John Snow, Inc.
REQUEST FOR PROPOSAL
RFP NO: 15_022
REQUEST FOR PROPOSAL
FIXED UNIT PRICE GOODS OR SERVICES
RFP NO: 15_022
PART A: COVER PAGE
ISSUED TO: USAID | DELIVER PROJECT and JSI Websites and Advertised in
Ghana
SUBJECT:
Request for Proposal to Provide Transportation Services in Ghana
John Snow, Inc. (JSI) is soliciting proposals for the provision of subject services as described
in the attached Statement of Work. There are multiple projects to be covered under this
procurement some of which are funded by the U.S. Agency for International Development
(USAID) and are subject to all applicable Federal Acquisition Regulation (FAR) and AID
Acquisition Regulations (AIDAR).
Please submit your most competitive proposal in accordance with the attached instructions,
with all required certifications. Any subcontract issued as a result of this RFP will be subject
to all instructions, certifications, terms and conditions, and specifications included in this
RFP. This solicitation document includes the following parts:
PART A:
PART B:
PART C:
PART D:
COVER PAGE…………………………………………………………1
INSTRUCTIONS………………………………………………………2
STATEMENT OF WORK…………….……………………………… 6
ATTACHMENTS…………………………………………………… 8
This document is a request for proposals only, and in no way obligates the Project or JSI to
make any award. Award(s) made subsequent to this solicitation will be subject to the terms
and conditions described herein.
All proposals, inquiries, and correspondence pertaining to this solicitation must include the
RFP number and are to be directed electronically to the attention of: ellen_knowles@jsi.com
Ellen Knowles
John Snow, Inc.
USAID | DELIVER PROJECT
1616 North Fort Myer Drive, 16th Floor
Arlington, VA 22209, USA
e-mail: ellen_knowles@jsi.com
___________________________________________
M. Vanden Bossche
Contract Administrator
USAID | DELIVER PROJECT
John Snow, Inc.
Page 1 of 27
__________________
Date
John Snow, Inc.
REQUEST FOR PROPOSAL
RFP NO: 15_022
PART B: INSTRUCTIONS
a) DEFINITIONS
Offeror: The individual or firm providing proposals for the supplies or services requested
under this RFP.
Subcontractor: The individual or firm awarded the services requested under the RFP in
the form of a subcontract.
b) PROPOSAL DEADLINE AND REQUIREMENTS
The Offeror shall submit a proposal addressing the terms and conditions of this RFP by
5:00 pm EST time on July 1, 2015 to the email address as provided in Part A on the cover
page. Please submit all questions by June 22, 2015 at 5:00 pm EST to the email address
provided on the cover page. All questions and answers will be listed on the Deliver
Website by 5:00 pm EST on June 24, 2015. The Offeror should submit the proposals
electronically in two separate and clearly identified emails (one with Technical Proposal
attached, the other with Business Proposal attached). The Project maintains the right to
make an award to a single Offeror or to multiple Offerors, should such an award be
advantageous to the Project, to ensure the best value is provided for the transportation
services requested in the RFP. The Company reserves the right not to award a contract in
response to this RFP.
The Technical and Cost Proposals should be submitted separately in two clearly marked
PDFs.
The written Technical Proposal should not be of excessive length and must contain the
following information as well as completed Attachments 4-7 which should be imbedded
directly into the Technical Workplan.
iii)
Technical Volume

A concise technical proposal on how the Offeror will carry out the activity with a
detailed work plan and schedule of tasks. This description is to include provision of
security measures, staffing plans, route planning, route durations, and planned use of
transportation assets (either owned or to be leased by the Offeror to conduct the
work).

Also provide at least three past performance references for the last three years,
including the following: name of firm, name of contact, address of firm, telephone
number of firm, email for firm, dollar amount of contract for each reference.

A set of relevant attachments to the proposal which further document or explain the
Offeror’s approach and qualification, e.g. institutional brochure, etc.

A description of the Offeror’s capability and experience in undertaking this task. This
capacity statement should include a list and description of transportation vehicles
Page 2 of 27
REQUEST FOR PROPOSAL
RFP NO: 15_022
John Snow, Inc.
owned or otherwise available to the Offeror, and previous experience in distributing
public health commodities in Ghana.

Attachments 4 through 9

Proof of Business License
The written Business Proposal is to consist of the Cost Proposal (Attachment 3), and
duly signed Attachments 4-9. It must contain the following information:
iv)
Cost Proposal
The Offeror is to provide three (3) separate quotes as listed in attachment 3 for
delivering the specified volumes of products to facilties ranging from:
1) at least 10 regional medical stores (RMS) and four teaching hospitals (TH) within
the 10 regions of Ghana;
2) at least 21 district warehouses in the Northern and Upper East regions; and/or
3) at least 1,473 service delivery points (SDPs) in Ashanti, Eastern, Greater Accra
and Western regions.
This information is to be completed and submitted in the format as set out in
Attachment 3 which also provide the shipment volume information for Offerors’
convenience. Quotes are to be provided in USD and must include all costs for
delivering the shipments to final destinations, including: loading, transportation,
offloading, labor, fuel, management, administration, and insurance as specified in the
scope of work below.
Year end financial statements for the last three fiscal years.
JSI RESERVES THE RIGHT, IN ITS SOLE DISCRETION, TO MODIFY THE
REQUEST, TO ALTER THE SELECTION PROCESS IN ANY WAY, TO ASK FOR
ADDITIONAL INFORMATION FROM OFFERORS, TO REJECT ANY AND ALL
QUOTES AND/OR TO MODIFY OR AMEND THE SCOPE OF THE PROPOSALS
SUBMITTED. THE RELEASE OF THIS RFP IS NOT A COMMITMENT TO AWARD
A CONTRACT.
Each Offeror acknowledges and agrees that the preparation of all materials for submittal
to JSI and all presentations made by the Offeror are at the Offeror’s sole cost and
expense, and JSI shall not, under any circumstances, be responsible for any cost or
expense incurred by an Offeror. All documentation and/or materials submitted with a
proposal shall become and remain the property of JSI.
c) OFFER VALIDITY
The Offeror's Technical and Business proposals must remain valid for not less than 60
calendar days after the deadline specified above. Both proposals must be signed by an
official authorized to bind the Offeror to its provisions.
d) FINANCIAL RESPONSIBILITY
Offerors which are firms and not individuals, must certify in the proposal submitted to the
Page 3 of 27
REQUEST FOR PROPOSAL
RFP NO: 15_022
John Snow, Inc.
Company that they have the financial viability and resources to complete the proposed
activities within the period of performance and under the terms of payment outlined in the
Statement of Work.
e) NEGOTIATIONS
The Offeror's most competitive proposal is requested. It is anticipated that any award
issued will be made solely on the basis of an Offeror’s proposal. However, the Company
reserves the right to request responses to additional technical, management and cost
questions which would help in negotiating and awarding a subcontract. The Company
also reserves the right to conduct negotiations on technical, management, or cost issues
prior to the award of a subcontract. In the event that an agreement cannot be reached with
an Offeror, the Company will enter into negotiations with alternate Offerors for the
purpose of awarding a subcontract without any obligation to previously considered
Offerors.
f) REJECTION OF PROPOSALS
The Company reserves the right to reject any and all proposals received, or to negotiate
separately with any and all competing Offerors. Offerors whose proposals are not selected
will be notified in writing.
g) INCURRING COSTS
The Company is not liable for any cost incurred by Offerors during preparation,
submission, or negotiation of an award for this RFP. The costs are solely the
responsibility of the Offeror.
h) CANCELLATION
The Company may cancel this RFP without any cost or obligation at any time until
issuance of a subcontract.
i) SUBCONTRACT AWARD
i)
Selection Criteria
Proposals will be evaluated first to ensure that they meet all mandatory requirements
as detailed in Section b). Proposals that fail to meet these requirements will receive no
further consideration. A non-responsive proposal to any element may be eliminated
from consideration. Technical proposals will then be evaluated on their Technical
Qualifications, and Other criteria. The highest ranking technical proposals will then
be shortlisted and respective business proposals compared for the final evaluation,
ranking, and selection.

Responsiveness to the RFP.
a. Proposal submitted on time and responsive to all specifications
provided in the Scope of Work.

Technical capability and expertise in distributing public health commodities
a. Provide records of previous distributions of public health commodities
and past performance references. Demonstrate awareness of the
particular considerations necessary when handling public health
Page 4 of 27
REQUEST FOR PROPOSAL
RFP NO: 15_022
John Snow, Inc.
commodities.
b. Indicate security measures in place or envisioned to protect goods from
all loss, theft, and damages.

Efficiency and robustness of the proposed operational plan. The list of the
delivery sites, their locations, and expected delivery quantities of all products for
each delivery have been provided to Offerors for their consideration (Attachments
1 and 2) and to solicit their feedback on proposed routing and delivery transit
times.
a. Routing plan (number of runs and duration of routes).
b. Appropriate tonnage/cubic capacity of trucks for routes.

Equipment capabilities, including:
a. Details of fleet or vehicles owned or to be leased by an Offeror.
b. Supporting information or documentation on fleet management,
insurance, and quality control.

Business status certification.

Recognition/provision of the specified required insurance coverage.

Ability to meet the deliverables requirements.

Cost
ii)
Contract Type
The contracting document will be an Indefinite Quantity Contract (IQC) Time and
Materials with Commercial Rates Contract to be awarded once a Subcontractor has
been selected. The Subcontract will include a statement of the total ceiling price and
individual rates; the scope with stated deliverables and due dates; the guiding USAID
FAR and AIDAR clauses; and invoicing information. Unit prices must not exceed
those listed in the proposal. Therefore, the Offeror is duly advised to provide its most
competitive and realistic unit cost proposal to cover all foreseeable expenses related to
the tasks outlined in the Statement of Work.
j) REPRESENTATIONS AND CERTIFICATIONS
The proposal shall be accompanied by any requested representations or certifications
signed by an authorized official of the Offeror.
Page 5 of 27
John Snow, Inc.
REQUEST FOR PROPOSAL
RFP NO: 15_022
PART C: STATEMENT OF WORK
The Statement of Work for this RFP is as described below:
a) BACKGROUND
The Company seeks the ability to distribute public health commodities including
pharmaceuticals in Ghana.
JSI, including USAID/Ghana, is funding transport and delivery of pharmaceutical-grade
public health products to the following locations:
- at least 10 regional medical stores (RMS) and four teaching hospitals (TH) within the
10 regions of Ghana from a central warehouse located in Tema from July 2015
through March 2016 totalling five separate distributions (end of July, September,
November, January and March).
- at least 21 district warehouses in the Northern and Upper East regions from a central
warehouse located in Tema from July 2015 through March 2016 totalling five
separate distributions (end of July, September, November, January and March);
and/or
- at least 1,473 service delivery points (SDPs) in Ashanti, Eastern, Greater Accra and
Western regions from its respective RMS on a monthly schedule from September
2015 through June 2016.

The Offeror shall carry out transport of public health commodities from a central
warehouse located in Tema to delivery sites as described above.
o The Offeror shall submit separate quotes for this activity for each of the regions,
districts and/or SDP using the site lists attached; taking into consideration the total
average number of cartons, total average volume per delivery cycle per location
per region, and total value of commodities to be distributed each cycle. The list of
facilities and their locations are attached. The commodity listing is also attached.
b) OBJECTIVES OF THIS WORK
The company seeks to add an additional vendor to its pool of distribution firms that provide
transport for public health commodities. The project may request quotes for every delivery
from its pool of vendors in order to provide for reasonable pricing and quick delivery. The
vendor will be required to manage and deliver public health products to 1) at least 10 RMS
and four THs within the 10 regions of Ghana; 2) at least 21 district warehouses in the
Northern and Upper East regions; 3) and/or at least 1,473 SDPs in Ashanti, Eastern, Greater
Accra and Western regions. The Offeror(s) selected through this RFP process will provide
transportation services to selected facilities as awarded by the Project. Site names and
locations and the expected delivery times have been provided to Offerors for their
consideration and to solicit their feedback on proposed routing and delivery transit times.
Awards will be determined by the Offeror(s) operational strength and cost/budget proposals
in response to the duties and responsibilities detailed below and in accordance with the
selection criteria previously stated. Specific activity objectives of the Offeror(s) include the
following:
Page 6 of 27
REQUEST FOR PROPOSAL
RFP NO: 15_022
John Snow, Inc.
i)
Provide delivery trucks and drivers: The selected subcontractor(s) will be
required to provide delivery trucks and drivers to distribute the health
commodities from a warehouse in Tema to the respective regional locations.
ii)
Provide delivery of commodities to from a warehouse in Tema to selected
locations at the RMS and district levels. Ashanti, Eastern, Greater Accra and
Western SDPs will be delivered from its respective RMS.
iii)
The company requires that all commodities stored or transported be covered
under an insurance policy payable to JSI, or its designate. JSI can be included
through a rider on an existing policy or this can be done through a new policy.
Proof of access to insurance and insurance costs along with insurance agent
contact information must be presented in the qualification section of the
Technical Proposal. Insurance coverage must provide for the following
conditions:
-
Valuation: 110% CIF,
Coverage: All risks including Fire, Theft, Dishonest Acts, Quake, Flood,
and Wind as well as War Clauses and Strikes clauses as applicable,
Deductibles and exclusions: Please provide details of any deductibles or
exclusions applicable and who would pay those.
Beneficiary: John Snow, Inc. or its designate is the sole beneficiary of the
insurance policy.
c) DUTIES AND RESPONSIBILITIES OF THE SUBCONTRACTOR(S):
i)
Provide delivery trucks for the transportation of health commodities that
meet the following requirements:











ii)
iii)
If the Offeror does not own the vehicle(s) to be used, provide detailed
information on the vehicles and company they will be rented from / leased
through to carry out the activities. (Describe security measures within the
Technical Capacity Statement in your Proposal.)
Additional vehicle requirements include the following:


Page 7 of 27
Covered vehicles only
Storage compartments must be clean and dry
Roof and sides of storage compartments must be free from noticeable
holes and openings
Exhaust fumes must not be detected within the storage compartment
Tires must be free from visual display of damage or excessive wear
Vehicle is equipped with a spare tire
Vehicle is equipped with a tire jack and spare tire tool set
Vehicle is equipped with warning triangles
Vehicle is equipped with functioning horn
Vehicle is equipped with proof of vehicle registration
Driver is equipped with proof of driver’s license
Drivers should be literate.
The USAID | DELIVER PROJECT may at any time require the Project
or the Ministry’s representatives to be placed on the trucks.
REQUEST FOR PROPOSAL
RFP NO: 15_022







John Snow, Inc.
The subcontractor will be responsible for loading and offloading
commodities at all delivery sites, ensuring that consignments loaded
and offloaded correspond to required and approved shipment
documentation.
The subcontractor is required to maintain the trucks in optimal working
conditions throughout the duration of the projects and the awarded
subcontract.
Trucks must not exceed a temperature of 25° Celsius.
The maintenance (mechanical, electrical and otherwise) including the
fueling of the truck(s) will be entirely the responsibility of the
subcontractor.
The subcontractor will be legally and financially responsible for the
commodities during the transportation process and is required to
provide insurance against all loss or damage to products (as specified
in Part C. Section b) iii).
Truck(s) to be used for the work will be subject to a visual inspection
prior to award of the subcontract. Prior to any transportation activity,
truck make and model, and plate numbers of truck(s) to be used and
any parking locations should be provided.
Subcontractor will provide written confirmation, i.e. Proof of Delivery
(PODs) to JSI staff for all delivered shipments. These PODs must
include: Consignee name and physical address, delivery location; date
of departure; list and description of commodities delivered; quantity of
items delivered; date and time of delivery; name and signature of
driver, and Consignee at destination; remarks or notation of any loss or
damages. PODs should be submitted with the invoice. The
transporter’s PODs to be used are to be printed according to the
following specifications (sample in Attachment 2a)
 co-branding is not allowed.
 must be printed on A4 paper
 self-carbonating, in quadruplicate,
 uniquely numbered stated in the bottom corner for the
following parties: transporter, final delivery destination,
USAID|DELIVER PROJECT representative, and originating
warehouse.
d) TERMS OF PAYMENT
The Subcontractor shall, upon receipt of a fully executed Work Order, commence and complete the
work specified therein. Subcontractor will submit invoices at the completion of each Work
Order separately. The subcontractor shall be paid within thirty (30) days after receipt and
acceptance of an invoice by JSI. All invoices must be accompanied by associated original
signed PODs.
Page 8 of 27
REQUEST FOR PROPOSAL
RFP NO: 15_022
John Snow, Inc.
PART D: ATTACHMENTS TO THE RFP
1.
2.
3.
4.
5.
6.
7.
8.
9.
Page 9 of 27
Product Details: Volumes and Values
Delivery Locations and Volume per Location
BUSINESS PROPOSAL, Quote Sheet
Certification Regarding: Prohibition on the Promotion or Advocacy of the
Legalization or Practice of Prostitution or Sex Trafficking (Acquisition) (June 2010)
Contractor Code of Business Ethics (April 2010)
Information Regarding Responsibility Matters (April 2010)
Certification of Toxic Chemical Release Reporting (August 2003)
Certification and Disclosure Regarding Payments to Influence Certain Federal
Transactions (Sep 2007)
Certification Regarding Debarment, Suspension, or Proposed Debarment (December
2010)
John Snow, Inc.
REQUEST FOR PROPOSAL
RFP NO: 15_022
ATTACHMENT 1: Product Details: Volumes and Values
Product Details – Volume and Values for RMS deliveries
Malaria Commodities
No of
units per
pack
Value
per pack
Estimated
weight
per
carton
(kg)
Estimated
Volume
per carton
(m3)
No of
packs
per
carton
Artemether/Lumefantrine 20mg/120mg, Pill,
6x1 Blister (AL1)
30
$11.10
5.70
0.0276
Artemether/Lumefantrine 20mg/120mg, Pill,
6x2 Blister (AL2)
30
$22.50
6.60
0.0276
Artemether/Lumefantrine 20mg/120mg, Pill,
6x3 Blister (AL3)
30
$32.70
9.66
0.0555
Artesunate/Amodiaquinne 25/67.5mg,3
tablets/blister,packs of 25 (infant)
25
$4.00
6.84
0.0435
Artesunate/Amodiaquine, FDC, 50 mg/135 mg
3 tablets/blister, packs of 25 (Toddler) (AA2)
25
$6.30
5.91
0.0372
Artesunate/Amodiaquine, FDC, 100 mg/270
mg, 3 tablets/blister, packs of 25 (Child) (AA3)
25
$13.16
7.01
0.0412
Artesunate/Amodiaquine, FDC, 100 mg/270
mg, 6 tablets/blister, packs of 25 (Adult) (AA4)
25
$19.03
6.48
0.0372
Artesunate injections (60mg)
5 amps
per pack
$11.37
4.70
0.0259
Artesunate Sup. (50mg)
N/A
N/A
7.60
0.0865
Artesunate Sup. (200mg)
N/A
N/A
7.60
0.0865
Sulfadoxine-Pyrimethamine
N/A
N/A
N/A
N/A
15 packs
per
carton
15 packs
per
carton
16 packs
per
carton
15 packs
per
carton
36 packs
per
carton
36 packs
per
carton
24 packs
per
carton
100
packs
per
carton
200
packs
per
carton
200
sacks
per
carton
N/A
Microscopes (Laboratory Supplies)
N/A
N/A
N/A
N/A
6 units
Family Planning
No of
units per
pack
Value
per pack
Jadelle
10 sets
per pack
$8.50
Estimated
weight
per
carton
3.50
Estimated
Volume
per
carton(m3)
0.0165
No of
packs
per
carton
10
Levonorgestrel/Ethinylestradiol
0.15/.03mg,ferrous fumarate, 75mg,
(Microgynon)
3 cycles
per pack
$0.270
8.0
0.0528
240
Etonogestrel 68mg (Implanon) implant
1 rod per
pack
$8.50
4.30
0.0315
64
Page 10 of 27
John Snow, Inc.
REQUEST FOR PROPOSAL
RFP NO: 15_022
Product Details – Volume and Values for District-level deliveries
Nutrition Commodities
No of
units per
pack
Value
per pack
Estimated
weight
per
carton
(kg)
Estimated
Volume
per carton
(m3)
No of
packs
per
carton
ferrous sulphate 200 mg/folic acid 0.4 mg s/c
vitamin A (retinol palmitate) 100,000 I.U.
water purification tablets (sodium
dichloroisocyanurate 67 mg, 1 tab/10-25 l)
(aquatabs)
MUAC tapes (child)
MUAC tapes (adult)
Height Board
Tarred weighing scales, Seca
Baby scales – electronic Seca Alternative
1,000
500
1,000
$1.95
$7.40
$8.73
20.44
8.60
7.97
0.032
0.026
0.048
50
7
1,600
10
10
1
1
1
$2.10
$3.60
$83.45
$275.06
$91.20
11.00
15.00
16.00
5.20
5.00
0.07
0.07
0.08
0.08
0.06
828
828
6
HemoCue Hb 301 devices (Hb301)
1
$474.63
1.28
0.007
1
HemoCue Microcuvettes
50
$23.50
0.38
0.0014
4
AA Batteries for HemoCue Hb 301 and baby
scales
4
$0.80
19.00
0.011
180
1
Product Details – Volume and Values for SDP-level deliveries
Exact details for volume and values are currently unknown. Products will include pharmaceutical
health products related to anti-malarials, HIV (ARVs) and TB.
Page 11 of 27
John Snow, Inc.
REQUEST FOR PROPOSAL
RFP NO: 15_022
ATTACHMENT 2: Delivery Locations and Volumes per Location
1) From central Tema warehouse to RMS level delivery
No
Region
City
1
Ashanti
Kumasi
2
Ashanti
Kumasi
3
Brong Ahafo
Sunyani
4
Central
Cape Coast
5
Central
Cape Coast
6
Eastern
Koforidua
7
Accra
Accra
8
Accra
Accra
9
Northern
Tamale
10
Northern
Tamale
11
Upper East
Bolgatanga
12
Upper West
Wa
13
Volta
Ho
14
Western
Takoradi
Type
RMS
Teaching Hospital
RMS
RMS
Teaching Hospital
RMS
RMS
Teaching Hospital
RMS
Teaching Hospital
RMS
RMS
RMS
RMS
Approximate Volume per destination per delivery to RMS
The following volume and values are approximate and are based on a recent distribution plan.
Each distribution will vary based on orders made by the facilities.
Region
Town/City
Value
Weight (kg) Volume
(m3)
Ashanti
Kumasi
$84,419.18
898
4.0
Brong Ahafo
Sunyani
$369,284.21
6,040
26.8
Central
Cape Coast
$181,662.76
3,432
15.2
Eastern
Koforidua
$86,975.10
1,130
5.0
Accra
Accra
$147,838.34
3,709
16.4
Northern
Tamale
$201,199.51
13,043
57.8
Upper East
Bolgatanga
$36,094.80
190
0.8
Upper West
Wa
$119,677.48
1,948
8.6
Volta
Ho
$273,239.32
4,978
22.1
Western
Takoradi
$102,250.94
1,590
7.0
$1,602,641.66
36,957.99
163.75
Regions subtotal
KA Teaching Hospital
Kumasi
$1,760.00
22.89
0.0003
Korle BU Teaching Hospital
Accra
$1,760.00
22.89
0.0003
Tamale Teaching Hospital
Tamale
$2,640.00
34.33
0.0004
Cape Coast Teaching Hospital
Cape Coast
$1,760.00
22.89
0.0003
$7,920.00
103.00
0.0012
TH subtotal
Page 12 of 27
John Snow, Inc.
REQUEST FOR PROPOSAL
RFP NO: 15_022
TOTAL $1,610,561.66
37,060.99
163.75
2) From central Tema warehouse to district level delivery
No
Region
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
City
Northern
Northern
Northern
Northern
Northern
Northern
Northern
Northern
Northern
Northern
Northern
Northern
Northern
Northern
Northern
Northern
Northern
Upper East
Upper East
Upper East
Upper East
Buipe
Chereponi
Salaga
Gambaga
Gushiegu
Karaga
Kumbungu
Sang
Bimbilla
Wulensi
Saboba
Tamale
Tatale
Tolon
Damongo
Yendi
Zabzugu
Zebilla
Bongo
Garu Tempane
Tongo
Type (Districts)
Central Gonja
Chereponi
East Gonja
East Mamprusi
Gushiegu
Karaga
Kumbungu
Mion
Nanumba North
Nanumba South
Saboba
Tamale
Tatale Sangule
Tolon Kumbungu
West Gonja
Yendi
Zabzugu
Bawku West
Bongo
Garu Tempane
Talensi
Approximate Volume per destination per delivery to district level
The following volume and values are approximate and are based on a recent distribution plan.
Each distribution will vary based on orders made by the facilities.
Region
District
Value
Weight (kg)
Northern
Northern
Northern
Northern
Northern
Northern
Northern
Northern
Northern
Northern
Central Gonja
Chereponi
East Gonja
East Mamprusi
Gushiegu
Karaga
Kumbungu
Mion
Nanumba North
Nanumba South
$30,271.00
$14,943.28
$18,367.85
$26,017.10
$13,242.39
$19,761.41
$13,270.04
$20,166.96
$23,286.62
$17,679.35
331.4
208.0
232.8
339.7
165.6
248.4
181.2
266.9
302.3
224.3
Page 13 of 27
Volume
(m3)
1.85
0.67
1.45
1.97
1.03
1.58
1.15
1.69
0.86
0.68
John Snow, Inc.
REQUEST FOR PROPOSAL
RFP NO: 15_022
Northern
Northern
Northern
Saboba
Tamale
Tatale Sangule
Northern
Tolon Kumbungu
Northern
Northern
Northern
West Gonja
Yendi
Zabzugu
Northern region subtotal
Bawku West
Bongo
Garu Tempane
Talensi
Upper East region subtotal
TOTAL
Upper East
Upper East
Upper East
Upper East
Page 14 of 27
$13,331.98
$40,348.64
$12,470.04
$23,929.40
172.5
587.3
173.1
474.5
0.54
1.31
1.08
2.11
$16,466.07
212.9
0.65
$18,609.48
$12,383.37
$334,544.98
$31,902.57
$57,591.25
$113,866.10
$52,043.74
$255,403.66
$589,948.64
264.3
171.0
4,556.2
539.2
658.1
666.3
196.2
2,059.8
6,616.0
1.64
1.07
21.33
2.58
4.31
4.32
1.24
12.45
33.78
John Snow, Inc.
REQUEST FOR PROPOSAL
RFP NO: 15_022
1) From RMS warehouse to SDP level delivery: Type and number of facilities
Ashanti
CHPS
District Hospital
Health Center
Hospital
Mines
Polyclinic
Psych Hospital
Regional
Hospital
Teaching
Hospital
University
Hospital
GRAND
TOTAL
73
25
133
89
1
Eastern
457
13
99
18
1
12
2
1
1
1
322
Greater
Accra
164
6
22
72
589
Western
TOTAL
181
18
60
19
1
1
875
62
314
198
1
14
2
1
4
1
2
1
1
281
281
1473
Approximate Volume per destination per delivery to the SDPs
The volume per delivery to the SDPs is approximately a half cubic meter per facility. Values
have not yet been determined. As such, we request a rate per $100 commodity value.
Page 15 of 27
John Snow, Inc.
REQUEST FOR PROPOSAL
RFP NO: 15_022
a. Sample POD
Page 16 of 27
John Snow, Inc.
REQUEST FOR PROPOSAL
RFP NO: 15_022
ATTACHMENT 3: BUSINESS PROPOSAL Quote Sheet
1) From central Tema warehouse to RMS level delivery (per delivery)
Weight (kg)
Volume
(m3)
$84,419.18
898
4.0
Sunyani
$369,284.21
6,040
26.8
Central
Cape Coast
$181,662.76
3,432
15.2
Eastern
Koforidua
$86,975.10
1,130
5.0
Accra
Accra
$147,838.34
3,709
16.4
Northern
Tamale
$201,199.51
13,043
57.8
Upper East
Bolgatanga
$36,094.80
190
0.8
Upper West
Wa
$119,677.48
1,948
8.6
Volta
Ho
$273,239.32
4,978
22.1
Western
Takoradi
$102,250.94
1,590
7.0
Region
Town/City
Value
Ashanti
Kumasi
Brong Ahafo
Regions subtotal
$1,602,641.66
36,957.99
163.75
KA Teaching Hospital
Korle Bu Teaching
Hospital
Kumasi
$
1,760.00
22.89
0.0003
Accra
$
1,760.00
22.89
0.0003
Tamale Teaching Hospital
Cape Coast Teaching
Hospital
Tamale
$
2,640.00
34.33
0.0004
Cape Coast
$
1,760.00
22.89
0.0003
TH subtotal
GRAND TOTAL
Page 17 of 27
$7,920.00
$1,610,561.66
$103.00
37,060.99
0.0013
163.75
Offeror'
s Quote
for
Freight
Cost
Offeror's
Quote
for
Insuranc
e Cost
John Snow, Inc.
REQUEST FOR PROPOSAL
RFP NO: 15_022
2) From central Tema warehouse to district level delivery (per delivery)
Region
Town/City
Northern
Central Gonja
Northern
Chereponi
Northern
East Gonja
Northern
East Mamprusi
Northern
Gushiegu
Northern
Karaga
Northern
Kumbungu
Northern
Mion
Northern
Nanumba North
Northern
Nanumba South
Northern
Saboba
Northern
Tamale
Northern
Tatale Sangule
Northern
Tolon Kumbungu
Northern
West Gonja
Northern
Yendi
Northern
Zabzugu
Northern region subtotal
Upper East Bawku West
Upper East Bongo
Upper East Garu Tempane
Upper East Talensi
Upper East region subtotal
TOTAL
Page 18 of 27
Weight Volume
Value
(kg)
(m3)
$30,271.00
331.4
1.85
$14,943.28
208
0.67
$18,367.85
232.8
1.45
$26,017.10
339.7
1.97
$13,242.39
165.6
1.03
$19,761.41
248.4
1.58
$13,270.04
181.2
1.15
$20,166.96
266.9
1.69
$23,286.62
302.3
0.86
$17,679.35
224.3
0.68
$13,331.98
172.5
0.54
$40,348.64
587.3
1.31
$12,470.04
173.1
1.08
$23,929.40
474.5
2.11
$16,466.07
212.9
0.65
$18,609.48
264.3
1.64
$12,383.37
171
1.07
$334,544.98 4,556.20
21.33
$31,902.57
539.2
2.58
$57,591.25
658.1
4.31
$113,866.10
666.3
4.32
$52,043.74
196.2
1.24
$255,403.66 2,059.8 12.45
$589,948.64 6,616.00
33.78
Offeror's
Quote for
Freight
Cost
Offeror's
Quote for
Insurance
Cost
John Snow, Inc.
REQUEST FOR PROPOSAL
RFP NO: 15_022
1) From RMS to SDP level delivery (per delivery)
Region
Ashanti
Eastern
Greater Accra
Western
Number of
facilities
322
589
281
281
TOTAL
Value
N/A
N/A
N/A
N/A
Volume
(m3)
0.5
0.5
0.5
0.5
2
*Provide costs based on a rate of $100 per commodity value
Page 19 of 27
Offeror's
Quote for
Freight
Cost
Offeror's
Quote for
Insurance
Cost*
REQUEST FOR PROPOSAL
RFP NO: 15_022
John Snow, Inc.
ATTACHMENT 4: REQUIRED CERTIFICATION
As a condition of accepting a subcontract under this RFP, the selected vendor is required to
certify to the following mandatory clause:
Prohibition on the Promotion or Advocacy of the Legalization or Practice of Prostitution or Sex
Trafficking (Acquisition) (June 2010)
(a) This contract is authorized under the United States Leadership Against HIV/AIDS, Tuberculosis,
and Malaria Act of 2003 (Pub.L. No. 108-25), as amended. This Act enunciates that the U.S.
Government is opposed to prostitution and related activities, which are inherently harmful and
dehumanizing, and contribute to the phenomenon of trafficking in persons. The contractor shall not
use any of the funds made available under this contract to promote or advocate the legalization or
practice of prostitution or sex trafficking. Nothing in the preceding sentence shall be construed to
preclude the provision to individuals of palliative care, treatment, or post-exposure pharmaceutical
prophylaxis, and necessary pharmaceuticals and commodities, including test kits, condoms, and, when
proven effective, microbicides.
(b)(1) Except as provided in (b)(2) and (b)(3), by its signature of this contract or subcontract for HIV I
AIDS activities, a non-governmental organization or public international organization awardee/sub
awardee agrees that it is opposed to the practices of prostitution and sex trafficking because of the
psychological and physical risks they pose for women, men, and children. [10]
10
The following footnote should only be included in awards to Alliance for Open Society
International (AOSI), Pathfinder, or a member of GHC or InterAction (with the exception of DKT
International, Inc.):
(b)(2) The following organizations are exempt from (b)(I): the Global Fund to Fight AIDS,
Tuberculosis and Malaria; the World Health Organization; the International AIDS Vaccine Initiative;
and any United Nations agency.
(b)(3) Contractors and subcontractors are exempt from (b)(I) if the contract or subcontract is for
commercial items and services as defined in FAR 2.101, such as pharmaceuticals, medical supplies,
logistics support, data management, and freight forwarding.
(b)(4)Notwithstanding section (b)(3), not exempt from (b)(I) are contractors and subcontractors that
implement HIV I AIDS programs under this contract or subcontract by:
(i) providing supplies or services directly to the final populations receiving such supplies or services
in host countries;
(ii) providing technical assistance and training directly to host country individuals or entities on the
provision of supplies or services to the final populations receiving such supplies and services; or
(iii) providing the types of services listed in FAR 37 .203(b)( 1 )-( 6) that involve giving advice about
substantive policies of a recipient, giving advice regarding the activities referenced in (i) and (ii), or
making decisions or functioning in a recipient's chain of command (e.g., providing managerial or
supervisory services approving financial transactions, personnel actions).
(c) The following definitions apply for purposes of this provision:
"Commercial sex act" means any sex act on account of which anything of value is given to or received
by any person.
"Prostitution" means procuring or providing any commercial sex act and the "practice of prostitution"
has the same meaning.
"Sex trafficking" means the recruitment, harboring, transportation, provision, or obtaining of a person
for the purpose of a commercial sex act. 22 U.S.C. 7102(9).
(d) The contractor shall insert this provision in all subcontracts.
Page 20 of 27
REQUEST FOR PROPOSAL
RFP NO: 15_022
John Snow, Inc.
(e) Any violation of this provision will result in the immediate termination of this award by USAID.
(f) This provision does not affect the applicability of FAR 52.222-50 to this contract.
The Offeror (below named organization or firm) certifies that it has ( ) has not ( ) instituted a
policy explicitly opposing prostitution and sex trafficking as required under this Request for Proposal
and any possible subsequent subcontract.
Offeror:
_______________________________________
Authorized Signatory: _______________________________________
Print Signatory Name: _______________________________________
Title:
_______________________________________
Date:
__________________
Page 21 of 27
REQUEST FOR PROPOSAL
RFP NO: 15_022
John Snow, Inc.
ATTACHMENT 5: REQUIRED CERTIFICATION
As a condition of accepting a subcontract under this RFP, the selected vendor is required to
certify to the following mandatory clause:
CONTRACTOR CODE OF BUSINESS ETHICS (APR 2010)
In accordance with FAR 52.203-13, CONTRACTOR CODE OF BUSINESS ETHICS (APR
2010) the subcontractor ____ has ____ does not have current active Federal contracts and grants with
total value greater than $5,000,000. The subcontractor ____ is____is not a small business. The
duration of the subcontract is____is not____ less than 120 days. The subcontractor has____does not
have___ a Code of Business Ethics which has been provided to employees. The subcontractor is
___ is not___ exempt from the Code of Business Ethics. In accordance with the subcontractor’s
Code of Business Ethics the contractor has ____does not have____a Business Ethics Awareness
and Compliance Program that encourages and otherwise promotes a culture of ethical conduct
and commitment to comply with the law and an internal control system that prevents and detects
criminal conduct. In accordance with the Business Ethics Awareness and Compliance Program
the subcontractor does___does not____ provide effective training to employees in this area.
The subcontractor shall disclose, in writing, to the prime contractor and the agency office of the
Inspector General (OIG), with a copy to the Contracting Officer, whenever, in connection with
the award, performance, or closeout of this contract or any subcontract thereunder, the
subcontractor has credible evidence that a principal, employee, agent, or subcontractor of the
subcontractor has committed a violation of Federal Criminal law involving fraud, conflict of
interest, bribery, or gratuity violations in Title 18 of the US Code or a violation of the civil False
Claims Act.
_____________________________________
Signature
_____________________________________
Printed Name
_____________________________________
Company Name
_____________________________________
Date
Page 22 of 27
REQUEST FOR PROPOSAL
RFP NO: 15_022
John Snow, Inc.
ATTACHMENT 6: REQUIRED CERTIFICATON
As a condition of accepting a subcontract under this RFP, the selected vendor is required to
certify to the following mandatory clause:
52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (APR 2010)
(a) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value
greater than $10,000,000.
(b) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by
submission of this offer, that the information it has entered in the Federal Awardee Performance and
Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission
of this offer with regard to the following information:
(l) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in
connection with the award to or performance by the offeror of a Federal contract or grant, been the
subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:
(i) In a criminal proceeding, a conviction.
(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine,
penalty, reimbursement, restitution, or damages of $5,000 or more.
(iii) In an administrative proceeding, a finding of fault and liability that results in(A) The payment of a monetary fine or penalty of $5,000 or more; or
(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.
(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or
compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to
any of the outcomes specified in paragraphs (c)(1 )(i), (c)(1 )(ii), or (c)(1 )(iii) of this provision.
(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of
this provision, whether the offeror has provided the requested information with regard to each
occurrence.
(d) The offeror shall enter the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision
in F APIIS as required through maintaining an active registration in the Central Contractor
Registration database at http://www.ccr.gov (see 52.204-7).
"Principal" means an officer, director, owner, partner, or a person having primary management or
supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a
division or business segment; and similar positions).
___________________________________________
Signature
___________________________________________
Printed Name
___________________________________________
Company Name
___________________________________________
Date
Page 23 of 27
REQUEST FOR PROPOSAL
RFP NO: 15_022
John Snow, Inc.
ATTACHMENT 7: REQUIRED CERTFICATION
As a condition of accepting a subcontract under this RFP, the selected vendor is required to certify to
the following mandatory clause:
52.223.13 CERTIFICATION OF TOXIC CHEMICAL RELEASE REPORTING (AUG
2003)
By signing this offer, the offeror certifies that:
1) As the owner or operator of facilities that will be used in the performance of this contract that
are subject to the filing and reporting requirements described in section 313 of the Emergency
Planning and Community Right-to-Know Act of 1986, (EPCRA) and requirement section
6607 of the Pollution Prevention Act of 1990 (PPA) (42 U.S.C. 13106), the offeror will file
and continue to file for such facilities for the life of the contract the Toxic Chemical Release
Inventory Form (Form R) as described in sections 313(a) and (g) of EPCRA and section 6607
of EPA; or
2) None of its owned or operated facilities to be used in the performance of this contract is
subject to the Form R filing and reporting requirements because each such facility is exempt
for at least one of the following reasons: (check each block that is applicable)
3) ( ) (i) The facility does not manufacture, process, or otherwise use any toxic chemicals listed
in 40 CFR 372.65;
4) ( ) (ii) The facility does not have 10 or more full-time employees as specified in section
313(b)(1)(A) of EPCRA, 42 U.S.C. 11023(b)(1)(A);
5) ( ) (iii) The facility does not meet the reporting thresholds of toxic chemicals established
under section 313(f) of EPCRA, 42 U.S.C. 11023(f) (including the alternate thresholds at 40
CFR 372.27, provided an appropriate certification from has been filed with EPA);
6) ( ) (iv) The facility does not fall within the following Standard Industrial Classification
(SIC)codes or their corresponding North American Industry Classification System sectors:
(A) Major group code 10 (except 1011, 1081, and 1094,
(B) Major group code 12 (except 1241)
(C) Major group codes 20 through 39.
(D) Industry code 4911, 4931, or 4939 (limited to facilities that combust coal and/or
oil for the purpose of generating power for distribution in commerce).
(E) Industry code 4953 (limited to facilities regulated under the Resource
Conservation and Recovery Act, Subtitle C (41 U.S.C 6921 et seq.), or 5169, or
5171, or 7389 (limited to facilities primarily engaged in solvent recovery services
on a contract or fee basis); or
( ) (v) The Facility is not located in the United States or its outlying areas.
______________________________________
Signature
______________________________________
Printed Name
______________________________________
Organization and Date
Page 24 of 27
REQUEST FOR PROPOSAL
RFP NO: 15_022
John Snow, Inc.
ATTACHMENT 8: REQUIRED CERTIFICATON
As a condition of accepting a subcontract under this RFP, the selected vendor is required to certify to
the following mandatory clause:
52.203-11Certification and Disclosure Regarding Payments to Influence Certain
Federal Transactions (SEP 2007)
Please complete OMB Standard Form LLL which is attached and the certification below:
The offeror, by signing its offer, herby certifies to the best of its knowledge and belief that no
Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, and
officer or employee of Congress, or an employee of a Member of Congress on its behalf in
connection with the awarding of this contract.
If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact
on behalf of the offeror with respect to this contract, the offeror shall complete and submit,
with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the
name of the registrants. The offeror need not report regularly employed officers or employees
of the offeror to who payments of reasonable compensation were made.
___________________________________
Signature
___________________________________
Printed Name
___________________________________
Company
___________________________________
Date
Page 25 of 27
REQUEST FOR PROPOSAL
RFP NO: 15_022
John Snow, Inc.
ATTACHMENT 9: REQUIRED CERTIFICATION
As a condition of accepting a subcontract under this RFP, the selected vendor is required to certify to
the following mandatory clause:
Protecting the Government’s Interest When Subcontracting with Contractors
Debarred, Suspended, or Proposed for Debarment (DEC 2010)
This is___is not___ a commercial subcontract. This subcontract is ___ is not___ for the
procurement of off-the-shelf items. The total price of the subcontract is___is not___greater
$30,000.
The subcontractor or its principals have ____ or have not ____ been debarred, suspended, or
proposed for debarment.
______________________________________
Signature
______________________________________
Printed Name
______________________________________
Company Name
______________________________________
Date
Page 26 of 27
REQUEST FOR PROPOSAL
RFP NO: 15_022
Page 27 of 27
John Snow, Inc.