PRACTICAL
PROJECT
MANAGEMENT
Matjaz Bren
Icara Limited, LLC
PROJECT
START
END
OBJECTIVES
LARGER PROJECTS
Clear Objectives
Information
Commitment
Ownership
Measurements
PROJECT VISION
RESEARCH & INFORMATION
WORK BREAKDOWN
ESTIMATING
RISK & CONTINGENCY
SCHEDULING
STATEMENT OF WORK
CHANGE CONTROL
PROJECT CLOSURE
PROJECT VISION
Company mission?
Company business goals?
Project objective?
Reason for project?
Real Client?
TIME
COST
SCOPE
TIME
SCOPE
COST
QUALITY
QUALITY
Demming & Toyota
Software
 Requirement stage $1
 Design stage $10
 Coding $50
 Testing $100
 Release to customer $1,000
RESEARCH & INFORMATION
Research design
Pretest research design
Information gathering
Prioritize questions
Validate throughout research
RESEARCH
Scope
Time
Cost
Risk
Other
Time, Cost, Scope, Risk, Other
You inherited $25,000
You decide to build an
enclosed terrace
Some cousins offer to
help
RESEARCH - Questions
Do question gathering as a team!
Split teams up if possible!
Start with important questions!
Plan for long term results!
Discuss SCOPE & BAIL OUT!
Develop a question template!
Validate!
You are to go to a meeting
in Miami to discuss a deal.
You’re down-town Denver.
CEO asks how long it will
take you to get to DIA.
When is the latest you can
leave to catch the flight?
NEW INFORMATION
Denver is hosting a national
Mayor’s conference today.
Road repairs on the road to
DIA
Forecast calls for heavy fog
and rain mixed with snow
WORK BREAKDOWN
STRUCTURE
Break work into pieces
Determine duration
Have a clear deliverable
Have an owner
STATEMENT OF WORK
Scope
Time
Cost
Risk
Change Control
Other
WBS
1.0
1.1
1.1.1
1.1.1.1
1.2
1.1.2
1.1.1.2
1.2.1
1.2.2
WBS
1.2.2
1.1
1.2
1.0
1.1.1 1.1.2
1.2.1
1.1.1.1
1.1.1.2
* SCHEDULING
ESTIMATING
Break down into smaller
pieces
Don’t over or under estimate
Identify risks
Plan contingencies
CHANGE
REQUEST
Information
Sharing
Get
Information
GO
NO GO
NO GO
CHANGE
REQUEST
10
10
10
10
10
40
50
CHANGE CONTROL
Plan for changes
Significant changes
 Minor changes

Have a change budget
Keep track of changes