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IJJ-OP-1
INSTRUCTIONAL MATERIALS SELECTION GUIDE
Revised ??/??/????
PHOENIX UNION HIGH SCHOOL DISTRICT No. 210
4502 North Central Avenue
Phoenix, Arizona 85012
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TABLE OF CONTENTS
Glossary.................................................................................................................... 1
42
Introduction............................................................................................................... 3
43
IM in the Curriculum Development and Review Cycle ............................................................. 3
44
Generic Calendar for Adoption of IM (See Appendix C) ........................................................... 3
45
PUHSD IM Evaluation Committees (PUHSD Committee) ........................................................... 4
46
Period of Adoption....................................................................................................... 6
47
Delisting of Approved IM ................................................................................................ 6
48
Use of Discontinued IM .................................................................................................. 6
49
Experimental IM .......................................................................................................... 7
50
Exceptions to the Procedures in the Guide ......................................................................... 7
51
Emergency IM Procedures .............................................................................................. 7
52
Issue and Care of IM ..................................................................................................... 7
53
Selection of Instructional Support Materials (ISM) ................................................................. 7
54
Teacher Desk Copies of IM ............................................................................................. 8
55
IM for A Student Teacher ............................................................................................... 8
56
Sponsored IM .............................................................................................................. 8
57
Pilot Testing Donated IM ............................................................................................... 9
58
Objection to Selected Instructional Materials (IM) ................................................................ 9
59
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61
62
Appendices
A. Arizona Revised Statutes Related to Instructional Materials .............................................. A1
63
B. Board Policies Related to Instructional Materials ........................................................... B1
64
C. Generic Calendar for Evaluation of Instructional Materials ............................................... C1
65
D. Instructional Materials Information Form .................................................................... D1
66
E. Suggested Procedures for Responsible District Administrator .............................................E1
67
F. Dealing with Controversial Issues in Instructional Materials ............................................... F1
68
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Glossary. Terms appear in this glossary in the singular form; the reader should interpret them as either
singular or plural based on the context in which they are used.
Term
Comments
A.R.S.
Arizona Revised Statutes
ASIA
Assistant Superintendent for Instruction and Accountability
basic IM
IM approved and adopted by the Board for required use in a course. The Board
may approve a single basic IM or a choice of basic IM for use in a course. If the
Board approves a choice of basic IM, then normally a teacher may choose only one
of the approved basic IM for use in the teacher’s sections of the course.
The Board may also approve more than one type of basic IM for use in a course
when one type does not meet the objectives of adoption. For example, the Board
might approve for Biology 1-2 both one or more basic IM to support the course
generally and one or more basic IM to support laboratory assignments. In this
case, a teacher must choose one of each.
Board
Governing Board of the Phoenix Union High School District #210
CES
Center for Educational Services
4502 N. Central Avenue
Phoenix, AZ 85012
discontinued IM
Instructional materials that the Board adopted but that are beyond the adoption
period or for other reasons no longer approved.
District
Indicates something at the district office level, rather than at a subordinate (e.g.,
school) level.
Emergency IM
Procedure
A procedure that allows the PUHSD to adopt and acquire IM when the standard
adoption procedures cannot meet student needs.
Guide
Instructional Materials Selection Guide (this operational procedure)
IAD
Instruction and Accountability Division
IL
instructional leader
IM
instructional materials (See)
instructional
materials (IM)
Items approved and adopted by the Board for purchase and use in instruction.
Policy IJJ identifies these as “ . . . textbooks, supplemental books, and other
related IM . . .” IM may be printed (e.g., a book, a map, a musical score) or
non-printed (e.g., a software program, a video disk, a video DVD, a video tape, an
audio tape, an audio recording, an electronic book [e-book]).
IM includes both basic items and supplementary items.
instructional
support materials
(ISM)
Anything (e.g., overhead transparencies, laboratory specimens, commercially
prepared lesson plans, microscope slides, models, worksheets) used by a teacher
during teaching in support of a lesson. A publisher may provide ISM as part of a
package, or the PUHSD may buy ISM from a third party.
library facilities
A collective term used for resource centers, media centers, and school libraries,
after its use in Policy IJNC (Resource Centers/Media Libraries/School Libraries).
Policy
A policy of the Governing Board of the PUHSD
PUHSD
Phoenix Union High School District #210
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Term
Comments
PUHSD Committee
A District-level Subject Area Instructional Materials Evaluation Committee,
typically appointed to make adoption recommendations for instructional materials
for courses in a subject area in an academic year, e.g., the PUHSD Science
Instructional Materials Evaluation Committee for 2011-2012. A PUHSD Committee
makes adoption recommendations to the ASIA.
responsible
District
administrator
A PUHSD administrator who is responsible for a program or subject area (e.g.,
career and technical education, fine arts, science, special education.).
Typically, a supervisor or a director assigned to the Instruction and Accountability
Division. Except where expressly prohibited, a responsible District administrator
may delegate an authority to act, e.g., as the chairperson of a PUHSD Committee.
School Committee
A school-level Subject Area Instruction Materials Evaluation Committee, typically
appointed to make adoption recommendations for IM for courses in a subject area
in an academic year, e.g., the South Mountain Mathematics IM Evaluation
Committee for 2011-2012. A School Committee makes adoption
recommendations to a PUHSD Committee.
supplementary
instructional
material
IM approved and adopted by the Board for optional use in a course.
textbook
The Board approves supplementary IM for one or more of the following purposes.

To accommodate the various learning ability levels of students.

To meet the educational needs of students for whom English is a second
language.

To meet the educational needs of students from disparate cultures.

To provide more complete coverage of a course objective.
“ . . . printed or non-printed instructional materials or digital content, or both,
and related printed or non-printed instructional materials, that are written and
published primarily for use in school instruction and that are required by a state
educational agency or local educational agency for use by pupils in the classroom,
including materials that require the availability of electronic equipment in order
to be used as a learning resource.” A.R.S. §156-722(F)
Related directives may use other terms synonymously (e.g., Policy IJ uses
“Instructional Resources and Materials”, A.R.S. §15-723 uses “ . . . textbooks,
subject matter materials and supplementary books.”)
This Guide uses the term “instructional materials” (IM) to refer to textbooks as
defined herein, except when the use of a more precise term is necessary.
unadopted IM
Instructional materials that the Board has not adopted.
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Introduction.
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Instructional materials (IM) is an essential part of the educational program in the PUHSD. Appendix A of
this Guide lists several A.R.S. that use this term in related contexts.
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The A.R.S. (see Appendix A) charges the Board with the responsibility for approving basic textbooks and
supplemental books used in high school courses. To fulfill this responsibility, the Board adopted Policy
IJJ:
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The Board will approve and adopt all new textbooks and supplementary books.
The Superintendent shall establish textbook selection procedures and shall provide
for the appropriate involvement of staff members, students, and community
members. These procedures may provide for the establishment of textbook
selection committees. Recommendations from textbook selection committees will
be forwarded to the Superintendent.
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This Guide fulfills the responsibilities of the Superintendent enumerated in Policy IJJ.
Administration shall update this Guide as necessary.
The
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Appendix B of this Guide is a list of Board policies related to IM.
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IM in the Curriculum Development and Review Cycle.
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IM are resources used in teaching and learning, but IM is not the curriculum. The PUHSD has developed
a six-year cycle of curriculum development and review. The following summary shows where the
adoption of IM occurs in this cycle
GENERIC CURRICULUM DEVELOPMENT AND REVIEW CYCLE
Year(s)
Event
One
Analyze, evaluate, and revise curriculum.
Two
Adopt IM and field-test assessment procedures.
Three - Five
Implement revised curriculum using new IM; assess student performance and make
needed changes.
Six
Assess five-year record of student performance and report results with
recommendations for improvement.
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Generic Calendar For Adoption of IM (See Appendix C)
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All activity relates to the current year’s adoption of basic and supplemental IM for existing and new
courses.
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After the PUHSD revises the curriculum in a subject area, then the PUHSD may adopt IM. Policy IJJ
indicates, “It is the responsibility of the school textbook committees to recommend resources that will
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
support the mastery of standards, taking into account the varied interests, abilities, learning,
and maturity levels of student served.
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
stimulate growth in factual knowledge, critical analysis, literary appreciation, aesthetic values,
and recognition of various societal values.”
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PUHSD IM Evaluation Committee (PUHSD Committee).
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Purpose.
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The Assistant Superintendent for Instruction and Accountability (ASIA) shall form a PUHSD IM Evaluation
Committee (PUHSD Committee) in the appropriate year for the courses taught in a subject area. The
members of a PUHSD Committee shall study IM submitted by publishers, gather input from teachers of
the course(s) at their schools, and make an adoption recommendation through the ASIA to the
Superintendent. The Superintendent may submit recommended IM to the Board. A PUHSD Committee
shall make a recommendation for each course taught. From among the IM submitted by the publishers,
a PUHSD Committee may recommend that the PUHSD adopt:
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
One or more basic IM for a course.
111

No supplemental IM for a course or one or more supplemental IM for a course.
112

One or more basic IM and one or more supplemental IM for a course.
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
No basic IM and no supplemental IM for a course.
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Structure.
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A PUHSD Committee shall have the following membership.
Member
Appointed by
Chairperson. Typically the responsible District administrator. A
responsible District administrator may delegate this role to another
qualified administrator or teacher.
The ASIA
The Instructional Leaders (IL) from each school offering courses in
the subject area (e.g., English, science). An IL may delegate this
role to a qualified teacher. The Chairperson may allow an IL or a
qualified teacher to represent more than one school (e.g., one or
more small schools).
Ex officio
A teacher from each school offering a course for which the PUHSD
may adopt IM (e.g., biology, chemistry).
The ILs
One or more students who have successfully completed a course
from each school offering courses in the subject area (e.g., fine arts,
social studies).
The principals
One or more parents or community representatives from each
school offering courses in the subject area (e.g., career and
technical education, physical education) or from the PUHSD
community at large.
A principal or the ASIA
A representative of the Special Education (SPED) program
A representative of the English as a Second Language (ESL)
program
A representative of the Title I program (if necessary)
A representative of each related magnet program (if necessary)
The administrator with
responsibility for the program or
area
A representative of the reading program (if necessary)
A media representative (if necessary)
Others as determined by the ASIA
The ASIA
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By October 15 of the academic year of selection, each of the appointers identified above shall send to
the chairperson of the PUHSD Committee a list of their appointee(s). The list shall include the
following information for each appointee: full name, home address, personal phone number, PUHSD
phone numbers, PUHSD e-mail address.
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Procedure.
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The ASIA and the District administrators responsible for the subject areas that will evaluate and
recommend IM in the upcoming academic year shall prepare by June 1 of the previous academic year a
notice that the PUHSD shall send to publishers who might have IM for consideration. This notice shall
include:
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1. A calendar of IM selection activities (Appendix C).
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2. Specific requirements that a submitted IM must meet.
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3. The names and addresses of the responsible District administrator(s) and the ILs to whom the
publishers may send copies of the submitted IM.
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4. An Instructional Materials Information Form (Appendix D).
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5. The deadline by which the PUHSD must receive the submitted IM.
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6. Procedures for general visits by publishers' representatives to schools during the evaluation
period.
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A responsible District administrator shall direct publishers to provide one copy of the submitted IM to
the District Media Specialist who will log, organize, and display all submitted IM at the CES. Interested
persons (e.g., PUHSD and School Committee members, parents, citizens) may examine the submitted IM
at this location during the evaluation period.
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The Chairperson shall assure that all of the PUHSD Committee meetings are open to the public. At least
one week prior to a PUHSD Committee meeting, the Chairperson shall post notice of the meeting on the
bulletin board outside the entrance to the CES.
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A responsible District administrator shall do the following.
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1. Review submitted IM received by the deadline to determine whether the PUHSD Committee will
review all of the submitted IM or if a PUHSD Committee will review only the submitted IM
selected as finalists by a screening PUHSD Subcommittee selected by the responsible District
administrator. A responsible District administrator shall notify all submitting publishers of the
procedure a PUHSD Committee will follow. The responsible District administrator shall request
any additional copies needed by a PUHSD Committee.
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2. During the review period, direct the activities of a PUHSD Committee, preside at meetings,
disseminate minutes, and ensure that a PUHSD Committee follows the procedures set forth in
these guidelines. (Appendix E includes detailed suggested procedures for a responsible District
administrator.)
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3. Submit to the ASIA all PUHSD Committee recommendations in time for the Board to act on them
by the first Board meeting in May.
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Period of Adoption.
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The PUHSD shall adopt IM for at least six (6) years. If a publisher or other source cannot provide annual
replacement copies of adopted IM, then a responsible District administrator shall utilize the emergency
IM procedure.
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Delisting of Approved IM.
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At any time, the ASIA may appoint an ad hoc PUHSD Committee to consider if a Board-approved IM
should be delisted. The Superintendent may refer such a recommendation to the Board. The Board
alone may delist IM.
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Use of Discontinued IM.
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When the PUHSD discontinues IM (e.g., after six [6] years of use) and the discontinued IM is still usable,
the following procedures apply:
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
An IL may request the assignment of the discontinued IM to a department for supplemental use.
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The bookstore manager shall be responsible for obtaining and controlling the inventory of
discontinued IM.
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Experimental IM.
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The PUHSD shall not allow a teacher to use a donated classroom set of IM that the Board has not
adopted.
171
Exceptions to the Procedures in this Guide.
172
The ASIA may approve exceptions to the procedures in this Guide.
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Emergency IM Procedure.
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The emergency IM procedure enables the PUHSD to provide IM required for a course when the regular IM
selection procedure does not meet the needs of the PUHSD, for example, when:
176
1. The approved basic IM is not available (e.g., out of print, out of stock).
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2. The Board has not approved the purchase of a sufficient number of IM for a course that has
unanticipated enrollment.
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When the regular IM selection procedure does not meet the needs of the PUHSD, then the responsible
District administrator shall:
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1. notify the ASIA who shall convene an emergency meeting of a Committee to recommend
replacement IM.
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2. forward the Committee’s recommendation for replacement IM to the ASIA. If the ASIA
approves the recommendation, the ASIA shall authorize the purchase of the IM and take the
recommendation to the Board for approval.
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Issue and Care of IM.
187
The PUHSD provides IM without charge to all students.
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A student is responsible for the safekeeping and return of all IM issued to the student. The PUHSD may
charge a student who damages or loses IM the repair or replacement cost of that IM. (Policy IJ
(Instructional Resources and Materials), Policy JQ (Student Fees, Fines, and Charges))
191
Selection of Instructional Support Materials (ISM).
192
The PUHSD shall follow the principles of this Guide and applicable Policies when selecting ISM.
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Responsibility for Selection of ISM.
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1. The Board is legally responsible for all matters relating to the operation of the PUHSD.
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2. The appropriate professionally trained members of the PUHSD professional staff shall select ISM
for school classrooms and school media centers. Those selecting ISM shall solicit and consider
recommendations from the PUHSD administration, faculty, students, and parents before making
a selection.
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The PUHSD shall select IM for library facilities that meet the goals outlined in Policy IJL (Library
Materials Selection and Adoption).
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Teacher Desk Copy of IM.
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The PUHSD shall include on a purchase order for basic IM and supplementary IM a request for one (1) free
teacher desk copy for every thirty (30) student copies ordered from a publisher. A bookstore manager
shall issue the free teacher desk copies to the appropriate IL for distribution to teachers teaching that
course. An IL shall provide to a teacher who teaches a course one desk copy of the basic IM and one
desk copy of the supplementary IM that the teacher is using.
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A teacher desk copy is the property of the PUHSD. When a teacher no longer needs a desk copy (e.g.,
when on assignment to another school, when no longer teaching the course) the teacher shall return the
desk copy to the IL. The PUHSD shall not provide additional teacher desk copies to a school unless the
PUHSD adopts new IM or hires an additional teacher. The PUHSD shall only provide additional teacher
desk copies of IM that the Board has adopted.
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IM for a Student Teacher.
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Upon request, the PUHSD shall provide an IL with a desk copy of IM for a student teacher. A student
teacher shall return the desk copy when the student teacher completes the assignment.
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Sponsored IM.
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Sponsored IM is IM requested or received free of charge from of a non-PUHSD entity (e.g., an agency, an
individual, a publisher) for use in a PUHSD course. A sponsor may represent different types of interests
(e.g., commercial, political, religious). A member of the PUHSD educational staff (e.g., a teacher, a
librarian, a responsible District administrator) may select sponsored IM.
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A principal shall assure that any sponsored IM used in a school undergoes a proper evaluation. A
principal shall use the following criteria when evaluating sponsored IM.
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1. Purpose.
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2. Content.
A school shall acquire sponsored IM that is educationally sound and usable in a particular
teaching situation in the school or that will aid a school library in meeting its responsibilities as
outlined in the "School Library Bill of Rights”.
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a. Sponsored IM presented as factual should be accurate and well organized.
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b. A school shall select sponsored IM that presents opinions and supporting data on
controversial issues to provide the best available presentations or opposing viewpoints and
conform to Policy IMB (Teaching About Controversial/Sensitive Issues).
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3. Time Lines.
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4. Format.
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Sponsored IM shall present relevant information that is supplementary to that available in the
school using Board-adopted IM.
Sponsored IM shall be interesting and motivating.
A principal shall maintain for examination in the school library a copy of each sponsored IM that a
teacher distributes to students in the classroom.
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Pilot Testing Donated IM.
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The PUHSD shall not permit a teacher to maintain a donated basic IM for the purpose of pilot testing it.
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Objection to Board-Adopted IM.
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1. Policy KEC (Public Concerns/Complaints About Instructional Resources) provides a framework
for addressing concerns about IM adopted by the Board. Any employee, resident, or student of
the PUHSD may raise objections to IM used in the PUHSD despite the fact that the individuals
selecting such IM were duly qualified to make the selection, followed proper procedures, and
observed the criteria for selecting such IM.
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a. The complainant shall meet with the principal at the school where the IM is in use. The
principal will attempt to resolve the complaint.
251
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253
b. If the complainant and the principal agree on a resolution that does not involve restricting
the use of the IM by other than the complainant's own student, the principal shall implement
the resolution.
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256
257
258
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c. If the only action that will satisfy the complainant would restrict the use of the IM by
students in addition to the complainant’s student, then the principal shall initiate the
procedures in Policy KEC. The principal shall provide the complainant with a copy of KEC-E
(Citizen’s Request for Reconsideration of Instructional Material) and ask the complainant to
complete the form and return it to the principal. The principal shall forward the
completed KEC-E to the Superintendent with a written summary of the principal’s attempt
to resolve the issue.
261
2. Request for Review.
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263
a. Within ten (10) workdays of the filing of the completed KEC-E, the ASIA shall refer the IM in
question to a Reconsideration Committee for re-evaluation.
264
b. The Reconsideration Committee shall be composed of the following:
265
i.
266
ii. One librarian, designated by the Superintendent.
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iii. One administrator, designated by the Superintendent, who shall be the chairperson of
the Reconsideration Committee.
269
iv. Two members from the community, appointed by the Board.
270
v. Two high school students, selected by the Student Council.
271
272
One teacher, designated by the Superintendent.
c. The procedures for the first reconsideration Committee Meeting following receipt of a
completed KEC-E are as follows:
273
274
i.
The chairperson shall provide each member of the Reconsideration Committee with a
copy of the completed KEC-E.
275
276
ii. The chairperson shall give the complainant an opportunity to discuss and expand on the
information presented in the completed KEC-E.
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iii. Any member of the Reconsideration Committee may distribute a reputable,
professionally prepared review of the IM.
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iv. The chairperson shall distribute copies of, or present, the challenged IM. The members
of the Reconsideration Committee shall review (e.g., read, view, or listen to) the IM in
its entirety, considering the strength and value of the IM as a whole and not its
individual parts.
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d. Within five (5) workdays after the meeting and under the direction of the chairperson, the
Reconsideration Committee shall prepare a report that includes recommendations with
supporting data. The chairperson shall provide the report with its recommendations to the
ASIA.
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288
e. The ASIA shall meet with the complainant to report the Reconsideration Committee's
findings.
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f.
The complainant may request a review with the Superintendent if the complainant is
dissatisfied with the recommendations of the Reconsideration Committee.
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Appendix A: Arizona Revised Statutes Related to Instructional Materials (Rev. ??/??/??)
Citation
Description
A.R.S. § 15-362
Libraries; powers and duties; authority to contract with a county free library or
other public library
A.R.S. § 15-722
High schools; course of study; textbooks
A.R.S. § 15-723
Furnishing of free textbooks; subject matter materials and supplementary books
A.R.S. § 15-724
Purchase of high schools textbooks; subject matter materials and supplementary
books; budge; rental
A.R.S. § 15-726
Purchase of textbooks and instructional computer software by schools having four or
fewer teachers; welfare institutions
A.R.S. § 15-727
Care and issue of textbooks; subject matter materials, supplementary books and
instructional computer software
A.R.S. § 15-728
Purchase of books by pupils or parent
A.R.S. § 15-729
Use of monies received for lost or damaged textbooks; subject matter materials,
supplementary books or instructional computer software
A.R.S. § 15-730
Access to IMs by parents and guardians
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Code
ABAA
IJ
IJJ
IJJ-R
IJL
IJL-R
IJM
IJNC
IJ-R
IMB
JQ
JQ-E
KEC
KEC-E
Instructional Materials Selection Guide
Appendix B: Board Policies Related to Instructional Materials (Rev. ??/??/??)
Description
Parental Involvement
Instructional Materials and Resources
Textbook/Supplementary Materials Selection and Adoption
Textbook / Supplementary Materials Selection and Adoption (Criteria for Selection)
Library Materials Selection and Adoption
Library Materials Selection and Adoption
Special – Interest Materials Selection and Adoption
Resource Centers / Media Centers / School Libraries
Instructional Resources and Materials (Availability of and Access to Instructional Materials
by Parents or Guardians)
Teaching about Controversial / Sensitive Issues
Student Fees, Fines, and Charges
Student Fees, Fines, and Charges (Fees)
Public Concerns / Complaints About Instructional Resources
Public Concerns / Complaints About Instructional Resources (Citizen’s Request for
Reconsideration of Instructional Material)
294
295
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Instructional Materials Selection Guide
Appendix C: Generic Calendar for Evaluation of Instructional Materials (Rev. ??/??/??)
During this period, the Committees will develop recommendations for:
297

new basic and new supplemental IM for on-going courses.
298

basic and supplemental IM for new courses.
299
On or Before
Responsible
Action
June 15
The ASIA
Responsible
Administrators
Invites publishers to submit IM samples and IM
Information Forms
October 1
Publishers
Submit IM samples and completed IM Information
Forms to responsible District administrators
and ILs
October 15
The ASIA
Principals
Administrators of
special programs
Appoint members to PUHSD IM Evaluation
Committees
October 15
ILs
Form School Committees
November 1
ILs
Hold organizational meetings (e.g., to establish
schedules & operating procedures) for School
Committees
November 1
PUHSD Committee
Chairpersons
Hold organizational meetings (e.g., to establish
schedules & operating procedures; to decide
how PUHSD Committee will evaluate IM) for
PUHSD Committees
November 1 – March 15
ILs
School Committees study and rate IM
November 1 – March 15
PUHSD Committee
Chairpersons
PUHSD Committees study and rate IM
March 15
PUHSD Committee
Chairpersons
PUHSD Committees make final IM adoption
recommendations to the ASIA
April 1
The ASIA
Makes IM adoption recommendations to the
Superintendent
April 15
Superintendent
Superintendent makes IM adoption
recommendations to the Board
First May Board Meeting
The Board
Board approves and adopts IM
Immediately after Board
Action
Responsible
Administrators
Submit orders to Purchasing
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Instructional Materials Selection Guide
Appendix D: Instructional Materials Information Form (Rev. ??/??/??)
The PUHSD requests that each publisher submit this form no later than October 1 for each IM sample
submitted for adoption.
Publisher
Course for which IM is
submitted
Title
Author or editor
Copyright date
ISBN number
Grade level
Readability level
How readability level was
determined
Description
Supplementary IM
Net price to PUHSD
Is publisher willing to do correlation with State
Essential Skills/PUHSD Curriculum?
Will the edition of the IM submitted be available
for the entire six-year adoption period?
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Appendix E: Suggested Procedures for Responsible District Administrator (Rev. ??/??/??)
On or Before
June 15
October 1 to
October 15
October 15
November 1 to
March 15
Activity. IM = instructional materials
Prepare request for IM samples from publishers.
1. Prepare list of names and addresses of publishers from whom the PUHSD will
request IM samples.
2. Prepare list of courses for which the PUHSD will adopt IM
3. Develop specific requirements that the PUHSD shall consider when studying IM
(e.g., compiled from course objectives, competency requirements, focus, level
of instruction, developed in curriculum revision process).
4. Prepare list of names and school addresses of IL who will receive IM samples and
the date(s) after which the publishers may deliver the IM samples. Also, include
names and addresses of others to receive IM samples (e.g., other PUHSD
administrators, PUHSD Media Specialist).
5. Include procedural information that may be helpful to publishers (e.g.,
guidelines for visits to schools, whether the PUHSD will schedule formal
presentations, whether screening will precede submission of IM samples that a
PUHSD Committee as a whole will then consider). A chairperson may delay
sending this information to the publishers until the chairperson has received the
IM samples.
Determine whether a PUHSD subcommittee will screen the IM samples prior to its
release to the PUHSD Committee as a whole.
1. Log all IM samples delivered to a chairperson and monitor the receipt of IM
samples by IL so all are reviewing the same IM samples. Consider only IM for
which the publisher submits samples. Beware of IM for which a publisher
submits a partial sample.
2. If PUHSD a subcommittee will screen the IM samples, then work with IL to set up
a screening procedure.
3. Consider involving IL in developing standards for evaluation of IM samples.
(These guidelines do not include a procedure for evaluating the IM samples
because each subject area is unique and the IL should develop an ad hoc method
of ranking or scoring of IM samples.)
Due date for receiving names of PUHSD Committee members appointed by schools.
1. Provide IL a form to collect the desired information on members appointed by the
schools (e.g., full names, home addresses, home phone numbers, PUHSD e-mail
addresses). Consider asking the IL to indicate the specific course(s) in which
appointed members have experience, so that the PUHSD Committee will have
balance.
2. Determine if a PUHSD Committee should have SPED and ESL representatives from
each school or a cross-District representation from the various courses for which
the PUHSD will adopt IM. Then work with the SPED and ESL administrators to
identify PUHSD Committee members from those areas.
Evaluation procedure for the PUHSD Committee:
1. Create a master schedule and develop standards for evaluation of IM samples.
2. Determine method of ranking or scoring of IM samples and a procedure for
determining the PUHSD Committee’s final recommendations.
3. Obtain enough samples IM to serve all PUHSD Committee members.
4. Prepare agendas, minutes, and other written communications.
5. Determine if the PUHSD Committee will ask publishers to make formal
presentations; if so, then schedule equal time for each publisher and arrange for
needed substitutes.
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Appendix E: Suggested Procedures for Responsible District Administrator (Rev. ??/??/??)
On or Before
March 15
May 15
Activity. IM = instructional materials
Submit final PUHSD Committee recommendations to the Assistant Superintendent for
Instruction and Accountability.
1. Send minutes of the voting meeting identifying the recommended IM to PUHSD
Committee members as soon as possible.
2. Send a letter to publishers who submitted IM samples identifying the
recommended IM.
3. Ask IL to identify the new IM they will use in their schools.
Remind IL to submit IM orders to the bookstore managers for the IM they will use at
their schools in the following year. The schools shall select these from among the IM
on the Board-approved list.
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Appendix F: Dealing with Controversial Issues Related to Instructional Materials (Rev. ??/??/??)
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A controversial issue is one about which conflicting opinions exist.
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STATEMENT OF CONTROVERSIAL ISSUES
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The nature of controversy is such that reasonable persons differ. Discussions of controversial issues
therefore may involve points of view objectionable to some individuals. It is the purpose of this
statement to describe the criteria for judgment that public school personnel may consider reasonable
and acceptable as a guideline. Public school personnel should consider the criteria in their entirety and
not as a series of statements, each of which may be fully defensible as an isolated generalization.
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318
Free discussion of controversial issues is at the heart of the democratic process. Freedom of speech
and free access to information are among our most cherished traditions. It is the responsibility of
American teachers to prepare students to understand democratic practices so that they may use these
practices wisely.
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A major purpose of public education is to build good citizenship by providing opportunities for education
in the basic skills, attitudes, and activities of a free society. We believe that discussion and evaluation
of all aspects of controversial issues will help students to reach conclusions most in keeping with our
democratic traditions. American schools should provide opportunities for such discussion and
evaluation. When such discussion takes place, it is the teacher's responsibility to ensure that the
discussion has provided students with a fair and honest presentation of various points of view. The
teacher should select for discussion those issues that are consistent with the knowledge, maturity, and
competence of the students.
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Freedom of discussion under mature supervision in the classroom instills in growing minds the habit of
evaluating all aspects of controversial issues and tends to offset the impact of subversive influences.
Well-informed, enlightened citizens are the foundation upon which a free society rests. The school
plays a vital role in the strengthening of this foundation in order to protect and extend our democratic
way of life.
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