Collections and Technical Services Council
July 25, 2005
10:00 – 11:30 AM • LIB 1-360
Present: Bloss (convener), Bicknese, Hurd (recorder), Malinowsky, Pifalo
(by phone)
Items for Presentation to the Steering Committee on August 3
1. Voyager Systems Administrator Group
The draft charge and proposed membership were reviewed. The group
will be small and include staff who possess extensive knowledge of at
least one Voyager module. Each module (Acquisitions, Cataloging, and
Circulation) will be represented by two members. All members will be
expected to understand the entire system well enough to be aware of the
system-wide impact of changes made to a given module.
2. Science Library Transfer of Chemical Abstracts
The Science Library has begun to implement the proposal discussed
earlier for transfer of print Chemical Abstracts to the Warehouse. The
volumes will be boxed and labeled in shelf order. Item records will not be
created for volumes lacking them. The volumes will remain in boxes in the
warehouse rather than being shelved on the compact shelving. The
council recommends a review after two years to determine whether print
volumes should be withdrawn. The current UICCAT records for CA will be
suppressed and replaced with a single record that directs users to
SciFinder Scholar. A draft of the proposed UICCAT record was discussed
and revised.
3. Task Force on Elsevier Electronic-only Journals
The task force will be charged with exploring the implications of a proposal
to drop all print subscriptions to Elsevier journals in favor of electronic-only
access. The task force will consider the impact of print cancellation on
RML contracted services. RML obligations might result in a
recommendation to exclude health sciences titles from the program.
Proposed membership was identified; Malinowsky will chair with a report
expected by the September 7 Steering Committee meeting.
Items for Discussion and Analysis
1. Policy on Binding Journals with Electronic Access
Discussion focused on the draft policy for Daley Library materials
distributed earlier. Categories of journals considered were:
 print/eletronic journals with assured archival access for electronic
versions

print/electronic journals without guaranteed archival access for eversions
 print/electronic journals covered by consortial agreements.
Discussion covered how materials might be shelved in the warehouse as
well as the need for periodic review of print retention policies. The draft
policy was approved by the Council and will be presented to the Steering
Committee at its next meeting, August 3.
2. Ebrary implementation
UIC Library is in the final stages of licensing a large collection of Ebrary
electronic books that will include many titles in computer science and
business. The license will likely be in place before fall semester begins. To
facilitate access to the e-books the library will need to address:
 UICCAT records for items in the collection
 Need for WorldCat records?
 Promotion of Ebrary resources
 Interface customization
 Technical issues – installation of Ebrary Reader on library
computers and elsewhere
Council members decided that many of the activities involved in providing
access to this set of resources could be handled by departments with
council oversight and coordination. We choose not to create another task
force at this time. We recommend priority be given to:
 adding records for Ebrary books to UICCAT
 installing Ebrary readers on library public workstations
Initially we suggest using the interface “out of the box” with local
customization to be considered later.
3. Statistical Categories in Voyager
Voyager supports the addition of locally defined statistical categories that
might be potentially useful in generating reports not currently available. In
the past some interest has been expressed in exploring possibilities.
Staffing shortages and the absence of expressed needs for additional data
both argue against creation of a task force at this time; this issue will be
revisted at a future date.
Topics for Future Meetings
 Distributed Processing
 TECHWRKS
JMH • 7/27/05