NORTH COUNTY EDUCATIONAL PURCHASING CONSORTIUM
MiraCosta Community College District
One Barnard Dr.
Oceanside, CA 92056
Phone: 760-795-6755
Fax: 760-795-6795
ADDENDUM #2
1. Please provide a recap of all bidders and results from last award.
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Please see attached spreadsheet.
2. Page 5, #12, Is a bidder’s bond required?
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No Bid Bond is being required for this bid.
3. Page 5, #8, It says “The complete contract consists of: The Notice3 to Bidders, the Information for Bidders, the
Accepted Bid, the Specifications and the Agreement”. Do all of these documents need to be submitted in the
Bid?
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No. These are the documents that will comprise the complete contract. The Agreement is not completed
until award is made.
4. Bid Form, Page 7, It says the bid is to cover the period of June 23, 2014 through September 30, 2014. Shout that
be through September 30, 2015 instead.
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Yes. This was a typographical error that has been corrected on the attached bid sheets.
5. Product bid list, Item 149 and 150 do not have model #’s for Epson listed.
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Line 149 – Epson PowerLite 93+ and Line 150 - PowerLite 425W.
6. Page 4 of 27: Alternates can be considered? What do we have to include to bid on alternate products?
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Yes, alternate items can be submitted for review. Please include information to prove that item meets the
specifications of the items as listed on the bid. It is at the discretion of the NCEPC to determine if the items
are equivalent.
7. Page 5 of 27 #8: It states the pricing is to include installation, labor, materials so forth. Can you elaborate on this?
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There will be no installation, labor or services with this bid.
8. Page 10 of 27: It says Specs and pictures are required for the products that states on bid. I did not see any, can
you tell me which items require that?
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For the purposes of this bid, please only provide specification sheets for items that are being submitted as
equivalent.
9. There are several Extron part #’s with zero quantity. Is that correct?
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Yes, estimated usages have been provided, but in some cases items the district is not sure if an item will be
used and would like to continue to have it listed on the bid.
10. How are “late fees” handles when items are on back order from the manufacturer?
 The bid documents do allow for alternate arrangements to be made with the ordering district on a case by
case basis. This should be done in writing and agreed upon and is at the discretion of the ordering district.
11. How often are samples requested?
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This is at the discretion of each ordering district. If a district is considering changing to another item on a bid,
a sample may be requested to evaluate the item. As such, there is no definitive answer to this question.
12. When requested part # is discontinued and a replacement is available, how would you like us to specify the new
part # on the bid?
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Please cross out the item number and add the new part number with a note that it is the proposed
replacement item. Each will be evaluated to determine equivalency.
13. Please see the Addendum #2 Bid Sheets that reflect the following changes.
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Line 3 – Specification has been updated.
Line 7 – Item has been discontinued with line 9 as the replacement.
Line 8 – Discontinued, part number has been updated.
Line 11 – Discontinued, part number has been updated.
Line 19 – Part Number was incorrect and has been deleted.
Line 28 – Discontinued, Part number has been updated.
Line 118 – Discontinued with no replacement part.
Line 143 – Discontinued with line 144 as the replacement.
Line 158 – Item Number has been provided.
Line 165, 166, 167 – New products added to bid.
Line 213, 214 and 215 – Please provide a suggested model for evaluation with your bid.
14. Please be sure to check specifications for all items to ensure you are aware of any predetermined warranty
requirement.