
The Ribbon
› Standard to all Office 2007 applications
› Organized by feature and functionality

Navigation Pane
› Access to all objects
in the current database
Intro to Microsoft Access 2007 | MIS 2502

Grids that store information in a
database
› Much like an Excel spreadsheet
› Must have at least ONE primary key
 Differentiates each record
 Example: TUID
Primary Key Button
Intro to Microsoft Access 2007 | MIS 2502
CreateTable
1
2
Save
Switch to Design
View
3
Intro to Microsoft Access 2007 | MIS 2502

Design View
› Field Name: name of a table’s fields
 First Name, Address, Telephone…
› Data Type: type of value allowed in the field
 Text, Number, Date/Time…
› Field Properties: attributes of each field
 Set from the bottom pane
 Field size, format, default value…
Intro to Microsoft Access 2007 | MIS 2502
Data Type
Field Name
Field Properties
Intro to Microsoft Access 2007 | MIS 2502

Input Mask
› For TU-ID: ###-##-####
The slashes will
be added
automatically!

Validation Rule
› For student standing:
“Freshman” Or “Sophomore” Or “Junior” Or “Senior”
Intro to Microsoft Access 2007 | MIS 2502

Select Datasheet View

Enter your records into the table
Insert New Record
(same as TAB)
Intro to Microsoft Access 2007 | MIS 2502
Foreign Keys
REFERENCE
Primary Keys

Primary keys should match foreign keys in
corresponding tables
› MUST be same data type (i.e. Text, Number…)
› Every relationship includes ONE primary key
and ONE foreign key
Intro to Microsoft Access 2007 | MIS 2502
This is your ERD!
Intro to Microsoft Access 2007 | MIS 2502

You can manually create the
relationships
› Click on foreign key
PK
› Drag to its corresponding primary key
FK
Make sure these 3 boxes are checked!
Intro to Microsoft Access 2007 | MIS 2502

Viewing your ERD (Entity Relationship
Diagram) in Access…
› Make sure all of your tables are fully
expanded
 No scroll bars should be visible!
Intro to Microsoft Access 2007 | MIS 2502
Open your ERD
2. Press PRINT SCREEN
3. Paste screen into MS Word (CTRL+V)
4. Crop unnecessary portions
5. Page Layout to LANDSCAPE
6. Resize using handlers
1.
Intro to Microsoft Access 2007 | MIS 2502
You can run
queries on
queries!

Queries select records from one or more
tables in a database so they can be
viewed, analyzed, and sorted on a
common datasheet.
› Stored as separate database objects for
future use
› Options found on the CREATE tab
Intro to Microsoft Access 2007 | MIS 2502
Select: most common; retrieves data
 Parameter: prompts user for criteria
 Crosstab: calculates totals
 Action: makes changes to records

› Delete
› Update
› Append
› Make-Table
Intro to Microsoft Access 2007 | MIS 2502
Same effect as
entering
through
datasheet

Alternate way for users to enter data into
a database table
› User friendly
Intro to Microsoft Access 2007 | MIS 2502

Form Wizard
› Build through dialog boxes

Form Design
› Start from scratch
Intro to Microsoft Access 2007 | MIS 2502

Organize and group
information found in
a table or query
› Printable

Types
› Parameterized: uses input values
› Ad hoc: fully customized
› Canned: runs on command; no
customization
Intro to Microsoft Access 2007 | MIS 2502

Report Wizard
› Build through dialog boxes

Report Design
› Start from scratch
Intro to Microsoft Access 2007 | MIS 2502
Command menu & user interface
 Used for navigation and initialization of
database tasks

› Includes buttons and images that open
forms, reports, and queries
Intro to Microsoft Access 2007 | MIS 2502