability insurance in the amount of $500,000 per occurrence.
Umbrella Liability Insurance – Liability on a following form basis with
a limit not less than $1,000,000 per occurrence in excess of all primary
limits.
Certificates of Insurance acceptable to the District shall be filed with the District
prior to commencement of work. These certificates shall name the Denton ISD as an
additional insured and contain a provision that coverage afforded under the policies will
not be canceled until at least thirty days prior written notice has been given to the
District. This insurance shall be kept in force during the contract period. Such insurance
shall be with a company which is rated “A” or better and operates under certificates of
authorization issued by the State of Texas.
2.8
Section 3:0
Statutory Performance and Payment Bond:
2.8.1 Payment Bonds are required on projects in excess of $25,000.00
2.8.2 Performance Bonds are required on projects in excess of $100,000.00
SPECIFIC TERMS AND CONDITIONS:
3.1
This contract may be awarded to a Primary and Secondary vendor(s) or multiple vendors
by section, by line item, or in total as determined to be the best value to Denton
Independent School District.
3.2
Denton ISD reserves the right to negotiate with any or all respondents and accept or
reject any and/or all proposals, to waive any formalities and/or irregularities and to award
in the best interest of the School District.
3.3
To be considered for award of this solicitation, all pages requiring signature, plus any/all
attachments, must be legible and completed with all requested information, signed and
returned sealed in an envelope or other appropriate package adequate to conceal and
contain the contents prior to the CSP date and time. Required documents are:
3.3.1
3.3.2
3.3.3
3.3.4
3.3.5
3.3.6
3.3.7
3.3.8
3.3.9
3.3.10
3.3.11
3.3.12
3.3.13
3.3.14
CSP 150930 Roofing Repairs
Signature Sheet
Deviation / Compliance Signature Form
SB9 – Criminal History Record Information
Non-Collusion Statement
Criminal Background Check and Felony Convection Notification
Debarment or Suspension Certification Form
Toxic Control Affidavit
Nonresident Bidder’s Certification
Conflict of Interest Questionnaire
References
Vendor Data Form
W-9, Tax Payer Identification Number & Certification
HUB certification documentation – if applicable
Valid copy(s) of Certificates of Insurance (Reference Section 2.7)
5
Section 4:0
4.1
Evaluation Criteria
Final evaluation of this bid will be based on the Texas Education Code 44.034 (b)
per the General Conditions. Evaluation of pricing will be based on Unit Price value
to be submitted on the “Pricing Sheet”.
EVALUATION CRITERIA
Purchase Price
Reputation of the vendor and vendor’s goods or services
Quality of the vendor’s goods or services
Extent to which the goods or services meet the district’s needs
Vendor’s past relationship with the district
Impact of district’s compliance with laws and rules relating to
Historically Underutilized Businesses
Total long-term cost to the district
Other relevant factors specifically listed in this CSP
Total Points
Section 5.0:
POINT
VALUE
40
10
20
15
3
2
5
5
100
SPECIFICATIONS
5.1
It is the intent of the Denton ISD to enter into a Roof Repair Service agreement with a
qualified roofing Contractor(s) to handle leak repairs, selected preventative maintenance
and emergency repairs.
5.2
The scope of work for the roofing repair proposal is the design, alteration, modification,
construction, maintenance, of roofing systems and equipment and the review of
construction plans, drawings, and specifications for roofing systems.
5.3
Roofing contractor shall not be associated with any proprietary sales, or any other links to
a distributor and material manufacturer when providing roof maintenance for Denton ISD.
5.4
The type of repairs include but are not limited to:
5.4.1
5.4.2
Repair of base flashing.
Repair of flat flanges of metal edge systems, pitch pans and rooftop
equipment.
5.4.3 Repair bases of vertical projections.
5.4.4 Fill pitch pans.
5.4.5 Remove and Replace pitch pans.
5.4.6 Repair mat blisters and surface breaks.
5.4.7 Apply aluminum coating.
5.4.8 Re-saturation of the roof mat.
5.4.9 Repair joints in parapet wall coping.
5.4.10 Seal scuppers.
5.4.11 Install new expansion joint over existing expansion joint.
5.4.12 Repair raised metal edge gravel stops.
CSP 150930 Roofing Repairs
6
5.4.13 Seal reglet joints.
5.4.14 Seal sheet metal and caulk joints.
5.4.15 Repair roof drains and install new two piece drain and tie back into existing
leader pipe.
5.4.16 Install new roof drain in an existing roof area.
5.4.17 Provide three course brick removal and replacement or installation of new
through wall flashings with flexible membrane coverage.
5.4.18 Provide Prefinished metal wall panels with Kymar500 finish as selected
from manufactures full range of colors including metallic over new 40 mil
self-adhered membrane over ¾” exterior grade plywood over 7/8” hat
channels at 16” o.c. vertical and continuous horizontal.
5.4.19 Raise, repair and/or extend gas, chill water or conduit lines and tie back into
existing equipment. Provide required testing of line to maintain full
operational status of equipment.
5.4.20 Remove and replace existing asphalt flood coat and gravel.
5.5
All repair(s) must be coordinated through the Denton ISD Facilities Services Department
by calling 940-369-0200.
5.6
Once a project begins, the Contractor selected must complete the project.
5.7
The Contractor must be an experienced single firm specializing in the type of roofing
repair and/or removal and replacement work required, employing only experienced
workers for the class of work in which they are employed, having at least two (2) years
successful experienced with similar repair service agreements. Roofing companies without
maintenance experience will not be considered.
5.7.1
What roof manufacturers' are you certified to perform warrant work for?
___________________________________________________________________
___________________________________________________________________
5.7.2
List your roofing team, including Superintendent, Foreman, Project Manager, etc.
with Certification(s) and years of experience.
___________________________________________________________________
___________________________________________________________________
5.7.3
Describe how you propose to handle this contract, including which personnel are
assigned to Denton ISD and how roof leaks are addressed:
___________________________________________________________________
___________________________________________________________________
5.8
The Contractor shall maintain protection of all work from damage and shall protect the
Owner’s property from injury or loss arising from this agreement. At the end of the work
day, all work must be protected from water damage to the building and its contents.
Vendor will be responsible for all damages. The Contractor shall provide and maintain at
all times any OSHA required danger signs, guards and/or obstructions necessary to protect
the public and workers form any dangers inherent with or created by the work in progress.
CSP 150930 Roofing Repairs
7
5.9
The Contractor must be able to respond within three (3) days for minor repairs and twentyfour (24) hours for emergencies. Preventative maintenance shall be scheduled in such a
manner that is agreeable to both Owner and Contractor.
5.10
All work will require a pre-job written estimate of time and materials and must be given to
Facilities Services Department before a purchase order will be issued. Do not begin any
work until a purchase order has been issued.
5.11
All Contractors are required to furnish their own tools and equipment.
5.12
All Contractors are responsible for all city permitting inspection fees, etc.
5.13
The successful Bidder must be a manufacturer approved installer and be able to provide
written proof of such.
5.14
Payment to Contractor shall be on an “as work is performed” basis. Contractor shall
submit an invoice to Denton ISD Accounts Payable for each payment and must include:
5.14.1 Purchase Order number
5.14.2 School / facility name
5.14.3 Date of repair
5.14.4 Denton ISD work order number
5.15
The invoice shall include a breakdown of both labor and material. Any significant changes
in the estimated cost and actual cost must be pre-approved by Denton ISD Operations
Department prior to work being performed. Invoices that do not reflect the above
information will be returned to the Contractor unpaid.
5.16
Contractor is responsible for any required bonds or licenses required for this type of work.
5.17
Contractor will guarantee all materials and workmanship for one (1) year period, unless
otherwise specified.
5.18
The work will be inspected by the Owner and the Owner’s Roofing Consultant, who will
judge the performance of the Contractor. Contractor shall promptly remove all work
condemned by the Owner or Owner’s Roofing Consultant as failing to conform to the
contract that appears within one (1) year from date of final acceptance of work, unless
otherwise specified.
5.19
Contractor shall be responsible for the collection and removal of all debris and equipment
from the job site on a daily basis unless otherwise notified by Owner. Site is to be left
clean.
5.20
The Contractor is required to report to the office and sign in upon arrival every day at any
school / facility.
5.21
Proper clothing will be worn at all times. Sleeved t-shirts and long pants are the preferred
attire with the company logo on the shirts. Any deviation from this will be reviewed for
acceptance.
CSP 150930 Roofing Repairs
8
5.22
Contractor is to provide Denton ISD with material invoice and show percent of markup.
(See Pricing Sheet)
5.23
Contractors are to bid labor at a regular rate and at an overtime rate. (See Pricing Sheet)
5.24
Any service call charges, vehicle charges, or mileage charges must be included in the
hourly labor rates. If a service call, vehicle charge, or mileage charge is listed separately
from the hourly labor rates, the bid will be disqualified.
5.25
Contractors are to warrant all labor and material for a minimum of one (1) year.
5.26
The amount of repair requested may vary from year to year and will be determined by
Denton ISD.
5.27
All code compliance will be the responsibility of the contractor.
5.28
All permits will be the responsibility of the contractor.
5.29
Access to any Denton ISD facility for the purpose of repair must have prior approval from
the Facilities Services Department with times and date information.
5.30
All material and work performed must conform to factory specifications.
5.31
No remanufactured material will be accepted unless so directed in writing from Denton
ISD.
5.32
All special tools and equipment must be furnished by the contractor. Enter the prices on
the quote that is to be given to Denton ISD Facilities Services Department.
5.33
Contractor should be aware of asbestos containing materials. Contractor will stop work
and notify owner in the event that suspected asbestos containing materials are disturbed or
if the potential for disturbance exists. Contractor is responsible for all damages (including
remediation costs) created as a result of not notifying owner of potential problem(s).
5.34
Any damage done to Denton ISD property or its customer’s property is the sole
responsibility of the contractor. Provide photo manifest of property to owner prior to work
commencing.
5.35
Proper clothing will be worn at all times. Sleeved t-shirts and long pants are the preferred
attire with the company logo on the shirts. Any deviation from this will be reviewed for
acceptance.
5.36
Contractor will provide Denton ISD with a copy of a picture ID of each employee who will
be performing work in our facilities. Denton ISD requires all vendors doing business on
Denton ISD property to have their employees and vehicles identified with company logos
on vehicles, ball caps, shirts and/or badges.
5.37
The use of tobacco and alcohol is strictly prohibited on Denton ISD property.
CSP 150930 Roofing Repairs
9
Signature Sheet
We, the undersigned, have read and fully understand the specifications and conditions relating to this document.
SUBMITTED BY:
FIRM: _____________________________________________
(OFFICIAL FIRM NAME)
MUST BE SIGNED IN INK TO BE
CONSIDERED RESPONSIVE
BY:
_____________________________________________
(Original Signature)
Name: ____________________________________________
(Typed or Printed Name)
Title:
____________________________________________ _______________________________
(Typed or Printed Title)
(Date)
Address:
______________________________________
City/State/Zip: ______________________________________
Phone #:
______________________________________ Fax #: __________________________
Email:
______________________________________
NOTE: Submit copy of Proposer’s
Taxpayer Identification #: _____________________________ current W-9 Form
I hereby acknowledge receipt of the following addenda (if applicable) which have been issued and incorporated
into the CSP Document. (Please initial in ink beside each addenda received.)
Addendum No. 1
_________
Addendum No. 2
__________
Addendum No. 3
_________
Addendum No. 4
__________
CSP 150930 Roofing Repairs
10
DEVIATION/COMPLIANCE SIGNATURE FORM
Company Name:
Address:
City/State/Zip:
Phone Number:
Fax #:
Email:
If the undersigned Proposer intends to deviate from the Item(s) Specifications listed in this CSP document, all such
deviations must be listed on this page, with complete and detailed conditions and information included or attached.
The District will consider any deviations in its CSP award decisions, and the District reserves the right to accept or
reject any CSP based upon any deviations indicated below or in any attachments or inclusions.
In the absence of any deviation entry on this form, the Proposer assures the District of his/her full compliance with
the Terms and Conditions, Item Specifications, and all other information contained in this CSP document.
No Deviation
Yes Deviations
Signature of Proposer
Date Signed
If yes is checked, please list below. Attach additional sheet(s) if needed.
CSP 150930 Roofing Repairs
11
THIS COMPLETED FORM MUST BE RETURNED WITH BID PROPOSAL.
Model SB 9 Contractor Certification Form
Criminal History Record Information Review of Certain Contract Employees
Introduction: Texas Education Code Chapter 22 requires service contractors to obtain criminal history record
information regarding covered employees and to certify to the District that they have done so. Covered employees
with disqualifying convictions are prohibited from serving at a school district.
Definitions:
Covered employees: Includes all employees of a contractor (to include any subcontractors and/or independent
contractors) who have or will have continuing duties related to the service to be performed at the District and have
or will have direct contact with students. The District will be the final arbiter of what constitutes direct contact with
students.
Disqualifying conviction: One of the following offenses, if at the time of the offense: (a) a felony offense under
Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as a sex offender under
Chapter 62, Texas Code of Criminal Procedure; or c) an equivalent offense under federal law or the laws of another
state.
On behalf of ___________________________________________________ ("Name of Contractor"), I
First Name: _________________________ Last Name:______________________________________
Address: ________________________________________ City: _____________________State:_____
Zip: _______ Telephone: ________________Fax: _____________ Email:_______________________
Certify that [check one]:
[ ] None of Contractor’s employees are covered employees, as defined above.
Or
[ ] Some or all of the Contractor's employee are covered employees. If this box is selected, I further certify that:
Contractor has obtained all required criminal history record information, through the Texas Department of Public
Safety, regarding its covered employees. None of the covered employees has a disqualifying conviction.
Contractor has taken reasonable steps to ensure that its employees who are not covered employees do not have
continuing duties related to the contract services or direct contact with students.
If Contractor receives information that a covered employee has a disqualifying conviction, Contractor will
immediately remove the covered employee from contract duties and notify the District in writing within three (3)
business days.
Upon request, Contractor will make available for the District's inspection the criminal history record information of
any covered employee. If the District objects to the assignment of a covered employee on the basis of the covered
employee's criminal history record information, Contractor agrees to discontinue using that covered employee to
provide services at the District.
Noncompliance by the Contractor with this certification may be grounds for contract termination.
__________________________________________
Signature
CSP 150930 Roofing Repairs
____________________________
Date
12
NON-COLLUSION STATEMENT
The undersigned affirms that he/she is duly authorized to execute this CSP, that this company, corporation, firm,
partnership or individual has not prepared this CSP in collusion with any other Proposer, and that the contents of
this CSP as to prices, terms or conditions of said CSP have not been communicated by the undersigned nor by any
employee or agent to any other person engaged in this type of business prior to the official opening of the CSP.
Firm Name:
_________________________________________________________________
Address:
_________________________________________________________________
City/State/Zip:
_________________________________________________________________
Phone #:
_______________________
Fax #: ______________________
Name of Authorized Official:
____________________________________________________
(Typed or clearly printed)
Signature of Authorized Official:
____________________________________________________
Position / Title:
___________________________________
Date Signed: ______________
Firm hereby assigns to purchaser any and all claims for overcharges associated with this CSP which arise under the
antitrust laws of the United States, 15 USCA Section 1 and which arise under the antitrust laws of the State of
Texas, Business and Commerce Code, Section 15.01.
CSP 150930 Roofing Repairs
13
CRIMINAL BACKGROUND CHECK AND FELONY CONVICTION NOTIFICATION
CRIMINAL BACKGROUND CHECK
Bidder/Proposer will obtain history record information that relates to an employee, applicant for employment, or agent of the
Bidder/Proposer if the employee, applicant, or agent has or will have continuing duties related to the contracted services; and the duties are or
will be performed on school property or at another location where students are regularly present. The Bidder/Proposer certifies to the Denton
ISD before beginning work and at no less than an annual basis thereafter that criminal history record information has been obtained.
Bidder/Proposer shall assume all expenses associated with the background checks, and shall immediately remove any employee or agent who
was convicted of a felony, or misdemeanor involving moral turpitude, as defined by Texas law, from Denton ISD’s property or other location
where students are regularly present. Denton ISD shall be the final decider of what constitutes a “location where students are regularly
present.” Bidder/Proposer’s violation of this section shall constitute a substantial failure.
If the Bidder/Proposer is the person or owner or operator of the business entity, that individual may not self-certify regarding the criminal
history record information and its review, and must submit original evidence acceptable to the District with this Agreement showing
compliance.
FELONY CONVICTION NOTIFICATION
State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states, “a person or business
entity that enters into a contract with a school district must give advance notice to the District if the person or owner or operator of the
business entity has been convicted of a felony.” The notice must include a general description of the conduct resulting in the conviction of a
felony.
Subsection (b) states, “a school district may terminate a contract with a person or business entity if the district determines that the person or
business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction.” The district
must compensate the person or business entity for services performed before the termination of the contract.
THE FELONY CONVICTION NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION.
I, the undersigned agent for the firm named below, certify that the information concerning criminal background
check and notification of felony convictions has been reviewed by me, the following information furnished is true
to the best of my knowledge, and I acknowledge compliance with this section.
Firm’s Name:
Authorized Company Official’s Name:
(please print clearly or type)
A. My firm is a publicly-held corporation; therefore, this reporting requirement is not applicable:
Signature of Company Official:
Date:
B. My firm is not owned nor operated by anyone who has been convicted of a felony.
Signature of Company Official:
Date:
C. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:
Name of Felon(s):
Details of Conviction(s):
Signature of Company Official:
Date:
NOTE: Name and signature of company official should be the same as on the Non-Collusion Statement.
Vendor is responsible for the performance of the persons, employees and/or sub-contractors Vendor assigns to provide services for the
Denton ISD pursuant to this RFQ on any and all Denton ISD campuses or facilities. Vendor will not assign individuals to provide services at
a Denton ISD campus or facility who have a history of violent, unacceptable, or grossly negligent behavior or who have a felony conviction,
without the prior written consent of the Denton ISD Purchasing Department.
CSP 150930 Roofing Repairs
14
DEBARMENT OR SUSPENSION CERTIFICATION FORM
Non-Federal entities are prohibited from contracting with or making sub-awards under covered transaction to
parties that are suspended or debarred or whose principals are suspended or debarred. Covered transactions
include procurement of goods or services equal to or in excess of $100,000. Vendors receiving individual
awards of $100,000 or more and all sub-recipients must certify that the organizations and its principals are not
suspended or debarred.
By submitting this offer and signing this certificate, this Proposer:

Certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment,
declares ineligible or voluntarily excluded from participation in this transaction by any Federal
department or agency.
Firm’s Name: ___________________________________________________________________________
Authorized Company Official’s Name:
___________________________________________________
(Typed or printed)
Title of Authorized Representative:
__________________________________________________
(Typed or printed)
Signature of Authorized Company Official: ____________________________________________________
Date Signed:
CSP 150930 Roofing Repairs
____________________________________________________
15
TOXIC CONTROL AFFIDAVIT
Denton ISD has established Management Plans for ensuring a high level of environmental air quality
through its Operations Department. All contractors performing construction projects for DISD must
familiarize themselves with these Management Plans and comply prior to the beginning of any
awarded construction project. DISD employees are available to review such Plans and assist in
interpretation and understanding its Asbestos Management Plans at any time prior to beginning
construction.
Certification of non-use of Asbestos and Lead Containing Materials is required by all General and Sub
Contractors for all construction projects, by State and Federal regulations which Denton ISD is subject
to. Completion of this Affidavit is mandatory before final payment on a project will be made.
Complete this certificate, have it notarized and submit it with your application for final payment,
certifying that no materials used in conjunction with this project contain asbestos or lead in any form
and that all Material Safety Data Sheets (MSDA) have been supplied to Owner before submitting
application for final payment.
ASBESTOS AND LEAD-FREE MATERIALS
I, the undersigned agent for the company/firm or individual named below, certify that materials
supplied by me and used in conjunction with this project contained neither Asbestos nor Lead and are
non-toxic in nature. I further certify this statement to be true for the project contracted with Owner as
described below:
Project No. ____________________ School/Facility: __________________________________
Description of project, including specific areas within school/facility certified as Asbestos/Lead free.
Include building map, if necessary. Use facility name and room numbers where applicable: ______
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Contractor’s Name: ________________________________________________________________
Authorized Company Official’s Name: ________________________________________________
(Printed or Typed)
The claim contained within this affidavit is subscribed and swore before me, a Notary Public, this
______ day of _________________, 20____.
Notary Public, State of _______________________
__________________________________________
Signature
__________________________________________
Printed Name
__________________________________________
Date of Commission Expires
(Seal)
CSP 150930 Roofing Repairs
16
NONRESIDENT BIDDER’S CERTIFICATION
The 1985 Texas Legislature passed HB 620 relating to bids by nonresident contractors. The pertinent portion of
the Act has been extracted and is as follows:
Section 1. (a)

“Nonresident bidder” means a bidder whose principal place of business is not in this state, but

excludes a contractor whose ultimate parent company or majority owner has its principal place of
business in this state.
“Texas resident bidder” means a bidder whose principal place of business is in this state, and
includes a contractor whose ultimate parent company or majority owner has its principal place of
business in this state; or employs at least 500 persons in this state.
Section 1. (b)
The state or a governmental agency of the state may not award a contract for general construction,
improvements, services, or public works projects or purchases of supplies, materials, or equipment to a
nonresident bidder unless the nonresident’s bid is lower than the lowest bid submitted by a responsible
Texas resident bidder by the same amount that a Texas resident bidder would be required to underbid a
nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principal
place of business is located.
I certify that _______________________________________________________________________is a
Resident Bidder of Texas as defined in HB 620.
Signature:
__________________________________________________________________
Printed Name:
__________________________________________________________________
**************************************************************************************
I certify that _______________________________________________________________________is a
Nonresident Bidder of Texas as defined in HB 620 and our principal place of business is:
City and State:
__________________________________________________________________
Signature:
____________________________________________________________
Printed Name:
____________________________________________________________
CSP 150930 Roofing Repairs
17
CSP 150930 Roofing Repairs
18
REFERENCES
Please provide three (3) references, preferably from school districts, who have used your services within the last three years.
Additional references may be required. DO NOT LIST DENTON ISD EMPLOYEES, FORMER OR CURRENT AS
REFERENCES.
1.
Company Name: _____________________________________________________________________________
Address:
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Business Phone: _______________________________
Fax:
__________________________________
Contact Person: _______________________________
Email: __________________________________
Description of project or work completed: _________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
2.
Company Name: _____________________________________________________________________________
Address:
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Business Phone: _______________________________
Fax:
__________________________________
Contact Person: _______________________________
Email: __________________________________
Description of project or work completed: _________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
3.
Company Name: ______________________________________________________________________________
Address:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Business Phone: _______________________________
Fax:
___________________________________
Contact Person: _______________________________
Email: ___________________________________
Description of project or work completed: __________________________________________________________
_____________________________________________________________________________________________
______________________________________________________________________________________
CSP 150930 Roofing Repairs
19
VENDOR DATA FORM
1. For Purchase Orders: ORDERING ADDRESS INFORMATION
Company Name:
dba Name:
Address:
Business Phone:
Fax:
Contact Person:
Email:
Web address:
______________________________
Indicate how your company would receive Purchase Orders from Denton ISD.
By Email:
Yes _____
No _____
Email address: ____________________________________
By Fax:
Yes _____
No _____
Fax:
____________________________________
By Mail:
Yes _____
No _____
Address:
____________________________________
____________________________________
Representative Name: __________________________
Contact Number:
__________________________
Email: _____________________________
Purchasing Cooperatives: _______________________________________________________________
2. For Payments: REMITTANCE ADDRESS INFORMATION
Company Name:
Address:
Business Phone:
Fax:
Contact Person:
Email:
3. For BID/PROPOSAL Notifications: ADDRESS INFORMATION
Company Name:
Address:
Business Phone:
Fax:
Contact Person:
Email:
CSP 150930 Roofing Repairs
20
THIS PAGE IS INTENTIONALLY LEFT BLANK
Please insert Required Documents noted on page 5, if applicable, that are not
included in this document.
W-9, Tax Payer Identification Number & Certification
HUB certification documentation
Valid Copy(s) of Certificate of Insurance
CSP 150930 Roofing Repairs
21
PRICING SHEET
Roof Repair of Single Ply Roofing
Item #
1.
2.
3.
4.
5.
6.
7.
8.
9.
Description
Craftsman – Foreman, Regular Time
Craftsman – Foreman, Overtime
Laborer – Regular Time
Laborer – Overtime
2-Man Crew – Regular Time
2-Man Crew - Overtime
4-Man Crew – Regular Time
4-Man Crew – Overtime
Material mark-up percentage
U/M
Hour
Hour
Hour
Hour
Day
Day
Day
Day
%
Price
Roof Repair of Modified Bitumen Roofing
Item #
10.
11.
12.
13.
14.
15.
16.
17.
18.
Description
Craftsman – Foreman, Regular Time
Craftsman – Foreman, Overtime
Laborer – Regular Time
Laborer – Overtime
2-Man Crew – Regular Time
2-Man Crew - Overtime
4-Man Crew – Regular Time
4-Man Crew – Overtime
Material mark-up percentage
U/M
Hour
Hour
Hour
Hour
Day
Day
Day
Day
%
Price
U/M
Hour
Hour
Hour
Hour
Day
Day
Day
Day
%
Price
Roof Repair of Metal Roof
Item #
19.
20.
21.
22.
23.
24.
25.
26.
27.
Description
Craftsman – Foreman, Regular Time
Craftsman – Foreman, Overtime
Laborer – Regular Time
Laborer – Overtime
2-Man Crew – Regular Time
2-Man Crew - Overtime
4-Man Crew – Regular Time
4-Man Crew – Overtime
Material mark-up percentage
CSP 150930 Roofing Repairs
22
PRICING SHEET
Roof Repair of Shingles
Item #
28.
29.
30.
31.
32.
33.
34.
35.
36
Description
Craftsman – Foreman, Regular Time
Craftsman – Foreman, Overtime
Laborer – Regular Time
Laborer – Overtime
2-Man Crew – Regular Time
2-Man Crew - Overtime
4-Man Crew – Regular Time
4-Man Crew – Overtime
Material mark-up percentage
U/M
Hour
Hour
Hour
Hour
Day
Day
Day
Day
%
Price
Roof Repair of Built-Up Multiply Roofing
Item #
37.
38.
39.
40.
41.
42.
43.
44.
45.
Description
Craftsman – Foreman, Regular Time
Craftsman – Foreman, Overtime
Laborer – Regular Time
Laborer – Overtime
2-Man Crew – Regular Time
2-Man Crew - Overtime
4-Man Crew – Regular Time
4-Man Crew – Overtime
Material mark-up percentage
U/M
Hour
Hour
Hour
Hour
Day
Day
Day
Day
%
Price
Flashing Repair of Existing Through Wall Flashing System, Including 3 Course Minimum
Masonry Removal
Item #
46.
47.
48.
49.
50.
51.
52.
53.
54.
Description
Craftsman – Foreman, Regular Time
Craftsman – Foreman, Overtime
Laborer – Regular Time
Laborer – Overtime
2-Man Crew – Regular Time
2-Man Crew - Overtime
4-Man Crew – Regular Time
4-Man Crew – Overtime
Material mark-up percentage
CSP 150930 Roofing Repairs
23
U/M
Hour
Hour
Hour
Hour
Day
Day
Day
Day
%
Price
PRICING SHEET
Rise Wall Sealant and Backer Rod Removal and Replacement above Existing Roof
Item #
55.
56.
57.
58.
59.
60.
61.
62.
63.
Description
Craftsman – Foreman, Regular Time
Craftsman – Foreman, Overtime
Laborer – Regular Time
Laborer – Overtime
2-Man Crew – Regular Time
2-Man Crew - Overtime
4-Man Crew – Regular Time
4-Man Crew – Overtime
Material mark-up percentage
U/M
Hour
Hour
Hour
Hour
Day
Day
Day
Day
%
Price
Flashing Repair of Single Ply Roofing
Item #
64.
65.
66.
67.
68.
69.
70.
71.
72.
Description
Craftsman – Foreman, Regular Time
Craftsman – Foreman, Overtime
Laborer – Regular Time
Laborer – Overtime
2-Man Crew – Regular Time
2-Man Crew - Overtime
4-Man Crew – Regular Time
4-Man Crew – Overtime
Material mark-up percentage
U/M
Hour
Hour
Hour
Hour
Day
Day
Day
Day
%
Price
Flashing Repair of Modified Bitumen Roofing
Item #
73.
74.
75.
76.
77.
78.
79.
80.
81.
Description
Craftsman – Foreman, Regular Time
Craftsman – Foreman, Overtime
Laborer – Regular Time
Laborer – Overtime
2-Man Crew – Regular Time
2-Man Crew - Overtime
4-Man Crew – Regular Time
4-Man Crew – Overtime
Material mark-up percentage
CSP 150930 Roofing Repairs
24
U/M
Hour
Hour
Hour
Hour
Day
Day
Day
Day
%
Price
PRICING SHEET
Flashing Repair of Metal Roof
Item #
82.
83.
84.
85.
86.
87.
88.
89.
90.
Description
Craftsman – Foreman, Regular Time
Craftsman – Foreman, Overtime
Laborer – Regular Time
Laborer – Overtime
2-Man Crew – Regular Time
2-Man Crew - Overtime
4-Man Crew – Regular Time
4-Man Crew – Overtime
Material mark-up percentage
U/M
Hour
Hour
Hour
Hour
Day
Day
Day
Day
%
Price
U/M
Hour
Hour
Hour
Hour
Day
Day
Day
Day
%
Price
Flashing Repair of Shingles
Item #
91.
92.
93.
94.
95.
96.
97.
98.
99.
Description
Craftsman – Foreman, Regular Time
Craftsman – Foreman, Overtime
Laborer – Regular Time
Laborer – Overtime
2-Man Crew – Regular Time
2-Man Crew - Overtime
4-Man Crew – Regular Time
4-Man Crew – Overtime
Material mark-up percentage
Flashing Repair of Built-Up Multiple Roofing
Item #
100.
101.
102.
103.
104.
105.
106.
107.
108.
Description
Craftsman – Foreman, Regular Time
Craftsman – Foreman, Overtime
Laborer – Regular Time
Laborer – Overtime
2-Man Crew – Regular Time
2-Man Crew - Overtime
4-Man Crew – Regular Time
4-Man Crew – Overtime
Material mark-up percentage
CSP 150930 Roofing Repairs
25
U/M
Hour
Hour
Hour
Hour
Day
Day
Day
Day
%
Price
PRICING SHEET
Raise, Repair, Extend Gas, Chill Water or Conduit Lines and Tie Back Into Existing Equipment
Item #
109.
110.
111.
112.
113.
114.
115.
116.
117.
118.
Description
Craftsman – Foreman, Regular Time
Craftsman – Foreman, Overtime
Laborer – Regular Time
Laborer – Overtime
2-Man Crew – Regular Time
2-Man Crew - Overtime
4-Man Crew – Regular Time
4-Man Crew – Overtime
Material mark-up percentage
Testing as required
U/M
Hour
Hour
Hour
Hour
Day
Day
Day
Day
%
Hour
Price
Warranty for parts and labor: _____________________________________________________
NOTE:
A working day is defined as a calendar day, not including Saturdays, Sundays, or legal
holidays, in which weather or other conditions not under the control of the company will
permit the performance of the principal units of work underway for continuous period of
not less than seven (7) hours between 7:00A.M. and 6:00 P.M. If Saturday and Sunday work
is permitted by the Owner, time will be charges on the same basis as weekdays.
CSP 150930 Roofing Repairs
26