Classified New
Employee Orientation
ORIENTATION AGENDA
•
•
•
•
•
•
•
•
Paid Leave: Sick, Personal, Vacation
Absence Reporting
Holidays
Evaluation Process
Professional Development
Wage and Hour Guidelines
Statement of Awareness & Understanding
Employee Handbook, Working Conditions
Document, Policy Overview
• Personal Information
• District Communications
SICK LEAVE
• Accrue one day per month of contract term
• No limit on amount you can accrue
• Can use sick leave for following:
–
–
–
–
–
Personal illness
Illness in immediate household
Family critical illness
Bereavement leave
Family/medical leave
PERSONAL LEAVE
• 12 month employees – 3 days
• Short term employees – 5 days
• Deducted from Sick Leave balance
• Unused days do not carry over to
next year
• Request approval in advance from
supervisor
VACATION
• For 12 month employees
• Earn one day per month
• Can earn to a maximum of 36 days
• Days in excess of 36 rolls to sick
leave
• Prior approval from supervisor
• Certain departments may have
restrictions when vacation may be
used
USE OF ACCRUED TIME
• Sick leave and vacation are accrued by
the hour, can be used by the hour
• Accrual balances are available through
the Kronos time clock and on pay-check
• Posted to account on last day of the
month
• Start accruing time after working 51% of
month
• Don’t have to complete probation to use
them
HOLIDAYS
• 12 month employees
receive 18 per year
• Short term contract
employees receive
additional holidays during
breaks
• Holidays may change
depending on the school
calendars
EVALUATIONS
New Contract
Employees
• 6 month probation
• Reviewed at midpoint
• Contract issued if
probation is
completed
Annual
Evaluations
• Every year for first
three years
• Every other year
after that
PROFESSIONAL
DEVELOPMENT
 Financial incentive to take job related
classes and training
 Classes must be pre-approved
 Credit Calculated:
o 1 credit college course=1 credit
o 16 seat hours = ½ credit
PROFESSIONAL
DEVELOPMENT (continued)
How will compensation be earned?
• 15 credits earned will allow employee to receive
2% of the base hourly rate for the range of the
position they are in
• The additional amount will be added to the
employee’s hourly rate
• All credits achieved must be submitted to by
February 15 to be included in the hourly rate
calculated for the following fiscal year
WAGE AND HOUR
GUIDELINES
• All non-exempt employees
must record hours worked in
the Kronos system
• Edit slips for missed punches
• Employees must punch in
and out for themselves
• Timesheets must be signed by
employee and by the
administrator
ADDITIONAL TIMEKEEPING
INFORMATION
• Pay period is Friday – Thursday
• Classified employees cannot
volunteer to work without being
paid
• Classified employees cannot
receive a stipend or cash payment
for work
OVERTIME AND
COMPENSATORY TIME
• Method of payment is site based decision
• Overtime pay is hourly rate at time and a
half per hour worked OR
• Comp time earned is time off at one and
half per hour worked
• Paid for hours worked in excess of 40
hours per week
• Vacation, Sick Leave, Holidays, etc. not
included in hours worked
STATEMENT OF
AWARENESS AND
UNDERSTANDING
• Sign at time of hire
• Sign again by second Monday in
September
• Signed and turned in to your work site
• Addendum highlights specific policies
and laws
• District policies are on web site
EMPLOYEE HANDBOOK
• Received when processed in HR
• Updated every year
• Distributed to continuing employees
in August
WORKING CONDITIONS
AND BENEFITS
DOCUMENT
• Specific document regarding
classified employees
• Contains the Dispute Resolution
Process
POLICIES AND
REGULATIONS
The entire policy manual can be found at
www.mpsaz.org/legal/mps_policy
•
•
•
•
•
•
•
•
•
•
GDK-Support Staff Workday
GDPD-Disciplinary Action: Support Staff
GBCA-Staff Conflict of Interest
GBCX-Workplace Harassment
GBE-Staff Safety and Health
GBH-Staff-Student Relations
GBKB-Drugs and Alcohol
GBKC-Dangerous Instruments and Deadly Weapons
GBSA-Employee Technology Use
JHG-Child Abuse
GDK
Support Staff Workday
• Work schedule is determined by the
supervisor or administrator
• Employees working an 8 hour shift
must take a minimum of a 30 minute
meal break
• Employees must clock in and out on
Kronos for the meal break
GDPD
Suspension and Dismissal
• Outlines the process used in disciplinary action for
classified employees
• Contains a detailed, but not conclusive list, of what
is considered to be misconduct
• Specific item to remember:
– Must report to supervisor within 48 hours any arrest, charge,
indictment, information, complaint, conviction or plea
agreement involving a felony, misdemeanor involving
drugs or alcohol or moral turpitude.
– Failure to report may result in immediate termination of
employment.
GBCA
Staff Conflict of Interest
• Employment of family member
• Business Relations - anyone who has a
financial interest (or a relative that does)
in any purchasing decision of the district
• Employees cannot accept gifts from
individuals or groups doing business with
the district
GBCX
Workplace Harassment
• Workplace harassment between employees is
prohibited
• Workplace harassment is defined as follows:
Unwelcome verbal, written or physical
conduct that denigrates or shows
hostility toward an employee, applicant,
volunteer or contractor
Workplace Harassment
(continued)
• Based on race, color, national origin,
age, sex, sexual orientation, religion,
disability, marital status or
pregnancy
• Workplace harassment includes
sexual harassment
Complaint Process
• Tell the individual that the behavior is
unwelcome and that you want it to stop
• Write a statement documenting the date,
summarizing the conversation
• Report the incident to the immediate supervisor
• If confronting the individual is not an acceptable
option, or if the conduct continues, contact the
supervisor or contact Human Resources
GBE
Staff Safety and Health
• Report safety concerns
• Adhere to all safety guidelines and
work requirements
• Eliminate hazardous conditions
• Follow injury reporting procedures if
hurt on the job
• Complete chemical safety training
GBH
Staff-Student Relations
Relationships between staff members
and students are prohibited, including
dating, inappropriate affectionate
advances, or verbal commentaries
inappropriate to staff-student
relationships
GBKB
Drug and Alcohol Testing
• All employees are subject to reasonable
suspicion testing
• Bus Drivers are also subject to Federal
Omnibus Act requirements
• Contract employees in Operations and
Food & Nutrition are tested at time of hire
GBKB
Drug and Alcohol Testing
(continued)
Reporting requirements:
– Any employee arrested, cited or charged
with a drug and/or alcohol related criminal
offense shall notify their immediate supervisor
no later than 48 hours after being charged.
– Any employee convicted of a drug and/or
alcohol related criminal offense shall notify, in
writing, the immediate supervisor no later than
5 days after the conviction.
GBKC
Dangerous Instruments and
Deadly Weapons
Employees are prohibited from using,
displaying, carrying or possessing any
dangerous instruments or deadly weapon
on district property or at a district function
GBSA
Employee Computer and
Internet Use
• Applies to anyone who uses the district’s
computers
• All electronic information services provided by
the district is the property of the district
• There should be no expectation that any
information or communication is private
• Any use that violates district policies is prohibited
JHG
Child Abuse
• All employees who, when acting in
the scope of their employment,
develop a reasonable belief that a
child is or has been a victim of child
abuse must immediately report or
cause a report to be made to Child
Protective Services (CPS) or police
• Always notify your supervisor or
principal
PERSONAL
INFORMATION
• Address and phone numbers should
be kept current
• Any change in beneficiaries with
Benefits Department and ASRS
• Direct deposit updates and
withholding changes done directly
with the Payroll Department
DISTRICT
COMMUNCIATIONS
•Human Resources Matters
•Employee Benefits Journal
•MesAgenda
•www.mpsaz.org