Call for Proposals
(ad)
The Denton Independent School District will accept sealed proposals in the office of the purchasing
agent for an exclusive partnership to provide a line of championship athletic apparel to the DISD athletic
teams and purchase the finest athletic apparel available at substantial savings to the district. Proposal
documents can be obtained from the purchasing office at 1213 N. Locust, Denton, Texas 76201 or the
purchasing department webpage at www.dentonisd.org.
Mark your sealed proposal with the proposal number 151104-ath. Proposals are due in the office of the
purchasing agent at 1213 N. Locust, Denton, Texas 76201 no later than 11:00 a.m. on November 4,
2015. Include one original and three copies in your sealed envelope. Proposals will not be read aloud at
the time of the opening. A committee will convene to review and rank the proposals. Any proposals
received after the proposal time will be returned unopened and will not be considered.
The district intends to award this proposal to a single company. All responsible proposals will be ranked
according to the criteria required by law. The district reserves the right to accept or reject any and all
proposals and be the sole judge as to the proposal that is in the best interest of the district. The district
also reserves the right to be the sole judge as to the definition of “best interest of the district.”
Questions concerning this proposal are to be referred to Kathy Arrington, Purchasing Agent at
karrington@dentonisd.org Questions will be answered in writing within 24 hours.
No electronic proposals will be accepted.
Proposal Document #151104-ath
Scope
The Denton Independent School District is soliciting proposals from responsible partners to be the
exclusive provider of the line of championship athletic apparel to the DISD athletic teams, and purchase
the finest athletic apparel available at substantial savings to Denton ISD.
All teams would exclusively wear and use the partner’s products with the exception of sub-varsity and
middle school shoes as the district doesn’t provide shoes for these programs.
The district currently wishes to include participation by 2 high schools and 5 middle schools. There are
26 facilities at the high school level and 18 facilities at the middle school level. The district will open one
new high school in August 2016, and one new middle school in August of 2017 to be added as they
open.
The district may wish to add other student groups to the contract. Your proposal is to be structured to
allow additional student groups as needed.
Term
The term of the contract will be for a period of one (1) year from the date of governing body approval
with the option to extend the contract each subsequent year, with governing body approval, for up to
four (4) additional terms.
Contract Termination
The district or partner may terminate the agreement in the event of material breach of any term and/or
condition of the contract by any other party and failure by the breaching party to cure the breach within
ten (10) days following receipt of notice, in writing, from the non-breaching party.
The partner may change a team dealer upon thirty (30) days written notice to the team dealer and DISD.
The district will retain the right of approval for any new team dealer.
The partner shall have the right to terminate the contract if (a) the district team required to wear and/or
use products that are not supplied by the partner, or (b) school coaches, staff or team members commit
any act or are involved in any occurrence which in the sole but reasonable discretion of the partner
reflects unfavorable upon the partner or its products.
Miscellaneous Terms and Conditions
The district reserves the right to choose the partner with the best overall package and to be the sole
judge as to the definition of the term “best overall package.”
All purchases will follow district procedures. No orders are to be placed without an approved purchase
order signed by the purchasing agent.
The district reserves the right to accept or reject any and all proposals if it determines that this is in the
best interest of the district.
Be prepared to submit a sample of the apparel you wish to provide to the district. The quality of goods
will play a large part in determining the best partner.
Questions concerning the proposal should be directed to Kathy Arrington, Purchasing Agent at (940)
369-0121 or karrington@dentonisd.org
All questions will be answered within 24 hours if submitted during the regular work week. Questions
submitted on a Friday will be answered by close of day on the following Monday.
Evaluation Criteria
The district uses the criteria as stated in the Education Code Chapter 44.031 to rank all proposals. The
value given to each criteria is the sole decision of the district. A committee meets to rank each proposal
according to the set criteria in order to choose the proposal that is in the best interest of the district.
40% - Cost
15% - Quality of proposer’s goods and services
02% - Does the proposer have a HUB certification? (Historically Underutilized Business)
15% - The extent to which the goods and services meet the districts’ needs.
05% - The proposers past relationship with the district
10% - What is the long term cost to the district to acquire the goods and services?
10% - Reputation of the proposer
03% - Does the parent company or major owner have its principal place of business in the state or
employ at least 500 persons in this state?
The district may need to contact your organization as part of the evaluation process. Please include the
name and contact information of the person who can answer questions related to the proposal
submitted.
The organization with the highest ranked proposal will be submitted to the governing body for
consideration.
Submittals
1. Please submit one original and 3 copies of your proposal sealed in an envelope or box. The
proposal is to include all incentives, discounts, promotional, and other cost savings to the
district. Also include the name of the proposed team dealer, if any, for consideration by the
district. The district may decide to negotiate the proposal ranked number 1. Include the name
and contact information of the person in your organization who can negotiate with the district.
2. Completed Felony Conviction Notification
3. Completed Non-Collusion Affidavit
4. Conflict of Interest Questionnaire
FELONY CONVICTION NOTIFICATION
State of Texas Legislative Senate Bill No. 9, Section 44.034 of Texas Education Code, Notification of Criminal History, Subsection (a), states, “a
person or business entity that enters into a contract with a school district must give advance notice to the District if the person or owner or
operator of the business entity has been convicted of a felony.” The notice must include a general description of the conduct resulting in the
conviction of a felony.
Subsection (b) states, “a school district may terminate a contract with a person or business entity if the district determines that the person or
business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction.” The district must
compensate the person or business entity for services performed before the termination of the contract.
CRIMINAL HISTORY REVIEW OF CONTRACTOR EMPLOYEES
Texas Education Agency Amendment to 19 TAC 153.1101 and new rule 19 TAC 153.117 regarding criminal history checks of contractor
employees provide the school district with rules interpreting Texas Education Code §22.0834. The rules define continuing contract duties,
direct contact with students and other relevant terms within the statute.
Except as otherwise provided herein, Contractor will obtain and certify in writing, before work begins, and at least annually, a national criminal
history record, which includes fingerprinting, information that relates to an employee, applicant, agent or Subcontractor of the Contractor or a
Subcontractor, if the person has or will have continuing duties related to the Project, and the duties are or will be performed on Owner’s
property where students are regularly present or at another location where students are regularly present. Contractor shall assume all
expenses associated with the national background checks and fingerprinting and shall immediately remove any employee or agent who was
convicted of, received probation for, or received deferred adjudication for any felony as outlined below or any misdemeanor involving moral
turpitude, from Owner’s property or other location where students are regularly present. Owner shall determine what constitutes “moral
turpitude” or “a location where students are regularly present.”
Contractor or sub-contractors may not work on District property where students are present when they have been convicted, received
probation or deferred adjudication for the following felony offenses:
1. Any offense against a person who was, at the time the offense occurred, under 18 years of age or enrolled at a public school;
2.
3.
4.
Any sex offense;
Any crimes against persons involving:
a.
Controlled substances; or
b.
Property; or
Any other offense the District believes might compromise the safety of students, Staff or property.
Please complete the information below:
I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions
and criminal history checks for the company employees, agents, or subcontractors that will be on LISD campuses have been
reviewed by me and the following information furnished is true to the best of my knowledge.
Vendor’s Name:
Authorized Company Official’s Name (please print or type):
A.
My firm is not owned nor operated by anyone who has been convicted of a felony.
Signature of Company Official:
B.
Date:
My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:
Name of Felon(s):
Details of Conviction(s):
________________________________________________________________________________
Signature of Company Official:
Date:
NON-COLLUSION AFFIDAVIT
The undersigned bidder or agent, being duly sworn on oath, says that he/she has not, nor has any other member,
representative, or agent of the firm, company, corporation, or partnership represented by him, entered into any combination,
collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from
bidding nor to include anyone to refrain from bidding, and that this bid is made without reference to any other bid and without
any agreement, understanding or combination with any other person in reference to such bidding.
He/she further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate,
fee gift, commission or thing of value on account of such sale.
OATH AND AFFIRMATION
I HEREBY AFFIRM UNDER THE PENALTIES FOR PERJURY THAT THE FACTS AND INFORMATION CONTAINED IN THE FOREGOING
BID FOR PUBLIC WORKS ARE TRUE AND CORRECT.
Dated this ____ day of _____________________, 20__
__________________________________________________
(Name of Organization)
__________________________________________________
(Title of Person Signing)
__________________________________________________
(Signature)
ACKNOWLEDGEMENT
STATE OF ____________________)
COUNTY OF __________________)
Before me, a Notary Public, personally appeared the above named and swore that the statements contained in the foregoing
document are true and correct.
Subscribed and sworn to me this ____ day of _____________, 20_____
___________________________
_________________________________
Notary Public Signature
My commission expires