Competitive Sealed Proposal (CSP)
CSP Number: 151015
Title: Library Jobber
Due Date: October 15, 2015
Prior to: 3:00 pm
Mail or deliver complete CSP package to:
Denton Independent School District
Purchasing Department
1213 N. Locust St.
Denton, TX 76201
For additional information, please contact the person listed below. All questions must be submitted
in writing (email preferred) and received on or before 3:00pm CST, October 7, 2015.
.
Cheryl Farmer, Asst. Purchasing Agent
cfarmer@dentonisd.org
PROPOSER IDENTIFICATION (Please print information clearly)
Firm Name:
Date:
Address:
Phone:
Fax:
City/St/Zip:
Email:
You MUST sign the CSP Signature Sheet on page 14 in order for your CSP to be accepted.
Library/Jobber
CSP 151015
Page 1 of 25
COMPETITIVE SEALED PROPOSAL (CSP)
LIBRARY JOBBER
DENTON INDEPENDENT SCHOOL DISTRICT
The Denton Independent School District is accepting responses to this Competitive Sealed Proposal
(CSP) for Library Jobber.
The Proposer is strongly encouraged to read the entire CSP document prior to submitting response.
Failure to provide the information requested in its entirety may be grounds for disqualification of
the CSP.
Section 1.0:
Instructions to Proposers
1.1
Proposals will be received NO LATER THAN 3:00pm CST, October 15, 2015 in the
Purchasing Department, 1213 N. Locust St., Denton, TX 76201. Proposals received after
this date and time will not be considered. The district will not accept faxed or emailed
proposals.
1.2
If due to inclement weather, natural disaster, or for any other cause the District office
location where bids/proposals are to be submitted is closed on the due date, the deadline
for submission shall automatically be extended to the next District business day on which
the office is open, unless the proposer is otherwise notified by the District. The time of
day for submission shall remain the same.
1.3
Addenda will be posted to the Denton ISD website, www.dentonisd.org. All Proposers
receiving this CSP other than directly from Denton ISD are responsible to obtain all
addenda that pertains to the CSP. All addenda become a part of the CSP documents.
Proposers shall acknowledge receipt of all addenda on the Signature Sheet.
1.4
All vendor communications must be directed in writing to:
Cheryl Farmer, Assistant Purchasing Agent
Denton ISD Purchasing Department
1213 N. Locust St.
Denton, TX 76201
Email: cfarmer@dentonisd.org
Fax: 940-369-4991
(Include the CSP Number & Name in the subject line)
1.5
Library/Jobber
The proposal submission will include one (1) original and seven (7) copies and must be
sealed in an envelope, box or container, clearly marked on the outside with CSP 151015 –
Library Jobber.
CSP 151015
Page 2 of 25
1.6
Prices shall be firm for the period of one year from the date of award. After the initial one
year period, any proposed price change(s) must be submitted in writing and signed by an
authorized company representative to be considered. Prices will remain firm during each
individual and renewal year. Notices must be received at least sixty (60) days prior to the
effective date. Within this 60-day period, the District reserves the right to re-bid any
affected items.
1.7
If any exceptions are taken to any portion of the CSP, the proposer must clearly indicate
the exception taken and include a full explanation on the Deviation/Compliance Signature
Form or as a separate attachment to the CSP. The failure to identify exceptions or
proposed changes will constitute acceptance by the Supplier of the CSP as proposed by the
District. The District reserves the right to reject a CSP containing exceptions, additions,
qualifications or conditions.
1.8
To be considered for award of this solicitation, all pages requiring signature plus any/all
attachments, must be completed with all requested information, signed and returned sealed
in an envelope or other appropriate package adequate to conceal and contain the contents
prior to the CSP date and time.
1.9
The CSP response must be signed by an individual authorized to contractually bind the
company submitting the CSP. A failure to sign the CSP could cause it to be rejected as
non-responsive. The CSP must include full company name and address of Proposer, the
title or authority to bind his/her firm in a contract and contact information. A Signature
Sheet is included in this packet.
1.10
Denton ISD reserves the right to accept or reject any and/or all of the proposals, to waive
technicalities, to be the sole judge of quality and equality, to be the sole judge as to the
definition of “best overall benefit” and accept the proposal that is in the best interest of the
district.
1.11
The District reserves the right to acquire reasonable amount of additional goods or
services, as listed on this CSP, subject to verification of the same or lower prices and
conditions on the CSP.
1.12
Vendors that do business with a school district are required to file a questionnaire to
identify any potential conflicts of interest. The CONFLICT OF INTEREST
QUESTIONNAIRE is included in this proposal.
1.13
Possession of fire arms, alcohol and/or drugs, even in vehicles, is strictly prohibited on
school district property. Use of any tobacco products is not permitted on school property.
1.14
The term of this contract, upon governing body approval, shall be for a period of two (2)
years beginning November 11, 2015 through October 31, 2017 with an option to renew for
two (2) two year extensions, with governing body approval, based on the long-range needs
of the District and mutual consent of both parties. The final expiration date would be
October 31, 2021.
1.15
The extension will be subject to the availability of funds, product quality, vendor
performance, and the agreement of both parties to extend.
Library/Jobber
CSP 151015
Page 3 of 25
1.16
Section 2.0:
The District reserves the right to extend this solicitation at the end of any contract term for
up to 60 days if determined to be in the best interest of the District to ensure the
availability of products and/or services. All purchase orders dated and issued within these
dates will be subjected to the terms and conditions of this CSP.
Standard Terms and Conditions
2.1
The District reserves the right to accept or reject any and/or all proposals, to waive any
technicalities, to waive any formalities, to be the sole judge of quality and equality, to
accept the proposal that is in the best interest of the district, and the right to waive minor
irregularities in the procedures.
2.2
The District further reserves the right to reject all proposals and seek new proposals when
such procedures are in the best interest of the district. The District also will be the sole
judge as to the definition of “district’s best interest”.
2.3
No orders are to be placed without a purchase order signed by the Purchasing Agent. No
payment will be made for orders filled without an approved purchase order.
2.4
All invoices must include the purchase order number and sent to:
Denton Independent School District
Accounts Payable Department
P. O. Box 2387
Denton, Texas 76202
2.5
Denton ISD is exempt from Federal Excise Tax. DO NOT INCLUDE TAX IN CSP
PRICES. Excise Tax Exemption Certificate will be furnished upon request.
2.6
Transfer or assignment of this contract by the proposer is prohibited.
2.7
Denton ISD is a member of the Educational Purchasing Cooperative of North Texas
(EPCNT). Several governmental entities around Denton ISD have indicated an interest in
being included in this contract. All purchases by entities other than Denton ISD will be
billed directly to that entity and paid by that entity. Denton ISD will not be responsible for
another entity’s debts.
2.8
Certificates of Insurance, if required (Section 4.0), are to name Denton ISD as Certificate
Holder. The following limits shall apply to each type of insurance coverage.
Library/Jobber
2.8.1
Worker’s Compensation and Employer’s Liability Insurance with statutory
limits in conjunction with Employer’s Liability Insurance with limits no less than
$500,000 per accident/disease is required.
2.8.2
Commercial Automobile Liability and Property Damage covering all owned,
non-owned and hired vehicles to be used in performance of this work; Bodily
CSP 151015
Page 4 of 25
injury and Property Damage coverage shall be in an amount no less than $100,000
per person/$300,000 per occurrence/$100,000 property damage.
Section 3.0:
3.1
2.8.3
Commercial General Liability Damage Insurance – Comprehensive general
liability insurance in the amount of $500,000 per occurrence.
2.8.4
Umbrella Liability Insurance – Liability on a following form basis with a limit
not less than $1,000,000 per occurrence in excess of all primary limits.
Evaluation Criteria
Final evaluation of this proposal will be based on the Texas Education Code 44.034 (b) per
the General Conditions. Evaluation of pricing will be based on Unit Price value to be
submitted on the “Pricing Sheet”.
POINT
VALUE
EVALUATION CRITERIA
Purchase Price
Reputation of the vendor and vendor’s goods or services
Quality of the vendor’s goods or services
Extent to which the goods or services meet the district’s needs
Vendor’s past relationship with the district
Impact of district’s compliance with laws and rules relating to
Historically Underutilized Businesses
Total long-term cost to the district
Other relevant factors specifically listed in this CSP
Total Points
40
10
20
15
3
2
5
5
100
3.2
The District does not award contracts on pricing alone. The District reserves the right to
award the contract to the proposer(s) who offer the proposal with the best value and in the
best interest of the district.
3.3
The District reserves the right to be the sole judge as to the definition of “best value” and
“Best interest of the district”.
Section 4.0:
Special Terms and Conditions
4.1
The District intends to award this proposal to Multiple Vendors if it is in the best interest
of the District.
4.2
To be considered for award of this solicitation, all pages requiring signature, plus any/all
attachments, must be legible and completed with all requested information, signed and
returned sealed in an envelope or other appropriate package adequate to conceal and
contain the contents prior to the CSP date and time. Required documents are:
Library/Jobber
CSP 151015
Page 5 of 25
4.2.1
4.2.2
4.2.3
4.2.4
4.2.5
4.2.6
4.2.7
4.2.8
4.2.9
4.2.10
4.2.11
4.2.12
4.2.13
4.2.14
Signature Sheet
Deviation / Compliance Signature Form
SB9 – Criminal History Record Information
Non-Collusion Statement
Criminal Background Check and Felony Convection Notification
Debarment or Suspension Certification Form
Nonresident Bidder’s Certification
Conflict of Interest Questionnaire
Interlocal Agreement Clause (EPCNT) - Optional
References
Vendor Data Form
W-9, Tax Payer Identification Number & Certification
Valid copy(s) of Certificates of Insurance – if applicable
HUB certification documentation – if applicable
4.3
In addition to the regular purchases, this proposal will be used for purchasing the
collections for one (1) new High School, one (1) new Elementary School in the 2016-2017
school year and one (1) new Middle School in the 2017-2018.
4.4
All requirements for cataloging, electronic data and processing apply to all book
categories. Book Categories include:
4.5
Library/Jobber
4.4.1
Hardback books - in a variety of bindings, may be accepted, depending on
availability, but school and library bindings are preferable and will be expected
unless out-of-print. Hardback editions will make up the majority of all orders.
There will be no substitutions of paperback books for hardback unless
expressly stated.
4.4.2
Pre-bound books - shall constitute two additional categories of books requested.
The two categories of pre-binds shall be (1) hard cover binding of new trade books
and (2) hard cover binding of new paperbacks which have been pre-bound to
ensure longer life. These titles shall be available from a catalog that will assure
90% or better fulfillment with delivery within 60 days of receipt of order. All
binding shall be of library quality and will be guaranteed.
4.4.3
Bilingual / Foreign Language books - for companies whose main inventory is
dedicated to titles in Spanish, Chinese, Vietnamese, Farsi and/or other languages,
and that can supply hard and soft cover books.
4.4.4
Paperback books – and paper “big books” will often be purchased for library use.
4.4.5
eBooks - will be purchased at the district and campus levels for use at home and at
school. Each record must have a Call Number, as well as appropriate subject
headings.
Audio Visual Materials will be purchased for Library use. All standard cataloging and
electronic data shall be provided. Custom cataloging charges must be approved by
Library Services prior to fulfillment.
CSP 151015
Page 6 of 25
4.6
Librarians are not authorized to respond to any telemarketing offers for either special
purchases or preview programs. All book purchases are made through vendors (1)
approved through this CSP or (2) registered as a sole source vendor. Please direct to the
appropriate division the request that all Denton ISD schools be removed from any
telemarketing databases in use by your company.
4.7
Service Amenities: Vendor will supply the following services upon request of the district
representative:
YES NO
Customer Service
4.7.1
Provide the name of a specific company representative for the
Denton ISD account to assist with adjustments or coordination
of transactions.
____
____
4.7.2
Provide a representative to meet with a group of librarians to
clarify and explain the full utilization of services provided by
the vendor (if requested by the District).
____
____
4.7.3
Provide a toll-free telephone service that can be accessed for
immediate customer service regarding book transactions.
____
____
Provide a cataloging service that can be tailored to specifically
____
meet the needs of the District and the individual campus. All
books with dust jackets will be covered with mylar jacket
regardless of available cataloging. Books will be accepted if
cataloging is not available. Cataloging needs to follow established
standards, including proper use of diacritics when appropriate, as
well as using Library of Congress authorities for series (800 or
830 tags) and other authority controlled fields.
____
Cataloging and Processing
4.7.4
Communication
4.7.5
Electronically confirm all orders in which a list has been submitted
not more than fifteen (15) calendar days from the date the original
order for books is received.
4.7.6
All communication regarding open purchase orders and titles lists
should be directed directly to Library Services, and not to the
individual school or librarian.
____
____
Electronic Data Requirements
4.7.7
Library/Jobber
Provide electronic data in US MARC format with 949 MARC tag
for local holdings, which will include Library of Congress subject
headings and Library of Congress Children’s headings with
deduplication of headings that are duplicate terms, retaining the
CSP 151015
Page 7 of 25
YES
NO
____
____
____
____
____
____
4.7.11 Web-based ordering system must permit title lists to be
Shared electronically with other accounts.
____
____
4.7.12 Provide Web-based MARC record downloading capabilities
or provide MARC records via electronic file.
____
____
Library of Congress subject heading if there are duplicates.
(see full specifications below). Electronic records will be
included with or electronically prior to each shipment.
If barcodes are requested, it is the responsibility of the
vendor to contact Denton ISD Library Services for
barcode range and specifications.
4.7.8
Library Security tag installation shall be included only
for high schools as needed. Security systems in use
are Checkpoint and 3M.
4.7.9
Shipping and handling charges will not be added to
Invoice.
Value-Added Services
4.7.10 Provide a Web-based ordering component for creating
title lists and collection analyses.
4.8
Shipping Requirements:
4.8.1
Shipments of books will be FOB Destination. Only inside deliveries will be
accepted. Please note: Neither Library Services nor schools have a loading dock,
so any pallets will need to be off-loaded by hand or by device provided by delivery
service and may require the pallet(s) broken down to gain entry into the building.
4.8.2
All orders are to be shipped to:
Library Services
1213 N. Locust
Denton, TX 76201
(Unless otherwise directed on the purchase order)
4.8.3
Shipping labels must be included with all orders and must include the
following information:
4.8.3.1 Name and number of school placing order/Library Processing Center.
4.8.3.2 Address of Denton ISD Library Processing Center.
Library/Jobber
CSP 151015
Page 8 of 25
4.8.3.3 District purchase order number from original request.
4.7.3.4 Packing slip enclosure notification prominently displayed in plain sight
on the outside of each shipping container.
4.8.4
Shipping boxes are to be numbered to indicate sequence (box 1 of 4, 2 of 4, etc).
4.8.5
Questions concerning shipping should be directed to:
Library Services
library@dentonisd.org
940-369-0087
4.8.6
MARC records will be provided electronically when books are shipped, and must
be received no later than the books.
4.8.7
Each shipment will contain 2 copies of the packing slip, with line item titles and a
clear indication of the quantity of titles reflected in the shipment.
4.8.8
All freight/delivery charges are to be included in bid prices. NO shipping and
handling charges will be paid on invoice.
4.8.9
Orders may be rejected in whole or in part and returned to the vendor at the
vendor’s expense under the following conditions:
4.8.9.1 Books which are defective, damaged, substituted editions or titles for those
specified, or otherwise not in compliance with the original order.
4.8.9.2 Unauthorized shipments for orders which were not confirmed.
4.8.9.3 Orders received without a bon-a-fide purchase order.
4.8.9.4 Books which have been processed incorrectly may be returned for
adjustments to the problem area (barcodes, spine label, anti-theft strips) at
the District’s discretion.
4.9
Any questions about processing should be directed to Library Services at 940-369-0087,
NOT to the school librarian.
4.10
Invoicing and Billing Requirements:
4.10.1 All books shall be invoiced as line item titles appearing as specified by each
purchase order or online order, with totals clearly indicating the quantity of titles
reflected by the invoice.
4.10.2 Payment of invoice will be made when all discrepancies between orders and
books received and invoices have been adjusted.
Library/Jobber
CSP 151015
Page 9 of 25
4.11
Conditions of Contract Obligations:
Confirmation of Order (Timeline)
Orders received by the vendor will be stamped with a mailing date.
4.11.1 If a title list acknowledgement is not received by the District within the fifteen (15)
day designated time allocation, the order may be cancelled.
4.11.2 The majority of books on order will be shipped in the first shipment, with the
balance to follow in one or two additional shipments. The District will expect to
receive 50% or more of the order within sixty (60) days after vendor’s receipt of
list. One or two backorders will be accepted if they are received within ninety (90)
days of the initial shipment. All titles unavailable at the time will be cancelled.
4.11.3 Shipping of orders will be FOB destination. Only inside deliveries will be
accepted. No curb or tailgate deliveries will be accepted.
4.11.4 All Freight / delivery charges are to be include in bid prices. No shipping and
handling charges will be paid on invoice.
Condition of Order Rejection
Orders may be rejected in whole or in part and returned to the vendor
at the vendor’s expense under the following conditions:
4.11.5 Books in an order which are defective, damaged, substituted editions or titles for
those specified, or otherwise not in compliance with the original order request.
4.11.6 Unauthorized shipments for orders which were not confirmed.
4.11.7 Orders received without a verified Purchase Order number.
4.11.8 Books which have been processed incorrectly many be returned for adjustments to
the problem area (barcode, spine label, anti-theft strip) at the District’s discretion.
4.12
Any questions concerning processing, should be directed to Library Services at
940-369-0087 or library@dentonisd.org. and not the school Librarian.
4.13
The vendor’s bid officer should make all processing specifications known to his/her own
processing department in order that they may adjust records for all schools.
Library/Jobber
CSP 151015
Page 10 of 25
PROPOSAL PRICING
This proposal form must be used for proposal to be considered. Please print your responses VERY
CLEARLY.
Make sure your read Section 4.0 Special Terms and Conditions before completing this form.
_____ Bidding only pre-binds
_____ Bidding only Bilingual / Foreign Language books
_____ Bidding only eBooks
_____ Bidding only Audio Visual material
ITEM DESCRIPTION
PERCENTAGE OF DISCOUNT
(based on publisher’s suggested list price)
A. Hardback bindings
1. Publishers Trade Binding
________________
%
2. Text & Reference
________________
%
3. School & Library Binding
________________
%
4. Publishers Library Binding
________________
%
5. Bilingual / Foreign Language Books
________________
%
________________
%
7. Pre-bound Trade Books
________________
%
8. Pre-bound Paperbacks
________________
%
D. eBooks
________________
%
E. Other Media (please specify types)
________________
%
F. As an alternate, please state a flat discount for all books
Supplied regardless of category
________________
%
B. Paperback bindings
6. Trade Cover
C. Pre-Binds
Library/Jobber
CSP 151015
Page 11 of 25
Discounts: (Check one)
Reflected in online pricing
_______
Will be deducted once order is placed
_______
If quantity discounts are available, please attach a pricing breakdown. Any discount must remain
firm for the entire length of the bid.
ITEM IDENTIFICATION
COST OF SERVICE PER TITLE
G. Processing and Cataloging
9. MARC Records
(Per District specs. – See Link below, page 13 of 25)
$_______________
10. Attachment of theft detection targets, when needed
$_______________
11. Complete attached book processing, includes:
$_______________
 Mylar jacket (for dust cover) taped to book
 Spine label in place (1” from bottom of book)
 2 barcodes
 Property labels, with school name and address
 Barcode Labels and labels located on spine must be protected
with clear label protectors.
 Reading Counts Labels
$_______________
Full detail as indicated on processing specs.
For Complete Cataloging/Processing Profile, See link below (page 13 of 25)
12. Complete unattached processing:
For MP3, audiobooks, kits, and DVD’s, includes:
12.1
Spine Label
12.2
Barcodes
$_______________
(Standard Pricing)
$ _______________
(Custom Cataloging Pricing)
13. Bilingual items that have both a Spanish and English
Reading Counts quiz will receive both labels,
with Spanish unattached.
$_______________
14. Kapco covers, or similar substitute, for paperback books
List brand name: ___________________________
$_______________
15. Genre processing
$ _______________
All processing requirements can be filled.
If no, attach pricing for other cataloging and processing options.
_____ Yes
Signature: ______________________________________________
(Individual authorized to contractually bind the company)
Library/Jobber
CSP 151015
_____ No
Date: __________________
Page 12 of 25
The proposer is asked to send the following for evaluation purposes, along with the completed proposal.
1. Sample MARC Record for formats found in your bid including Fiction, Non-Fiction,
Spanish, a DVD and an eBook.
2. Access to Online Ordering System – email Library Services at library@dentonisd.org with
login information.
Cataloging and Processing Specifications for Vendors
Denton ISD Library Services
To access information for this section, please click on the following link:
http://www.dentonisd.org/cms/lib/TX21000245/Centricity/Domain/76/Vendor%20Profile%20for%20Cataloging.pdf
Library/Jobber
CSP 151015
Page 13 of 25
SIGNATURE SHEET
We, the undersigned, have read and fully understand the specifications and conditions relating to this document.
SUBMITTED BY:
FIRM: _____________________________________________
(OFFICIAL FIRM NAME)
MUST BE SIGNED IN INK TO BE
CONSIDERED RESPONSIVE
BY:
_____________________________________________
(Original Signature)
Name: ____________________________________________
(Typed or Printed Name)
Title:
____________________________________________ _______________________________
(Typed or Printed Title)
(Date)
Address:
______________________________________
City/State/Zip: ______________________________________
Phone #:
______________________________________ Fax #: __________________________
Email:
______________________________________
NOTE: Submit copy of Proposer’s
Taxpayer Identification #: _____________________________ current W-9 Form
I hereby acknowledge receipt of the following addenda (if applicable) which have been issued and incorporated
into the RFCSP Document. (Please initial in ink beside each addenda received.)
Addendum No. 1
_________
Addendum No. 2
__________
Addendum No. 3
_________
Addendum No. 4
__________
Library/Jobber
CSP 151015
Page 14 of 25
DEVIATION/COMPLIANCE SIGNATURE FORM
Company Name:
Address:
City/State/Zip:
Phone Number:
Fax #:
Email:
If the undersigned Proposer intends to deviate from the Item(s) Specifications listed in this CSP document, all such
deviations must be listed on this page, with complete and detailed conditions and information included or attached.
The District will consider any deviations in its CSP award decisions, and the District reserves the right to accept or
reject any CSP based upon any deviations indicated below or in any attachments or inclusions.
In the absence of any deviation entry on this form, the Proposer assures the District of his/her full compliance with
the Terms and Conditions, Item Specifications, and all other information contained in this CSP document.
No Deviation
Yes Deviations
Signature of Proposer
Date Signed
If yes is checked, please list below. Attach additional sheet(s) if needed.
Library/Jobber
CSP 151015
Page 15 of 25
THIS COMPLETED FORM MUST BE RETURNED WITH BID PROPOSAL.
Model SB 9 Contractor Certification Form
Criminal History Record Information Review of Certain Contract Employees
Introduction: Texas Education Code Chapter 22 requires service contractors to obtain criminal history record
information regarding covered employees and to certify to the District that they have done so. Covered employees
with disqualifying convictions are prohibited from serving at a school district.
Definitions:
Covered employees: Includes all employees of a contractor (to include any subcontractors and/or independent
contractors) who have or will have continuing duties related to the service to be performed at the District and have
or will have direct contact with students. The District will be the final arbiter of what constitutes direct contact with
students.
Disqualifying conviction: One of the following offenses, if at the time of the offense: (a) a felony offense under
Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as a sex offender under
Chapter 62, Texas Code of Criminal Procedure; or c) an equivalent offense under federal law or the laws of another
state.
On behalf of ______________________________________________ ("Name of Contractor"), I
First Name: __________________________ Last Name:_______________________________
Address: _____________________________________ City: __________________State:_____
Zip: _________ Telephone: ______________ Fax: ____________ Email:__________________
Certify that [check one]:
[ ] None of Contractor’s employees are covered employees, as defined above.
Or
[ ] Some or all of the Contractor's employee are covered employees. If this box is selected, I further certify that:
Contractor has obtained all required criminal history record information, through the Texas Department of Public
Safety, regarding its covered employees. None of the covered employees has a disqualifying conviction.
Contractor has taken reasonable steps to ensure that its employees who are not covered employees do not have
continuing duties related to the contract services or direct contact with students.
If Contractor receives information that a covered employee has a disqualifying conviction, Contractor will
immediately remove the covered employee from contract duties and notify the District in writing within three (3)
business days.
Upon request, Contractor will make available for the District's inspection the criminal history record information of
any covered employee. If the District objects to the assignment of a covered employee on the basis of the covered
employee's criminal history record information, Contractor agrees to discontinue using that covered employee to
provide services at the District.
Noncompliance by the Contractor with this certification may be grounds for contract termination.
__________________________________________
Signature
Library/Jobber
____________________________
Date
CSP 151015
Page 16 of 25
NON-COLLUSION STATEMENT
The undersigned affirms that he/she is duly authorized to execute this RFCSP, that this company, corporation, firm,
partnership or individual has not prepared this RFCSP in collusion with any other Proposer, and that the contents of
this RFCSP as to prices, terms or conditions of said RFCSP have not been communicated by the undersigned nor
by any employee or agent to any other person engaged in this type of business prior to the official opening of the
RFCSP.
Firm Name:
_________________________________________________________________
Address:
_________________________________________________________________
City/State/Zip:
_________________________________________________________________
Phone #:
_______________________
Fax #: ______________________
Name of Authorized Official:
____________________________________________________
(Typed or clearly printed)
Signature of Authorized Official:
____________________________________________________
Position / Title:
___________________________________
Date Signed: ______________
Firm hereby assigns to purchaser any and all claims for overcharges associated with this RFCSP which arise under
the antitrust laws of the United States, 15 USCA Section 1 and which arise under the antitrust laws of the State of
Texas, Business and Commerce Code, Section 15.01.
Library/Jobber
CSP 151015
Page 17 of 25
CRIMINAL BACKGROUND CHECK AND FELONY CONVICTION NOTIFICATION
CRIMINAL BACKGROUND CHECK
Bidder/Proposer will obtain history record information that relates to an employee, applicant for employment, or agent of the
Bidder/Proposer if the employee, applicant, or agent has or will have continuing duties related to the contracted services; and the duties are or
will be performed on school property or at another location where students are regularly present. The Bidder/Proposer certifies to the Denton
ISD before beginning work and at no less than an annual basis thereafter that criminal history record information has been obtained.
Bidder/Proposer shall assume all expenses associated with the background checks, and shall immediately remove any employee or agent who
was convicted of a felony, or misdemeanor involving moral turpitude, as defined by Texas law, from Denton ISD’s property or other location
where students are regularly present. Denton ISD shall be the final decider of what constitutes a “location where students are regularly
present.” Bidder/Proposer’s violation of this section shall constitute a substantial failure.
If the Bidder/Proposer is the person or owner or operator of the business entity, that individual may not self-certify regarding the criminal
history record information and its review, and must submit original evidence acceptable to the District with this Agreement showing
compliance.
FELONY CONVICTION NOTIFICATION
State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states, “a person or business
entity that enters into a contract with a school district must give advance notice to the District if the person or owner or operator of the
business entity has been convicted of a felony.” The notice must include a general description of the conduct resulting in the conviction of a
felony.
Subsection (b) states, “a school district may terminate a contract with a person or business entity if the district determines that the person or
business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction.” The District
must compensate the person or business entity for services performed before the termination of the contract.
THE FELONY CONVICITON NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION.
I, the undersigned agent for the firm named below, certify that the information concerning criminal background check and
notification of felony convictions has been reviewed by me, the following information furnished is true to the best of my
knowledge, and I acknowledge compliance with this section.
Firm Name: __________________________________________________________________________________
Name of Authorized Company Official: ____________________________________________________________
(Typed or clearly printed)
My firm is a publicly-held corporation; therefore this reporting requirement is not applicable:
Signature of Company Official: _________________________________
Date: ________________
A. My firm is not owned nor operated by anyone who has been convicted of a felony.
Signature of Company Official: _________________________________
Date: ________________
B. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:
Name of Felon(s): _______________________________________________________________________
_______________________________________________________________________________________
Details of Conviction(s): __________________________________________________________________
_______________________________________________________________________________________
Signature of Company Official: _________________________________
Date: ________________
NOTE: Name and signature of company official should be the same as on the Non-Collusion Statement
Vendor is responsible for the performance of the persons, employees and/or sub-contractors Vendor assigns to provide services for the Denton ISD pursuant to
this CSP on any and all Denton ISD campuses or facilities. Vendor will not assign individuals to provide services at a Denton ISD campus or facility who have
a history of violent, unacceptable, or grossly negligent behavior or who have a felony conviction, without the prior written consent of the Denton ISD
Purchasing Department.
Library/Jobber
CSP 151015
Page 18 of 25
DEBARMENT OR SUSPENSION CERTIFICATION FORM
Non-Federal entities are prohibited from contracting with or making sub-awards under covered transaction to
parties that are suspended or debarred or whose principals are suspended or debarred. Covered transactions
include procurement of goods or services equal to or in excess of $100,000. Vendors receiving individual
awards of $100,000 or more and all sub-recipients must certify that the organizations and its principals are not
suspended or debarred.
By submitting this offer and signing this certificate, this Proposer:

Certifies that neither it nor its principals is presently debarred, suspended, proposed for debarment,
declares ineligible or voluntarily excluded from participation in this transaction by any Federal
department or agency.
Firm’s Name: ___________________________________________________________________________
Authorized Company Official’s Name:
___________________________________________________
(Typed or printed)
Title of Authorized Representative:
__________________________________________________
(Typed or printed)
Signature of Authorized Company Official: ____________________________________________________
Date Signed:
Library/Jobber
____________________________________________________
CSP 151015
Page 19 of 25
NONRESIDENT BIDDER’S CERTIFICATION
The 1985 Texas Legislature passed HB 620 relating to bids by nonresident contractors. The pertinent portion of
the Act has been extracted and is as follows:
Section 1. (a)

“Nonresident bidder” means a bidder whose principal place of business is not in this state, but

excludes a contractor whose ultimate parent company or majority owner has its principal place of
business in this state.
“Texas resident bidder” means a bidder whose principal place of business is in this state, and
includes a contractor whose ultimate parent company or majority owner has its principal place of
business in this state; or employs at least 500 persons in this state.
Section 1. (b)
The state or a governmental agency of the state may not award a contract for general construction,
improvements, services, or public works projects or purchases of supplies, materials, or equipment to a
nonresident bidder unless the nonresident’s bid is lower than the lowest bid submitted by a responsible
Texas resident bidder by the same amount that a Texas resident bidder would be required to underbid a
nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principal
place of business is located.
I certify that _______________________________________________________________________is a
Resident Bidder of Texas as defined in HB 620.
Signature:
__________________________________________________________________
Printed Name:
__________________________________________________________________
**************************************************************************************
I certify that _______________________________________________________________________is a
Nonresident Bidder of Texas as defined in HB 620 and our principal place of business is:
City and State:
__________________________________________________________________
Signature:
____________________________________________________________
Printed Name:
____________________________________________________________
Library/Jobber
CSP 151015
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Library/Jobber
CSP 151015
Page 21 of 25
INTERLOCAL AGREEMENT CLAUSE
Several governmental entities around the Denton Independent School District have indicated an interest in being
included in this contract. Should these governmental entities decide to participate in this contract, would you (the
vendor) agree that all terms, conditions, specifications, and pricing would apply?
Yes
No
If you (the vendor) check yes, the following will apply:
Governmental entities utilizing Internal Governmental contracts with the Fort Worth Independent School District
will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entity other than Denton Independent School District will be billed
directly to that governmental entity and paid by that government entity. Denton Independent School District will
not be responsible for another governmental entity’s debts. Each governmental entity will order its’ own
material/service as needed.
For information regarding the Educational Purchasing Cooperative of North Texas, please visit their website at the
following address: http://www.epcnt.com/INDEX.htm
Company Name:
(Typed or printed)
Title of Authorized Representative:
(Typed or printed)
Signature of Authorized Company Official:
Date Signed:
Library/Jobber
CSP 151015
Page 22 of 25
REFERENCES
Please provide three (3) references, preferably from school districts, who have used your services within the last three years.
Additional references may be required. DO NOT LIST DENTON ISD EMPLOYEES, FORMER OR CURRENT AS
REFERENCES.
1.
Company Name: _____________________________________________________________________________
Address:
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Business Phone: _______________________________
Fax:
__________________________________
Contact Person: _______________________________
Email: __________________________________
Description of project or work completed: _________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
2.
Company Name: _____________________________________________________________________________
Address:
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Business Phone: _______________________________
Fax:
__________________________________
Contact Person: _______________________________
Email: __________________________________
Description of project or work completed: _________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
3.
Company Name: ______________________________________________________________________________
Address:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Business Phone: _______________________________
Fax:
___________________________________
Contact Person: _______________________________
Email: ___________________________________
Description of project or work completed: __________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Library/Jobber
CSP 151015
Page 23 of 25
VENDOR DATA FORM
1. For Purchase Orders: ORDERING ADDRESS INFORMATION
Company Name:
dba Name:
Address:
Business Phone:
Fax:
Contact Person:
Email:
Web address:
______________________________
Indicate how your company would receive Purchase Orders from Denton ISD.
By Email:
Yes _____
No _____
Email address: ____________________________________
By Fax:
Yes _____
No _____
Fax:
____________________________________
By Mail:
Yes _____
No _____
Address:
____________________________________
____________________________________
Representative Name: __________________________
Contact Number:
__________________________
Email: _____________________________
Purchasing Cooperatives: _______________________________________________________________
2. For Payments: REMITTANCE ADDRESS INFORMATION
Company Name:
Address:
Business Phone:
Fax:
Contact Person:
Email:
3. For BID/PROPOSAL Notifications: ADDRESS INFORMATION
Company Name:
Address:
Business Phone:
Fax:
Contact Person:
Email:
Library/Jobber
CSP 151015
Page 24 of 25
THIS PAGE IS INTENTIONALLY LEFT BLANK
Please insert Required Documents listed on page 5 and 6, if applicable, that are
not included in this document.
W-9, Tax Payer Identification Number & Certification
Valid copy(s) of Certificates of Insurance
HUB certification documentation
Library/Jobber
CSP 151015
Page 25 of 25