Dhanonjoy C. Saha, Director
December 1 & 2, 2015
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The Office of Grant Support (OGS) is
comprised of only three individuals who
provide pre-award administrative assistance to
the College community
Our goal is to enable faculty scholars to submit
grant proposals and to manage subsequent
non-financial responsibilities of the award,
resubmission, and renewal processes
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Help develop or review proposal budgets
Review and ensure pre-submission regulatory
requirements
Help with creating and managing electronic
grant application submissions
Assist with required registrations for
submissions
Help with submissions of grant proposals to
granting agencies or sponsors
Negotiate budgets and other related terms and
conditions of the awards with the sponsors
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Manage Awards Committee nominations (for
limited submissions)
Help with submission of Just-in-Time,
Supplemental Materials, RPPR and ….
Assist with communications or communicate
with grant-making agencies
Help with preparing and submitting Final
Invention Statements
Help with finding resources for improving
grant applications
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AOR (Authorized Organizational Representative), SO
(Signing Official)
Application assembly and submission
Application withdrawal request
Cayuse System primary contact – User ID, password,
application unlock
eRA Commons issues related to submission
eRA Commons back up for Cynthia Cardillo – User ID,
password
Final Invention Statement
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Grants.gov account and related issue
Just-in-time submission
Limited submission application management
Post-submission material and communication
No Cost Extension
Compliance communication with sponsors (IRB,
IACUC, IBC)
OPAS submission
Other (all Federal) electronic submission portal User
ID, password and task
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AOR, SO
Budget development, review and budget
revisions (pre-award only)
Budget review for No Cost Extension
Collaboration letter review and preparation for
signature
Face page review and processing for signature
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Indirect cost reduction/waiver, no salary
support request processing
Letter of Intent (LOI) review and processing
Other (all non-federal including NYS Grants
gateway) electronic submission portal User ID,
password and submission
RPPR (Research Performance Progress Report)
review and submission via eRA Commons
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AOR, SO, Business Official
Agreement and contract negotiation with sponsor
Funding Opportunities
Grant Development
NYS Grants Gateway submission and approval
Any other tasks and items related to pre-award
application management
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Find funding opportunities -- small or large grants
-- state, federal, private, foundation
Target dissemination of funding opportunities to
interested trainees and faculty members
Interpret proposal guidelines and help with
building application materials-- eligibility, forms,
institutional data
Grantsmanship: assist with team-building, writing,
editing, proofreading, proposal review and
critique and creating more competitive proposals
Visit us at http://www.einstein.yu.edu/administration/gran
t-support/
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Find grant opportunity
Prepare the application in Cayuse (in addition
to other required portals, if any)
Develop the routing chain (you may include
MWBE and Office of Biotechnology at the end
if needed)
Route the application for approval
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Select the Create button
Complete the Proposal Name field
Proposal Name should be filled out using
Einstein’s guidelines (It’s an internal title)
Competitive grants: PI’s last name/Grant
Mechanism/Deadline Date (e.g., Smith/R01/2-516)
Non-competing RPPRs/Progress reports: NC-PIs
last name/Grant Mechanism/Deadline Date (e.g.,
NC-Smith/R01/2-15-16)
OPAS (Other Pre-Award Submissions): OPAS-PI
last name/Type of OPAS/Deadline date (e.g.,
OPAS-Smith/JIT/2-10-16)
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Section A (of RR Budget in Cayuse) Senior/key person
PI should have some effort and salary;
waiver/approval is needed for effort with “no salary”
Base salary (for anyone named on the budget) should
be equal to his/her annual salary per Banner Finance
Please explain any variations in the proposal summary
comments box
For anyone on Montefiore PR—please note in the
comments box and add MMC ORSP to routing chain
Waiver must be approved either by the Associate Dean
for Finance and Administration or the Executive Dean
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Salary cap applies to NIH and a few other federal
awards and other grantors
AHRQ, SAMHSA, CDC, HRSA, ACF, ACL, CMS
USDA, DoD and NASA use different Salary Cap –
Benchmark Compensation Amount
If you use salary cap for other grantors, please add an
explanation and attach grantor policy as document
Months must always be shown if salary is budgeted
Fringe must always be budgeted at the Federal
negotiated rate; otherwise explain
Any waiver must be approved either by the Associate
Dean for Finance and Administration or the Executive
Dean
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Create the RPPR in Cayuse as discussed before
Route it and wait for its review and approval
Complete the RPPR in eRA Commons, but please
do not route until it is approved in Cayuse
Route the RPPR in eRA Commons after it has been
approved in Cayuse
You do not need to send us a reminder email,
unless it is urgent, to submit. We get an automated
notification from eRA Commons
We will be happy to submit it through eRA
Commons
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New FWA #00023382
New Indirect Cost Date: April 24, 2015
If not all, most information related to grant
application submission is available on our
website under the tab Einstein info for SF424.
http://www.einstein.yu.edu/administration/
grant-support/forms-on-cayuse.aspx
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Please email the person you want to complete
the task
To avoid confusion, try to limit the use of the
CC function. CC others you feel need to know
or can help if the person is not available at the
time of need
In order for us to serve you better, please give
us the PI’s name, grant title and the deadline
when emailing
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Administrative and Scientific
Two Phases of Implementation
Rigor and transparency in research
 Vertebrate animals
 Inclusion reporting
 Data safety monitoring
 Research training
 Appendices and font requirements
 Bio-sketch clarifications
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Still using the existing Form C
Rigor and Transparency – key areas:
 The scientific premise of the research
 Rigorous experimental design for unbiased results
 Consideration of relevant biological variables
 Authentication of Key Biological and or Chemical Resources
Application requirements and review language will be
added
 Additional rigor and transparency questions will be
considered by reviewers
 Authentication of Key Biological and or Chemical
Resources PDF attachment need to be uploaded
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Vertebrate Animals:
Updated guidance on criteria to be addressed including
justifications, minimization of pain and distress and
euthanasia
 Description of veterinary care and justification of the
number of animals will no longer be required
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Definition of Child:
Will now mean under 18 years old rather than under 21
 Must include a plan of how children will be used in
human subject research or why not if they won’t be used
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Research Training:
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Recruitment and retention to increase diversity—
emphasis will be recruitment
Human subjects—explanation needed that trainees
will only participate in IRB-approved or exempt
research
Vertebrate animals -- description needed that
trainees will only participate in IACUC-approved
vertebrate animal research
xTRACT electronic system for creating research
training data tables was created and will be available
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A new Form D will be created
Rigor and Transparency
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Vertebrate Animals
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Institutional training and individual fellowship applications
will be included
A new ‘Authentication of Key Biological and/or Chemical
Resources’ attachment will be required with PHS 398
Institutional training and individual fellowship applications
will be included
New questions regarding euthanasia will replace the current.
Inclusion Forms
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A new optional form will be added—details to come
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Data Safety Monitoring Plans:
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Research Training:
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New Data Safety Monitoring Plan will be required (new
form D) with applications involving clinical trials
Research training data table will reduce tables to 8 and
extend trainee outcome tracking from ten years to fifteen
New optional PHS assignment request form:
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Will allow collection of requests for preference of
awarding component, study section, potential reviewers
in conflict and scientific expertise needed
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Explanation of new Font guidelines
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Font must be 11 points or larger
Type density must be no more than 15 characters per linear
inch (including characters and spaces)
Line spacing must be no more than six lines per vertical inch
Recommended fonts are: Arial, Garamond, Georgia, Helvetica,
Palatino Linotype, Times New Roman, and Verdana
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Bio-sketch Clarifications
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URL for publication list is optional in bio-sketch but if used,
must refer to a government website like My Bibliography
Publications may be cited in the personal statement and
contributions sections
Graphics, figures and tables are not allowed
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Research Performance Progress Reports (RPPR)
submitted January 25, 2016 or later will be
expected to emphasize rigorous approaches
taken to ensure robust and unbiased results.
Rigor should be addressed in the RPPR for any
grant that funds research or training in
research.
This includes non-competing continuation
reports (Type 5) for grants reviewed and
awarded before implementation of the policy.
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For general information, please contact the
Office of Grant Support at (718) 430-3643 or
preaward@einstein.yu.edu
For pre-award budget -- Gerard McMorrow at
(718) 430 3580 or
gerard.mcmorrow@einstein.yu.edu
For Cayuse, eRA Commons and any other help
-- Regina Janicki at (718) 430-3643 or
Regina.janicki@einstein.yu.edu
For any other help -- D. C. Saha at (718) 4303642 or dhanonjoy.saha@einstein.yu.edu