Denton Independent School District
Purchasing Department
1213 N. Locust St.
Denton, TX. 76201
Request for Proposal
For
E-Rate Eligible Locate Services for Denton ISD’s Self-Provisioned
Fiber-Optic Broadband Network
RFP Number: 160329
Due Date:
29 March, 2016
Time Due:
2:00 p.m. CST
Request for Proposal 160329
The Denton Independent School District (referred to as “District” or “DISD” from this point
forward) is soliciting responses to this Request for Proposal (RFP) for E-Rate eligible vendors to
provide Locate Services for the District’s Self Provisioned Fiber-Optic Broadband Network.
RESPONDENTS ARE CAUTIONED TO READ THE INFORMATION CONTAINED IN
THIS RFP CAREFULLY AND TO SUBMIT A COMPLETE RESPONSE TO ALL
REQUIREMENTS AND QUESTIONS AS DIRECTED.
Your company is invited to submit one (1) Original and two (2) Copies of your proposal no later
than 2:00 pm, Tuesday, March 29, 2016, to Cheryl Farmer, Assistant Purchasing Agent, Denton
ISD, 1213 N. Locust St., Denton, Texas 76201. PROPOSALS SUBMITTED AFTER THE
SPECIFIED DATE AND TIEM, WILL NOT BE ACCEPTED.
The Proposal documents may be obtained from the Purchasing Department at 1213 N. Locust
St., Denton, TX 76201 OR on the Purchasing Department page of the Denton ISD website at
www.dentonisd.org. All Addenda issued by Denton ISD prior to the time that responses are
received shall be considered part of the RFP and Respondent shall be required to consider and
acknowledge receipt of such in the response. Companies receiving this RFP other than directly
from Denton ISD are responsible for obtaining any addendum (amendment) in the event an
addendum is issued.
The RFP materials submitted must be clearly marked Original or Copy and enclosed in a sealed
envelope (box or container) labeled on the outside "RFP #160329 ENCLOSED-NOT TO BE
OPENED UNTIL 2:00 p.m., Tuesday, March 29, 2016." Faxed or emailed copies will not
be accepted.
Pricing will not be read aloud at the time of opening. A committee will convene to receive the
proposals and rank them according to the specified criteria. Results will be posted on the
Purchasing Department web page once a recommendation has been sent to the governing body
for consideration.
The District intends to award the proposal to the proposer who offers the best overall value to the
district. The District reserves the right to waive any and/or all technicalities and to accept or
reject any and/or all proposals. The district also reserves the right to be the sole judge as to the
definition of “best overall value”.
The term of the contract, with Governing Body approval, will align with E-Rate dates beginning
July 1, 2016 through June 30, 2017, with the option to extend the contract for two additional
terms of twelve months each if agreed to by the successful vendor.
All questions shall be submitted in writing NO LATER THAN 5:00pm, March 18, 2016 to
Cheryl Farmer, Assistant Purchasing Agent at cfarmer@dentonisd.org. List the RFP name and
number in the Subject line. Questions and Responses will be posted by 2:00pm, March 21, 2016
as an addenda on the Denton ISD website www.dentonisd.org
DENTON ISD WILL BE CLOSED FOR SPRING BREAK MARCH 14 THROUGH MARCH 18,
2016.
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29 March 2016
Section 1.0
Scope of Work
DISD will follow the purchasing policies of the DISD Board of Trustees and requirements and
procedures of the Schools and Libraries Universal Service to be eligible for all available funding.
The implementation of any associated contracts resulting from this competitive bid process will
be dependent on the districts’ issuance of a District Purchase Order. E-rate funding notification
alone will not signify that a District Purchase Order has been issued. The district will have the
right to allow the contract to expire without implementation if appropriate funding is not
authorized.
DISD will evaluate proposals for the following services:
Vendor will provide Locate Services for the district’s self-provisioned fiber-optic network for all
of the districts’ owned fiber-optic plant, which consists of approximately 80.71 linear miles of
buried fiber-optic cable.
Vendor acknowledges that Denton Independent School District will be applying for e-rate
discounts during the term of the contract and agrees to abide with all e-rate requirements.
This Request For Proposal (RFP) provides interested suppliers with sufficient information to
prepare and submit Proposals for consideration with the intent of contracting with one or more
companies to provide the requested service for DISD.
1.1 Anticipated Timeline






02/29/2016 – RFP posted on district website (On or about)
02/29/2016 – Form 470 posted (On or about)
03/18/2016 – Deadline for written questions by 4:00 p.m. CST
03/21/2016 – Response to questions posted on DISD website
03/29/2016 – RFP due in Purchasing by 2:00 p.m. CST
04/19/2016 – Recommendation to DISD Board of Education
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Section 2.0
Standard Terms and Conditions
2.1
The district intends to award this proposal to a single vendor for a period
of up to one (1) year with the option to extend, upon governing body
approval, for two (2) additional terms of one (1) year each. The initial
term will begin July 1, 2016 and end June 30, 2017.
2.2
The district reserves the right to reject any and all proposals, the right in
its sole discretion to accept the proposal it considers most favorable to the
district’s interest, and the right to waive minor irregularities in the
procedures. The district further reserves the right to reject all proposals
and seek new proposals when such procedures are in the best interest of
the district. The district also will be the sole judge as to the definition of
“district’s best interest.”
2.3
The attached specifications are to be used to set a minimum standard. The
District does not want inferior substitute merchandise or services.
Whenever an article or material is defined by describing a proprietary
product or by using the name of a manufacturer, the term "or equal" if not
inserted shall be implied. The specified article or material shall be
understood as indicating the type, function, minimum standard of design,
efficiency and quality desired and shall not be construed as to exclude
other manufactured products of comparable quality design, and efficiency.
If you bid an equal and/or alternate product to the specifications, please
clearly state the brand name and description. Failure to provide proper
information with this document may cause your bid(s) to be eliminated
from consideration.
2.4
The District reserves the right to accept or reject any and/or all bids, to
waive any formalities and to award this bid in the best over all interest of
the District. The District reserves the right to make final decisions as to
comparable items. Be very certain that items upon which you bid and
deliver are equal to items listed. Materials which are not equal shall be
returned to the supplier transportation charges collect.
2.5
No orders are to be placed without a purchase order signed by the
purchasing agent. No payment will be made for orders filled without an
approved purchase order.
2.5
Insurance
The contractor shall provide at all times during the contract period the
following insurance coverage:
1. Worker’s Compensation Insurance, Statutory Benefits and Employer’s
Liability Insurance with limits of not less than $500,000;
2. Commercial General Liability Insurance with limits of not less than
$1,000,000 for bodily injury and $1,000,000 for property damage per
occurrence, including Contractual Liability coverage.
3. Motor Vehicle Liability Insurance with an employer’s non-ownership
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29 March 2016
4.
5.
6.
7.
RFP #160329
endorsement. Limits of liability shall not be less than $1,000,000
combined single limit.
Third Party Fidelity bond of $50,000 per employee.
The bidder shall furnish Denton ISD certificates of insurance within 21
working days after acceptance of a contact.
Denton ISD must have ten (10) days notice of cancellation or change
in insurance coverage and give it’s’ approval.
Pollution Insurance with limits of not less than 1,000,000 for property
damage per occurrence.
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Section 3.0
RFP #160329
Special Terms and Conditions
3.1
In order for your proposal to be considered you must include all of the
properly executed documents, including Signature Sheet, Proposal Form,
Felony Conviction Form, Conflict of Interest Form, References, and HUB
certification documentation if applicable. All responses must be legible
and signed in order to be considered.
3.2
Vendors taking exception to the terms and conditions or specifications of
this proposal shall state these exceptions plainly on the exception page of
this proposal document. If no exceptions are indicated on the submitted
form, it will be assumed that your proposal complies with our document.
3.3
By submitting a proposal to the District, the vendor agrees to waive and
does waive any claim or cause of action against the Denton ISD, its
Trustees, agents and employees arising out of or in connection with, the
review of, evaluation of, and application of criteria for selection to the
proposal; the recommendation of any proposal to the Board of Trustees,
the selection or approval of any proposal by the Trustees on behalf of the
District; the awarding of any contract by the Trustees; the selection or
approval of any proposal by the Trustees on behalf of the District; the
awarding of any contract by the Trustees for services included in the
proposal; the waiver of any requirement contained in this Proposal; and
any determination of best value to the District by the District, its’ Trustees,
Agents or employees from the proposals submitted to the district in
response to the Proposal.
3.4
The District limits its’ purchases through the use of properly drawn and
authorized purchase orders. The District is NOT responsible for services
or products that were not authorized via this method. Verbal orders
should not be accepted.
3.5
Questions regarding this RFP shall be submitted in writing NO LATER
THAN 5:00 CST March 18, 2016. Questions and Responses will be
posted by 2:00 p.m., March 21, 2016 as an addenda on the Denton ISD
website www.dentonisd.org.
3.6
Prices quoted in The Vendor's response for all labor and materials will
remain in effect for a period of at least one-hundred eighty (180) business
days from the issuance date of The Vendor's response or ninety (90) days
after a Funding Commitment Decision Letter (FCDL) has been issued,
whichever is later.
3.7
The vendor will provide information demonstrating their capability in
delivering the services requested in this RFP. Experience, qualifications,
and certifications will help determine the vendor’s ability to deliver the
specified services and help assure DISD of a successful project.
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3.8
RFP #160329
The information in this Request For Proposals [RFP] is provided in
conjunction with the Schools and Libraries Division [SLD] Forms 470 and
471, in partial fulfillment of the requirements for the FCC Universal
Service Fund (a.k.a., "E-Rate") discounts. These programs provide
discounts for: certain telecommunications products and services, including
voice and data communications; Internet access; and, in some cases,
internal connections. For more information about these Federal programs,
and before responding to this RFP, please refer to the SLD web site,
www.universalservice.org/sl/, or call the SLD Help Line at 888-203-8100.
Please do not contact applicant personnel either with general questions
about E-Rate, or to offer ineligible services or services not requested on
this RFP. Bidders must have a valid Service Provider Identification
Number [SPIN]. Telecommunications providers must also be registered
("common carrier") providers as defined by the SLD. Service providers
must be prepared to discount invoices to the school and submit the balance
to the E-Rate program via BEAR forms, as specified by the SLD.
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29 March 2016
Section 4.0
Project Specifications
4.1 Proposer Qualifications
4.1.1 Schools and Libraries Program Requirements
The Schools and Libraries Program reimburses telecommunications, Internet access, and
internal connections providers for discounts on eligible services provided to schools and
libraries. While schools and libraries apply for these discounts, USAC works in
conjunction with service providers to make sure these discounts are passed on to program
participants.
a. The vendor must be eligible to participate in the Schools and Libraries Program and
have obtained a Service Provider Identification Number (SPIN) from USAC.
b. The vendor must be an eligible service provider as defined by the Federal
Communication Commission (FCC) for reimbursement from the Schools and Libraries
Program.
4.1.2 The Reputation of the Vendor and of the Vendor’s Goods or Services
a. The Proposal will include at least three (3) references from comparable education
customers.
b. The proposal will include at least three (3) references from comparable product
installations.
4.1.3 The Vendor’s Past Relationship with the District
a. The proposal will include any past projects or contracts that the service provider has
had with Denton Independent School District.
4.1.4 The Vendor’s Knowledge and experience with the Solution.
a. The proposal will list the personnel and qualifications of the personnel that will be
assigned to the project.
4.2 Goods and Services Requirements
4.2.1 Provide Locate Services for the district’s self-provisioned fiber-optic broadband
network.
4.2.1.1 Vendor will provide Locate Services for all of the districts’ self-provisioned fiber-optic
broadband network.
4.2.1.2 Vendors should provide proposals for a one year term with an option to extend for two
additional one year term. Proposer acknowledges that Denton Independent School
District will be applying for e-rate discounts during the term of the contract and agrees to
abide with all e-rate requirements.
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29 March 2016
4.2.1.3 Vendor will furnish all necessary personnel, material, insurance requirements, and
equipment to provide full field locating services on the district fiber-optic network.
4.2.1.4 Vendor will receive all locate requests from TESS into a central location and dispatch
TESS requests on a daily basis. Service will include after hours and emergency locates
that are provided through the TESS system.
4.2.1.5 Vendor will be responsible for taking locate requests, and with electronic locate
equipment, go to the area identified as a potential conflict, connect to the network and
mark the location of the buried network by use of orange paint and orange flags. Locates
will be performed in accordance with industry standards and will take place in a timely
manner as set forth by state and regulatory agencies. Usually, 48 hours is the time
allowed, except over weekends, holidays, and in emergency situations.
4.2.1.6 The district’s self-provisioned fiber-optic broadband network is comprised of the
following:
4.2.1.6.1 Length of the fiber-optic plant is 80.71 linear miles and 112.25 sheath miles.
4.2.1.6.2 The type of cable duct and hand-hole system is 1.25 and 1.5 HDPE SDR-11 / concrete
round cylinder type 28” diameter and Polymer concrete type 36” x 60” x 36”. Average
spacing of the hand-holes is 1200 feet to 2000 feet.
4.2.1.6.3 The fiber-optic cable is single-mode, dielectric, loose tube, single sheath.
4.2.1.6.4 The typical depth of the conduit system is 7 feet, and is as shallow as 3 feet and as deep
as 20 feet.
4.2.1.6.5 The self-provisioned broadband network is registered with Texas 811.
4.2.1.6.6 The self-provisioned broadband network encompasses part or all of the following
municipalities:
-
Denton
Lewisville
Lake Dallas
Corinth
Oak Point
Aubrey
Lantana
Lincoln Park
Providence
Savannah
Paloma Creek
Cross Roads
Shady Shores
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29 March 2016
4.2.2 The Quality of the Vendor’s Service
a. The vendor will include within the response the Service Level Agreement (SLA) that is
provided with the proposed service offerings.
b. The vendor will review and recommend opportunities to improve service and/or reduce
costs on an annual basis to the Technology Information Officer (TIO) or his designee.
c. The vendor will schedule outages for network maintenance, expansions, and
modifications during hours that meet the operational needs of DISD staff.
d. The vendor must contact specified DISD staff when system outages occur.
4.2.3 Service Offerings
DISD will evaluate the overall proposals for services provided to the district. It is DISD’s
intent to contract for the most cost effective and technically superior and efficient
solution for the district.
a. The vendor will include all services required to deliver a comprehensive solution to
the district.
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29 March 2016
4.3 COST
4.3.1 Total Long Term Cost to the District
DISD will evaluate the total long-term cost to the district to acquire the requested
services. The evaluation will be based on a three-year service solution to include up to
two (2) annual extensions based on approval of the governing bodies for each institution.
a. All costs should be identified as E-rate eligible with the percent eligible if less than
100% or Non E-rate Eligible.
4.3.2 Nonrecurring Cost to the District.
DISD will evaluate the one time, nonrecurring cost to the district. These costs should
include all fees including installation, configuration, and hardware cost – all one-time
costs that the district will incur to implement the service.
a. The vendor will provide the nonrecurring cost per service.
4.3.3 Recurring Cost to the District.
DISD will evaluate the recurring cost to the district on a monthly and/or annual basis.
a. The vendor will provide the monthly and/or annual recurring cost to the District for the
services.
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5.0 Proposal Form
5.1.1. SPIN NUMBER: ______________________________________________
5.1.2. Evidence of FCC Telecommunication Carrier (Yes) / (No)
5.1.3. Three References of Comparable Educational Customers
1. ________________________________________________________________
2. ________________________________________________________________
3. ________________________________________________________________
5.1.4. Three References of Comparable Product Installations
1. ________________________________________________________________
2. ________________________________________________________________
3. ________________________________________________________________
5.1.5. Previous Contracts with DISD 1. ________________________________________________________________
2. ________________________________________________________________
3. If more, please list on separate sheet.
5.1.6. List the personnel and qualifications of the personnel that will be assigned on the project:
1. ________________________________________________________________
2. ________________________________________________________________
3. ________________________________________________________________
Cost Summary
The vendor will provide a cost summary on the form below. The information requested below is
the minimum that will be accepted. Vendor will submit one (1) original, five (5) complete copies
as well as an electronic copy of the proposal. Use additional pages as needed. Additional
information and pricing shall be documented, titled with the "Additional Service Cost" line item
on this Cost Summary Form that it is detailing, and the total additional cost entered into that line
item's price.
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29 March 2016
One Year Contract Cost with Option to Extend
The contract’s start date will be July 1, 2016 and end date will be June 30, 2017, with an option
to extend to two (2) additional terms of one (1) year each.
Service
Locate Services for district’s self
provisioned high-speed fiber-optic
network
RFP #160329
Total Cost Per Month
13
Total Cost Per Year
29 March 2016
Additional (Added Value) Services:
Description of Service
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Cost
29 March 2016
Sections 6.0
Evaluative Criteria
DISD shall accept the proposal it deems to be in the best interest of DISD based on the
evaluation of the responses per the selection criterion set forth in Section 44.031 in the
Texas Education Code with price being the highest weighted criteria.
Proposed Fee – 58%
References – 5%
Quality of the proposer’s goods or services – 10%
Extent to which the services meet the district’s needs and approach of the vendor – 10%
Past Relationship with the district – 10%
HUB certified – 2%
Long term cost to the district to acquire the vendor’s services – 5%.
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Section 7.0
Submittals
Signature Sheet
Criminal Background and Felony Conviction Form
Senate Bill 9 Contractor Certification (SB9)
Debarment or Suspension Certification
Nonresident Bidder’s Certification
Non-Collusion Statement
Conflict of Interest Form
References
HUB Certification Verification
Proposal Form
Three Year Contract Cost
Additional (Added Value) Services
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Signature Sheet
We, the undersigned, have read and fully understand the specifications and conditions relating to this
document.
SUBMITTED BY:
FIRM: _____________________________________________
(OFFICIAL FIRM NAME)
MUST BE SIGNED IN INK TO BE
CONSIDERED RESPONSIVE
BY:
_____________________________________________
(Original Signature)
Name: ____________________________________________
(Typed or Printed Name)
Title:
____________________________________________ _______________________________
(Typed or Printed Title)
(Date)
Address:
______________________________________ Phone #:_________________________
City/State/Zip: ______________________________________ Fax#: ___________________________
Email:
______________________________________
NOTE: Submit copy of Proposer’s
Taxpayer Identification #: _____________________________ current W-9 Form
Representative Name: ________________________________ Phone #: _________________________
(Typed or Printed)
Representative Signature: _____________________________
Email: __________________________
Phone #: __________________________________________
(Questions concerning Proposal)
Fax#:____________________________
I hereby acknowledge receipt of the following addenda (if applicable) which have been issued and
incorporated into the CSP Document. (Please initial in ink beside each addenda received.)
Addendum No. 1
_________
Addendum No. 2
__________
Addendum No. 3
_________
Addendum No. 4
__________
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CRIMINAL BACKGROUND CHECK AND FELONY CONVICTION NOTIFICATION
CRIMINAL BACKGROUND CHECK
Bidder/Proposer will obtain history record information that relates to an employee, applicant for employment, or agent of the
Bidder/Proposer if the employee, applicant, or agent has or will have continuing duties related to the contracted services; and the
duties are or will be performed on school property or at another location where students are regularly present. The
Bidder/Proposer certifies to the Denton ISD before beginning work and at no less than an annual basis thereafter that criminal
history record information has been obtained. Bidder/Proposer shall assume all expenses associated with the background checks,
and shall immediately remove any employee or agent who was convicted of a felony, or misdemeanor involving moral turpitude,
as defined by Texas law, from Denton ISD’s property or other location where students are regularly present. Denton ISD shall be
the final decider of what constitutes a “location where students are regularly present.” Bidder/Proposer’s violation of this section
shall constitute a substantial failure.
If the Bidder/Proposer is the person or owner or operator of the business entity, that individual may not self-certify regarding the
criminal history record information and its review, and must submit original evidence acceptable to the District with this
Agreement showing compliance.
FELONY CONVICTION NOTIFICATION
State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states, “a person or
business entity that enters into a contract with a school district must give advance notice to the District if the person or owner or
operator of the business entity has been convicted of a felony.” The notice must include a general description of the conduct
resulting in the conviction of a felony.
Subsection (b) states, “a school district may terminate a contract with a person or business entity if the district determines that the
person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the
conviction.” The District must compensate the person or business entity for services performed before the termination of the
contract.
THE FELONY CONVICITON NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION.
I, the undersigned agent for the firm named below, certify that the information concerning criminal background
check and notification of felony convictions has been reviewed by me, the following information furnished is true to
the best of my knowledge, and I acknowledge compliance with this section.
Firm Name: __________________________________________________________________________________
Name of Authorized Company Official: ____________________________________________________________
(Typed or clearly printed)
My firm is a publicly-held corporation; therefore this reporting requirement is not applicable:
Signature of Company Official: _________________________________
Date: ________________
A. My firm is not owned nor operated by anyone who has been convicted of a felony.
Signature of Company Official: _________________________________
Date: ________________
B. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony:
Name of Felon(s): _______________________________________________________________________
_______________________________________________________________________________________
Details of Conviction(s): __________________________________________________________________
_______________________________________________________________________________________
Signature of Company Official: _________________________________
Date: ________________
NOTE: Name and signature of company official should be the same as on the Non-Collusion Statement
Vendor is responsible for the performance of the persons, employees and/or sub-contractors Vendor assigns to provide services for the Denton
ISD pursuant to this CSP on any and all Denton ISD campuses or facilities. Vendor will not assign individuals to provide services at a Denton
ISD campus or facility who have a history of violent, unacceptable, or grossly negligent behavior or who have a felony conviction, without the
prior written consent of the Denton ISD Purchasing Department.
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THIS COMPLETED FORM MUST BE RETURNED WITH BID PROPOSAL.
Model SB 9 Contractor Certification Form
Criminal History Record Information Review of Certain Contract
Employees
Introduction: Texas Education Code Chapter 22 requires service contractors to obtain criminal history
record information regarding covered employees and to certify to the District that they have done so.
Covered employees with disqualifying convictions are prohibited from serving at a school district.
Definitions:
Covered employees: Includes all employees of a contractor (to include any subcontractors and/or
independent contractors) who have or will have continuing duties related to the service to be performed at
the District and have or will have direct contact with students. The District will be the final arbiter of what
constitutes direct contact with students.
Disqualifying conviction: One of the following offenses, if at the time of the offense: (a) a felony offense
under Title 5, Texas Penal Code; (b) an offense for which a defendant is required to register as a sex
offender under Chapter 62, Texas Code of Criminal Procedure; or c) an equivalent offense under federal
law or the laws of another state.
On behalf of ______________________________________________ ("Name of Contractor"), I
First Name: __________________________ Last Name:_______________________________
Address: _____________________________________ City: __________________State:_____
Zip: _________ Telephone: ______________ Fax: ____________ Email:__________________
Certify that [check one]:
[ ] None of Contractor’s employees are covered employees, as defined above.
Or
[ ] Some or all of the Contractor's employee are covered employees. If this box is selected, I further certify
that:
Contractor has obtained all required criminal history record information, through the Texas Department of
Public Safety, regarding its covered employees. None of the covered employees has a disqualifying
conviction. Contractor has taken reasonable steps to ensure that its employees who are not covered
employees do not have continuing duties related to the contract services or direct contact with students.
If Contractor receives information that a covered employee has a disqualifying conviction, Contractor will
immediately remove the covered employee from contract duties and notify the District in writing within
three (3) business days.
Upon request, Contractor will make available for the District's inspection the criminal history record
information of any covered employee. If the District objects to the assignment of a covered employee on
the basis of the covered employee's criminal history record information, Contractor agrees to discontinue
using that covered employee to provide services at the District.
Noncompliance by the Contractor with this certification may be grounds for contract termination.
__________________________________________
Signature
RFP #160329
____________________________
Date
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29 March 2016
DEBARMENT OR SUSPENSION CERTIFICATION FORM
Non-Federal entities are prohibited from contracting with or making sub-awards under covered
transaction to parties that are suspended or debarred or whose principals are suspended or debarred.
Covered transactions include procurement of goods or services equal to or in excess of $100,000.
Vendors receiving individual awards of $100,000 or more and all sub-recipients must certify that the
organizations and its principals are not suspended or debarred.
By submitting this offer and signing this certificate, you (the Vendor):
(1) Certifies that neither it nor its principals is presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any Federal department or agency under the Federal OMB, A-102, common rule.
Firm’s Name: ________________________________________________________________________
Address:
________________________________________________________________________
City/State/Zip: ________________________________________________________________________
Telephone #:
_________________________________
Authorized Company Official’s Name:
_____________________________________________
(Typed or printed)
Title of Authorized Representative:
_____________________________________________
(Typed or printed)
Signature of Authorized Company Official:
_____________________________________________
Date Signed:
_____________________________________________
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NONRESIDENT BIDDER’S CERTIFICATION
The 1985 Texas Legislature passed HB 620 relating to bids by nonresident contractors. The pertinent portion of
the Act has been extracted and is as follows:
Section 1. (a)


“Nonresident bidder” means a bidder whose principal place of business is not in this state, but
excludes a contractor whose ultimate parent company or majority owner has its principal place of
business in this state.
“Texas resident bidder” means a bidder whose principal place of business is in this state, and
includes a contractor whose ultimate parent company or majority owner has its principal place of
business in this state; or employs at least 500 persons in this state.
Section 1. (b)
The state or a governmental agency of the state may not award a contract for general construction,
improvements, services, or public works projects or purchases of supplies, materials, or equipment to a
nonresident bidder unless the nonresident’s bid is lower than the lowest bid submitted by a responsible
Texas resident bidder by the same amount that a Texas resident bidder would be required to underbid a
nonresident bidder to obtain a comparable contract in the state in which the nonresident’s principal
place of business is located.
I certify that _______________________________________________________________________is a
Resident Bidder of Texas as defined in HB 620.
Signature:
__________________________________________________________________
Printed Name:
__________________________________________________________________
*************************************************************************************
I certify that _______________________________________________________________________is a
Nonresident Bidder of Texas as defined in HB 620 and our principal place of business is:
City and State:
__________________________________________________________________
Signature:
____________________________________________________________
Printed Name:
____________________________________________________________
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29 March 2016
NON-COLLUSION STATEMENT
The undersigned affirms that he/she is duly authorized to execute this CSP, that this company,
corporation, firm, partnership or individual has not prepared this CSP in collusion with any other
Proposer, and that the contents of this CSP as to prices, terms or conditions of said CSP have not been
communicated by the undersigned nor by any employee or agent to any other person engaged in this type
of business prior to the official opening of the CSP.
Firm Name:
_________________________________________________________________
Address:
_________________________________________________________________
City/State/Zip:
_________________________________________________________________
Phone #:
_______________________
Fax #: ______________________
Name of Authorized Official:
____________________________________________________
(Typed or clearly printed)
Signature of Authorized Official:
____________________________________________________
Position / Title:
___________________________________
Date Signed: ______________
Firm hereby assigns to purchaser any and all claims for overcharges associated with this CSP which arise
under the antitrust laws of the United States, 15 USCA Section 1 and which arise under the antitrust laws
of the State of Texas, Business and Commerce Code, Section 15.01.
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29 March 2016
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29 March 2016
REFERENCES
Please provide three (3) references, preferably from school districts, who have used your services within the last
three years. Additional references may be required. DO NOT LIST DENTON ISD EMPLOYEES, FORMER OR
CURRENT AS REFERENCES.
1.
Company Name: ________________________________________________________________________
Address:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Business Phone: _______________________________
Fax:
____________________________
Contact Person: _______________________________
Email: ____________________________
Length of Business Relationship: ___________________________________________________
2.
Company Name: ________________________________________________________________________
Address:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Business Phone: _______________________________
Fax:
____________________________
Contact Person: _______________________________
Email: ____________________________
Length of Business Relationship: __________________________________________________________
3. Company Name: ________________________________________________________________________
Address:
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
Business Phone: _______________________________
Fax:
____________________________
Contact Person: _______________________________
Email: ____________________________
Length of Business Relationship: __________________________________________________________
RFP #160329
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29 March 2016