7/17/07 par
CQI Steering Committee Meeting
July 10, 2007, 9:00 am – 10:00 am
LA 8th Floor Conference Room
Minutes
Present: Michael Barber, Eakle Barfield, Mike Campbell, Mary Susan Fishbaugh,
Karen Heikel, Sharon Hobbs, Tasneem Khaleel, Valerie Martinez, Patty Rukstad,
Rachel Schaffer, Dave Sullivan, George White
1.
Electronic information for IR and Exhibits Discussion. Michael Barber
There was discussion about the electronic exhibit room. The Lewis and Clark
Room has been reserved for both the mock and office visits. This room
provides plenty of space for evaluators, exhibits etc. It has electronic
hookups, is close to the students and food service. We want to find ways to
make it easy for them to access information.
The institutional report and as many of the exhibits as possible will be
available in both hard copy and electronic formats. We want the evaluators to
have access to all information by either DVD, website or hard copy. There
are some items that will not be put on the website (vitas and budgets). A
secure SharePoint portal will be available for those items.
Committee members are to think about suggestions on how we will want to
do the Indexing/Table of Contents.
Michael suggested using Office 2007 for the final product. The only concern
will be the graphing. However, University Relations will be formatting the
document in Illustrator or Design.
2.
Update on status of Institutional Report and Exhibit List.
Everyone that is responsible for a standard needs to review the third draft.
We have a goal of August 1st to send to the reviewers – is this realistic? We
won’t have everything together or electronic by then. There were suggestions
of using Wikopedia for the web of links. We want to find the easiest way to do
index with pagination. We have to remember that the purpose of the mock
visit is to test all items, IR, timelines, etc. so we want to have the mock visit as
close as possible to the real visit. However, there will be additional
information that will be included after the mock visit (updated charts/table, SSI
etc.),
The IR should be approximately 200-250 pages but the shorter the better.
There is no limit on the auxiliary information.
7/17/07 par
CQI Steering Committee Meeting
July 10, 2007, 9:00 am – 10:00 am
LA 8th Floor Conference Room
Minutes
Page 2
There was discussion about on the awareness issue. How to get information
to community and peers - who, where, when, how? George White suggested
rings of people:
1.
Mary Susan, Tasneem, George
2.
Steering Committee Members
3.
Sub-Committee Members
4.
Students, COT not connected
5.
External
6.
Additional rings to get info out
Internal – Fall Conference
Providing info to Staff
Advisory Boards
10-20 Faculty members to serve as group to get info out
It was also suggested that a campus wide portal be created for the 4th draft of
the institutional report for all staff. This would be in the Read Only format.
We do need to make sure the portal is user friendly.
Sharon Hobbs suggested creating a questionnaire/survey for the reviewers to
complete after the mock visit. It would include questions about the
evaluator’s room, technical issues and any suggestions are how to improve
for the official visit. We must remember that the reviewers not only serve as
evaluators but also as coaches.
Dr. White indicated the he would like to retain Libby Street during spring 2008
as a follow-up to the mock visit to better prepare for official visit. We must
remember that we need to address the process – not how to impact the
product.
The next steps—
 Mary Susan will be getting responses from Sub-Committees
 The Deans need to review the draft for information about their
colleges (from catalog) looking for gaps and missing information
3.
Development Opportunity -Audio Conference by Progressive Business Conferences
Recruiting & Retaining Diverse Faculty: No-nonsense Tips for Your
Campus
Tuesday, July 10th, 11:00 am to 12:00 noon, CCR
7/17/07 par
CQI Steering Committee Meeting
July 10, 2007, 9:00 am – 10:00 am
LA 8th Floor Conference Room
Minutes
Page 3
4.
Other items.
Sharon Hobbs asked about the stipend for the CQI Steering Committee
members. Tasneem indicated that it will be process by the end of August and
that there will be an end of summer picnic for the CQI Steering Committee
Members.
5.
Next Meeting Tuesday, July 24, 2007
9:00 am – 10:00 am
LA 8th Floor Conference Room
Treats – Sharon Hobbs