NORTH COUNTY EDUCATIONAL PURCHASING CONSORTIUM
MiraCosta Community College District
One Barnard Dr.
Oceanside, CA 92056
Phone: 760-795-6755
Fax: 760-795-6795
AMENDMENT #1
1. Please see the attached updated Bid Sheets. These sheets include additional items, updated estimated usages
as well as a place to include the warranty for each item.
2. Questions
a. Question:
Answer:
Can you confirm that there is NOT a mandatory pre-bid meeting?
Correct, there is NOT a mandatory pre-bid meeting.
b. Question: In the bid it indicates that Samples of each item that is specified is required...Are you meaning a
physical piece of each equipment shipped to the location?
Answer:
Please disregard that section. It should have read as follows:
14. SAMPLES: If requested, Bidders will submit properly marked samples of any or all items
listed in the specifications. If samples are requested, each sample submitted must be marked in
such a manner that the marking is fixed, so that the identification of the sample is assured. Such
marking shall state (1) the name of the bidder, (2) the number of the bid, (3) the item number.
c.
Question: I was wondering if you can direct me (if there is any) to an area in the contract where it is required
that a bidder is to obtain a letter of authorization from the manufacturer they are bidding on indicating that
they are a true reseller
Answer:
This bid does not include that requirement. It is the practice of the NCEPC that as long as an
awarded vendor complies with the terms of the bid and supplies the requested items when requested
regardless of quantity at the price submitted then they are considered compliant.
d. Question: If products on the bid have been discontinued, what is the proper procedure to notify the
Consortium? (Do the manufacturers need to contact you directly, or do you want us vendors to supply you
with that information?)
Answer:
If a product on the bid has been discontinued, please supply in writing, with backup from the
manufacturer, information regarding the discontinuation as well as what the manufacturers replacement is for
that item. Please submit this information no later than seven (7) days prior to the bid opening.
e. Question: Same question for bid products which have gone EOL (End-Of-Life), but have been updated with
a direct replacement?
Answer:
If a product on the bid has been termed EOL (End-Of-Life), please supply in writing, with backup
from the manufacturer, information regarding the discontinuation as well as what the manufacturers direct
replacement is for that item. Please submit this information no later than seven (7) days prior to the bid
opening.
f.
Question:
If the manufacturers want to add a new product as a line item, what is the procedure for that?
Answer:
Items are requested by the individual Districts of the NCEPC, unless there is a discontinued item,
an item is termed EOL (End-Of-Life), or a District requests additional items prior to the bid opening, there will
not be any additional items added to this bid.